RFQ_26_001 Transportation Fuels (1).pdf
PDF 254 KB Posted
- Attached to
- RFQ-26-001 Transportation Fuels
- Solicitation number
- PE-74410-NONST-2026-000000008
- Issued by
- Ware County, Georgia
About this file
The document is a Request for Quotation (RFQ) issued by the Union County Board of Education's Transportation Department for transportation fuels, specifically non-ethanol gasoline and on-road diesel fuel. The RFQ (RFQ-26-001) seeks bids for fuel delivery to the Union County Schools Operations Center located at 202 Beasley Circle, Blairsville, GA 30512, with a bid period from July 1, 2025, to June 30, 2026. Bids are due by Friday, June 6, 2025, at 1:00 p.m., with a public opening at 1:30 p.m. on the same day. The school system estimates annual fuel requirements of 36,000 gallons of diesel and 32,000 gallons of gasoline, to be delivered to an above-ground tank with a capacity of 6,000 gallons of diesel and 4,000 gallons of gasoline.
The pricing quote form requires bidders to provide detailed pricing information, including daily rack prices, freight, fuel surcharges, and various taxes and fees for 87-octane and 89-octane gasoline and on-road diesel. The Board reserves the right to accept or reject any bid, accept partial bids, and cancel the agreement at any time. Bidders must submit their insurance coverage documentation with the bid and provide a complete breakdown of pricing components. The school system emphasizes that price increases throughout the contract period will not be accepted, and the fueling location can accommodate both bobtail and tanker trucks with easy access to the tank.
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Text version
Union County Board of Education Transportation Department
REQUEST FOR BIDS/PROPOSAL FOR:
Transportation Fuels:
Non-Ethanol Gasoline and On-Road Diesel Fuel
RFQ-26-001
Related NIGP Codes:
40509 & 40515
Issued on: Thursday, May 8, 2025 Bid Closing: Friday, June 6, 2025, at 1:00:00 p.m.
Public Opening: Friday, June 6, 2025, at 1:30:00 p.m.
An Equal Opportunity Educational Provider and Employer
Union County School System - RFQ-26-001 Transportation Fuel
The Union County Board of Education is seeking bids for Non-Ethanol Gasoline and On-Road Diesel Transportation Fuel for the Union County School System.
This bid will include all over-rack charges, fees, and fuel deliveries throughout the bid period, effective dates listed below. Price increases throughout the length of the bid contract will not be accepted.
Bid period effective dates: July 1, 2025 – June 30, 2026
All bids must be received by mail at the address listed below by Friday, June 06, 2025, at 1:00:00 p.m.
Union County Board of Education Attn. David Murphy
124 Hughes Street, Blairsville
GA 30512
Hand deliveries may also be available with prior notification and approval to David Murphy (706-897-7050) or Mike Patton (706-781-7233). All hand deliveries must be received by Friday, June 06, 2025, at 1:00:00 p.m.
No bids will be accepted after this stated time and date; all such bids will be returned to the sender unopened. All bids must be clearly marked “RFQ-26-001, Transportation Fuel” on the envelope's exterior. The Board of Education staff accepts no responsibility for opening envelopes that are not properly marked before the stated bid opening.
Bids will be opened in the Union County Board of Education office on Friday, June 06, 2025, at 1:30:00 p.m. The bid will be awarded at the first available board meeting following the public opening. Please direct inquiries to Mike Patton, Facilities Director (706-781-7233) or Kody Owenby, Transportation Director (706-745-2322 ext. 1510).
Additional Bid Submission Information:
● The fueling tank is located at 202 Beasley Circle, Blairsville, GA 30512
● Above-ground tank capacity: 6,000 Gallons of Diesel and 4,000 Gallons of Gasoline
(non-ethanol)
● Diesel is estimated to be 36,000 Gallons per year, and Gasoline is estimated at 32,000
Gallons per year.
● The above-ground tank will require a truck with pumping ability. The delivery truck can also get within five (5) feet of the filling housing.
● The average load is typically 7,000 to 7,500 total gallons per delivery.
● Both bobtail and tanker trucks can easily access the tank.
The Union County Board of Education reserves the right to accept or reject any bid or portion thereof, to accept any single or combination of items in the proposal/bid, and to waive informalities and minor irregularities in all proposals/bids received. It also reserves the right to cancel the agreement with the successful bidder at any time, regardless of reason.
TRANSPORTATION FUEL - Pricing Quote
TO: UNION COUNTY BOARD OF EDUCATION
FROM: ______________________________________
Best Contact Number: _________________
Both the Gasoline (non-ethanol) and Diesel (for highway use) are to be delivered to the Union County Schools Operations Center located at 202 Beasley Circle, Blairsville, GA 30512.
Our insurance carrier requires us to obtain a copy of the insurance coverage applicable to your services. (Please attach a copy with the bid.)
Terminal Location: _____________________________________ Pricing Date: __________________
Pricing per Gallon 87-Octane Gasoline 89-Octane Gasoline On-Road Diesel
Daily Rack Price
Freight
Fuel Surcharge
Addl. Taxes & Fees — — — — — — — — — — — — — — — — — —
- Federal Lust
- Oil Spill
- Super Fund
- State Environmental
- State of Georgia
Any Additional Pricing
TOTAL
Printed Name (Company Official) Signature (Company Official) Date
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