2526-18 - Simplified Infrastructure Requirements Jackson County

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27-Aug-2026 03:18:41 PM

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JACKSON COUNTY BOARD OF COUNTY COMMISSIONERS — RFQ No. 2526-18 Request for Qualifications // Simplified Infrastructure Requirements

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

JACKSON COUNTY BOARD OF COUNTY COMMISSIONERS

PURCHASING DEPARTMENT

2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

REQUEST FOR QUALIFICATIONS

SIMPLIFIED INFRASTRUCTURE REQUIREMENTS

RFQ NO. 2526-18

The County is seeking statements of qualifications from qualified and experienced construction firms registered in the State of Florida. Applicants must demonstrate the requisite knowledge, experience, technical expertise, and qualifications to perform infrastructure construction services including road construction, drainage, stormwater, and related improvements. The submittal shall be responsive, consistent with the technical format outlined herein, and all appropriate forms shall be completed.

RFQ Number 2526-18

RFQ Name Simplified Infrastructure Requirements

Deadline Thursday, September 10, 2026 @ 2:00 PM CENTRAL TIME

Questions Due Monday, August 31, 2026 @ 2:00 PM CENTRAL TIME

Point of Contact Tyler Schaeffer — schaeffert@jacksoncountyfl.gov

WE DO INTEND TO PARTICIPATE IN THIS PROPOSAL REQUEST

We DO NOT intend to participate in this proposal request;

However, we would like to remain on the Jackson County Vendor listing.

THIS PROJECT DOES NOT REQUIRE A CONTRACTOR PRE-BID MEETING N/A

Company Name: __________________________________________________

Address: ____________________________________________________

City: ____________________________ State / Zip Code: __________________

Phone Number: ______________________ Email: ___________________________________

Contact Person: _____________________________________________

Printed Name:

Signature: ____________________________ Date: ______________

Please return this Invitation to Participate immediately upon receipt. This form can be sent via email to schaeffert@jacksoncountyfl.gov.

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

Table of Contents

Update page numbers before issuing.

Instructions to Proposers 4

Introduction 4 Qualification 4 Proposal Deadline / Delivery 4 Proposal Documents 4 Point of Contact 5 Questions 5 Addenda 5 Proposal Form 5 Withdrawal of Proposal 5 Cancellation 5 Basis of Award 6 Right to Reject 6 Execution of Agreement 6 Licensing 6 Exemption of Meetings / Presentations 6 Representations 7 Subcontractors 7 Protest 7 Anticipated Schedule 7 Required Proposal Information 7

Proposal Checklist 10 Attachment 1 — Required Proposal Forms 10

Proposal Form 11 Addendum Acknowledgement 12 Anti-Collusion Clause 13 Conflict of Interest Disclosure Form 14 Identical Tie Bids / Drug-Free Workplace 15 Exhibit 1 — General Terms and Conditions Exhibit 2 — Scope of Work Exhibit 3 — Contractor's Response to RFQ 2526-18 Exhibit 4 — Jackson County Insurance Requirements

INSTRUCTIONS TO PROPOSERS

Some of the instructions below may not apply to all projects.

The scope of work/specifications shall control any conflicting provisions.

Introduction The Jackson County Board of County Commissioners is requesting statements of qualifications from registered, qualified construction firms in the State of Florida with experience in Road Construction, Drainage, Stormwater and any other infrastructure improvements identified by Jackson County. It is the intent of the County to select and negotiate contracts with three (3) or more firms to perform these services required for various County construction projects. The selected firms shall serve as the Jackson County Contract of Record for assigned projects. Assignments will be made based on a written process. Continuing contracts shall be limited in duration and with a total contract period not to exceed five (5) years.

The Infrastructure Construction Services will be for various County projects which may include, but are not limited to:

new and existing road construction, paving of existing dirt roads, resurfacing paved roads, road widening, road shoulder paving, pipe replacement, drainage improvements, driveways, signs and striping, stormwater, drinking water, sewer collection, lift station, and building construction, renovations, and repairs.

The managing authority for contracts services shall be the County Administrator or his authorized designee. Firm selection will vary depending on the type and size of project and firm’s experience.

Qualification Contractors and Contractor Staff/Firm shall be licensed, certified, or otherwise authorized to perform this type of work.

Proposals may be deemed non-responsive if not accompanied by proof of licensure.

Proposal Deadline / Delivery SEALED RESPONSES for RFQ NO: 2526-18 SIMPLIFIED INFRASTRUCTURE REQUIREMENTS will be received and accepted by the BOARD OF COUNTY COMMISSIONERS OF JACKSON COUNTY, FLORIDA at the Purchasing Department 2864 Madison Street, Marianna, FL 32448 up until 2:00 pm (Central) Thursday, 09/10/2026. Sealed submittals must include one (1) original, five (5) copies. Additionally, one electronic copy must be submitted by USB drive or centralbidding.com. Proposals shall be enclosed in a sealed envelope bearing the title of the work, the name of the proposer and the date for opening. It is the sole responsibility of the proposer to ensure that the proposal is received on time. Proposals will be publicly opened immediately following the deadline. Each proposal shall be valid to Jackson County for a period of ninety (90) days after the proposal opening.

Electronic Proposals may be submitted at Central Bidding (www.centralbidding.com).

REMINDER: Proposers must send one (1) original and five (5) paper copies AND an electronic copy (USB/Centralbidding).

Special Accommodation: Any person requiring a special accommodation at a proposal opening because of a disability should call the Purchasing Department at (850) 482-9633 at least five (5) workdays prior to the Proposal opening.

Proposal Documents Specifications and official RFQ Documents can be accessed online at Central Bidding (www.centralbidding.com). For questions related to the electronic proposal process, please call Central Bidding at 225-810-4814. Electronic proposals may be submitted at Central Bidding (www.centralbidding.com).

Solicitation documents or other materials may also be obtained from the Jackson County Purchasing Department, 2864 Madison Street, Marianna, FL 32448

For those projects with materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered proposers (those who have been registered as receiving a proposal package) receive the documents.

Point of Contact

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

The County Purchasing Department will be the only point of contact for this RFQ. Under no circumstances may a proposer contact any County Commissioner, County Administrator, or County employee concerning this RFQ until after award. Any such contact may result in disqualification.

Questions Proposers shall submit all questions, in writing, to the Purchasing Department at schaeffert@jacksoncountyfl.gov. All questions shall be submitted no later than 2:00 pm (Central) on Thursday, 08/31/2026.

Addenda If any addenda are issued after the initial specifications are released, the County will post the addenda at www.centralbidding.com.

It is the responsibility of the proposer prior to submission of any proposal to check the above website(s) or contact the Purchasing Department to verify any addenda issued. The receipt of all addenda must be acknowledged on the addenda response sheet.

Proposal Form To receive consideration, all proposals shall be made on the forms provided, properly executed and with all items filled out. Do not change the wording of the Proposal Form and do not add words to the wording of the Proposal Form. No conditions, limitations or provisions will be attached or added to the Proposal Form by the proposer.

No proposer shall be permitted to correct a proposal mistake after proposal opening that would cause such proposer to have the best proposal, except for the correction of errors in extension of unit prices in the proposal. In such cases, the unit price proposal shall not be changed and shall prevail.

Withdrawal of Proposal Any proposer may withdraw their proposal, either personally or by written request, at any time prior to the scheduled time for opening proposals. No proposer may withdraw their proposal for a period of 90 days after the date for opening and all proposals shall be subject to acceptance by the County during this period.

Cancellation The County may cancel this RFQ, or reject in whole or in part, when it is in the best interests of the County, as determined by the Board of County Commissioners. Notice of cancellation shall be posted on the County website. The notice shall identify the solicitation, and, where appropriate, explain that an opportunity will be given to compete on any re-solicitation or any future procurement of similar items.

Basis of Award The contract will be awarded to that proposer whose submittal complies with all material requirements set forth in this RFQ that is selected by the Board of County Commissioners as the most highly qualified proposer who submits qualifications that are determined to be the best.

Right to Reject

a) reject any or all submittals received;

b) select and award any portion of any or all submittal items;

c) waive minor informalities and irregularities in the proposer's submittal.

A Proposal may be rejected if it is non-responsive or does not conform to the requirements and instructions in this RFQ.

A Proposal may be non-responsive by reasons, including, but not limited to, failure to utilize or complete prescribed forms, conditional Proposals, incomplete Proposals, indefinite or ambiguous Proposals, failure to meet deadlines and improper and/or undated signatures. Other conditions which may cause rejection of Proposals include evidence of collusion, obvious lack of experience or expertise to perform the required work, submission of more than one Proposal for the same work from an individual, Proposer or corporation under the same or a different name, and/or failure to perform or meet financial obligations on previous contracts. Proposals may be rejected if not delivered on or before the date and time specified as the due date for submission of the Proposal.

Execution of Agreement The successful Firm shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and deliver to the County Purchasing Director all required contract documents. The awarded Contractor shall also deliver the policies of insurance or insurance certificate as required. All insurance documents shall be approved by the Jackson County Risk Management Office before the successful Firm may proceed with the work.

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

The execution of the contract shall be contingent upon awarded contractor obtaining all applicable building permits.

Licensing Proposer shall be properly licensed for the work specified in this solicitation. All proposers are requested to submit any required license(s) with their proposal. License(s) must be effective as of the proposal opening date and must be maintained throughout the contract period. Failure to be properly licensed as stated above will result in the rejection of the proposal as nonresponsive.

Exemption of Meetings / Presentations Pursuant to Florida Statute section 286.0113(2), any portion of a meeting at which a negotiation with a vendor is conducted pursuant to a competitive solicitation, at which a vendor makes an oral presentation as part of a competitive solicitation, or at which a vendor answers questions as part of a competitive solicitation is exempt from public meeting requirements. However, the County must make a complete recording of any portion of an exempt meeting and no portion of the exempt meeting may be held off the record. The recording of, and any records presented at, the exempt meeting are exempt from the public records law of section 119.07(1), Fla. Stat. (2015) and section 24(a), Art. I of the State Constitution, until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, submittals, or final replies, whichever occurs earlier. If the County rejects all bids, submittals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, the recording and any records presented at the exempt meeting remain exempt from section 119.07(1), Fla. Stat. (2015) and section 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision concerning the reissued competitive solicitation or until the agency withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial agency notice rejecting all bids, submittals, or replies.

Representations The contract documents contain the provisions required for the project. Information obtained from an office, Director, or employee of the County for any other person shall not affect the risks or obligations assumed by the bidder or relieve the bidder from fulfilling any of the conditions of the contract.

Subcontractors The Contractor will be the prime service provider and shall be responsible for all work performed and contract deliverables. Proposed use of subcontracts should be included in the Proposer's Response. Requests for use of subcontractors received subsequent to the solicitation process are subject to review and approval by the County.

The County reserves the right to request and review information in conjunction with its determination regarding a subcontract request. All subcontractors are subject to the same requirements of this solicitation as the awarded contractor.

Direct Purchases Under a direct purchase arrangement, the County shall purchase eligible materials directly from identified vendors.

Direct purchases shall be addressed in bid specifications and contracts as applicable.

The Prime Contractor shall coordinate delivery, storage, and installation of County-purchased materials as specified in the contract.

Payment Practices The Jackson County Board of County Commissioners (BOCC) meets on the second and fourth Tuesday of each month, and all vendor payments require BOCC approval before payment may be issued. Invoices must be submitted a week prior to provide County Administration and Finance with enough time to review and process before each meeting;

invoices not received by the deadline or that require additional review time will roll to the next cycle. Checks are typically issued within three business days after BOCC approval and made available for pickup or mailed to the address on file.

These terms also apply to all direct County purchasing. Contractors responding to County solicitations are responsible for ensuring their subcontractors and suppliers understand and can accommodate this payment schedule.

Protest A notice of protest must be submitted in accordance with Jackson County Purchasing Policy

The protest must be in writing, via e-mail or letter and must identify the protester and the solicitation and shall include a factual summary of the basis of the protest. The notice of protest is considered filed when it is received by the purchasing department. Further information can be found in the Jackson County Purchasing Policy.

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

Anticipated Schedule This schedule may be altered solely at the County's discretion:

RFQ Advertisement Thursday, 08/06/2026

Questions Due Date Tuesday, 08/31/2026

Proposal Deadline Thursday, 09/10/2026

Board Award Meeting Tuesday, 09/22/2026

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

Required Proposal Information State the full legal name and organizational structure of the firm. Include the business address, phone number and names of key personnel to be assigned to the Board of County Commissioner's account. Indicate and discuss the location of your office and the distance of said location from Marianna, Florida.

State whether the applicant is in good standing with the State of Florida Department of Business & Professional Regulation.

Explain how the County will be kept informed in a timely manner of any changes that affect its operation.

Disclose any current or past employment or contractual relationship with the County, any County employee or Board Member. Disclose any potential conflict of interest not identified above.

Submit any additional information not specifically requested herein above that you deem pertinent to the RFQ.

Please submit the items on the following list and any other items required by any section of this request for qualifications. The checklist is provided as a courtesy and may not be all inclusive of items required within this Request for Qualifications.

ONE ORIGINAL, FIVE COPIES, AND ONE ELECTRONIC SUBMISSION

• Proposal Form

• Addendum Acknowledgement

• Anti-Collusion Clause

• Conflict of Interest Disclosure Form

• Identical Tie Bids / Drug Free Workplace

• Contractor's License

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

Required Proposal Forms

RFQ NO: 2526-18

Name of Proposer (hereinafter called "PROPOSER"): ____________________________________

State of organization: ______________________ Business type (corporation / partnership / individual):

is hereby submitted to the Board of County Commissioners, Jackson County, hereinafter called "OWNER."

In compliance with the Advertisement for Proposals, PROPOSER hereby proposes to perform all work, as detailed in this bid.

By submission of this PROPOSAL, each PROPOSER certifies, and in the case of a joint PROPOSAL each party thereto certifies as to its own organization, that this PROPOSAL has been arrived at independently, without consultation, communication or agreement as to any matter relating to this PROPOSAL with any other PROPOSER or with any other competitor.

Contractor agrees to perform the entire work as indicated on the drawings and in compliance with the Contract Documents and Specifications, complete in every detail.

Submitted By (Name of Firm / Contractor): ______________________________________

Proposal Prepared By (Name of Individual): ______________________________________

Contact Email: _____________________________________________

Address: __________________________________________________

Phone: __________________________________________________

General Contractor's License No.: ____________________________________

Signature of Authorized Representative:

Date:

SEAL: (If proposal is by Corporation)

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

Addendum Acknowledgement I acknowledge receipt of the following addenda:

Addendum No. Dated:

Addendum No. Dated:

It is the responsibility of the firm to ensure that they have received addendums if issued. Call (850) 482-9633 and ask for Tyler Schaeffer or email schaeffert@jacksoncountyfl.gov prior to submitting your bid to ensure that you have received addendums.

Name of Firm: ________________________________________________

Authorized Signature: ______________________________________

Printed Name: ________________________________________________

Title: ____________________________________________________

Date: __________________________________________________

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

Anti-Collusion Clause Firm certifies that their response is made without prior understanding, agreement or connection with any Corporation, Firm or person submitting a response for the same services and is in all respects fair and without collusion or fraud.

Printed Name: ________________________________________________

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

Conflict of Interest Disclosure Form For purposes of determining any possible conflict of interest, all firms, must disclose if any Jackson County Board of County Commissioner(s), employee(s), elected officials(s), or any of its agencies is also an owner, corporate officer, agency, employee, etc., of their firm.

Indicate either "yes" (a county employee, elected official, or agency is also associated with your firm), or "no". If yes, give person(s) name(s) and position(s) with your firm.

YES ___________ NO ___________

NAME(S): _______________________________________________________

POSITION(S): _______________________________________________________

Printed Name: ________________________________________________

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

Identical Tie Bids / Drug-Free Workplace Certification Preference shall be given to businesses with drug-free workplace programs. Whenever two or more submittals, which are equal with respect to price, quality, and service, are received by the County for the procurement of commodities or contractual services, a submittal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied firms have a drug-free workplace program.

To have a drug-free workplace program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under Bid, the employees will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by an employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify the following: (Check one and sign in the space provided.)

This firm complies fully with the above requirements.

This firm does not have a drug free workplace program at this time.

Printed Name: ________________________________________________

EXHIBIT 1 — GENERAL TERMS AND CONDITIONS

1) Prospective Bidders must be able to show that they are capable of performing each of the various tasks required by the County. The proposer shall be licensed as a Contractor when required by state law

2) Such license shall be in effect prior to the date and time specified for receipt of bids by the County.

3) Should the bidder to whom the award of contract was made, fail to retain relevant licenses then award will then be given to the next bidder selected by the County with a qualified bid.

4) Contractor Responsibilities - The Contractor shall relieve the County from any and all claims arising from claims by holders of trademarks, patents or copyrights used or incurred by the Contractor in performing the work.

EVALUATION/SELECTION OF PROPOSALS — A Review Committee will evaluate all proposals as described below:

1. The Committee will evaluate the proposals which meet the minimum submission criteria based upon qualifications and conduct discussions with those firms deemed to be the most qualified to provide the services requested. Each of the firms will be required to execute the Truth-in-Negotiation certificate as defined in Florida Statutes 287.055. Selection as best qualified will be based on the following considerations:

a) Responsiveness of the proposal clearly stating an understanding of the work to be performed for the County.

b) Firm's reputation and competence, including an understanding of the work to be performed for the County.

Submission of Firm/Personnel Biography's will be used to determine this.

c) Financial responsibility.

d) Past record of professional accomplishments.

e) Qualifications of personnel assigned to the program.

f) Firm's capability to meet schedules.

2. Review of all proposals received will proceed as follows:

a) The Review Committee will review all written documents submitted.

b) The Committee's ranking of prospective firms shall be based on the firm's capabilities, ability, adequacy of personnel, past record, recent experience, and current workload.

3. The Selection Committee shall not have the authority to disqualify any proposal and their input shall be advisory only.

The final decision on the selection of the firm shall be made by the Board of County Commissioners.

4. Presentation of the rankings, selections, agreements, and proposed contracts will be made to the Jackson County Board of County Commissioners in accordance with the Purchasing Department's policy related to the acquisition of services.

5. No Contact Clause — Direct or indirect contact with any of the Review Committee members is NOT allowed. The Jackson County Board of Commissioners have established a solicitation policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Request for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. Selection will be based on professional qualifications and experience.

For bidders' convenience, this certification form is enclosed and is made a part of the bid package.

6. Upon approval of the agreement by the Board, execution of a formal written agreement prior to commencement of the work associated with the contract. The contract shall be for a one-year term with a 30-day without cause termination clause.

7. Negotiations between the County Administrator and the priority vendors (the vendors ranked highest on the Board approved short list) will proceed as follows:

a) Negotiations will be held with the highest ranked vendor on the priority list.

b) If no tentative agreement can be reached with the first vendor, then negotiations will commence with the second vendor on the short list.

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

c) If no tentative agreement can be reached with the second vendor, then negotiations will commence with the third vendor.

d) If no tentative agreement is reached with the third vendor, then the Committee shall return to the Board to report such and recommend that a new short list be established from among the other proposal submittals. If for any reason said procedure is not feasible, the Committee shall seek Board approved direction as to how to proceed further.

e) Jackson County reserves the right to negotiate contracts with one or more firms for these services.

8. Evaluation Criteria

8.1 INTRODUCTORY LETTER (No points)

Respondent's Statement of Interest and Availability to Undertake the Project (1–2 pages, not included in total page count). The introductory letter shall not exceed two (2) pages, 8½" x 11", on company letterhead including the company name, address, phone number, and fax number. The letter shall be addressed to the Point of Contact referencing this RFQ. The letter shall be signed in original ink by an authorized officer of the firm and shall contain the following:

1. A statement of interest for the Project including a summary of key points describing the respondent's unique qualifications as they pertain to a broad range of projects;

2. The availability and commitment of the respondent;

3. The respondent's county and state of corporate headquarters; and

4. A statement acknowledging all issued addenda, if any

8.2 Qualifications, Experience, and Staff (20 Points)

Response must include an Organizational Chart reflecting key officers and staff members that would provide services under the Contractor contract.

Response must include a Candidate Summary for each of the following, if duties are performed by separate individuals:

1. Proposed Project Manager

2. Proposed Construction Superintendent

3. Proposed Cost Estimator

4. Proposed Scheduler

5. Other Pertinent Staff

Clearly define and describe the role, responsibilities, qualifications, and licensure (if applicable) of each staff member.

Include background and experience demonstrating the ability to successfully perform the following:

1. Constructability Reviews

2. Value Engineering

3. Scheduling

4. Cost Estimating

5. Construction Services

8.3 Relevant Project History (20 Points)

Respondent shall provide specific project experience and company data addressing the following:

Provide descriptive summaries for five (5) completed government projects from the past ten (10) years, at least one (1) of which must be located in Florida. Each project summary shall include:

1. Project name, owner, location, and contract value;

2. Scope of work and relevance to the services described in this RFQ;

3. Original and final contract amount, with explanation of any variance;

4. Original and final project schedule, with explanation of any delays;

5. Description of change orders related to project schedule and cost; and

6. Owner contact information for reference purposes.

8.4 Litigation, Claims History, and Terminations (15 Points)

Respondent shall disclose all litigation, claims, arbitration proceedings, or contract terminations involving construction services within the past ten (10) years. Provide a summary for each instance including the nature of the dispute, the parties involved, the outcome or current status, and the contract value at issue.

Respondents shall specifically disclose:

1. Any judgments entered against the firm related to construction services;

2. Any contract terminations for cause or default; and

3. Any active debarment or suspension from federal, state, or local government contracting.

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

Failure to disclose known litigation, claims, or terminations may result in disqualification. A history of litigation will not automatically disqualify a respondent but will be evaluated in the context of the firm's overall project volume and the nature of the disputes disclosed.

8.5 Bonding Capacity (15 Points)

Provide a Statement of Bonding Capacity from the respondent's payment and performance bond surety demonstrating written assurance of current bonding capacity. Include both single-project and aggregate limits. Bonding capacity will not disqualify a proposal but will have a bearing on project assignments under any resulting contract.

8.6 Safety Record/EMR (10 Points)

Respondent shall provide documentation of its safety record including:

1. Experience Modification Rate (EMR) for the past three (3) years, supported by documentation from the respondent's insurance carrier or NCCI;

2. OSHA 300 logs or equivalent for the past three (3) years;

3. Total Recordable Incident Rate (TRIR) and Lost Time Incident Rate (LTIR) for the past three (3) years; and

4. A brief description of the firm's safety program and any relevant safety certifications held by key personnel.

8.7 References (20 Points)

Provide references knowledgeable about the work of the Respondent on projects completed within the past ten (10) years. Provide letters of reference if available. Include name, title, company, address, phone number, and email address.

PUBLIC ENTITY CRIME INFORMATION

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

The engagement of certain professional services, including those required by this Request for Qualifications, is exempt from the provisions of the Administrative Procedure Act, Chapter 120, Florida Statutes, as amended, and therefore are not to be subject to the appeal process therein described at any time during the solicitation period.

RIGHT TO WAIVE & REJECT

1) The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform any Jackson County contracted project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner.

2) There is no obligation on the part of the County to award the proposal to the lowest proposer, and the County reserves the right to award the proposal to the proposer submitting a responsive proposal with a resulting negotiated agreement which is most advantageous and in the best interest of Jackson County. Jackson County shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final.

3) The Board of County Commissioners reserves the right to waive any informalities or reject any or all proposals, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this proposal and to accept the proposal that in its judgement will best serve the interest of the County.

4) The Board of County Commissioners specifically reserves the right to reject responses that are impossible to determine the true amount of the proposal.

DISQUALIFICATION OF PROPOSER

Any of the following reasons may be considered as sufficient for the disqualification of a proposer and the rejection of his proposal or proposals:

1) More than one proposal for the same work from an individual, firm or corporation under the same or different name.

2) Evidence that the proposer has a financial interest in the firm of another proposer for the same work.

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

3) Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any future work of the County until such participant shall have been reinstated as a qualified proposer.

4) Uncompleted work which in the judgement of the County might hinder or prevent the prompt completion of additional work if awarded.

5) Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals.

6) Default under previous contract.

DISCRIMINATION

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

REGULATIONS & ORDINANCES

The proposer is required to be familiar with all Federal, State, and local laws, ordinances, code rules and regulations that may in any way affect the work. Ignorance on the part of the proposer shall in no way relieve proposer from responsibility.

PROHIBITION AGAINST CONTINGENT FEES

Florida Statute 287.6.a. requires the following statement, duly signed and notarized, be included in each submittal:

"The respondent warrants that he or she has not employed or retained any company or person, other than a bona fide employee working solely for the respondent to solicit or secure this agreement that he or she has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the respondent, any fee, commission or percentage, gift or other consideration contingent upon or resulting from award or making of this agreement."

PAYMENT

The contractor shall be paid upon submission of invoices, through the requesting department, to the Jackson County Board of County Commissioners, Finance Office, 2862 Madison Street, Marianna, FL 32448. The prices stipulated here for articles delivered and accepted.

INFORMATION

Any questions should be directed to Tyler Schaeffer, Jackson County Purchasing Dept at schaeffert@jacksoncountyfl.gov. Any changes by County to specifications shall be in writing in the form of an addendum and furnished to all proposers who have returned the Invitation To Participate form. Verbal information obtained otherwise will not be considered in awarding of proposals. Proposers must understand that they are not allowed to contact the Selection Committee members for information.

PROPOSAL OPENING

Proposal Opening shall be open to the public on the date and time specified on the proposal invitation. It is the proposer's responsibility to assure that their proposal is delivered at the proper time and place. Offers by telegram, facsimile or telephone are NOT acceptable.

Marianna, Florida is "not a next day guaranteed delivery location" by delivery services.

SAMPLE RANKING SHEET — 2526-18 Simplified Infrastructure Requirements

Firm #1 Firm #2 Firm #3 Qualifications, Experience, and Staff (20 Points)

Relevant Project History

Safety Record/EMR (10 points)

Litigation, Claims History, and Terminations (15 Points)

Bonding Capacity (15 Points)

References

Total Possible Points (100 Points)

EXHIBIT 2 — SCOPE OF WORK

General Construction and Infrastructure Respondents shall demonstrate the capacity to perform construction and repair services on projects varying in size and complexity. Work may include road construction and repairs, drainage construction and repairs, stormwater system improvements, and other infrastructure improvements as identified through Jackson County construction meetings.

Contractors shall coordinate with County staff throughout project planning, execution, and closeout.

Right of Way and Field Coordination Contractors shall coordinate with property owners for right of way work as directed by the County. This includes verification of materials and quantities, quality control of installed materials, and ensuring proposed work is performed in accordance with applicable standards and specifications. Contractors shall maintain accurate documentation of field conditions, quantities, and any deviations from contract documents.

Project Administration Contractors shall perform all activities necessary to complete assigned projects as directed by the County, including but not limited to scheduling, subcontractor coordination, permitting support, progress reporting, and invoicing. Invoices shall be accurate, timely, and supported by adequate documentation of work performed and materials installed.

Areas of Expertise Firms must demonstrate expertise in one or more of the following areas as applicable to their submittal:

Construction and Repair Services

Roadways and intersections Stormwater and drainage collection systems Lift stations Drinking water systems and distribution infrastructure Water wells

Technical and Administrative Services Preparation or interpretation of bid documents, drawings, and specifications Coordination of design and bidding processes Knowledge of applicable state and federal laws, regulations, and permitting requirements Coordination with applicable regulatory agencies Timely and accurate reporting, invoicing, and project documentation Knowledge of FDOT standards, plans, and specifications (FDOT certification not required)

EXHIBIT 3 — CONTRACTOR'S RESPONSE TO RFQ 2526-18

(Contractor's complete proposal response to be inserted here.)

EXHIBIT 4 — JACKSON COUNTY INSURANCE REQUIREMENTS

Loss Control / Safety

a) Precaution shall be exercised at all times by the Contractor for the protection of all persons, including employees, and property. The Contractor shall be expected to comply with all laws, regulations or ordinances related to safety and health, shall make special effort to detect hazardous conditions and shall take prompt action where loss control/safety measures should reasonably be expected.

b) The County may order work to be stopped if conditions exist that present immediate danger to persons or property. The Contractor acknowledges that such stoppage will not shift responsibility for any damages from the Contractor to the County.

Drug Free Workplace Requirements All contracts with individuals or organizations that wish to do business with the Jackson County Board of Commissioners, a stipulation will be made in the contract or purchase order that requires contractors, subcontractors, vendors or consultants to have a substance abuse policy. The employees of such contractors, subcontractors, vendors or consultants will be subject to the same rules of conduct and tests as the employees of the Jackson County Board of Commissioners. In the event of an employee of a supplier of goods or services is found to have violated the Substance Abuse Policy, that employee will be denied access to the County's premises and job sites. In addition, if the violation(s) is/are considered flagrant, or the County is not satisfied with the actions of the contractor, subcontractor, vendor, or consultant, the County can exercise its right to bar all of the contractor's, subcontractor's, vendor's, or consultants employees from its premises or decline to do business with the contractor, subcontractor, vendor or consultant in the future. All expenses and penalties incurred by a contractor, subcontractor, vendor or consultant as a result of a violation of the County's Substance Abuse Policy shall be borne by the contractor, subcontractor, vendor, or consultant.

Insurance — Basic Coverages Required

c) The Contractor shall procure and maintain the following described insurance, except for coverages specifically waived by the County, on policies and with insurers acceptable to the County. These insurance requirements shall not limit the liability of the Contractor. All subcontractors are subject to the same coverages and limits as the Contractor. The County does not represent these types or amounts of insurance to be sufficient or adequate to protect the Contractor's interests or liabilities but are merely minimums.

d) Except for workers' compensation, the Contractor waives its right of recovery against the County, to the extent permitted by its insurance policies.

e) The Contractor's deductibles/self-insured retentions shall be disclosed to the County and may be disapproved by the County. They shall be reduced or eliminated at the option of the County. The Contractor is responsible for the amount of any deductible or self-insured retention.

f) Insurance required of the Contractor, or any other insurance of the Contractor shall be considered primary, and insurance of the County shall be considered excess, as may be applicable to claims which arise out of the Hold Harmless, Payment on Behalf of the County, Insurance, Certificates of Insurance and any Additional Insurance provisions of this agreement, contract or lease.

Workers' Compensation Coverage The Contractor shall purchase and maintain workers' compensation insurance for all workers' compensation obligations imposed by state law and employer's liability limits of at least $500,000 each accident and $500,000 each employee/$500,000 policy limit for disease. The Contractor shall also purchase any other coverages required by law for the benefit of employees. The Contractor shall provide the County an Affidavit stating that he meets all the requirements of Florida Statute 440.02(14)(d).

General, Automobile and Excess or Umbrella Liability Coverage The Contractor shall purchase and maintain coverage on forms no more restrictive than the latest editions of the Commercial or Comprehensive General Liability and Business Auto policies of the Insurance Services Office. Minimum limits of $1,000,000 per occurrence for all liability must be provided, with excess or umbrella insurance making up the difference, if any, between the policy limits of underlying policies (including employers liability required in the Workers' compensation Coverage section) and the amount of coverage required.

General Liability Coverage Commercial General Liability - Occurrence Form Required

Coverage A shall include bodily injury and property damage liability for premises, operations, products and completed operations, independent contractors, contractual liability covering this agreement contract or lease, and broad form

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633 property damage, and property damage resulting from explosion, collapse or underground (x,c,u) exposures. Coverage B shall include personal injury. Coverage C, medical payments, is not required.

Business Auto Liability Coverage Business Auto Liability coverage is to include bodily injury and property damage arising out of ownership, maintenance or use of any auto, including owned, non-owned and hired automobiles and employee non-ownership use.

Excess or Umbrella Liability Coverage Umbrella Liability insurance is preferred, but an Excess Liability equivalent may be allowed. Whichever type of coverage is provided, it shall not be more restrictive than the underlying insurance policy coverages.

Certificates of Insurance

1) Required insurance shall be documented in Certificates of Insurance which provide that the County shall be notified at least 30 days in advance of cancellation, nonrenewal or adverse change. The Certificate Holder will be addressed as the JACKSON COUNTY BOARD OF COMMISSIONERS, 2864 Madison Street, Marianna, FL 32448. All certificates, cancellation, nonrenewal or adverse change notices should be mailed to this address.

Each Certificate will address the service being rendered to the County by the Contractor.

2) New Certificates of Insurance are to be provided to the County at least 15 days after coverage renewals.

3) If requested by the County, the Contractor shall furnish complete copies of insurance policies, forms and endorsements.

4) For the Commercial General Liability coverage the Contractor shall, at the option of the County, provide an indication of the amount of claims payments or reserves chargeable to the aggregate amount of the liability coverage.

Receipt of Insufficient Certificates Receipt of certificates or other documentation of insurance or policies or copies of policies by the County, or by any of its representatives, which indicate less coverage than required does not constitute a waiver of the Contractor's obligation to fulfill the insurance requirements herein.

Additional Insurance Check all applicable coverages required for this contract. The selected coverages shall be documented in the Contractor's Certificates of Insurance and the Contractor shall procure and maintain each checked coverage for the duration of the contract.

✓ Coverage Type Minimum Limits / Notes

X Workers' Compensation $500,000/accident; $500,000/employee;

$500,000 disease

X General Liability (Occurrence Form) $1,000,000 per occurrence

X Business Auto Liability $1,000,000 — owned, non-owned & hired

□ Excess / Umbrella Liability $1,000,000 per occurrence

□ Products / Completed Operations Maintain 3 years beyond County acceptance

□ Professional Liability / E&O $1,000,000 per occurrence minimum

□ Builders Risk All-risk; full replacement value

□ Installation Floater Full replacement value of property being installed

□ Contractors’ Equipment All-risk preferred

□ Property Coverage (Leased Premises) All-risk / special perils; 100% replacement cost

□ Motor Truck Cargo / Transportation All-risk preferred

□ Pollution Legal Liability As applicable to scope of work

□ Fidelity / Dishonesty — 3rd Party Covers dishonest acts by contractor employees

Jackson County Purchasing Dept. • 2864 Madison Street • Marianna, FL 32448 • (850) 482-9633

□ Fidelity / Dishonesty — Employer Covers theft of vehicles, materials, equipment

□ Owners Protective Liability In name of County (construction contracts)

□ Electronic Data Liability Limits: ___________________________

□ Liquor Liability Required if alcohol is served

□ Watercraft Liability Required if watercraft are utilized

□ Aircraft Liability Required if aircraft are utilized

□ Garage Liability Garage/fleet operations

□ Garage Keepers (Legal Liability) County vehicles in contractor custody

□ US Longshoremen &…