RFQ 25-49 FINAL.pdf

Solicitation Number: 25-49

Solicitation title: Family Services and Youth Opioid Recovery Issued: October 2, 2025

Pre-Solicitation Meeting: N/A

Question deadline: October 15, 2025, 12:00 p.m. on www.bidnetdirect.com/colorado Please only enter one question per line #.

Qualifications will be received until: October 30, 2025, 12:00 p.m. on www.bidnetdirect.com/colorado Please submit (1) pdf with the Contractor name as the 1st word in the document name.

Goods or services to be delivered to or performed at: Arapahoe County (address if applicable)

Administrative questions not related to scope: Purchasing Agent Email Address: scraven@arapahoegov.com

Contact with the requesting department may result in Contractor disqualification.

Documents included in this package: Request for Qualifications

Purpose of Solicitation:

Arapahoe County is issuing this Solicitation for the purpose of contracting for the Region 9 Opioid Council for Family Services and Youth Opioid Recovery.

THE FOLLOWING INFORMATION MAY BE FOUND ON THE COUNTY PURCHASING WEB SITE:

• Arapahoe County General Terms and Conditions

• Federal Funding additional Terms and Conditions

• Sample Services Agreement

Arapahoe County Purchasing Webpage

Arapahoe County Finance Department Purchasing Division

5334 South Prince Street Littleton, Colorado 80120

REQUEST FOR QUALIFICATIONS

COVER SHEET

http://www.bidnetdirect.com/colorado http://www.bidnetdirect.com/colorado mailto:kashby@arapahoegov.com https://www.arapahoeco.gov/Finance/purchasing/General%20Terms%20and%20Conditions.pdf https://www.arapahoeco.gov/Finance/purchasing/Federal%20Funds%20Terms%20and%20Conditions.pdf https://www.arapahoeco.gov/Finance/purchasing/2022%20Sample%20Service%20Agreement.pdf https://www.arapahoeco.gov/your_county/county_departments/finance/purchasing.php

SPECIAL TERMS AND CONDITIONS.

1. Purpose of Solicitation: Arapahoe County, the “County”, is issuing this Solicitation for the purpose of contracting for the Region 9 Opioid Council for Family Services and Youth Opioid Recovery. It is understood and agreed that the County may, during the term of the awarded agreement, request additional services be performed by the successful Contractor(s) at other locations within the County.

This option, if exercised, is the prerogative of the County and shall be honored by the Contractor(s) throughout the contract period. No guarantees are made that additional services will be requested.

2. Prices proposed by the Contractor shall remain fixed and firm during the term of the awarded agreement. The term shall commence upon the date specified in the awarded agreement or purchase order and shall remain in effect until such time as all items/services purchased in conjunction with this Solicitation have been delivered and accepted by the County's authorized representative. It shall be understood and agreed that any warranty period which exceeds this term shall remain in full force for the duration of the warranty period.

3. Option to Renew for Subsequent Years: The prices or discounts quoted in this Solicitation shall prevail for one year from the effective date of the contract, at which time the County shall have the option to renew the contract for four (4) additional one-year periods; provided that the Contractor provided satisfactory performance during the contract period. Continuation of the awarded agreement beyond the initial period is a County prerogative and not a right of the Contractor. During the option period, the County will consider an adjustment to the pricing structure. For consideration, the Contractor must document that it was subject to a price adjustment by the product manufacturer or a direct wholesale supplier. Any price adjustments shall not exceed the amount being passed on.

4. Contractors are prohibited from directly or indirectly communicating with the Arapahoe County

Board of County Commissioners regarding their qualifications or any matter related to the eventual award of a contract for the good and/or services requested in this Solicitation. Contractors are prohibited from contacting County employees or evaluation committee members regarding their qualifications or the award of a contract unless in response to an inquiry from an employee or committee member as part of the formal evaluation process outlined in the Solicitation. Any violation of these provisions will result in the Contractor’s immediate disqualification from the selection process.

5. Due to the service level required in conjunction with this Solicitation, the Contractor may be required to maintain an office within the Metro Denver, Colorado, area. This office shall be staffed by a competent company representative who can be contacted during normal working hours and who is authorized to discuss matters pertaining to the awarded agreement. Metro Denver consists of the County and County of Denver, County and County of Broomfield, Adams County, Boulder County, Douglas County, Larimer County, El Paso County, and Gilpin County, Colorado.

6. Inspection of the Contractor’s facility may be made prior to award of the agreement. Solicitations will only be considered from firms which are engaged in the business of performing services as described in this Solicitation. The Contractors must be able to produce evidence that they have an established satisfactory record of performance for a reasonable period of time and have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded an agreement.

5334 South Prince Street, Room 480 Littleton, Colorado 80120 http://en.wikipedia.org/wiki/City_and_County_of_Denver%2C_Colorado http://en.wikipedia.org/wiki/Adams_County%2C_Colorado http://en.wikipedia.org/wiki/Adams_County%2C_Colorado http://en.wikipedia.org/wiki/Douglas_County%2C_Colorado http://en.wikipedia.org/wiki/Douglas_County%2C_Colorado http://en.wikipedia.org/wiki/Gilpin_County%2C_Colorado

7. In its Response, Contractor shall be required to identify any and all sub-contractors that will be used in the performance of an awarded agreement resulting from this Solicitation. Contractor shall also identify the capabilities, experience, and portion of the work to be performed by any sub-contractor(s).

The competency of the sub-contractor(s) with respect to skill, responsibility, and business standing will be considered by the County when making the award in the best interest of the County.

8. Responses to this Solicitation are considered to be working documents while they are under consideration and, as such, are not subject to official bid openings. The only information released at the public opening of Responses to this Solicitation will be the names of the respondents. Only after staff makes an official recommendation of award and an agreement is fully executed will Responses to this Solicitation be available as public record.

9. Cooperative Purchasing. The County encourages and participates in cooperative purchasing endeavors undertaken by or on behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the Cooperative Educational Purchasing Council (CPEC). We hereby request that any member of MAPO/CEPC/Colorado governmental agency be permitted to avail itself of any awarded agreement and purchase, as specified by the awarded agreement resulting from this Solicitation, at the contract prices established therein. Each governmental entity shall establish its own contract, issue its own orders, be invoiced directly, make its own payments, and issue its own exemption certificates as required. It is understood and agreed that the County is not a legally binding party to any other contractual agreement made between another governmental entity and the successful Contractor as a result of this Solicitation. The County shall not be liable for any costs or damages incurred by any other entity.

10. Insurance. Contractor agrees to procure and maintain, during the life of any awarded agreement, a policy, or policies of insurance against all liability, claims, demands, and other obligations assumed by the Contractor. Contractor shall procure and maintain, during the life of the agreement, for itself and any sub-Contractor, the minimum insurance coverages required by the awarded agreement. The certificate of insurance provided by the selected Contractor shall be completed by the Contractor’s insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect and shall be reviewed and approved by the County prior to commencement of the agreement.

No other form of certificate shall be used. The certificate shall identify the awarded agreement and the coverages afforded under the policies. The certificate of insurance must be on file with the County prior to commencement of the agreement. The completed certificate of insurance must be sent to:

Jhanadu Garza, Risk Manager JGarza@Arapahoegov.com 5334 S. Prince St.

Littleton, CO 80120 mailto:JGarza@Arapahoegov.com

ADMINISTRATIVE INFORMATION.

1. Arapahoe County officially distributes Solicitation documents through the Rocky Mountain E- Purchasing System Bidnetdirect.com/Colorado. Copies of solicitations obtained from any other source are not considered official copies. Only those Contractors who obtain Solicitation documents from the Rocky Mountain E-Purchasing System will be in receipt of officially posted and relevant information regarding solicitations issued by the County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information, found on websites other than the Rocky Mountain E-Purchasing System.

2. Questions which arise during the Response preparation period regarding issues around this

Solicitation, purchasing, and/or award should be directed electronically, via the Rocky Mountain E- Purchasing system. Contractor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above for consideration. Please only enter one question per line on the Bidnetdirect.com/Colorado web site.

3. The County shall issue a written addendum if substantial changes which impact the technical submission of Responses are required. Addenda will be posted on the Rocky Mountain E-Purchasing System web site (Bidnetdirect.com/Colorado). Contractors are responsible for revisiting this website prior to the Solicitation due date.

4. Contractors may Response a cash discount for prompt payment. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the County will typically pay net 30, however, for this contract payment terms shall be stated as net forty-five (45) days. Payment terms shall be effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check or electronic transfer.

5. Method of Award - Best Evaluative Score Based on Written Response. The County is a best value agency. The intent of the County to award this Solicitation to the lowest responsive responsible proposer that meets or exceeds the specifications and requirements as determined by the County's Evaluation Committee.

If it is in the best interest of the County, the Evaluation Committee may invite a limited number of

Contractors who received the highest scores during the written phase to provide an oral presentation and discussion. The number of Contractors who may be invited to participate in this discussion will be determined by the Evaluation Committee at its sole discretion.

The Council reserves the right and expects that the top scoring contractors will present and to conduct negotiations with Contractors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made, the Solicitation file and Responses contained therein are in the public record.

I. BACKGROUND

Please note that Arapahoe County serves as the fiscal agent for the Region 9 Opioid Abatement Council (Council). The Council represents the entirety of Arapahoe County and the municipalities located therein but is its own decision-making body regarding the outcomes and priorities listed in this request. As noted, the County is issuing this request for qualifications on behalf of the Council, who will be reviewing the proposals and applicants.

About Arapahoe County Arapahoe County is one of Colorado’s fastest growing counties, with more than 650,000 residents. By 2030, about 800,000 are projected to live here, which would make us the most populous county in the metro area, surpassing the City and County of Denver. The County spans approximately 805 square miles and its diversity is evident throughout, from vibrant urban, suburban, and rural communities to an unparalleled open space and trail system, to major employment centers and a robust multimodal transportation network.

The County is home to thirteen (13) cities and towns, which include:

• Aurora

• Bennett

• Bow Mar

• Centennial

• Cherry Hills Village

• Columbine Valley

• Deer Trail

• Englewood

• Foxfield

• Glendale

• Greenwood Village

• Littleton

• Sheridan

Arapahoe County Finance Department Purchasing Division

SPECIFICATION FORM

RFQ-25-49 Page 6 of 11

It also has nine (9) school districts and 450 local improvement and special service districts. Our County government only keeps 16 percent of the tax revenue it collects, to invest in County services and infrastructure; the rest goes to schools, cities and towns, and special districts like fire and water.

The Arapahoe County government serves its communities in ways both obvious and obscure. As the beating heart of local and regional government, we’re here for our neighbors on their best days—and their worst. County officials and employees share our residents’ goals of preserving our quality of life, whether urban, suburban, or rural, on our roads or on our trails, at home or at work. By establishing practices that celebrate, protect, and connect our many diverse assets, and by advocating fiscally responsible policies that are mindful of our history and anticipate our future, Arapahoe County strives to be the place we’re proud to call home.

Opioid Work Coordination The Arapahoe County Region 9 Opioid Abatement Council (Council) is dedicated to addressing the opioid crisis through evidence-based prevention, treatment, and recovery efforts that enhance healthcare, social, and behavioral services while supporting opioid-affected communities. Arapahoe County acts as the fiscal agent for the Council.

Funded by opioid settlement agreements, the Council prioritizes sustainable and impactful programs designed to create lasting solutions and foster resilience. By evaluating all funded initiatives to ensure they achieve regional goals and demonstrate measurable impact, the Council promotes accountability and sustainability throughout the 18+ years of settlement funding. Committed to strategic spending, the Council maintains finances to adapt to emerging needs, ensuring resources continue to effectively combat the opioid crisis and support healthier futures for Arapahoe County residents. Region 9 Opioid Settlement (OS) funding and requirements are guided by the Colorado Opioid Settlement Memorandum of Understanding, the national opioid settlement agreement, and its approved uses.

Through collaborative efforts, the Council aims to create lasting solutions and foster resilience in the fight against opioid misuse. Emphasis is placed on ensuring equitable access to these services, particularly in underserved communities, through evidence-based and community-driven strategies. The Council allocated approximately $1.17 million in 2024 across treatment, prevention, recovery, harm reduction, and coordination initiatives, and has an additional $4.8 million committed for 2025–2026. Programs have been and will continue to be selected for their alignment with regional goals, evidence-based practices, and long-term sustainability.

II. STATEMENT OF WORK

Region 9 has identified Family Services and Youth Recovery as a priority for the region based on a review of regional data and gaps within existing efforts. The purpose of the Family Services and Youth Recovery Scope of Work is to establish stronger infrastructure of wrap-around care for families with a member struggling with opioid misuse and/or opioid use disorder. The focus of this scope is youth and families in Arapahoe County seeking recovery from substance-use disorder (SUD) or supporting those affected by

SUD.

The goal is to implement evidence-based, collaborative strategies that align with Region 9 priorities, including:

• Prevention

• Harm Reduction

• Treatment

• Recovery

• Planning and Coordination

The scope of proposals submitted as part of this request should meet one of the following priorities:

1. Increase awareness of resources and resource management

2. Increase pro-social alternatives to substance use

3. Increase youth treatment and youth recovery services https://www.arapahoeco.gov/your_county/about_arapahoe_county/regional_opioid_abatement_council.php https://coag.gov/app/uploads/2021/10/1-Colorado-Opioid-MOU.pdf https://nationalopioidsettlement.com/wp-content/uploads/2023/02/TEVA-Exhibit-E.pdf

RFQ-25-49 Page 7 of 11

Some examples of key activities may include (but are not limited to):

1. Expanding access to and capacity of youth treatment.

2. Expanding access to and capacity of youth recovery and support services of family members.

3. Providing wraparound services such as transportation, case management, and peer mentorship.

4. Developing culturally competent and trauma-informed recovery resources that address diverse, youth populations.

5. Implementing programs and community outreach initiatives to decrease the stigma associated with recovery and substance use disorder, fostering a more supportive environment for youth seeking help.

6. Expanding access to programming and events as alternatives to substance use (sober events and community gatherings).

7. Providing recovery support within the youth criminal justice system.

Budget

The available budget for proposals is variable based on the proposed activities and outcomes required to meet the priorities identified as part of this scope. Multiple awards may be made based on available resources.

Project Evaluation and Reporting Requirements

a. Evaluation: Project awardees will collaborate closely with Region 9 to submit quarterly data evaluation reports on the agreed-upon metrics. These reports will include detailed analysis and progress updates on key performance indicators outlined in the contract. The awardee will ensure that the data is accurate, complete, and submitted on time, allowing for a transparent evaluation of project outcomes. The awardee will also work with Region 9 to address any issues or adjustments to the metrics, ensuring that the reports provide a clear and comprehensive overview of the project's progress and impact.

b. Reporting

i. Regular Updates: Awardees will provide periodic progress reports as specified in the contract, highlighting key milestones, challenges, and achievements.

ii. Timely Notifications: Awardees are responsible for promptly notifying Region 9 of any significant issues, delays, or changes that may affect project timelines, budget, or deliverables.

iii. Scheduled Meetings: Awardees must participate in regular check-in meetings (as outlined in the agreement) with Region 9, ensuring open dialogue and transparency regarding project status.

iv. Documentation and Reporting: Awardees are responsible for submitting all required documentation, reports, data, and financial statements to Region 9 according to agreed-upon schedules and formats.

v. Escalation Procedures: In cases of unresolved issues, Awardees will follow established escalation procedures, promptly bringing the matter to the attention of the Region 9’s designated contact.

III. REQUIRED DOCUMENTATION

Submit a proposal that addresses the following topics:

1. Cover Letter – provide a brief summation of your submittal that includes the qualities that make the applicant uniquely qualified for this project and why the applicant is interested in supporting Arapahoe County in the efforts described in the scope of services.

2. Proposed Approach – provide an overview of high-level overview of the proposed strategy and approach to complete the outlined scope of work

RFQ-25-49 Page 8 of 11

3. Key Personnel & Expertise– identify key personnel as well as any subcontractors that would be providing the scope of services, highlighting qualifications that align with the proposed scope of services. Complete resumes can be submitted as part of an appendix and will not be included in the page count.

4. Past Experience – Provide examples of similar projects/programs to the stated scope of work that demonstrates ability to facilitate varied stakeholders, complex topics/issues, navigate consensus, and achieve stated outcomes.

5. References – list three references that can speak to similar past performance and provide contact information.

6. Budget – include a proposed budget for this project that identifies all expected expenditures. If this is an ongoing program/activity, include information on the sustainability of this proposal independent of investment from the Council.

SIGNATURE FORMS AND REQUIRED DOCUMENTATION

1) Completed RFQ Submission Form

2) Certificate of Liability Insurance

The Evaluation Committee will score Responses based on the following criteria:

• Proposed Approach, including how the Respondent will achieve the stated Scope of Work (40%)

• Experience/qualifications of the firm and assigned project leads (30%)

• Capacity to complete project and provide deliverables successfully and on schedule, including consideration of past experience with similar projects (20%)

• Proposed budget (10%)

RFQ-25-49 Page 9 of 11

SUBMITTED BY:

Company Name: ___________________________________________________________________________

Contact Names: Sales/Customer Service: ________________________________________________________

Address: __________________________________________________________________________________

Phone: (______) ____________________ Email(s): ________________________________________________

The undersigned hereby affirms that:

• He/she is a duly authorized agent of the Contractor;

• He/she has read all Terms and Conditions and technical specifications made available in conjunction with this solicitation and fully accepts and acknowledges this Response is consistent with the specifications and terms and conditions, unless specific variations have been clearly and expressly listed in the Response.

• The Response is in all respects fair, without outside collusion or otherwise illegal action.

By__________________________________ ______________________ _______________________________ Signature of Authorized Agent Date FEIN

Typed/Printed Name of Agent Title of Agent Agent email

PAYMENT TERMS: If the Contractor does not accept a percentage discount, the County standard is net thirty (30) days after the date that the County receives an accurate invoice and has accepted the product or service. Payment is the date of the check mailing or date of the credit card transaction.

Discount: ____% ____ Days earlier than Net: 30 Days, Accept ACH?__________________________________

VARIATIONS: The Contractor shall identify all variations and exceptions to any Solicitation documents. Submittal of a Contractor’s contract is considered excessive in Variations and may be cause for determining that the Response is non-responsive and ineligible for award. For each variation listed, reference the applicable section of the solicitation document as per the example below. If no variations are listed here, it is understood that the Contractor's Response fully complies with all terms and conditions. Attach additional Variation sheets in the same format as below.

Page #:______ Item # or Section: ________Variance _________________________________________________

PRICING FORM

RFQ-25-49 Page 10 of 11

SUBMITTAL INSTRUCTIONS:

Responses should be submitted in the order listed below with each section clearly identified.

� Submit questions and submittal ON-LINE at BidnetDirect.com before deadlines

� Cover & Executive Summary. Detail Firm’s and employees’ Capabilities, Experience & Licensing

� Details of Response – Proposed products & services, implementation timeline and warrantees.

� Completed Submittal Forms including this sheet and all other attachments specifically requested including a Performance Measures Form when requested and including the completed Vendor Security and Compliance Response if this is for software or the submission has a technology component.

� Pricing – All fee and costs associated with the Response.

� Insurance – Checking this box accepts that the insurance requirements listed by the County are acceptable unless listed in the variations on the previous page.

� CONFIDENTIAL information, if any, MUST be stamped as such on each page and submitted separately.

� Please initial to acknowledge Addenda, if any, have been considered in your Response:

#1 ____________ #2 ____________ #3 __________ #4 ___________ #5 ___________

REFERENCES:

� Check here if Contractor’s standard reference sheet is attached, otherwise, use the space below.

Name: ____________________________________ Contact Person: ________________________

Address: _________________________________________________________________________

Telephone No: ______________________________________ Email: ________________________

Describe type of work/service performed or items supplied: __________________________________

Name: ____________________________________ Contact Person: ________________________

Address: _________________________________________________________________________

Telephone No: ______________________________________ Email: ________________________

Describe type of work/service performed or items supplied: __________________________________

Name: ____________________________________ Contact Person: ________________________

Address: _________________________________________________________________________

Telephone No: ______________________________________ Email: ________________________

Describe type of work/service performed or items supplied: __________________________________

RFQ-25-49 Page 11 of 11

Arapahoe County must have on file a completed W-9 prior to doing business with contractors.

PERFORMANCE MEASURES FORM INSTRUCTIONS:

The County’s Purchasing Department has incorporated Performance Management into our culture. When vendors submit offers to the County in response to solicitations for Services (not associated with the primary purchase of goods or software), they shall identify the goals by which they will monitor and report their performance providing the services. Vendor performance should be documented as to (a) Price/Cost, (b) Punctuality/Responsiveness (c) Quality/Reliability, and optionally (d) Sustainability/or Innovation.

The awarded vendor will self-score their defined measures prior to contract renewal. The department will review the vendor’s self-scored measures. Performance measures will be queried for every year of the contract. Performance measures reporting will partially inform re-contracting with or renewing a contract with a vendor.

SERVICES means: the furnishing of labor, time, effort, maintenance, etc., by a contractor with an initial contract amount of more than $100,000.

Company name & contact name: ____________________________________________________

Email: ______________________________ Phone: ___________________________________

Date:______________ ACG Department:_____________________________________________

Solicitation/waiver date: ___________________________________________________________

(a) Price/Cost Example Measure: Consultant will submit detailed invoices substantiating amounts requested.

1.

(b) Punctuality/Responsiveness Example Measure: Reporting of project status will occur monthly with the County and contractor’s Project Manager or contact.

1.

(c) Quality/Reliability - Provide at least one measure.

Example Measure: Revisions are drafted within two weeks with no more than 3 revisions prior to final.

1.

2.

(d) Sustainability and/or Innovation (optional) Example Measure: Digital reports delivered to the County 95% of the time will to reduce the use of paper.

1.

2.