RFQ _26_001 PROFESSIONAL ON_CALL AIRPORT EN.pdf

RFQ 26-001

Floyd County Board of Commissioners

NOTICE OF REQUEST FOR STATEMENT OF QUALIFICATIONS

PROFESSIONAL ON-CALL AIRPORT ENGINEERING SERVICES

RFQ #26-001

Issue Date: January 6, 2026

Responding firms shall have no contact related to this solicitation with Floyd County Board of Commissioners elected or appointed officials, members of the Floyd County Airport Commission, or Floyd County employees during this Statement of Qualifications process

RICHARD B. RUSSELL REGIONAL AIRPORT

ROME, GEORGIA

The Floyd County Board of Commissioners is seeking a qualified aviation consulting firm to provide professional on-call engineering, architectural, and construction inspection/administration services in connection with the Airport Capital Improvement Plan at the Richard B. Russell Regional Airport in Rome, Georgia.

It is the intent of the Floyd County Board of Commissioners to enter into a multi-year Master Agreement with a consultant for the upcoming five (5) year period beginning in April 2026. The selected consultant will negotiate and enter into individual sub-agreements for services, based on the scope of work, with the Floyd County Board of Commissioners on an assignment-by-assignment basis during the term of the Master Agreement.

The selection of the consultant will comply with 49 USC § 47107(a) (17), 2 CFR §200.320, and FAA Advisory Circular 150/5100-14 Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects, and applicable Georgia statutes and laws, as amended. Responding firms must possess a current pre-qualification by the Georgia Department of Transportation in Area Classes No. 2.09 Airport Design, 2.09b Airport Design – Electrical, and 8.02 Airport Construction Administration and Observation and must be able to provide plans stamped by a licensed Professional Engineer in the State of Georgia.

The services are limited to projects that the Floyd County Board of Commissioners expects to initiate within five

(5) years of the effective date of the Master Agreement. A list of the anticipated projects for the period is attached.

It is noted that some services may not be required. The Floyd County Board of Commissioners reserves the right to initiate additional procurement actions for projects and work items included in the initial procurement.

The consultant and any subconsultants proposed shall not discriminate based on race, color, national origin, or sex in the performance of this contract. Disadvantaged Business Enterprise (DBE) utilization is strongly encouraged.

The DBE goal for FY2026 is 8.27%. Proposed DBE firms are to be certified by the Georgia Uniform Certification Program. The consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of all Federally assisted contracts. Failure by the consultant to carry out these requirements is a material breach of the contract, which may result in the termination of the contract or such other remedies as the Floyd County Board of Commissioners deems appropriate.

The Floyd County Board of Commissioners reserves the right to reject any and all submittals in response to this request for any reason. The Floyd County Board of Commissioners is not liable for any costs incurred by the Consultant in the preparation or presentation of a response to this request.

Scope of Services

The scope of work to be included in the multi-year contract may include, but is not limited to, the following:

a. Prepare Project Funding Applications and Capital Improvements Program (CIP) Documents.

b. Perform Design, Assistance with Bidding and Negotiation, Construction Administration, and Resident

Inspection Services.

c. Assist with DBE Program Overall Goal Updates / Program Administration.

d. Prepare/Update Exhibit “A” Property Line Map, Airport Layout Plan, and other planning studies.

e. Prepare/Update Environmental Assessments, Mitigation/Permitting Applications, and other environmental studies.

f. Construct/Rehabilitate Airfield Pavements (Runways / Taxiways / Aprons).

g. Construct/Rehabilitate Airfield Electrical Systems (Lighting / Visual NAVAIDs / ILS).

h. Construct/Renovate Airport Buildings (Hangars / Terminal Buildings).

i. Construct/Rehabilitate Airport Roadways and Parking Lots.

j. Install/Upgrade Airport Fencing and Security Systems.

k. Acquire Land and/or Avigation Easements.

l. Such other airport-related work as Floyd County may be deemed necessary.

Projects are limited to those in the attached project list and may be accomplished over multiple years, task orders, and Federal and State grants. Projects or work elements not included in this list or agreement may require additional procurement actions to ensure compliance with Federal and State requirements and to ensure qualification of staffing for specialized tasks. The addition of a similar project or work element without additional procurement action requires the Georgia Department of Transportation’s written approval of the Floyd County Board of Commissioner’s request and justification to forego a separate procurement action.

Submission Requirements

Required information is to be presented in a manner that clearly illustrates the following:

1. Team Description / Background: A general description of the primary firm, including firm size and number of employees within the local office, as well as general information regarding any sub-consultant firms.

2. Organizational Chart: Include clear illustration as to the Project Manager and key personnel representing the primary firm.

3. Resumes: Include key personnel. Indicate each individual’s qualifications and experience.

4. Relevant Experience: Qualifications and experience of the primary firm in the past five (5) years at general aviation airports of regional significance (i.e. GASP Level 3 or larger) similar in nature to the Richard B.

Russell Regional Airport and other airports in Georgia.

5. Proximity to the Richard B. Russell Regional Airport: Geographical location of the office that will be primarily responsible for assigned projects and where the work will be accomplished, as well as the location of any supporting offices that will likely be involved in this contract.

6. References: Contact name, agency name, telephone number and email address of at least four (4) current airport clients of the primary firm located within Georgia.

7. Regulatory Familiarity: Demonstrate familiarity with the Federal Aviation Administration (FAA) Atlanta District Office and Georgia Department of Transportation (GDOT) Aviation Programs.

8. Workload: Provide a brief summary of the primary firm’s current workload and its ability to meet schedules and deadlines.

Evaluation Criteria

The criteria to be used in the selection of the consultant are as follows:

1. Firm Qualifications and Experience

2. Key Personnel Qualifications and Experience

3. Relevant Project Experience

4. Geographical Location

5. References

6. Familiarity with the FAA, GDOT Aviation Programs

7. Workload and Performance on Past Similar Projects

8. Responsiveness to the RFQ

All interested parties should submit their Statement of Qualifications via the Euna/Bonfire website found at https://floydcountyga.bonfirehub.com or you may go to the Floyd County website at floydcountyga.gov, go to departments and select Purchasing, select “Bids and RFPs, and then select “Vendor Registration. The submission shall contain no more than twenty-five (25) pages, excluding required Floyd County Forms and a cover letter not exceeding two (2) pages.

Responses are to be addressed to:

RANDY E. SELF, DIRECTOR

FLOYD COUNTY PURCHASING DEPARTMENT

12 E. 4TH AVE., SUITE 106

ROME, GA 30161

Deadline for submittal is 2:00 p.m., February 5, 2026. The Statement of Qualifications should be delivered via the Euna/Bonfire website found at https://floydcountyga.bonfirehub.com or you may go to the Floyd County website at floydcountyga.gov, go to departments and select Purchasing, select “Bids and RFPs, and then select “Vendor Registration. The Floyd County Board of Commissioners shall assume no responsibility for responses that are received after the prescribed time, or that are not properly addressed or identified.

Please submit all questions regarding this RFQ via e-mail to Randy E. Self @ randy.self@floydcountyga.org .

The deadline for questions shall be 2:00 p.m. on January 29, 2026. Responding firms shall have no contact related to this solicitation with Floyd County Board of Commissioners elected or appointed officials, members of the Floyd County Airport Commission, or Floyd County employees during this Statement of Qualifications process. Any such contact will subject the firm to immediate disqualification for consideration for this project. Contact may only be made to the designated point of contact for this RFQ listed below:

Randy E. Self, Purchasing Director Floyd County Board of Commissioners

Consultants may request an airport site visit prior to the submitting.

This is a Request for Qualifications only. No Price proposals, overhead rate, fees or any cost information should be identified as part of this submission.

https://floydcountyga.bonfirehub.com/ https://floydcountyga.bonfirehub.com/ mailto:randy.self@floydcountyga.org

Selection Process

Qualifications will be reviewed and evaluated by a Selection Committee based on the criteria listed herein. At the discretion of the Selection Committee, consultants may or may not be invited to participate in an interview. It is the intent of the Floyd County Board of Commissioners to select a consultant/engineer as a result of this effort.

All unsuccessful firms will be notified in writing no later than five days after the selection and contracting process is completed.

SUBMITTING FIRM INFORMATION

The undersigned agrees, if this RFQ is accepted within Sixty (60) calendar days after date of opening, to furnish all supplies and/or services in strict accordance with provisions of this Request for Qualifications.

I certify that this RFQ is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a qualification statement for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I understand that collusive activities are a violation of State and Federal law and can result in fines, prison sentences, and Civil Damage Awards. I agree to abide by all Conditions of this RFQ and certify that I am authorized to sign this document for the submitting.

This Day of , 202___

RFQ submittal to remain available for Sixty (60) calendar days or _________ calendar days after date of opening.

Vendor MUST initial here: ___________.

SUBMITTING FIRM INFORMATION (PLEASE TYPE OR PRINT):

NAME OF COMPANY: _________________________________________________________________________

ADDRESS: ____________________________________________________________________________________

PHONE: _____________________ EMAIL: ________________________________________________________

MAILING ADDRESS OF WHERE TO SEND PAYMENTS (IF DIFFERENT FROM ABOVE):

ADDRESS: _____________________________________________________________________________________________

FEDERAL ID # _________________________

NAME AND TITLE OF PERSON AUTHORIZED TO SIGN:

NAME (printed) TITLE

SIGNATURE

SUBMITTING FIRM’S DECLARATION

The Submitting Firm understands, agrees and warrants:

• That the firm has carefully read and fully understands the full scope of the specifications.

• That firm has the capability to successfully undertake and complete the responsibilities and obligations in said requirements.

• That this submittal may be withdrawn by requesting such withdrawal in writing at any time prior to 2:00

PM, February 5, 2026 but may not be withdrawn after such date and time.

• That Floyd County reserves the right to waive compliance by any applicant with any provision contained in this request whenever the County in its sole discretion believes such waiver is in the County’s best interests

• That by responding to this solicitation the firm acknowledges that Floyd County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the firm.

• That the accompanying submittal is not the result of or affected by, any act of collusion with another person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

SUBMITTING FIRM:

Company Name: _________________________________________

Phone: _________________________________________________

Name Print: _____________________________________________

Signature: ______________________________________________

Email: _________________________________________________

Date: __________________________________________________

CERTIFICATE OF NON-COLLUSION

By responding to this request, the supplier understands and agrees to the following:

1. That the submitted response constitutes an offer, which when accepted in writing by Floyd County, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and Floyd County; and

2. That the submitting firm has read the specifications and requirements shown or referenced in the solicitation and that the submitting Firm’s response is made in accordance with the provisions of such specifications and requirements except as expressly stated otherwise in the Submitting firm’s response; and

3. That the submitting firm guarantees and certifies that all items included in the firm’s response meet or exceed any and all such stated specifications and requirements of the solicitation except as expressly stated otherwise in the firm’s response; and

4. That, if awarded a contract, the firm will deliver goods and or services that meet or exceed the specifications and requirements of the solicitation except as expressly stated otherwise in the firm’s response, and

5. That the response submitted by the firm shall be valid and held open for a period of sixty (60) days (or such other time period as identified in the solicitation) from the final solicitation closing date and that the response may be held open for an additional period of time subject to the firm’s consent; and

6. That the firm’s response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. The firm understands and agrees that collusive activities is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards; and

7. That the provisions of the Official Code of Georgia Annotated, Sections 36-91 have not been violated and will not be violated in any respect.

DO NOT MODIFY THE RFQ CERTIFICATION TERMS IN ANY WAY. THIS FORM MUST BE

COMPLETED, SIGNED AND SUBMITTED WITH YOUR RESPONSE.

(PLEASE PRINT OR TYPE):

Contractor’s Full Legal Name ____________________________________________ Date: _______________

Authorized Signature: __________________________________________________

Name and Title of Person Signing: ______________________________________________________________

Company Address: ___________________________________________________________________________

Phone: __________________ E-MAIL: _________________________________

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the firm agrees as follows:

The firm agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The submitting firm shall take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such actions shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting, or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the submitting firm’s non-compliance with this non-discrimination clause, the contract may be canceled or terminated by Floyd County Board of Commissioners. The firm may be declared, by Floyd County, ineligible for further contracts with Floyd County until satisfactory proof of intent to comply shall be made by the firm.

The firm agrees to include this non-discrimination clause in any sub-contract connected with the performance of this agreement.

FIRM __________________________________________

SIGNATURE ____________________________________

TITLE __________________________________________

FLOYD COUNTY BOARD OF COMMISSIONERS

DRUG-FREE WORKPLACE CERTIFICATE

By signature on this certificate, the firm certifies that the provisions of O.C.G.A. Section 50-24-1 through 50-24-6 related to the “Drug-Free Workplace Act” have been complied with in full. The firm further certifies that:

1. A drug-free workplace will be provided for the firm’s employees during the performance of the contract; and

2. Each firm who hires a sub-firm to work in a drug-free workplace shall secure from that sub-firm the following written certification: “As part of the subcontracting agreement with (Firm’s name), (sub-Firm’s name) certifies to the Firm that a drug-free workplace will be provided for the sub-Firm’s employees during the performance of this contract pursuant to O.C.G.A.

Section 50-24-3(b)(7).”

By signature on this certificate, the Firm further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of this contract.

Firm: _________________________________________________________

Name Printed: __________________________________________________

Signature: _____________________________________________________

Title: _________________________________________________________

Date: ______________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Floyd County Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (this is not an FID or EIN number) Date of Authorization Name of Contractor Address of Contractor Name of Project

FLOYD COUNTY GEORGIA____________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ________, ____ in 20___ in _____________________(city), ________(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______DAY OF___________________, 20___.

NOTARY PUBLIC

My Commission Expires:

(Notary Seal or Stamp Required)

SAVE COMPLIANCE AFFIDAVIT

O.C.G.A § 50-36-1(e) (2) Affidavit

By executing this affidavit under oath, as an applicant for a (n) Contract or Services, as referenced O.C.G.A. C. § 50-36-1, for Floyd County Board of Commissioners, Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit:

1. __________ I am a United State citizen.

2. __________ I am a legal permanent resident of the United States

3. __________ I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency.

My alien number issued by the Department of Homeland Security or other federal immigration agency is:

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1(e) (1), with this affidavit.

The secure and verifiable document provided with this affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed in _______________ (city), _______________ (state).

Signature of Applicant Name of Company

Printed Name of Applicant Street Address of Company

Title of Applicant City, State, Zip Code of Company

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______DAY OF __________________, 20______

NOTARY PUBLIC

My Commission Expires:

SUBMITTING FIRM’S ADDENDA ACKNOWLEDGEMENT

The Submitting Firm acknowledges receipt of the following addenda:

Addendum No. Date

Signed this _________day of _______________ 202____________

Signature: ________________________________________________

Title: ____________________________________________________

Company: ________________________________________________

AIRPORT CAPITAL IMPROVEMENT PROGRAM (ACIP) UPDATE

LINE FUNDING

ITEM PROJECT TITLE / DESCRIPTION SOURCE

CY 2026:

A Relocate Partial Parallel Taxiway "B" (West), including Hangar Area Access Taxiways & Install Lighting / Signage (Design) FEDERAL

B Mitigate On-airport Obstructions (Construction) - Runway 7 & 25 Approaches STATE

C Relocate Partial Parallel Taxiway "B" (West), including Hangar Area Access Taxiways & Install Lighting / Signage (Construction) FEDERAL

D Rehabilitate & Overlay Runway 1/19, including Marking & Grooving (Construction) FEDERAL

E Airfield Crack Seal, Seal Coat, & Marking Improvements (Design) LOCAL

F Rehabiltate Runway 1 MALSR (Design) LOCAL

G Construct Airport Fuel Storage Facility Improvements, including New Self-Serve Fueling Facility (Design) LOCAL

H Construct West Area T-Hangars [20+/- units] - Phase 1 (Design) LOCAL

I Rehabiltate Runway 1 MALSR (Construction) STATE

J Rehabilitate & Overlay Taxiway "B" (East) (Construction) STATE

K Airfield Crack Seal, Seal Coat, & Marking Improvements (Construction) STATE

L Expand West T-Hangar Area Sitework (Construction) STATE

M DBE Plan Update (FY27-FY29) FEDERAL

N Rehabilitate & Overlay Taxiway "A" (Design) FEDERAL

O Construct West Area T-Hangars [20+/- units] - Phase 1 (Construction) LOCAL

CY 2027:

A Mitigate On-airport Obstructions (Construction) - Runway 1 & 19 Approaches FEDERAL

B Mitigate Obstructions (EA & Design) - Runway 1 Approach (Group 1) FEDERAL

C Rehabilitate & Overlay Taxiway "A" (Construction) FEDERAL

D Construct Airport Fuel Storage Facility Improvements, including New Self-Serve Fueling Facility (Construction) STATE

E Mitigate Obstructions (Construction) - Runway 7 Approach (Group 1) STATE

F Construct North Apron Expansion, including ARC Area Improvements (Construction) STATE

G Rehabilitate Taxiway "A" Edge Lighting & Signage (Design) FEDERAL

H Install Taxiway "B" Lighting (East of Runway 1/19) (Design) LOCAL

LINE FUNDING

ITEM PROJECT TITLE / DESCRIPTION SOURCE

CY 2028:

A Install Taxiway "B" Lighting (East of Runway 1/19) (Construction) STATE

B Mitigate Obstructions (Construction) - Runway 1 Approach (Group 1) FEDERAL

C Rehabilitate Taxiway "A" Edge Lighting & Signage (Construction) FEDERAL

D Acquire Easements & Mitigate Obstructions (Design) - Runway 1 Approach (Group 2) FEDERAL

E Acquire Easements & Mitigate Obstructions (Design) - Runway 7 Approach (Group 2) LOCAL

F Extend North Apron Area Entrance Road, including Utilities (Design) LOCAL

G Mitigate Obstructions (Construction) - Runway 7 Approach (Group 2) STATE

H Rehabiliate Terminal Area Apron Pavements - Phase 1 (Design) FEDERAL

I Extend North Apron Area Entrance Road, including Utilities (Construction) LOCAL

CY 2029:

A Mitigate Obstructions (Construction) - Runway 1 Approach (Group 2) FEDERAL

B Acquire Easements & Mitigate Obstructions (Design) - Runway 1 Approach (Group 3) FEDERAL

C Rehabiliate Terminal Area Apron Pavements - Phase 1 (Construction) FEDERAL

D Acquire Easements & Mitigate Obstructions (Design) - Runway 7 Approach (Group 3) LOCAL

E Airfield Crack Seal, Seal Coat, & Marking Improvements (Design) LOCAL

F Mitigate Obstructions (Construction) - Runway 7 Approach (Group 3) STATE

G Airfield Crack Seal, Seal Coat, & Marking Improvements (Construction) STATE

H DBE Plan Update (FY30-FY32) FEDERAL

I Construct Future Hangar Development Area Sitework - Phase 1 (Design) FEDERAL

LINE FUNDING

ITEM PROJECT TITLE / DESCRIPTION SOURCE

CY 2030:

A Mitigate Obstructions (Construction) - Runway 1 Approach (Group 3) FEDERAL

B Construct Future Hangar Development Area Sitework - Grading & Drainage - Phase 1 (Construction) FEDERAL

C Acquire Easements & Mitigate Obstructions (EA & Design) - Runway 25 Approach LOCAL

D Construct West Area T-Hangars [20+/- units] - Phase 2 (Design) LOCAL

E Mitigate Obstructions (Construction) - Runway 25 Approach STATE

F Construct Future Hangar Development Area Sitework - Phase 2 (Design) FEDERAL

G Construct West Area T-Hangars [20+/- units] - Phase 2 (Construction) LOCAL

H Construct Terminal Building Improvements (Design) - Building Only FEDERAL

I Construct Terminal Building Improvements (Design) - Sitework Only LOCAL

J Construct Terminal Building Improvements (Construction) - Building Only FEDERAL

K Construct Terminal Building Improvements (Construction) - Sitework Only LOCAL

L Construct Future Hangar Development Area Sitework - Paving, Lighting, Access Road, & Utilities - Phase 2 (Construction) FEDERAL

Floyd County Board of Commissioners