RFQ-24-38 DB Services - Redevelopment of FS1.pdf

8/21/2024

REQUEST FOR QUALIFICATIONS

RFQ-24-38

Sealed responses will be received by the City of Winter Haven until 2:00 P.M., OCTOBER 9, 2024, at our online solicitation platform, Mercell for:

“Design Build Services for Redevelopment of Old Fire Station Number One"

A public bid opening will be held virtually at 2:01 pm on the date shown above via the following Zoom link:

https://mywinterhaven.zoom.us/j/82585406322?pwd=nzdasQJg2KwjWkZf2xpuIKndPA8auj.1

Interested firms are offered an opportunity to view the interior of the facility at a walk-thru scheduled for 9:00 am, Tuesday, September 10. Measurements and photos are allowed but no questions will be taken.

The City is requesting responses from those qualified firms with previous experience in this type of work. Firms submitting responses shall provide evidence of their experience and expertise in similar work performed.

Public Records – It is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency / Fla. Statute

– 119.01(1). (Do not submit any documents that you do not want to be made public).

Questions concerning this bid must be submitted on or before 2:00 p.m., October 1, to Cedric Cox at ccox@mywinterhaven.com Questions received after this time may not be answered.

The responses shall be furnished in accordance with the RFQ, requirements, and any other documents prepared for this bid. W-9 should be attached to the bid when returned by the responding vendor. Please note the AFFIDAVIT form which must also be completed. Payment will be rendered to the name and ID appearing on the W-9.

THIS SOLICITATION WILL FOLLOW THE REQUIREMENTS OF FLORIDA STATUTE 287.055 TERMED THE “CONSULTANTS’ COMPETITIVE NEGOTIATIONS ACT (CCNA)”. IN COMPLIANCE WITH THE FLORIDA CONSULTANTS’ COMPETITIVE NEGOTIATION ACT (CCNA), (CHAPTER 287), RATES SHALL NOT BE

INCLUDED IN THIS PROPOSAL.

The City of Winter Haven reserves the right to reject any and all responses, to waive informalities, to re-advertise, and to enter into a contract determined to be in its best interest, in accordance with the documents referenced herein above.

Sincerely, CITY OF WINTER HAVEN

Bethany Owen Bethany Owen Procurement Manager https://mywinterhaven.zoom.us/j/82585406322?pwd=nzdasQJg2KwjWkZf2xpuIKndPA8auj.1 mailto:ccox@mywinterhaven.com

LEGAL ADVERTISEMENT

RFQ-24-38

The City of Winter Haven will receive sealed responses until 2:00 P.M., September 25, 2024 for:

“Design Build Services for Redevelopment of Old Fire Station Number One”

Prospective bidders may obtain copies of the RFQ at: https://app.negometrix.com/buyer/690

Advertised: August 21 with a September 25 bid opening. An extension to October 9 had been made post-advertisement.

https://app.negometrix.com/buyer/690 bowen Highlight

City of Winter Haven

Design Build Services for

Redevelopment of Old Fire Station Number One 551 Third Street NW, Winter Haven, FL 33881

PROJECT No. RFQ–24-38

1.0 INTRODUCTION

1.1 The City of Winter Haven (CITY) is interested in receiving qualifications from experienced design-build teams for the delivery and furnishing of all necessary materials, labor, equipment, and professional services for the design and construction of a new Building Division Customer Service Center at “Old Fire Station Number One” 551 Third Street NW, Winter Haven, FL 33881 (Old Fire Station Number One). Selective interior demolition has been completed. The estimated commencement for the project (design) is anticipated to start summer 2024 and Construction will commence immediately upon agreement on the design and Guaranteed Maximum Price. This design-build project is a redevelopment of the “Old Fire Station Number One” into a modern office and customer service area for the CITY’s Building Division operations.

1.2 The project information included in this RFQ Submittal is preliminary in nature. There is no work guaranteed as a result of being shortlisted or top-ranked through this solicitation.

1.3 All interested Proposers shall be required to comply with Florida Statute 287.055, Design- Build requirements.

2.0 BACKGROUND

2.1 The CITY decommissioned Old Fire Station Number One and would like the building renovated to meet the demand for office space and general operations associated with the City of Winter Haven’s Building Division. Old Fire Station Number One has been demolished internally and is mostly an empty shell. Generally, the CITY is seeking to have the building renovated with offices, conference room, large training room, separate bathrooms for staff and customers, break room with small kitchen and a waiting/reception area with adequate space to accommodate a kiosk and provide excellent customer service.

2.2 The CITY has tentatively opted to use the “Qualifications-Based Selection” Design-Build process for the delivery of design services and construction services for this project. For information, the Design Criteria Package is included with this request.

2.3 The CITY proposes to select a highly qualified Design-Build team for the design and construction of the project. The selected firm must be willing and able to provide reasonable proposals within short time frames and must be prepared to commence and complete the work in accordance with the CITY’s required schedule.

2.4 Project Information & General Scope

A. Introduction

An integral component of the City’s economy is a vibrant and thriving downtown that provides citizens with broad business, social and artistic choices and activities. Winter Haven’s central geographic location between the Tampa and Orlando areas has attracted a variety of new businesses and industries, which in turn positively impact residential growth. A primary selling point for current and future residents is the high quality of life and abundance of recreational outlets. These recreational outlets are also becoming more sought after by tourists visiting the City in concert with their vacations to LEGOLAND Florida.

The CITY is interested in receiving qualifications from experienced design-build teams for the delivery and furnishing of all necessary materials, labor, equipment, and professional services for the design and renovation of Old Fire Station Number One.

B. Project Location

The project site is located within Section 20, Township 28 South, Range 26 East, Winter

Haven, Polk County, Florida. The main improvements are anticipated to be made primarily on the primary parcel. However other improvements may be made to surrounding roadways, parking areas, parcels, and/or within easements, or rights of ways, if deemed appropriate.

Primary Parcel: 262820-554000-003010

C. Project Description

The Old Fire Station Number One, as its name implies, was home to the CITY’s primary Fire Station until it was decommissioned and relocated to its new location on Avenue G.

The scope of the project is anticipated to include all survey, spatial analysis, engineering, landscape architecture, architecture, permitting, specifications, public involvement, and construction to complete the design elements. Additionally, the City reserves the right to assign inspection and further project management services to the selected team. Primary improvements revolve around the renovation of Old Fire Station Number One and adjacent parking, if necessary. These include but are not limited to:

• Primary scope involves the following:

Evaluation of Building Division needs including spatial analysis.

Design services including concept development and review, and additional reviews at 30% and 90% completion.

Permitting Construction and construction management services

• Additional components for consideration o Potential off-site improvements to existing and adjacent public parking and/or improvements within the adjacent rights of way.

• Owner and DB team shall work together to explore various innovation options for

“smart” technology.

• Possible public engagement o Successful team shall be required to meet throughout the project with project stakeholders and City Staff, with possible presentations to the City Commission.

• It will be the contractor’s job to perform all work necessary to complete this job. This will include any necessary survey work all engineering; drawings; cost estimates;

permitting; and work.

• Contractor team shall be expected to identify all necessary onsite/offsite infrastructure upgrades if necessary, including water, sewer, storm water, power, fiber, etc. These upgrades and costs shall be incorporated into the overall project.

• At a minimum, the Design Build team shall include a general contractor, engineering/survey team and an architect. All disciplines including the GC should have previous experience with renovation/redevelopment of existing structures.

• Schedule – Spatial analysis and concept plan work should commence immediately upon award. Plan development is expected to be expedited. A schedule for 30% Design & Estimates, 90% Design & Estimates and Final Plans shall be submitted as part of the RFQ. All estimates shall include an appropriate percentage contingency when submitted to the City.

3.0 RFQ PROCESS

3.1 The selection process will involve a staged proposal review to minimize Proposers’ costs in preparing initial qualification proposals and expedite the review process. Interested Proposers will initially submit a written qualifications proposal (in response to this RFQ Submittal) which will be the basis for ranking.

3.2 The CITY will use a Professional Services Committee (PSC) for recommendations in the design-build selection process. The PSC will consist of the following members or their designee:

1) Eric Labbe – Director of Economic Opportunity & Community Investment

2) Cedric Cox, Sr. – Assistant Director of Economic Opportunity & Community Invest.

3) Brian Wells – Building Division Director

4) Julie Adams – Director of Parks, Recreation and Culture

5) Andy Palmer – Parks, Planning & Strategic Initiatives Manager

6) Commissioner Brian Yates – non-voting Commission Liaison

3.3 The intent of the qualifications proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing, organizational structure, having an understanding of the project, and approach to completing the proposed project.

3.4 If determined to be necessary by the PSC, based upon a review of these qualification proposals, a minimum of the top three ranked teams/firms may be requested to make oral presentations to the PSC regarding their qualifications, approach to the project, and ability to furnish the required services. Each ranked proposer will be required to provide a statement from an A- or better surety company describing the Proposer’s bonding capacity. If written submittals and rankings are satisfactory to the PSC, the City reserves the right to make a recommendation for award solely based on the written responses and rankings.

3.5 After review of the proposal rankings and oral presentations, if deemed necessary, the PSC will recommend the list of the ranked Proposers and submit its recommendations to the City Manager. The City Manager shall then finalize the ranking and publish same in accordance with applicable City and State procurement requirements. Thereafter as the City Manager deems appropriate, he will submit his recommendation as to the rankings to the City Commission for their review and approval/award. After City Commission approval/award of the rankings, the City Manager or his designee will engage in competitive negotiation with the top-ranked firm/team in order to negotiate an Agreement in good faith, (i.e. establish terms of the work, the guaranteed maximum price for the work and the guaranteed dates of substantial and final completion) and then make and submit said Agreement to the City Commission for review and approval.

3.6 If in the sole judgment of the CITY, a contract cannot be successfully negotiated with the City Commission’s top-ranked firm, negotiations with that firm will be formally terminated and negotiations shall begin with the City Commission’s second-ranked firm. If a contract cannot be successfully negotiated with the City Commission’s second-ranked firm, negotiations with that firm will be formally terminated and negotiations shall begin with the City Commission’s third-ranked firm. The CITY reserves the right to negotiate any element of the proposal and terms in the best interest of the CITY.

3.7 Firms (including shortlisted firms) will not receive any stipends or compensation for their proposals provided under this solicitation.

4.0 INSTRUCTIONS FOR SUBMISSION OF QUALIFICATION PROPOSALS

4.1 Firms interested in the above project should submit a Statement of Qualification (SOQ) to include a cover letter and detailed qualifications for the scope of work of approximately 20 pages in length (excluding resumes). Brevity is encouraged. Resumes for Key team members, organizational chart and City forms should be incorporated as an appendix.

5.0 RATING SYSTEM FOR DEVELOPMENT OF SHORT-LIST

For the development of rankings, a rating system will be utilized by the CITY’S PSC to score and rank each proposal. Proposers are encouraged to keep their qualification proposals concise and to include a minimum of marketing materials. At a minimum, each Proposal must address the following criteria:

Maximum Points

1. General Information 5 Points

2. Experience and Qualifications of Firm/Team 30 Points

3. Experience of Key Personnel to be assigned to this Project 30 Points

4. Understanding of the Project and Approach to Performing the Required Services 15 Points

5. Intent/Capacity to affect the local economy through the use of local labor, vendors, sub-contracts, and resources 10 Points

6. Organizational Resources 10 Points TOTAL POSSIBLE POINTS 100 Points

Each criterion is further described below. Proposers must provide responses and information sufficient for evaluation under the pertinent rating system described below. The CITY reserves the right to request additional information from Proposers subsequent to the receipt of proposals.

5.1 General Information (5 Points):

5.1.1 Provide a general description of the firm and/or team that is proposing to provide design build services. Explain the legal organization of the proposed firm or team.

5.1.2 List the Florida professional (Landscape Architect, Engineer, General Contractor, etc.)

and applicable licenses held by the firm/team and the key personnel who will be assigned to this project. Each prime consultant/contractor must be listed. All primary members of the DB Team including landscape architect, architect (if applicable), engineering and GC shall have previous experience in building design/renovation & construction. Provide the license number and explain if held by an individual or firm.

5.2 Experience and Qualifications of the Firm/Team (30 Points):

5.2.1 Identify at least three comparable projects in which the firm served as either Construction

Manager at Risk, agency Construction Manager during design and construction phases (without providing construction services), Design Builder or General Contractor. Special consideration will be given to firms that have provided Construction Manager at Risk or Design Build services on similar successful projects. Please note that each primary member of the Design Build Team shall have previous experience in building renovation/construction design, construction document preparation and construction.

For each project identified, provide the following:

a. Description of project including initial budget and timeline.

b. Role of firm (specify whether Construction Manager at Risk, Construction Manager, Design-Builder or General Contractor). If Construction Manager at Risk, Design Builder or General Contractor, identify percentage of work self-performed. Also specify services provided during design phase (i.e. cost estimating, scheduling, value engineering, etc.).

c. Project’s final construction cost.

d. Construction completion date.

e. Project owner.

f. Reference information, per project (one current contact name and title with telephone number, fax number and e-mail address).

5.3 Experience of key personnel to be assigned to this project (30 points):

5.3.1 Provide an organization chart showing key personnel that will be associated with this project. Include a resume for each key person identified.

5.3.2 List any proposed Design Builders, including key staff names and the experience and qualifications of these individuals.

5.4 Understanding the project and approach to performing the required services (15 points):

5.4.1 Describe your firm’s project management approach and team organization during design and construction phase services. Describe systems used for planning, scheduling, estimating and managing construction. Describe the firms approach to customer communication throughout the project. Briefly describe the firm’s experience on quality control, dispute resolution, and safety management.

5.4.2 Discuss the major challenges your team has identified on this project and how you intend to address those issues.

5.5 Intent/Capacity to affect the local economy through use of local labor, etc. (10 points):

5.5.1 The City desires strong local participation on this project. Describe your firm’s approach to maximize utilization of local resources, to include as a minimum, local suppliers, equipment providers, subcontractors, and laborers. Identify the location of the firm’s principal office and the home office location of key staff on this project. Identify local (i.e.

presently living or relocating to the area) vs. non-local staffing of your team, and the percent of your work expected to be done locally.

5.6 Organizational resources (10 points):

5.6.1 As part of the evaluation process, the City has the responsibility of taking into account the size and complexity of the project under construction and be assured that the Design Builder has the organizational and financial resources required to successfully deliver this project. Please describe your operational stability, corporate financial resources, bonding capacity and insurance limits.

5.6.2 Identify any contract or subcontract held by the firm or officers of the firm, which has been terminated within the last five years. Identify any claims arising from a contract, which resulted in litigation or arbitration within the last three (3) years. Briefly describe the circumstances and the outcomes.

6.0 RISK

6.1 Proposers responding to this Request for Qualifications do so at their sole expense and risk. Subsequent to the issuance of this Request for Qualifications, the CITY reserves the right to:

• Make changes to the RFQ;

• Cancel this RFQ;

• Request clarifications;

• Negotiate modifications to proposals;

• Reject any and all proposals for any reason whatsoever; and

• Proceed with alternative project delivery methods if so desired by the City.

No Proposer is guaranteed the award of an Agreement or any work as a result of being selected or ranked for this project.

7.0 CLARIFICATIONS AND ADDITIONAL INFORMATION

7.1 The City reserves the right to request clarifications or additional information from any

Proposer. Specific questions may be addressed to each of the Proposers and the

Professional Services Committee may consider any further elaboration by the Proposers of any information previously submitted.

8.0 CONTACT WITH CITY OFFICIALS AND EMPLOYEES

8.1 All firms interested in this project (including the firm’s employees, representatives, agents, lobbyists, attorneys, and sub-consultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the Professional Services Committee, the Mayor, Commissioners, City Manager’s Office, Department Heads and other staff. This policy is intended to create a level playing field for all potential firms, assure the contract decisions are made in public and to protect the integrity of the selection process.

9.0 LATE SUBMITTALS

9.1 It is the Proposer’s responsibility to ensure its Qualifications Proposal is received by the CITY on or before the time and date specified above and on our e-procurement platform.

Under no circumstances will qualification proposals received after the delivery time specified be considered.

10.0 PARTNERSHIP / CORPORATIONS / AGENTS

10.1 When a Proposer is a partnership or joint venture, the Proposal shall be signed in the name of the partnership or joint venture and by all persons or entities required to do so under the terms of their partnership or joint venture agreement. Any existing written underlying partnership or joint venture agreements shall be included as part of the proposal.

10.2 When a Proposer is a corporation, the authorized corporate officer signing the Proposal shall set out the corporate name in full beneath which said officer shall sign his/her name and give title of his/her office. The Proposal shall also bear the seal of the corporation.

10.3 Anyone signing the Proposal as officer or other agent must file with it legal evidence of the authority to do so. Proposers who are or include corporations or limited partnerships shall furnish a duly executed certificate of status from the Florida Department of State.

10.4 The person(s) signing each Proposal shall certify under oath on the attached Certification form (Attachment A) that the information contained in the Proposal is true and accurate.

Each Proposer understands, by submitting a Proposal that the Professional Services Committee will rely in part on such certification in selecting the short-listed firms.

10.5 Failure to submit documents requested above with the proposal or within 24 hours of request made by the CITY may be the basis for rejection of the Proposal. Such documents must be effective as of the date of the proposal.

10.6 Short-listed Proposers will be required to show evidence of having filed with the State of Florida for registration of their Design-Build entity within 15 days of announcement of the short list.

11.0 CHANGES IN PROPOSER ENTITY/TEAM

11.1 The Proposer is responsible to promptly notify the City as to any change in the information in its submitted proposal. Failure to inform the City within 24 hours of occurrence of a change may result in removal of the Proposer from consideration for the project.

11.2 Any changes to a Proposer entity after it has submitted its proposal may result in removal of the Proposer from consideration for the Project. Any additions, deletions or substitutions in a Proposer’s team after it has submitted its proposal require a showing of good cause and must be clearly identified by the Proposer; and the reasons for the changes must be provided.

11.3 Decreases in scoring may result from the reconsideration of changes in the project team.

No increases in scoring will result from the reconsideration of changes in the project team.

12.0 ASSIGNMENT OR TRANSFER

12.1 The selected Proposer shall be prohibited from assigning, transferring, conveying, subletting or otherwise disposing of its responsibilities under the Agreement, or its rights, title or interest therein or its power to execute such Agreement to any person, company, corporation or partnership without prior written notice and consent and approval of the City. The City of Winter Haven has sole discretion whether or not to consent to any contemplated assignment.

13.0 REQUEST FOR INFORMATION / CLARIFICATION

13.1 Any firm requesting additional information and/or clarification relating to this project shall direct such requests to:

Cedric Cox, Sr.,C.O.S.

Assistant Director of Economic Opportunity & Community Investment ccox@mywinterhaven.com

14.0 REQUIRED INDEMNIFICATION

14.1 The DESIGN BUILDER shall indemnify and hold harmless the CITY, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the DESIGN BUILDER and other persons employed or utilized by the DESIGN BUILDER in the performance of the contract.

15.0 PUBLIC RECORDS

15.1 Pursuant to F.S. §119.071(1)(b)1.a., sealed responses to this RFQ are exempt from the public inspection and copying requirements of Chapter 119, Florida Statutes until such time as the announcement of a decision based on the qualification proposals or within 30 days after proposal opening date, whichever is earlier.

mailto:ccox@mywinterhaven.com

PART 1.

DESIGN CRITERIA PACKAGE

REQUEST FOR QUALIFICATIONS

DESIGN-BUILD SERVICES

FOR

RFQ-24-38

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PROJECT INFORMATION

A. Design Criteria

B.

PART 2.

A.

• All survey, engineering, architecture and landscape architecture needed

• Site Development

• City of Winter Haven Unified Land Development Code as applicable

• City of Winter Haven Technical Standard Specifications

• Storm water Management per the City's and SWFWMD rules, and regulations as applicable

• FDEP and Polk County Health Department rules and regulations as applicable

• Any rules and regulations from other authority's having jurisdiction

• Successful DB Team shall coordinate with City Staff during the design process for specific specialty items including but not limited to irrigation, landscaping and other project elements as needed

Building Code

• Prevailing Florida State Building Code,

• Polk County Health Department

Project Cost Estimate and Design and Construction Schedule The current allocated funds for design and construction of this project are approximately $4 Million US dollars. Design is anticipated to commence in Summer 2024 followed by construction in Fall 2024

DESIGN-BUILDER (DB) RESPONSIBILITIES

Design Services

1. General

The DB shall provide design services to accomplish the work contained in this RFQ. This includes providing survey, civil engineering design for all site work and permitting with the South West Florida Water Management District (SWFWMD) and the City, providing all Landscape Architecture, Architectural, Mechanical, Electrical, Soil Sciences, and

Structural engineering services (drawings and corresponding specifications) and permitting with the City's Building and Permitting Division as applicable. The DB shall be the single point of contact for all design services. The DB shall obtain such additional geotechnical and related information that it deems necessary for performance of the work.

Additionally, expertise in design/build construction/renovation; and other applicable standards as associated with municipal construction and renovations.

2. Design Review and Recommendations

The DB shall provide progress review sets at 30%, 60%, 90%, and 100%. The design shall comply with all applicable federal, state, and local (City) codes and requirements.

The DB shall make recommendations with respect to the selection of systems and materials and cost reducing alternatives through a Value Engineering process. The DB shall also ensure the constructability of the project during the design and review process.

In addition to City reviews, the DB shall submit the plans to the necessary permitting agencies including the City for site plan reviews at the necessary progress intervals. An appropriate contingency shall also be incorporated into the design estimates at the various phases.

3. Permitting

The DB shall prepare all applications, data, and drawings required by permit agencies and shall be responsible for obtaining all necessary permits, including required fees.

B. Construction

1. General

The DB shall be responsible for performing the traditional duties of a General Contractor throughout the performance of the work and warranty periods.

The DB shall coordinate and ensure all work is in accordance with the design documents provided by the designer and as approved by the City. The DB will resolve and be responsible for conflicts between the design and actual on-site conditions.

The DB is to ensure that the project is completed in accordance with the plans and specifications and requirements of the City. The DB shall be responsible to the Economic Opportunity & Community Investment Department Director or their designee for all aspects of the project.

2. Supervision

2.1 The DB shall assign a Project Manager to this job, who shall be responsible for all project activities from design through construction including coordination with the Owner, Regulatory Agencies, other Prime Contractors, etc.

2.2 Design/Builder shall assign an on-site, full-time superintendent solely for this project.

3. Temporary Facilities and Controls

3.1 DB shall provide temporary facilities and controls needed for the Work including but not limited to:

a. Telephone service for the Design/Builder office trailer.

b. Portable sanitary facilities located on the site for Design/Builder personnel only.

c. Field offices/sheds for Design/Builder construction and office personnel.

d. Temporary electric power and lighting connection to an existing supply within 25' of the site. Metered electricity usage is at Design/Builder's expense.

e. Temporary construction water connection to an existing supply at the site.

Metered water usage is at Design/Builder's expense.

3.2 DB shall provide temporary barricades, including but not limited to:

a. Safety barricades around major excavations in accordance with OSHA guidelines including warning tape and lighted flashers if required.

b. Temporary barricades, traffic barriers, safety lighting, etc., as required.

3.3 DB shall provide temporary chain link fencing 6' - O" high including construction safety signs and warnings for the site. DB shall remove fencing at project completion.

3.4 DB shall coordinate with contractors completing surrounding work as needed.

DB shall ensure that work does not interfere with these surrounding projects.

4. Quality Control / Quality Assurance / Inspections

The DB shall be solely responsible for daily inspections of the project. The DB shall develop a quality control/quality assurance program. Final acceptance of the project and quality assurance shall be provided by the City and based on the DB's certification that the project is 100% complete, including, but not limited to all restoration, payment certifications, environmental permit close-out requirements, as built documentation and all other required close out documents.

5. Testing Services

5.1 Testing services shall be performed by an independent agency. DB shall provide all inspection testing, including but not limited to:

a. Concrete testing with cylinder breaks for foundations and slabs-on-grade.

b. All geotechnical services and soil inspections to verify soil bearing capacity for the site. This includes inspection of excavations and footings prior to placement of concrete.

c. Any additional independent testing required by the governing building codes.

6. Project Management Information

6.1 The DB shall establish, with the full concurrence of the City, procedures for organizing and accomplishing the management control of the project including safety and traffic control.

6.2 The DB shall design, implement and utilize a Project Management Information System (PMIS) to facilitate the rapid and accurate exchange and monitoring of information between all parties.

a. The PMIS shall include as a minimum the following:

• Narrative reporting, on a monthly basis

• Schedule control, on a monthly basis

• Cost control, and estimating

• Project accounting

• Action reports

• Compliant Log

• Daily Quality Control / Inspection Reports

• Change Order Log

All reports, documents, and data to be provided shall represent an accurate assessment of the current status of the project and of the work remaining to be accomplished. The information provided shall provide a sound basis for identifying variances and problems and shall include recommendations for making management decisions. It shall be prepared and furnished to the City monthly throughout the contract period.

7. Warranty

Where any work is performed by the DB's own forces or by subcontractors under contract with the DB, the DB shall warrant that all materials and equipment included in such work will be of good quality, free from improper workmanship and defective materials and in conformance with the drawings and specifications. In general, the warranty shall be a one-year warranty period from the date of acceptance by the City unless superseded in the scope of work. With respect to the same work, the DB further agrees to correct all work found by the City to be defective in material or workmanship or not in conformance with the drawings or specifications at no expense to the City.

PART 3

A.

8. Investigations and Litigation

If the DB, the Preliminary Design Professional, or any other member of the DB Team with more than a 20% share of the Contract has ever been the subject of an investigation conducted by a regulatory or professional licensing board, give the details of such action. If the same parties outlined above have ever been sued or debarred from working for a public authority as a result of their actions or inaction in the course of the practice of their business or profession, give the details of such a suit or debarment.

CITY RESPONSIBILITIES

City shall provide the following Information:

1. Upon request, the City shall provide all known available information regarding the requirements for the project design.

2. The City shall designate a representative who shall be fully acquainted with the project. The representative shall render decisions promptly and furnish information expeditiously.

3. The City shall furnish, as indicated in the Contract Documents, the lands upon which the construction is to be performed, rights-of-way and easements for access thereto, and such other lands which are designated for the use of the DB. The City may request the DB to assist with this effort. The DB shall provide for all additional lands and access thereto that may be required for temporary construction facilities or storage of materials and equipment.

PART 4 SITE WORK BY DESIGN/BUILDER

A. Site Preparation

Prior to commencing any site preparation work, the DB shall provide all the required erosion and sediment control measures and implement all BMP's to ensure proper control of erosion and sedimentation. The project site SHALL be cleared and graded to subgrade elevation by the Design/Builder. All known underground utilities shall be relocated prior to excavation, if in conflict as determined by the City.

B. Excavating, Backfilling and Compaction

1. Excavate for retention pond if deemed necessary by SWFWMD.

2. Excavate and backfill foundations as follows:

a. All excavating, backfilling and compacting required to facilitate the installation of any/all foundations as shown on the approved engineering drawings.

b. Filling and backfilling with on-site materials to restore design rough grade elevations. Backfilling materials free from organic matter and deleterious substances, containing no rock or lumps over 6" in greatest dimension.

c. Hauling of excess or unusable excavated material to an off-site disposal area chosen by the City.

C. Temporary Fencing

DB to provide galvanized chain link fencing at the perimeter of the project site.

PARTS

A.

CONCRETE

Concrete Formwork

1. Provide formwork for all cast-in-place concrete foundations within the project footprint.

Items included but not limited to:

a. Concrete foundations including footings and grade beams.

b. Slab on grade.

c. Site retaining walls (if applicable).

B. Concrete Reinforcement

1. Shop fabricated non-epoxy coated reinforcing bars including all required accessories for all cast-in-place concrete foundations, retaining walls, grade beams, and supported slabs, in accordance with the applicable codes and specifications.

2. Welded wire fabric (not epoxy coated), in accordance with the applicable codes and specifications.

3. Bolsters, chairs, spacers and other devices for spacing, supporting and fastening reinforcement in place.

C. Cast-In-Place Concrete

PARTS

A.

PART7

1. Reinforced concrete work includes footings and grade beams, slab on grade, and miscellaneous work.

a. Standard gray, ready mix concrete for all cast-in-place concrete requirements.

b. 3,000 psi concrete or greater to be used for all slabs, foundations, and walls.

c. Form finish for all exposed concrete with fins removed, snap tie holes filled and honeycomb repaired.

d. All work in accordance with ACI Standards and Procedures.

MASONRY (If Applicable)

Unit Masonry

1. Conventional concrete masonry units:

1.1 Hollow Units:

a. ASTM C 90, normal weight, in accordance with the applicable codes.

1.2 Solid Units:

a. ASTM C 145, normal weight, in accordance with the applicable codes.

2. Mortar

2.1 Portland cement: ASTM C 150, in accordance with the applicable codes.

2.2 Masonry cement: ASTM C 91, in accordance with the applicable codes.

3. Clean, sharp, well graded aggregate free from injurious amounts of dust, lumps, shale, alkali, surface coatings, organic matter and complying with ASTM C 144.

4. Masonry walls to be sealed and painted.

METALS (if applicable)

A. Miscellaneous Metals

PARTB

A.

B.

PART9

A.

1. Provide all labor, materials, etc. per Building Code to install any and all miscellaneous metal items including, but not limited to, the following:

a. Loose metals lintels, bollards, pipe guards at all leaders, miscellaneous angles and plates and other miscellaneous fasteners, anchors and inserts.

THERMAL AND MOISTURE CONTROL

Slab on Grade

1. The slab on grade shall be installed over termite treated fill, covered with 6 mil visqueen blanket.

Caulking and Sealants

1. Caulk and seal joints to provide a positive barrier against passage of moisture and air shall be applied to:

a. Caulking of all frames.

b. Standard color for all caulks and sealants.

c. Joint filler to be½" thick pre-mold.

FINISHES AND LANDSCAPING (If Applicable)

Painting

1. All masonry walls and non-galvanized miscellaneous metal specified in Section (7.A) shall be painted with a standard color finish coat to match the color scheme of the park.

a. All doors and frames will be painted to match the building color scheme.

b. All field applied paint will be single coat epoxy or urethane with a minimum of 3 mils dry film thickness.

2. Provide (1) coat of primer sealer, (1) coat of finished paint to all surfaces of wall panels.

B. Landscaping

PART10

A.

PART 11

A.

1. Provide landscaping, irrigation, and sod restoration in accordance with the approved site plans.

MECHANICAL (If Applicable)

Plumbing

1. Provide a complete plumbing system including:

a. Fixtures as shown on the approved drawings.

b. Potable water supply to all fixtures.

ELECTRICAL

Electrical System and Lighting

1. Provide compete electrical system and lighting as required by design. Service (DB to verify size) to include all conductors, conduits, wiring devices, power, all per code.

ATTACHMENT A

FIRM INFORMATION / CERTIFICATION

1. Legal Name of Firm. Indicate if the Firm is a Corporation, Joint Venture, Partnership, etc.:

2. Name/Title of contact person for the Firm:_________________________________________________

3. Local business and mailing address:_____________________________________________________

4. Primary business and mailing address:___________________________________________________

5. Telephone Number: ( ) Fax: ( )

The above-named Firm affirms and declares:

A. That the Firm understands all requirements for the RFQ and states they will comply with all the stipulations included in the RFQ package.

B. That the Firm is of lawful age and that no other person, firm or corporation has any interest in this Proposal or in the contract proposed to be entered into except as expressly stated below.

C. That this qualification proposal is made without any understanding, agreement, or connection with any other person, firm or corporation making a proposal for the same purpose, and is in all respects fair and without collusion or fraud except as expressly stated below.

D. That no officer or employee or person whose salary is payable in whole or in part from the City’s Treasury is, shall be or become interested, directly or indirectly, surety or otherwise in this Proposal; in the performance of this Contract; in the supplies, materials, equipment and work or labor to which they relate;

or in any portion of the profits thereof.

E. That the Firm has received and carefully examined all Addenda issued prior to Opening.

F. All statements made by the Firm in the Proposal are true and accurate as of the Proposal submittal date.

IN WITNESS WHEREOF, this Proposal is hereby signed and sealed as of the date indicated.

ATTEST: FIRM:

___________________________________ BY:_______________________________(SEAL)

Witness (Authorized Signature in Ink)

Witness (Printed Name of Signer)

CORPORATE SEAL (Printed Title of Signer) (Where Appropriate)

(Date)

(ACKNOWLEDGEMENT OF FIRM, IF A CORPORATION)

STATE OF ________________________

COUNTY OF ________________________

The foregoing instrument was acknowledged before me this ________ day of ___________________, 20_____, by ___________________________________, who is personally known to me or who has produced ____________________________________ as identification and who did take an oath and who executed the foregoing instrument as _____________________________________ of ___________________________, a ______________________________ corporation, and who severally and duly acknowledged the execution of such instrument as such officer aforesaid, for and on behalf of and as the act and deed of said corporation, pursuant to the powers conferred upon said officer by the corporation’s Board of Directors or other appropriate authority of said corporation, and who, having knowledge of the several matters stated in said foregoing instrument, certified the same to be true in all respects.

He/She is personally known to me or has produced _______________________________ as identification.

WITNESS my hand and official seal the date aforesaid.

_________________________________________ (Signature of the Person taking Acknowledgment)

_________________________________________ (Name of Acknowledger Typed, Printed and Stamped)

_________________________________________ (Title or Rank)

_________________________________________ (Serial Number if Any)

(ACKNOWLEDGEMENT OF FIRM, IF A PARTNERHSIP OR INDIVIDUAL)

STATE OF ________________________

COUNTY OF ________________________

The foregoing instrument was acknowledged before me this ________ day of ___________________, 20_____, by ___________________________________, who is personally known to me or who has produced ____________________________________ as identification and who did take an oath and who executed the foregoing instrument as a member of the firm _____________________________________ (if applicable) and acknowledged the execution of same, for and on behalf of and as the act and deed of said firm, for the uses and purposes therein expressed.

He/She is personally known to me or has produced _______________________________ as identification.

WITNESS my hand and official seal the date aforesaid.

_________________________________________ (Signature of the Person taking Acknowledgment)

_________________________________________ (Name of Acknowledger Typed, Printed and Stamped)

_________________________________________ (Title or Rank)

_________________________________________ (Serial Number if Any)

ATTACHMENT B

Aerial Photograph of Old Fire Station Number One, 551 Third Street NW, Winter Haven, FL 33881

ATTACHMENT C

RFQ-24-38 Submittal Cover Page

Date

Name of Company

Authorized Signature

Printed Name Title/Position

Physical Address

City State Zip

Email address

Telephone Number / Fax Number

Received Addenda #’s___________________________________________________________

List all “Professional Association/Sub-Consultants’ (companies that you will be in association with for this project):

Key Team members and addresses of principal office:

Name

Title

ATTACHMENT D

Affidavit of Prime Bidder

Non-Collusion The contractor/vendor is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; such Bid is genuine and is not a collusive or sham Bid; neither the said Bidder nor any of his officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or has refrained from bidding in connection with such Contract;

nor in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder; nor has fixed any overhead, profit or cost element of the Bid price, or the Bid price of any other Bidder; nor has secured through any collusion, conspiracy, connivance or unlawful agreement, any advantage against the City of Winter Haven or any person interested in the proposed Contract; and the price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Drug-Free Workplace The contractor/vendor certifies that it is a drug-free workplace and has a substance abuse policy in accordance with and pursuant to Section 440.102, Florida Statutes.

Affidavit Certification Immigration Laws City of Winter Haven will not intentionally award City contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324 a(e) {Section 274a(e) of the IMMIGRATION AND NATIONALITY ACT (“INA”). City of Winter Haven may consider the employment by any contractor of unauthorized aliens a violation of Section 274a(e) of the INA. SUCH VIOLATION BY THE RECIPIENT OF THE EMPLOYMENT PROVISIONS CONTAINED IN SECTION 274A(e) OF THE INA SHALL BE GROUNDS FOR UNILATERAL CANCELLATION OF THE CONTRACT BY CITY OF WINTER HAVEN. The contractor/vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent amendments).

(Signed)_________________________________________

CITY OF WINTER HAVEN - TERMS AND CONDITIONS - GENERAL PROVISION CLAUSES (6/16/2023 Design Build)

1) GENERAL CONDITIONS:

Bidders are required to submit their proposals subject to and upon the following express conditions:

a) Bidders shall thoroughly examine the specifications, instructions, all other Contract Documents, visit the site of this project (if applicable) and fully acquaint itself, at its own risk, with all conditions which may affect completion of this project and/or delivery of bid items. Prospective Bidders, subcontractors and suppliers are encouraged to attend a pre-bid conference and site visit if announced in the advertisement for bid and/or included in specifications. Work areas to be examined during the site visit may contain hazardous materials or conditions. Attendees should review the information and safety precautions set forth in the Bid Documents to determine for themselves appropriate protective clothing or equipment.

Attendees further agree to indemnify and hold the City of Winter Haven harmless from any and all claims of personal injury arising from their participation in the site visit.

b) These Terms and Conditions and any contract documents related hereto are subject and subordinate to any existing or future state, federal, or local law, regulation, or written policy, which may be applicable hereto, including any applicable building codes.

c) PUBLIC RECORDS

City and Consultant/Contractor agree that Consultant/Contractor shall comply with Florida’s public records laws to specifically include the following:

Public Records. Consultant/Contractor agrees to:

i) Keep and maintain public records required by the public agency to perform the service.

ii) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copies within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

iii) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant/Contractor does not transfer the records to the public agency.

iv) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Consultant/Contractor or keep and maintain public records required by the public agency to perform the service. If the Consultant/Contractor transfers all public records to the public agency upon completion of the contract, the Consultant/Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant/Contractor keeps and maintains public records upon completion of the contract, the Consultant/Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

d) IF THE CONSULTANT/CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT’S/CONTRACTOR'S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY’S

CUSTODIAN OF PUBLIC RECORDS AT…