RFQ 25_004 ADDENDUM NO_ 1.pdf

DATE: October 17, 2024

TO: All Offerors

FROM: Lonita Broome, PhD.

Chief Financial Officer

RE: Addendum 1 - RFQ 25-004 ECLC Design Consultant Services

ADDENDUM NO 1

RFQ No. 25-004 EARLY CHILDHOOD LEARNING CENTER DESIGN CONSULTANT

SERVICES

The following questions were received, and City Schools of Decatur (CSD) responded to the above reference solicitation.

Q1. What is the anticipated project size (sf) and construction cost?

A1. The anticipated project size is approximately 40,000 SF and approximately $15-$20 million in construction costs.

Q2. What is the anticipated project schedule? Are there key milestones that must be met?

A2. The architect and designer will propose the schedule and key milestones.

Q3. Has a program been developed yet? If so, can you please provide it?

A3. No, we are working on the conceptual design.

Q4. We do not see the Contractor's Affidavit in this package; only the Subcontractor's Affidavits are included. Can this be sent?

A4. A copy of the Contractor’s Affidavit has been attached to Appendix E

Q5. Is there an estimated budget or cost range available for this project?

A5. The cost range is approximately $15 to $20 Million.

Q6. Is there an anticipated start and completion date for when this work should begin and end?

A6. Tentative schedule:

■ Design Development - December 2024 – February 2025

■ Construction Documents-March – May 2025

■ Permitting- June – July 2025

■ Construction -August 2025 – May 2027 (21 mo)

Q7. Can you please clarify an item from Section 7. Firm References? Does the bulleted item below need to be a separate written statement from the Owner or is the signed Reference Survey Form enough to answer this item? And if not, should the written statement be provided on the Owner’s letterhead?

● For item 6.b, provide the written statement from each Owner as to whether the project finished on time and budget or, if not why.

A7. The Reference form includes this question and allows for a brief response. A more detailed explanation can be provided using Appendix C- Reference Survey.

Q8. The RFQ indicates this project is an Early Childhood Learning Center. The RFQ also requests information on K-12 experience. Is this correct or shall we submit our Early Childhood Learning Center experience only?

A8. K-12 Experience implies any, including Early Childhood Learning Centers.

Q9. How many children do you anticipate this new ECLC will accommodate?

A9. The district is seeking to house approximately 150 -/+ students.

Q10. Is the Administrative Support Center a component within the ECLC building or is it a separate building?

A10. Due to site constraints, both elements should be included within a single structure.

Q11. What is the approximate construction budget?

A11. See A5

Q12. What is the anticipated design and construction schedule?

A12. See A6

Q13. How many students is the district seeking to house on the site?

A13. See A9

Q14. Should firms follow the Department of Education's standards for Kindergarten as the DOE doesn't offer written standards for Pre-K?

A14. While the Department of Education (DOE) provides written standards for Kindergarten, Pre-K standards may not be explicitly outlined at the federal level.

However, many states or local education authorities offer specific early learning guidelines or standards for Pre-K. These standards typically focus on preparing children for Kindergarten by developing foundational skills in language, literacy, math, social-emotional development, and more. If firms are designing programs or services for Pre-K, they should align their work with local or state early childhood education standards rather than Kindergarten standards.

Q15. What age groups and/or grade levels will the facility serve?

A15. Birth - PreKindergarten

APPENDIX E

SECURITY AND IMMIGRATION COMPLIANCE AFFIDAVIT

SUBCONTRACTOR AFFIDAVIT UNDER O.C.G.A. 13-10-91 (b) (3)

RFQ # 25-004

Early Childhood Learning Center Design Consultant Services

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (City Schools of Decatur) on behalf of the Georgia Department of Human Services has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor.

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Subcontractor Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 2024 in _____(city), ______(state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF _____________,2024.

NOTARY PUBLIC

My Commission Expires: ____________________________

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A.

13-10-91, and attests under oath that:

(1) the individual, firm, or corporation (“Contractor”) which is contracting with the CSD Board of Education has registered with, is authorized to use, uses, and will continue throughout the contract term to use and participate in, a federal work authorization program [any of the electronic verification of work authorization programs operated by the

United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of

1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91, as amended. As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV/Basic Pilot Program” operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of

Homeland Security, in conjunction with the Social Security Administration (SSA).

(2) Contractor’s correct user identification number and date of authorization is set forth herein below.

(3) Contractor agrees that the Contractor will not employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City Schools of Decatur Board of Education, unless at the time of the contract said subcontractor:

(a) is registered with and participates in the federal work authorization program;

(b) provides Contractor with a duly executed, notarized affidavit with the same affirmations, agreements, and information as contained herein and in such form as required under applicable law; and

(c) agrees to provide Contractor with notice of receipt and a copy of every sub-subcontractor Affidavit or other applicable verification procured by subcontractor at the time of contract with the sub-subcontractor(s) within five (5) business days after receiving the said Affidavit or verification.

Contractor agrees to maintain records of such compliance and to provide notice of receipt and a copy of each such subcontractor Affidavit or other permissible verification to the Fulton

County Board of Education at the time the subcontractor(s) is retained to perform such service or within five (5) days after receiving the said Affidavit or verification, whichever first occurs.

CONTRACTOR AFFIDAVIT AND AGREEMENT (Page 2)

(4)Contractor further agrees to and shall provide City of Decatur Board of Education with copies of all other affidavits or other applicable verification received by Contractor (i.e.:

sub-subcontractor affidavits and all other lower tiered affidavits) within five (5) days of receipt.

EEV/Basic Pilot Program User Identification Number Date of Authorization

If an applicable Federal work authorization program as described above is used, other than the

EEV/Basic Pilot Program, please identify the program.

Company Name / Contractor Name Date

BY: Signature of Authorized Officer or Agent Date

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

______ DAY OF_____________________, 20____

Notary Public

My Commission Expires: