RFQ-26-049 with Exhibit A - Final.pdf

Request for Quote Residential Substance Abuse Treatment Program Services

FDC RFQ-26-049

Florida Department of Corrections intends to utilize this Request for Quote (RFQ) to procure non-competitive, statutory-exempt health services pursuant to Section 287.057(3)(e)5, Florida Statutes (F.S.).

General Service Description The Department is seeking innovative solutions from qualified vendors to provide residential substance use disorder treatment and behavioral health services within Florida Judicial Circuit 15. The vendor shall provide a program designed to provide residential services to Offenders utilizing a therapeutic community model. The services required include, but are not limited to, a substance use disorder Intensive Treatment Component (ITC), substance use disorder Employment/Re-entry Component (ERC), and other services as outlined in EXHIBIT A - SAMPLE CONTRACT. The Contractor shall provide all services using a Trauma-Informed Care Approach.

All Vendors responding to this advertisement are responsible for reviewing and understanding the specifications, terms, and conditions of EXHIBIT A – SAMPLE CONTRACT, and must have a current or proposed service location within the designated area(s), as specified in Attachment I - Service Locations.

Vendor Response Vendors interested in providing these services to the Department should submit a response, including a concise description of their capabilities to provide the required services.

The Vendor's response should clearly and effectively demonstrate: (limit 15 pages)

1. The Vendor's understanding of how the current services are provided to the Department, including the service requirements, performance measures, and financial consequences outlined in EXHIBIT A – SAMPLE CONTRACT of this RFQ;

2. The Vendor's overall approach to meeting or exceeding the Department’s current requirements for service, which should include any recommended enhancements, expanded services, and cost savings the Vendor can provide to the Department;

3. Why the Vendor’s services are the best value for the State; and

4. Resumés reflecting the Vendor’s experience providing these or similar services.

Vendors must complete and include the following attachments in their responses:

1. Signed Attachment II – Certification/Attestation;

2. Completed Attachment III – Price Sheet;

3. Signed Attachment IV – Foreign Country of Concern Attestation (PUR 1355);

4. Signed Attachment V – Use of Coercion for Labor and Services (PUR 2024); and

5. Completed Attachment VI – Vendor Certification Form (PUR 7801)

Vendors shall submit their response to the Procurement Officer via email to Purchasing@fdc.myflorida.com by 2:00 p.m., Eastern Time, on December 16, 2025. Vendor(s) invited to negotiate further with the Department will receive communication with further instructions from the Department. The Department will not advertise an award on the Vendor Information Portal, as this will be the only posting regarding this RFQ.

Questions Any questions that may arise related to this RFQ shall be directed via email to the Procurement Officer, Charles Harden Jr., at Purchasing@fdc.myflorida.com.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest must be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399; or by Fax: (850) 922-4355; or by Email: CO-GCAgencyClerk@fdc.myflorida.com.

mailto:Purchasing@fdc.myflorida.com mailto:Purchasing@fdc.myflorida.com mailto:CO-GCAgencyClerk@fdc.myflorida.com

Attachment I – Service Location

FDC RFQ-26-049

CIRCUIT 15

Service Location Mandatory Service Site Location

Requirements

West Palm Beach

Must be located within Palm Beach County, Florida

Special Needs: Bilingual Staff (English and

Spanish) and staff to accommodate hearing-impaired offenders.

[Remainder of Page Left Blank Intentionally]

Attachment II– Certification/Attestation

FDC RFQ-26-049

1. Business/Corporate Experience This is to certify that the Vendor has a minimum of two (2) years of business and/or corporate experience within the last five (5) years, in providing services relevant to the provision of services of similar size and scope of this solicitation.

2. Service Locations This is to certify that the Vendor has a current or proposed service location within the designated area(s), as specified in Attachment I—Service Locations.

3. Authority to Legally Bind the Vendor This is to certify that the person signing this Attachment Certification/Attestation is authorized to make this affidavit on behalf of the firm, and its owner, directors, and officers.

4. Statement of No Involvement This is to certify that the person signing the Proposal has not participated, and will not participate, in any action contrary to the terms of this solicitation.

5. Statement of No Inducement This is to certify that no attempt has been made or will be made by the Vendor to induce any other person or firm to submit or not to submit a response with regard to this solicitation.

Furthermore, this is to certify that the response contained herein is submitted in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other non-competitive submission.

6. Non-Discrimination Statement This is to certify that the Vendor does not discriminate in their employment practices with regard to race, creed, color, national origin, age, gender, marital status, or disability.

7. Unauthorized Alien Statement This is to certify that the Vendor does not knowingly employ unauthorized alien workers.

8. Statement of No Investigation/Conviction This is to certify that Vendor, its affiliates, subsidiaries, officers, directors, and employees are not currently under investigation by any governmental agency and have not in the last three

(3) years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public Contract.

9. Scrutinized Companies Lists If value of this solicitation is greater than or equal to $1 Million, then the Vendor certifies they are not identified on the Scrutinized Companies List or engaged in business operations as specified in SS. 215.4725; 215.473; or 287.135, F.S.

Vendor Name:

Authorized Signature:

Printed Name of Authorized Signor:

Vendor Phone Number:

Vendor Email:

Attachment III– Price Sheet

JUDICIAL CIRCUIT 15

(See Attachment I – Service Locations)

LOCATION OF THE FACILITY:

(County of Service Location)

TO BE DETERMINED (TBD) OR

CONFIRMED ADDRESS OF

FACILITY:

(Street Address) Does your agency currently occupy this facility?

YES NO

(City/State/Zip Code)

SERVICE TYPE Per Diem Rate (Per Offender; Per Day)

Co-occurring Disorder Overlay Services (Per Bed)

Residential Beds (Per Bed)

NAME OF VENDOR’S ORGANIZATION FEIN

SIGNATURE OF AUTHORIZED REPRESENTATIVE PRINTED NAME OF AUTHORIZED

REPRESENTATIVE

DATE DATE

PUR 1355 (10/23) Page 5 of 9 Rule 60A-1.020, F.A.C.

Attachment IV – Foreign Country of Concern Attestation (PUR 1355)

FDC RFQ-26-049

FOREIGN COUNTRY OF CONCERN ATTESTATION

(PUR 1355)

This form must be completed by an officer or representative of an entity submitting a bid, proposal, or reply to, or entering into, renewing, or extending, a contract with a Governmental Entity which would grant the entity access to an individual’s Personal Identifying Information.

Capitalized terms used herein have the definitions ascribed in Rule 60A-1.020, F.A.C.

is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Printed Name:

Title:

Signature: Date:

https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.020

PUR 2024 (10/2025) Page 6 of 9 787.06(14), F.S.

Attachment V – Use of Coercion for Labor or Services (PUR 2024) FDC

RFQ-26-049

PUR 2024

Use of Coercion for Labor or Services

Pursuant to section 787.06(14), Florida Statutes, this portion of the form must be completed by an officer or representative of the nongovernmental entity executing, renewing, or extending a contract with a governmental entity.

The entity named below does not use coercion for labor or services as defined in section 787.06, Florida Statutes.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Entity Name:

Representative/Officer’s Printed Name:

Representative/Officer’s Title:

Signature: Date:

Attachment VI– Vendor Certification Form

Form PUR 7801 (07/2024) Page 7 of 9 Rule 60A-1.002, F.A.C.

I hereby certify the following on behalf of the vendor identified below:

Customer Indicator (Required, N/A, Determined by Vendor)

Vendor Indicator (Certified, N/A)

Certification

Choose an item.

Choose an item.

Regardless of the dollar value of the goods or services provided, in accordance with the requirements of section 287.135(5), F.S., the vendor is not participating in a boycott of Israel and is not on the State Board of Administration’s “Quarterly List of Scrutinized Companies that Boycott Israel,” available at https://www.sbafla.com/governance/global-governance-mandates/

Choose an item.

Choose an item.

If the goods or services to be provided are $1 million or more, in accordance with the requirements of section 287.135, F.S., the vendor is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List (collectively, “Scrutinized List of Prohibited Companies”); does not have business operations in Cuba or Syria; and is not on the State Board of Administration’s “Scrutinized List of Prohibited Companies” available under the quarterly reports section at https://www.sbafla.com/reporting/

Choose an item.

Choose an item. The vendor is not on the Suspended Vendor List; it and its suppliers, subcontractors, or consultants to be utilized under the contract are not on the Convicted Vendor, Discriminatory Vendor, or Antitrust Violator Vendor Lists; and there is no pending or threatened action, proceeding, or investigation, or any other legal or financial condition, that would in any way prohibit, restrain, or diminish the vendor’s ability to satisfy the contract obligations.

The vendor is hereby informed of the provisions of sections 287.133(2)(a), 287.134(2)(a), and 287.137(2)(a), F.S., that identify the impacts to the vendor's ability or its affiliates’ ability to respond to the competitive solicitations of a public entity; to be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity; or to transact business with a public entity if it, or its affiliates, are placed on the Convicted Vendor, Discriminatory Vendor, or Antitrust Violator Vendor Lists of the Department of Management Services. The vendor is hereby further informed of the provisions of section 287.1351, F.S., that identify the impacts to the vendor’s ability to enter into or renew a contract with https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sbafla.com%2Fgovernance%2Fglobal-governance-mandates%2F&data=05%7C02%7CBrittany.Dambly%40dms.fl.gov%7C0adec150d13b4cc7ab2d08dcc60e9f98%7Ced173fed38394a3ca952140e906fed8d%7C0%7C0%7C638603013353010002%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=UT3gHJbzlUn95PDvOvb9ytmfLYPu%2Br6o%2FnBevfoq0MU%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sbafla.com%2Freporting%2F&data=05%7C02%7CBrittany.Dambly%40dms.fl.gov%7C0adec150d13b4cc7ab2d08dcc60e9f98%7Ced173fed38394a3ca952140e906fed8d%7C0%7C0%7C638603013353015342%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=4o3wZFH%2B69KW8hJ2rUEAB3vbhSGolxhxlhPd0Bdzs2M%3D&reserved=0

Attachment VI– Vendor Certification Form

Form PUR 7801 (07/2024) Page 8 of 9 Rule 60A-1.002, F.A.C.

an agency, as defined in section 287.012, F.S., if it is placed on the

Suspended Vendor List of the Department of Management Services.

Choose an item.

Choose an item.

If the contract grants the vendor access to an individual’s personal identifying information, the vendor is not prohibited from entering into the contract pursuant to section 287.138, F.S., and has completed the Form PUR 1355, “Foreign Country of Concern Attestation Form,” available at http://www.flrules.org/Gateway/reference.asp?No=Ref- 15843, and attached it hereto.

Choose an item.

Choose an item.

If the vendor is a common carrier, as defined in section 908.111, F.S., or a contracted carrier, it is not prohibited from entering into the contract pursuant to section 908.111, F.S., and has completed the Form PUR 1808, “Common Carrier or Contracted Carrier Attestation Form,” available at http://www.flrules.org/Gateway/reference.asp?No=Ref-14614, and attached it hereto.

Choose an item.

Choose an item.

The vendor is registered with, and uses, the E-Verify system for all newly hired employees in accordance with section 448.095, F.S.; and has not, within the last year, had a contract terminated under section 448.095(5)(c), F.S., by a public employer, contractor, or subcontractor, as defined by section 448.095(1), F.S.

Choose an item.

Choose an item.

The vendor is in compliance with all applicable disclosure requirements set forth in section 286.101, F.S., and has not been deemed ineligible for a grant or contract funded by a state agency pursuant to section 286.101(7), F.S.

Choose an item.

Choose an item.

If the contract is between a nongovernmental entity and a governmental entity, in accordance with section 787.06, F.S., the vendor has completed an affidavit signed by an officer or a representative of the vendor under penalty of perjury attesting that the vendor does not use coercion for labor or services as defined in section 787.06, F.S.

Choose an item.

Choose an item.

If the Contract is for the provision of commodities, in accordance with section 287.1346, F.S., the vendor, and any entity under the control of vendor, has not been placed on the Forced Vendor List within the past 365 days or, if placed on the Forced Vendor List, has been removed pursuant to section 287.1346(5)(d), F.S.

If the Contract is for the provision of commodities, the Contractor will submit, prior to entering into or renewing the Contract, a written certification from senior management, as defined in section 287.1346(1)(c), F.S., which certifies to the best of their knowledge the commodities being offered pursuant to this solicitation have not been produced, in whole or in part, by forced labor.

The vendor is hereby informed of the provisions of section 287.1346, F.S., that identify the impacts to a vendor’s ability to respond to the competitive solicitations of a state agency; to be awarded or perform https://www.flrules.org/Gateway/reference.asp?No=Ref-15843 https://www.flrules.org/Gateway/reference.asp?No=Ref-15843 http://www.flrules.org/Gateway/reference.asp?No=Ref-14614

Form PUR 7801 (07/2024) Page 9 of 9 Rule 60A-1.002, F.A.C work as a contractor, supplier, subcontractor, or consultant under a contract with a state agency; or to transact business for the provision of commodities with a state agency if it, or entities under the control of the vendor, is placed on the forced labor list in accordance with section 287.1346, F.S.

By signing below, I certify that I am authorized to complete and submit this Vendor Certification Form on behalf of the vendor.

Vendor Information Signatory

Name Signature Date

FEIN Typed or Printed Name

Title

CONTRACT #XXXXX

CONTRACT BETWEEN

THE FLORIDA DEPARTMENT OF CORRECTIONS

AND

XXXX

This Contract is between the Florida Department of Corrections “Department”) and XXXX. (“Contractor”), which are the parties hereto.

WITNESSETH

WHEREAS, the Department has supervisory and protective care, custody, and control of the inmates, buildings, grounds, property, and all other matters pertaining to facilities and programs for the imprisonment, correction, and rehabilitation of adult Offenders in accordance with Section 945.025, Florida Statutes (F.S.);

WHEREAS, it is necessary that budget resources be allocated effectively;

WHEREAS, this Contract is entered into based on quotes obtained through Request for Quote (RFQ) RFQ-XX-

XXX, and pursuant to Section 287.057(3)(e)5., F.S., which authorizes health services involving examination, diagnosis, treatment, prevention, medical consultation, or administration, including substance abuse and mental health services to be procured without receipt of sealed competitive bids or competitive sealed proposals, and

Section 945.025(4), F.S., which provides that nothing contained in Chapter 287, F.S., shall be construed as requiring competitive bids for health services involving examination, diagnosis, or treatment; and

WHEREAS, the Contractor is a qualified and willing participant with the Department to provide community-based residential substance use disorder treatment and behavioral health program (“Program”) utilizing a therapeutic community model, to Offenders under the Department’s community supervision in the XX Judicial

Circuit.

THEREFORE, in consideration of the mutual promises contained herein, the Department and the Contractor agree as follows:

I. CONTRACT TERM AND RENEWAL

A. Contract Term

This Contract shall begin on XXXX, and shall end on XXXX.

B. Contract Renewal

The Department has the option to renew this Contract, in whole or in part, for up to an additional five (5) year period or portions thereof, beyond the initial Contract term upon the same terms and conditions contained herein, except that the Department may negotiate lower pricing. Exercise of a renewal option is the Department’s exclusive option and shall be conditioned, at minimum, upon this Contractor’s satisfactory performance of the Contract and subject to the availability of funds. The Department, if it desires to exercise its renewal option, will provide written notice to the Contractor no later than 90 Days prior to the

Contract expiration date. The Department shall not incur or pay any fees or costs associated with the processing of a renewal.

Amy Vanness Highlight

Amy Vanness Highlight

Amy Vanness Highlight

Amy Vanness Highlight

Amy Vanness Highlight

Amy Vanness Highlight

II. CONTRACT

A. Definitions

The capitalized terms used in this Contract, unless the context otherwise clearly requires a different construction and interpretation, have the following meanings:

1. Bed Days: The maximum number of Days the Contractor can invoice the Department for services provided under this Contract. Bed Days does not include the Day an Offender is discharged, which the Department does not pay.

2. Breach of Contract: A failure of the Contractor to perform in accordance with the terms and conditions of the Contract.

3. Business Day: 8:00 a.m. to 5:00 p.m., Eastern Time (ET), excluding weekends, State holidays, and other official office closures.

4. Clinical File: The file developed and maintained by the Contractor, for each Offender participating in the residential substance use disorder treatment and behavioral health

Program, that contains clinical treatment information in accordance with Chapter 65D-

30, Florida Administrative Code (F.A.C.) 42 Code of Federal Regulations (C.F.R.), Part

2; Subsection 397.501(7); F.S.; the Department’s Community Based Residential

Treatment Program Guide, and any additional programmatic requirements for each

Offender.

5. Community-Based Residential Substance Use Disorder Treatment and Behavioral

Health Program (Guide): The Department’s Guide outlines the Program design and structure of the residential licensed treatment Program, which will be provided by the

Contract Manager.

6. Community Supervision Program Referral (Form DC5-404): The Department’s form used by the Department and the Contractor to document referral, treatment evaluation, outcome, and discharge for each Offender.

7. Comprehensive Program Evaluation (CPE): The Department’s in-depth Contract compliance monitoring technique to document the Contractor’s compliance with the terms of this Contract, and to evaluate overall Program functioning.

8. Contract: The agreement between the Contractor and the Department that memorializes the terms and conditions negotiated by the parties.

9. Contract Manager: The Department’s employee, or designee, responsible for performance oversight and operational management of the Contract. The Contract

Manager is designated in Section IV. of this Contract.

10. Contract Quality Assurance Program Manager (CQAPM): The Department’s employee, or designee, responsible for implementing a Quality Assurance Program, evaluating the quality of services rendered by the Contractor, and ensuring efficient and effective service delivery.

11. Co-Occurring Disorder Programs: Programs that are designed and have the capability to provide integrated co-occurring services to individuals with a diagnosis of a substance use disorder, and a concurrent diagnosis of a psychiatric disorder, requiring medication.

12. Corrective Action Plan (CAP): The Contractor’s written comprehensive plan to remedy deficiencies discovered in the course of contract monitoring or at any time during the term of this Contract.

13. Counseling Activities: Scheduled treatment activities in a structured program to include individual counseling sessions, process/issues groups, criminal conduct experiential groups, family counseling sessions, substance use education groups, and therapeutic community groups.

14. Day: A calendar day, unless otherwise stated.

15. DC Number: An Offender’s Department-assigned identification number.

16. Deliverables: The goods and services delivered to the Department in the course of

Contract performance, which result in the Department’s payment to the Contractor.

17. Employment/Re-Entry Component (ERC): The second phase of the Program, during which the Contractor shall facilitate Offenders’ reintegration into the community through community-based employment, continued education, relapse prevention, and practicing skills learned during the Intensive Treatment Component (ITC).

18. Expanded Solutions: Services and commodities the Contractor offered the Department and/or Offender, at no additional cost to the Department and/or Offender.

19. Health Insurance Portability and Accountability Act (HIPAA): The Health Insurance

Portability and Accountability Act of 1996 (HIPAA, Title II) and all related regulations, which requires the Department of Health and Human Services (HHS) to establish national standards for electronic health care transactions and national identifiers for providers, health plans, and employers. It also addresses the security and privacy of health data.

20. Individualized Treatment Plan (ITP): An individualized, written plan of action that directs all treatment services, is based upon information from the assessment and input from the Offender served, and establishes Offender goals and corresponding measurable objectives, time frames for completing objectives, and the type and frequency of services to be provided.

21. Initial Treatment Plan: A preliminary, written plan of treatment goals and objectives intended to inform the Offender of service expectations, and to prepare the Offender for service delivery.

22. Intensive Treatment Component (ITC): The first phase of the Program, during which

Offenders are oriented to the Program and recovery process, and participate in individual counseling sessions, therapeutic community activities, work assignments, self-help groups, and educational/vocational programming, as appropriate, to prepare for re-entry into the work environment and a gradual transition into the community.

23. Licensure: The Contractor’s legal authority, issued by the Florida Department of

Children and Families (DCF), to provide substance use disorder treatment services to

Offenders.

24. Local Contract Quality Assurance Coordinator (LCQAC): A Department staff member located in the Department region, designated by the Contract Quality Assurance

Manager, or designee, to assist with monitoring the performance of the Contractor.

25. Occupied beds: An Occupied bed is a slot filled by a Department-approved Offender.

26. Offender: Refers to an individual who is under community supervision with the

Department and ordered by the sentencing authority or releasing authority or referred by the probation officer to participate in a residential substance use disorder treatment program as a condition of supervision, or in accordance with the terms of the pre-trial intervention agreement and approved by the Department.

27. Primary Counselor: An employee who is part of the Contractor’s clinical staff, has primary responsibility for delivering and coordinating clinical services for an Offender, and who meets the qualifications required under Chapter 65D-30.0046, F.A.C.

28. Prison Rape Elimination Act (PREA): 28 C.F.R 115, National Standards to Prevent, Detect, and Respond to Prison Rape, under the “Prison Rape Elimination Act of 2003”

The Act provides for analysis of the incidence and effects of prison rape in federal, state, and local institutions and for information, resources, recommendations, and funding to protect individuals from prison rape.

29. Probationary License: A license issued by the DCF for a new substance use treatment program or program component pending addition to an existing license, which is valid for 90 Days after the date of issuance but may be re-issued by the DCF for one (1) additional 90-Day period. A Probationary License is issued to a new applicant upon completion of all applicable requirements outlined in Chapter 65D-30.0036, F.A.C. A

Probationary License cannot be extended and is replaced by a regular license.

30. Qualified Professional: As defined under Section 397.311(36), F.S., a physician or physician’s assistant licensed under Chapter 458 or Chapter 459, F.S.; a professional licensed under Chapter 490 or Chapter 491; an advanced practice registered nurse licensed under Part I of Chapter 464; or a person who is certified through a Department of Children and Families (DCF) recognized certification process for substance use treatment services and who holds, at minimum, a bachelor’s degree. A person who is certified in substance abuse treatment services by a state-recognized certification process in another state at the time of employment with a licensed substance abuse provider in this state may perform the functions of a Qualified Professional as defined in Section

397, F.S. but must meet certification requirements contained in Section 397.311(35) F.S.

no later than one (1) year after their date of employment.

31. Quality Enhancement Strategy (QES): The Contractor’s written comprehensive plan to address programming issues found during the LCQAC’s monitoring of the Contract.

32. Quality Improvement Plan (QIP): A written plan which addresses the minimum guidelines for the Contractor’s Quality Improvement Program as outlined in 397.4103

(2)(a-f), F.S.

33. Recovery Capital: The internal and external resources necessary for an Offender to achieve and maintain recovery from a substance use disorder(s) and make behavioral changes. Recovery Capital recognizes that a variety of elements can support or jeopardize recovery, including social networks, and physical, human, cultural, and community issues. Recovery Capital differs from Offender to Offender and may change over time.

34. Residential Substance Use Disorder Treatment and Behavioral Health Programming:

This program operates as a Therapeutic Community (TC) and the length of stay shall not exceed 18 months, based on individual clinical need. The Program may include on-site or overlay mental health services. There are two (2) treatment components, the Intensive

Treatment Component (ITC) which may last between two (2) and 12 months dependent on the individual clinical needs. During the first four (4) months Offenders live and remain at the facility 24 hours per Day. During the remainder of their stay in the ITC approved Offender leave may be granted in increments. Thereafter, Offenders participate in an Employment/Re-entry Component (ERC) for up to six (6) months during which time they obtain gainful employment in the community while continuing to reside at the facility and participate in treatment services at the facility in the evenings and weekends.

35. Subcontract: An agreement entered into by the Contractor with any other person, entity or organization that agrees to perform any obligation for the Contractor specifically related to securing or fulfilling the Contractor’s obligations to the Department under the terms of this Contract.

36. Supervising Probation Officer: An Offender’s Department-assigned correctional probation officer, or designee, who ensures the conditions of the Offender’s probation orders are met.

37. Therapeutic Activities: Scheduled treatment activities in a structured program to provide the Offender an opportunity for self-examination, skill-building, behavioral practice, teaching/learning, and lifestyle change. Activities include, but are not limited to, recovery support groups, life/transition re-entry skills, recreation, art, music or dance, health education, educational support, vocational training, and therapeutic community work assignments.

38. Trauma-Informed Care Approach: Services delivered in a way that avoids inadvertent re-traumatization and facilitates client empowerment and participation in treatment.

Trauma-specific interventions are explicitly designed to address the consequences of trauma in the individual and to facilitate healing. Treatment programs generally recognize the client's need to be respected, informed, connected, and hopeful regarding their own recovery; the interrelation between the trauma and symptoms of trauma (e.g., substance use, eating disorders, depression, anxiety, etc.) and the need to work in a collaborative way with survivors (also with family and friends of the survivor) and with other human service agencies in a manner that will empower survivors and consumers.

III. SCOPE OF SERVICE

A. General Service Description

The Contractor shall provide a Program designed to provide residential services to Offenders utilizing a therapeutic community model. The services required include, but are not limited to, a substance use disorder Intensive Treatment Component (ITC), substance use disorder

Employment/Re-Entry Component (ERC), and other services as described herein. The

Contractor shall provide all services using a Trauma-Informed Care Approach.

B. Rules and Regulations

1. All substance use disorder treatment services provided under this Contract must meet the applicable requirements of Title 42 Code of Federal Regulations (C.F.R.) Part 2; the

HIPAA, Standards for Privacy of Individually Identifiable Health Information, Title 45

C.F.R., Parts 160, 162 and 164; Chapters 397 and 415, F.S.; Chapters 33 and 65D-30, F.A.C.; Code of Ethics and Conduct for Addiction Professionals of Florida, Florida

Certification Board, and other applicable local, State, and federal laws, rules, and regulations.

2. The Contractor shall provide all services in accordance with all current applicable federal and State laws, rules, regulations, applicable court orders, and the Department’s rules and procedures. All such laws, rules, regulations, current or as revised, are incorporated herein by reference and made a part of this Contract. Should any applicable law, standard, rule, regulation, Department procedure, or directive change during the term of this

Contract, the updated version will take precedence. The Contractor and the Department will work cooperatively to ensure service delivery is in complete compliance with all such rules and regulations.

3. During the term of this Contract, the Contractor shall maintain the required Licensure and appropriate accreditation to comply with the requirements and standards regarding the operation of a residential substance use disorder treatment program in accordance with Chapter 397, F.S., and Chapter 65D-30, F.A.C.

C. Communications

The parties will send Contract communications in two (2) forms: routine and formal, as follows:

Routine: Routine communications include all normal written communications generated by either party relating to service delivery. Routine communications must be acknowledged by the receiving party within two (2) Business Days and responded to within 30 Days of receipt.

Formal: Formal Communications are written communications that relate to significant issues such as Breach of Contract, unsatisfactory performance, the assessment of financial consequences, or Contract termination. Formal Communications will be marked clearly as a “Formal Communication” and must be acknowledged by the Contractor upon receipt and responded to within seven (7) Days via email.

The Department will use a date and numbering system to track Formal

Communications.

The only persons authorized to use Formal Communications are the Department’s Director of

Administration, Chief of Contract Management and Monitoring, Procurement Director, Contract Manager, Contract Administrator, and the Contractor’s Representative. Other persons authorized to utilize Formal Communications must be agreed upon by both parties and identified, in writing, within 10 Days of Contract execution. Both parties must provide written notification of any subsequent changes to those authorized to use Formal Communications before issuing any Formal Communications, from another person.

If an urgent problem arises, the Department will contact the Contractor, and the Contractor shall verbally respond to the Contract Manager within two (2) hours. If a non-urgent problem arises, the Department will contact the Contractor and the Contractor shall verbally respond to the

Contract Manager within 48 hours. The Contractor shall provide the Department all information and records that the Department deems necessary to respond to inquiries, complaints, or grievances from or about Offenders within three (3) Business Days of receiving the request.

D. Department’s Responsibilities

1. The Department will provide its Community Based Residential Treatment Program

Guide (Guide) incorporated as Exhibit A to this Contract to assist the Contractor with

Program eligibility, referral, admission, and discharge services.

2. The Department will complete Section I of the DC5-404, Community Supervision

Program Referral Form, for each Offender it approves for Program placement, and will provide the DC5-404 to the Contractor.

3. The Department will make available to the Contractor, upon request, all non-confidential records and social histories pertaining to Offenders it refers, if such records are not otherwise protected from disclosure by law.

4. The Department will provide the Contractor a copy of all Department forms necessary to comply with Section III., O., General Reporting Requirements.

5. The Department will provide the Contractor access to all applicable Department procedures, rules, and regulations. The Department will inform the Contractor of any regulatory or operational changes impacting the delivery of services to be provided pursuant to this Contract. If necessary, the Department will issue an amendment to the

Contract to include any necessary changes.

E. Contractor’s Responsibilities

1. The Contractor shall ensure all staff and/or subcontractor providing services under this

Contract comply with prevailing ethical and professional standards and all State and federal statutes, rules, procedures, and regulations relevant to the provision of services.

2. The Contractor shall strive to meet its target fiscal year successful Program completion rate of 51% or higher for Offenders admitted to the Program and successfully discharged.

3. The Contractor is responsible for all costs associated with local, State, and federal licenses, permits, and inspection fees required to provide services. The Contractor shall ensure all required permits and licenses are current, maintained onsite, and a copy is submitted to the Contract Manager, upon request.

4. The Contractor shall modify its service delivery to meet or comply with changes required by operation of law, due to changes in practice standards or regulations, or as a result of the legal settlement agreement, consent order, or change in the Department’s mission.

Excluding changes covered under Section III., B. Rules and Regulations, any changes to this Contract required to ensure continued compliance with State or federal laws, statutes, or regulations, legal settlement agreement or consent order, or Department procedure or mission, must be made in accordance with Section V. CONTRACT MODIFICATION.

F. Administrative Requirements

1. The Contractor shall furnish its own supportive services (e.g., administrative or clerical staff) and supplies (e.g., office supplies, equipment, forms, etc.).

2. The Contractor shall provide its own internet access and maintain a current, active email address at all times during the Contract term.

3. The Contractor shall provide the Contract Manager copies of its new or renewed Program license(s) and applicable accreditation as it receives them. The Contractor shall provide the Contract Manager a copy of any DCF Licensure CAP and accreditation report within

30 Days of receiving it from DCF or the accrediting agency.

G. Service Site Location Requirements

1. Service Site Location

a. The Department approved site for Program services is:

Vendor’s Name

Vendor’s Address

b. The Contractor shall ensure its service facility meets all State, county, and city zoning, permitting, licensing requirements, and other requirements necessary for operation at the time of Contract execution and during the entire Contract term. The

Contractor shall provide the Contract Manager any required facility-related documentation upon request at any time during this Contract.

c. The Contract Manager must provide written pre-authorization for the Contractor to add, relocate, or close a service facility. The Contractor shall submit a written request

30 Days prior to adding, relocating, or closing a service facility. Added or relocated service facilities must meet all requirements of the Contract. The Department reserves the exclusive right to approve or deny any such service facility requests.

d. The Department reserves the right to require the Contractor to change a service facility if the Department determines it to be inaccessible, inconvenient, or unsuitable for the provision of services required under this Contract.

e. The Contractor may request a change in service location(s) subsequent to the

Contract execution. Requests for changes to the service location(s) must be submitted to the Contract Manager, in writing, and must include an effective date for the requested change. A copy of the DCF Licensure Certificate along with any other documents necessary to operate the service location(s) must be included with the request. The Department will evaluate the request and, if approved, send a written approval of the change via Formal Communication. Services may not be delivered at any changed site prior to receipt of the Department’s Formal Communication, and the Contractor will not be compensated for any services delivered at a changed location until receipt of the Formal Communication. The Department’s approval will be followed by a formal Contract amendment within 90 Days.

f. In the event of an emergency, the Department may approve a temporary change in service location by a Formal Written Communication as long as the temporary change in service location is within a 50-mile radius within the Contractor’s original approved service location and the temporary service location is not expected to last more than 30 Days.

g. If the emergency condition continues beyond the initial 30-Day period, the

Contractor may submit a written request for an extension. Upon receipt of such request, the Contract Manager or designee may, at their sole discretion, approve one extension of the temporary service site location for a period not to exceed 90 Days total. This extension must be done via Formal Communication issued by the

Department prior to the expiration of the initial 30-Day period.

2. Service Times

The Contractor shall provide and operate a Department-approved service facility 24 hours per Day, seven (7) Days per week, 365 Days of the year. The Contractor shall provide Program-related Therapeutic Activities and counseling at various times to accommodate Offenders’ work schedules. The Contractor must secure the LCQAC’s, or designee, approval of the Program’s daily activity schedule and any revisions thereof, prior to schedule implementation.

3. Facility Requirements

a. The Contractor’s facility must comply with Chapter 69A-44, F.A.C., which establishes the minimum fire safety standards for residential alcohol and drug substance use disorder treatment and prevention programs, mental health residential treatment facilities, and crisis stabilization units.

b. The Contractor shall ensure its Program facility is approved for the purposes outlined in this Contract and meets all State, county, and city zoning, permitting, and building codes, including the rules and regulations outlined in Section III., B., Rules and

Regulations, and any other necessary operational requirements. The Contractor shall notify the Contract Manager of any zoning changes, notices, or challenges from zoning bodies, as well as any complaints from citizens or other entities, to include fire and health department(s), regarding the operation of the facility, within 72 hours of receipt of knowledge of the change, notice, challenge, or complaint.

c. The Contractor shall provide, at no cost to the Offender (beyond the required subsistence fee), a facility that includes the following, unless prior approval has been granted by the CQAPM, or designee:

1) Housing that includes electricity, central heating and air conditioning (in accordance with the American Society of Heating, Refrigerating and Air

Conditioning Engineers [ASHRAE] recommendations), hot and cold running water, and access to onsite local telephone service to make and receive calls;

2) Onsite food service to include three (3) balanced and nutritious meals and one

(1) snack per Day, as required by the Contractor’s DCF Licensure. Meals and snacks may be prepared onsite by the Contractor or prepared off-site by a food service establishment operating in accordance with all applicable State and county licensing requirements. The Contractor must ensure the review and written approval of special nutrition and dietary plans for Offenders with special nutrition and dietary needs by a Florida Registered Dietitian, at least annually;

3) If meals are prepared onsite, the facility must include a fully equipped kitchen where the Contractor shall prepare meals and snacks, and a dining area where meals and snacks may be served and consumed. If meals are prepared off-site, the facility shall include a dining area where meals and snacks may be served and consumed, as well as a service kitchen (refrigerator, stove/toaster oven/microwave oven, and sink) where the Contractor will serve meals prepared off-site by a food establishment, operating in accordance with all applicable

State and county licensing requirements;

4) A clean, dry, ventilated space, not subject to wastewater backflow, or other contamination, in which to store dry food supplies;

5) Adequate sleeping space for each Offender;

6) A bed, pillow, mattress, and clothing storage area for each Offender, and bed linens and towels for Offenders who cannot provide their own;

7) Personal hygiene items for Offenders who cannot provide their own (such as deodorant, shampoo, toothpaste, etc.);

8) Operable toilets, sinks, and bathing facilities appropriate for all Offenders;

9) Adequate space to accommodate living and Program activities, such as counseling, indoor recreational activities, visiting, etc.;

10) Laundry facilities (washer and dryer), maintained in good condition and proper working order for Offenders’ use;

11) Pest control for the prevention of vermin, insects, and other pests;

12) Regularly scheduled trash and garbage removal from the facility; and

13) Office space available for use by Department staff that allows for confidential business to be conducted, including access to a phone line and computer access with an internet connection.

The Contractor shall provide a maintenance plan including a monthly maintenance inspection to ensure that all components of the site and grounds are maintained in good repair and proper working order at all times. The Contractor shall ensure that the facility, grounds, appliances, and operating systems are in good repair and proper working order at all times. The Contractor is responsible for all costs associated with repairs and maintenance of the facility and shall ensure that funds are available and dedicated to ensuring the total safety, maintenance, upkeep, appearance, and sanitation of the facility and grounds.

4. Disaster Management

a. The Contractor shall establish a written evacuation plan that includes diagrammed evacuation routes for emergencies (fire, natural disaster, hurricanes, severe weather, etc.). In addition, the Contractor shall have a written pandemic plan. This plan shall be maintained onsite and provided to the Contract Manager and the LCQAC upon request.

b. If a service facility requires evacuation, for safety or health reasons, the Contractor shall coordinate such evacuation, in writing, with the LCQAC and identify alternative facility space to ensure that Program services continue during any evacuation period.

H. Program Referral and Admission

1. Program Eligibility and Referral

The Contractor shall determine initial Program eligibility upon referral by the

Department, and receipt of the Department’s DC5-404. To be determined as eligible for the Program, Offenders must be at minimum either:

a. Referred by their Supervising Probation Officer as a result of a Department-identified need for substance use disorder treatment;

b. Court-ordered;

c. Required by or through interstate compact; or

d. Required by a pre-trial intervention program.

Offenders who are referred, required, or ordered into the Program may be screened by the Contractor, in accordance with requirements of Chapter 65D-30, F.A.C., prior to referral. If it is not feasible for the Contractor to screen the Offender prior to sentencing and placement into the Program, the Contractor must conduct the initial screening, as soon as possible, but no longer than within 24-hours of arrival at the facility, in order to determine suitability for treatment. The Contractor must document the clinical rationale for an Offender’s admission or exclusion from the Program, in writing, utilizing a screening process identified in Chapter 65D-30, F.A.C., and place documentation in the

Offender’s Clinical File.

Offenders who are approved for placement in a co-occurring disorder bed must meet the following criteria:

a. Have a principal diagnosis of a substance use disorder as referred to in the American

Psychiatric Association’s Diagnostic and Statistical Manual of Mental Disorders, 5-

TR (or most current edition);

b. Have a non-substance use-related diagnosis, as referred to in the American

Psychiatric Association’s Diagnostic and Statistical Manual of Mental Disorders, 5-

TR (or most current edition), which requires management through the use of psychotropic medications and psychiatric monitoring; and

c. Require the use of psychotropic medications or monthly psychiatric monitoring to manage mental health conditions.

2. Program Admission

Upon Offender admission to the Program, the Contractor shall complete Section II of the

DC5-404 and forward a copy, or electronic equivalent, to the Supervising Probation

Officer within three (3) Business Days. The Contractor shall retain a copy of this form in the Offender’s clinical record. The Contractor must maintain documentation that the form was submitted within the required timeframe.

The Contractor shall provide the LCQAC a written, achievable, detailed procedure for completing, maintaining, and tracking Offender referrals. This procedure must meet the timeframes and requirements established by the Department.

3. Program Re-admission

An Offender who is discharged under any circumstances from a community-based residential substance use disorder treatment and behavioral health program may be considered for re-admission to the Program. In such case, the Contractor should re-screen the Offender to determine if the Offender is clinically appropriate for Program Re-admission. Offenders who are found to be clinically appropriate for Program Re-admission will be re-admitted to the Program with the consent of the Contractor’s

Facility Program Director, or designee. If the Offender is approved for re-admission, the

Supervising Probation Officer must approve the placement via completion of a new

DC5-404. If the Contractor re-screens an Offender and determines that the Offender is clinically inappropriate for re-admission to the Program, the Contractor should document their findings, in writing, and notify the Supervising Probation Officer who will then notify the court for further action.

4. Program Admission and Orientation

a. Program Orientation

The Contractor shall conduct the following tasks in accordance with the requirements specified in Chapter 65D-30, F.A.C.:

1) Screening and orientation;

2) Assessment to include:

a) Physical health;

b) Biopsychosocial;

c) Special needs (identification of Offenders with mental illness and other needs); and

d) Adverse Childhood…