RFQ 26-003 7.14.26.pdf

FEDERAL PUBLIC DEFENDER

DISTRICT OF SOUTH CAROLINA

REQUEST FOR QUOTATION

RFQ Number: 26-003 Request Date: July 14, 2026 Response Date: August 4, 2026

To: Interested Vendors

This is a request for Open Market Pricing.

The Federal Public Defender for the District of South Carolina is seeking quotes from qualified vendors for the procurement of server equipment, as detailed on pages 2 through 4.

Vendors must address each of the quote requirements on page 4 for their quote to be considered.

Thank you for your time and cooperation with this request.

Sincerely, Kristin B. Burt Contracting Officer

1. Scope of Procurement

We are requesting a formal quote for the purchase and delivery of the following equipment:

Quantity Description 2 – (Two) Dell PowerEdge R470 Server, Enterprise (fully configured as specified below)

All equipment must be new, manufacturer-authorized, and factory-sealed.

Refurbished, gray market, or previously deployed equipment will not be accepted.

2. Equipment Specifications

A. Server – Dell PowerEdge R470, Server, Enterprise (Qty: 2)

Configuration Requirements for Each Server

Quantity Description 1 2.5” Chassis with up to 8 Hard Drives (SAS/SATA), Smart Flow, Rear

IO, H365i 1 Intel Xeon 6 Performance 6507P 3.5G, 8C/16T, 24GT/s 48M Cache, Turbo, (150W) DDR5-6400 1 Extended heatsink without DIMM blanks 1 Performance Optimized 1 6400MT/s RDIMMs

1 RAID 1

1 PERC H365i Controller, Front, DCMHS 1 Performance BIOS Settings 1 No Energy Star 1 PowerEdge 1U Standard Fan 1 Dual Redundant (1+1), Hot-PlugMHSPowerSupply, 800WMM (100-

240Vac) 1 Riser Config 6, 2x16 FH Slots (Gen5), 1x16 Onboard OCP 1 PowerEdge R470 Motherboard to RTS 1.1 DAO 1 No OCP Blanks or Cables Required 1 No Cables Required 1 PowerEdge 1U Standard Bezel 1 Dell Luggage Tag for x8 and x10 Chassis

1 Rear Filler Blank for BOSS/OCP 1 iDRAC 10, Enterprise 17G 1 Dell Connectivity Client – Disabled 1 Dell Connectivity Module 17G 1 Blank Left Ear Module 1 iDRAC Force Change Password for OCP cards 1 ReadyRails Sliding Rails (A15) 1 PowerEdge Shipping 1 PowerEdge R470 Shipping 1 PowerEdge 1U Shipping Material 1 PowerEdge CCC, No CE Label Marking 4 16 GB RDIMM 6400Mt/s, Single Rank 2 480GB SSD SATA Read Intensive 6Gbps 512e 2.5in Hot-plug AG Drive, 1 DWPD

2 Power Cord – NEMA 5-15P to C13, 3M, 125V, 15A (North America

Rated) 1 Broadcom 5719 Quad Port 1GbE Base -T Adapter, OCP 3.0 NIC +Sec 1 UEFI BIOS Boot Mode with GPT Partition 1 No Operating System 1 No Meida Required 1 Secure Enterprise Key Manager License 3.0 1 Secured Component Verification 1 Dell Secure Onboarding Client 17 G – Disabled 1 Dell Hardware Limited Warranty Plus Onsite Service 1 ProSupport Next Business Day Onsite Service After Problem Diagnosis

5 Years 1 ProSupport 7x24 Technical Support and Assistance 5 Years 1 On-Site Installation Declined

3. Delivery Requirements and Information

Delivery Address 1901 Assembly Street, Suite 200 Columbia, South Carolina 29201

Advance notice Minimum 5 business days Delivery date No specific date required, schedule in advance Delivery days Monday through Friday only – Excluding Federal Holidays Delivery hours 8:00 a.m. to 4:00 p.m.

Weekend / after-hours Not permitted Destination service Inside delivery to one room only

Depalletize Only if pallet(s) does not fit on elevator Loading dock No dock available Lift gate Required Elevator Yes, access available. Elevator width approximately 42 inches Multiple rooms No Truck size Vendor discretion Delivery timeframe Preferably within 30 days after award

4. Vendor Quote Requirements

Vendor response MUST include:

• Itemized pricing for each server

• Itemized shipping and delivery charges (for delivery inside office)

• Estimated delivery timeline (after receipt of order)

• Payment terms (net 30 days, net 45 days, etc)

• Warranty confirmation

• Quote validity period (30 days preferred)

• Confirmation of authorized reseller status

• Manufacturer parts numbers for all quoted components

• Vendor’s Taxpayer Identification Number (TIN)

• Provide a letter from Dell that you are an authorized Dell Partner

5. Submission Instructions

• Quotes must be submitted via email to Kristin Burt at

Kristin_Burt@fd.org by Tuesday, August 4, 2026, no later than 4:00 p.m. EST. Quotes submitted after August 4, 2026, will not be evaluated.

• Questions concerning this RFQ should be addressed in writing to Kristin Burt at Kristin_Burt@fd.org by Tuesday, July 28, 2026, no later than 4:00 p.m. EST.

• The subject line if the email should read “RFQ26-003”

Delivery Order Terms and Conditions:

The following judiciary terms and conditions are incorporated into this request and will be included in the resulting order.

Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

(end)

Provision 3-5, Taxpayer Identification and Other Offeror Information (APR 2011)

(a) Definitions. "Taxpayer Identification (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) and (e) of this provision to comply with debt collection requirements of 31 U.S.C. §§ 7701(c) and 3325(d), reporting requirements of 26 U.S.C. §§ 6041, 6041A, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror's relationship with the government (31 U.S.C. § 7701(c)(3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN): ______________________________

[ ] TIN has been applied for.

[ ] TIN is not required, because:

[ ] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[ ] Offeror is an agency or instrumentality of a foreign government;

[ ] Offeror is an agency or instrumentality of the federal government.

http://www.uscourts.gov/procurement.aspx

(e) Type of Organization:

[ ] sole proprietorship;

[ ] partnership;

[ ] corporate entity (not tax-exempt);

[ ] corporate entity (tax-exempt);

[ ] government entity (federal, state or local);

[ ] foreign government;

[ ] international organization per 26 CFR 1.6049-4;

[ ] other

(f) Contractor representations.

The offeror represents as part of its offer that it is [___], is not [___] 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[ ] Women Owned Business [ ] Minority Owned Business (if selected then one sub-type is required)

[ ] Black American Owned [ ] Hispanic American Owned [ ] Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians) [ ] Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru) [ ] Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal) [ ] Individual/concern, other than one of the preceding.

(end)

Clause B-5, Clauses Incorporated by Reference (SEP 2010) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://www.uscourts.gov/procurement.aspx.

The following clauses are included by reference:

Clause 1-15, Disclosure of Contractor Information to the Public (AUG 2004) Clause 3-3, Provisions, Clauses, Terms and Conditions - Small Purchases (OCT 2023) Clause 7-30, Public Use of the Name of the Federal Judiciary (JUN 2014) Clause 7-115, Availability of Funds (JAN 2003) Clause 7-135, Payments (APR 2013) http://www.uscourts.gov/procurement.aspx