RFQ 26_027_074.pdf

Natural Gas Provider for Fayette County Public Schools Request for Quotes No. 26-027-074

Georgia Procurement Registry No. PE-65615-NONST-2026-000000110

NOTICE TO VENDORS

Brief Description: Secure Natural Gas Provider Rates for FCPS Locations

Service Location(s): All Locations/Accounts Defined in Appendix A

Complete solicitation documents may be obtained at www.fcboe.org. FCPS is not responsible for respondents and/or subcontractors not obtaining the information provided through the full set of contract documents.

Responses must be submitted via email, mail/parcel delivery, or hand delivery to the Fayette County Public Schools offices located at the LaFayette Educational Center and directed to Matthew D. Roberts, Purchasing Manager. Envelopes should be sealed and marked conspicuously on the front with the solicitation name and number above.

SUBMISSION - BY HAND, MAIL OR COMMON COURIER

Fayette County Public Schools ATTN: Matthew Roberts, Purchasing Department LaFayette Educational Center 205 LaFayette Ave., Fayetteville, GA 30214

SUBMISSION - BY EMAIL to: roberts.matthew@fcboe.org http://www.fcboe.org mailto:roberts.matthew@fcboe.org

Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074

Objective

The Fayette County Public Schools Purchasing Department (hereinafter FCPS) invites you to participate in a request for quote (RFQ). This RFQ will consist of providing and delivering natural gas service to locations as defined within the school district.

Responses Due

Responses to this request for quote are due no later than the date and time specified in the timeline of events either physically or electronically to the FCPS Purchasing Department located at the LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville, GA, 30214.

Quotes received after the specified date and time will not be considered.

Respondents are instructed to carefully read all items, conditions, terms, specifications, and attachments herein and referenced before completing their quote. Failure to comply with any requirements of the RFQ may be a cause for rejection.

Section A: Instructions to Respondents

1. Solicitation Schedule 1.1.

RFQ Issued Thursday, June 11, 2026

Questions Due Before 9:00 AM (ET), Wednesday, June 17, 2026

Responses Due Before 9:00 AM (ET), Tuesday, June 23, 2026

2. Respondent Registration

2.1. Respondents are encouraged to register with the issuing agent, Matthew Roberts, by sending an email to roberts.matthew@fcboe.org after reviewing this solicitation. Respondents who register will automatically receive an email update with additional documents such as addenda and be notified of award issuance, even if they choose not to submit a response.

3. Project Documents and Forms

3.1. Documents and forms required for submission as part of this RFQ can be found on the FCPS Purchasing Department website. Failure to include required submissions listed herein may result in a rejection of the response. A list of required forms is contained herein and additional submissions may be required per the specifications contained herein.

4. Response Delivery

4.1. Responses may be submitted electronically, by mail, or hand-delivered to the

LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville, Georgia 30214, Attention: Purchasing Department.

4.2. Quote openings will occur at the date and time specified at the address above.

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4.2.1. No faxed or telephone responses will be accepted or considered.

4.3. Responses may be emailed to the issuing agent if meeting the following guidelines:

4.3.1. Emailed responses must be in a consistent, clear, and readable format and complete. (Adobe PDF format is preferred)

4.3.2. All response documents should be bound in one document. Multiple separate documents may result in evaluation score reductions.

5. Attachments

5.1. Any specification listed with “Must Include Attachment” should include a document within the response conforming to standards set forth.

5.2. All attachments must be marked and labeled using the following format:

Attachment #, Solicitation Reference, Respondent Name, Solicitation Title, and Number.

6. Response Format Requirements

6.1. The solicitation document has been carefully organized. All sections, specifications, requirements, and appendices are numbered; therefore responses should be organized in the same manner referencing the solicitation document when necessary.

6.2. All pages should be numbered and contain page headings or footers with the respondent's name and the solicitation title and number.

6.3. Multiple Response from the Same Respondent

6.3.1. Respondents may submit more than one response when offering multiple alternatives.

6.3.2. Responses must be separate and each should conform to all terms and conditions within the solicitation.

6.3.3. Responses must be labeled separately to easily identify differing responses from the same respondent.

Section B: Scope of Work and Specifications

7. Scope of Work

7.1. Operational & Load Requirements

7.1.1. Usage History: Attached is a summary of the last twelve months of historical consumption for the District in total. Specific Atlanta Gas Light accounts can be identified in the attached statements.

7.1.2. Primary usage is for facility heating, kitchen equipment supply, and generator supply if needed.

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7.2. Service Timeline: An initial start date of July 1, 2026 with a contract duration of twelve (12) and/or twenty-four (24) months.

8. Pricing & Financial Specifications

8.1. Price Structure: The District is requesting quotes for fixed price (guaranteed rate) service. No index pricing will be considered.

8.2. Cost Components: Ensure the quote includes all transportation, balancing, and service fees, excluding taxes.

9. Vendor Qualifications

9.1. Technical Fitness: Respondents must provide proof of licensing and a summary of experience in providing natural gas in the K-12 education environment in Georgia.

9.2. Transition Plan: Respondents must provide a description of how they will transition the account from the current provider with minimal disruption.

Section C: General Terms and Conditions

FCPS’s General Terms and Conditions are posted on the Purchasing Department website under the heading of Vendor Terms, Conditions, and Forms at www.fcboe.org. By submission of a response, the respondent acknowledges they have read and understood these General Terms and Conditions as well as any terms and conditions contained herein.

Section D: Special Terms and Conditions

10. Quote Opening

10.1. Quotes will be opened at the date and time provided in the schedule of events. All results will be publicly posted on the FCSD website once an award recommendation is made.

10.2. Quote openings are open to the public.

10.3. Quotes must be marked with the RFQ number.

10.4. Electronically delivered quotes will utilize the timestamp generated on the email.

10.5. Quotes must conform to the guidelines listed herein.

10.6. Quotes received late will be marked “non-responsive” and may not be considered at the sole discretion of the FCPS Purchasing Department.

11. Questions

11.1. All questions concerning this solicitation must be submitted in writing by email to the issuing agent.

11.2. No questions other than written will be accepted and only answers provided via addenda shall be binding.

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12. Award Oversight

12.1. The awarded respondent will report to the Facilities Services Director or their designee.

13. Quote Evaluations

13.1. According to the Fayette County Board of Education policy, DJE “lowest price alone will not be the sole determining criteria in the selection process”.

13.2. Factors that may be used in evaluating responses may include but are not limited to, the following: price/cost, warranty, service guarantees or past performance, costs of ownership analysis, business capabilities analysis, delivery schedules and methods, and product-specific manufacturer/quality standards.

13.3. Respondents may inquire as to specific evaluation methods and may request in writing an explanation of evaluation methods used to determine an award. See General Terms and Conditions regarding award protests.

14. Cost Escalation/Price Change

14.1. The Purchasing Department recognizes that independent market factors may result or necessitate the need for price changes. Through the submission of a quote, the respondent agrees to the following:

14.2. All price increases must be based upon product cost ONLY, and documentation of the price increase is required.

14.3. Quote prices must be held firm for the term of the solicitation or December 31st of the issuing year, after which an escalator can be invoked.

14.4. The awarded respondent must provide the FCPS Purchasing Department written notification at a minimum of 30 days before a price escalation change.

14.5. Single changes of no more than 10% are allowed. There are exceptions only when market conditions dictate a revised escalator for a particular commodity.

14.6. FCPS reserves the right to accept or reject any price escalation. A rejection of a price escalation may result in the termination of any agreement, contract, purchase order, or other agreement without fault or obligation.

15. Term

15.1. The term of this RFQ and resulting agreement is from the date of resulting award issuance until December 31, 2026, with the option to renew for four (4) additional one-year terms beginning January 1st and ending December 31st of each year.

15.2. The RFQ and resulting agreement will automatically renew each year beginning January 1st with the awarded pricing structure unless a cost escalation/price change process is initiated per the General Terms & Conditions.

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15.3. Per the General Terms & Conditions, should the Fayette County Board of Education fail to appropriate funding for each fiscal year beginning July 1st, this solicitation and resulting contract or purchase orders will be canceled with no-fault or obligation beyond products or services already received and properly invoiced.

15.3.1. FCPS may notify the awarded bidder in writing thirty (30) days prior to cancellation for non-appropriation.

16. Required Forms

16.1. The forms listed below are required for submission and included as attachments.

They may also be located on FCPS’s Purchasing Department website at www.fcboe.org.

16.1.1. Solicitation Response Form

16.1.2. Reference Form

16.2. Failure to include any form may result in a reduction in evaluation scoring or the submitted quote being declared non-responsive at the sole discretion of the FCPS Purchasing Department.

16.3. This request for quote, any addenda, and the awarded quote will be incorporated into any resulting contract and/or purchase order.

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Solicitation Response Form

Natural Gas Provider for Fayette County Public Schools - RFQ 26-027-074

Place this form on top of your response.

Company Name:

Point of Contact:

Street Address:

City:

State:

Zip Code:

Telephone:

Email:

Website:

Authority to Act The undersigned states that he/she has the requisite authority to act on behalf of his/her employer in these matters and has offered to provide the products/services in accordance with the terms and conditions herein.

Terms, Conditions, and Specifications Through the submission of response and signature below, the respondent verifies that their solution, if applicable, complies fully, or complies with an exception, to all stated general and special terms, conditions, and specifications. See the FCPS General Terms and Conditions for further information and directions on notating exceptions to stated specifications.

Addenda Through the submission of response and signature below the respondent verifies that they have read and understood any addenda issued for this solicitation if issued.

Signature: ______________________________ Date:_____________________

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FCPS Purchasing Department Reference Form

Requested Information Response

Reference Name

Contact for Reference

Street Address

City, State, Zip

Phone Number

Email

Reference Name

Contact for Reference

Street Address

City, State, Zip

Reference Name

Contact for Reference

Street Address

City, State, Zip

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AGL Accounts January February March April May June July

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6029923051 4900 1530 920 340 420 260 370 975642258 1151 2408 1393 509 337 139 97

8422991542 4060 5200 3120 1360 220 110 20 2426930049 3071 5103 3545 1522 1054 345 197 8803494053 2250 3570 2120 1180 300 80 20 3546326259 1440 2011 1145 279 224 91 0 4550943349 2730 3850 3210 1280 360 250 230 8857204443 2354 3499 2350 932 396 110 30 3516404259 885 2183 1442 517 299 60 1 496591176 3370 6410 2880 870 430 180 50

3708557156 0 0 1210 190 40 0 10 7735817634 1642 2183 1765 651 310 88 59 7642445151 1670 2990 1610 760 370 140 70 7198781446 532 857 930 301 264 84 39 9258137548 1080 2020 850 330 180 60 30 1111426254 2520 3830 2180 1020 380 110 60 6011877531 4720 5570 4350 1370 100 60 40 3780089440 3790 7220 5230 1560 1200 150 20 7880529150 1780 2730 1740 680 530 170 110 4778089459 2461 982 581 218 150 37 15 7435687449 930 2100 1590 430 330 160 70 9069073542 1510 2260 1380 380 180 90 10 5511252042 3280 6550 4650 2910 1030 550 290 9513336054 4459 3935 1723 965 415 134 46 2413618258 4520 5410 3330 770 420 240 100

August September October November December

110 240 250 540 1360 90 100 110 870 3420 80 170 170 770 1610

120 360 390 2190 5500 194 226 219 609 1534 390 410 400 2920 5370 159 253 215 611 1183

70 420 500 2090 3990 292 528 371 1672 3474 140 240 360 1680 2160 102 153 156 700 1970 210 220 230 1000 2330 131 243 231 1422 2014 112 186 157 687 1178 170 280 250 1510 3270

10 0 40 470 1300 57 58 62 628 1575

170 210 260 850 1570 73 155 152 304 885 90 170 140 590 970

220 500 340 1240 2460 80 90 80 2430 4010 80 260 270 1530 4410

350 390 420 920 1630 96 128 128 292 1023

140 290 270 620 1100 90 160 170 830 1480

240 160 100 1780 3300 142 166 153 1478 2771 210 330 330 1360 4000

Terms, Conditions, and Specifications

Addenda

FCPS Purchasing Department Reference Form