RFQ 24-24817 Buchanan Library Renovations FINAL.pdf

RFQ # 24-24817

Construction Prequalification

Buchanan Library Renovations

REQUEST FOR QUALIFICATIONS

Buchanan Library Renovations

Release Date: January 9th, 2025

SUBMISSION DEADLINE

Monday, February 10th, 2025, at 2:00 PM

QUESTIONS DEADLINE

Monday, January 27th, 2025, at 5:00 PM

Questions can be submitted through our online portal below, or by emailing purchasing@botetourtva.gov.

This RFQ will be for interested GENERAL CONTRACTORS only.

Subcontractors will not be accepted.

A pre-qualification meeting will not be held.

Submissions shall be made electronically to the Botetourt County Vendor portal before the given deadline. The portal requires a quick registration and may be accessed at the link below, or from the County website, Purchasing page.

BOCO VENDOR PORTAL

Any technical assistance shall be requested at the Bonfire Help site or via email to the Purchasing Office, purchasing@botetourtva.gov. It is the contractor’s responsibility to allow sufficient time for any issues to be resolved.

The County reserves the right to cancel this RFQ and/or reject any or all applications and waive any informalities or irregularities in any proposal.

Individuals with disabilities who require assistance or special arrangements in order to participate in this process should call (540) 928-2106. We request that you provide at least 48 hours notice so that reasonable efforts may be made to provide the proper assistance.

mailto:purchasing@botetourtva.gov https://botetourtva.bonfirehub.com/portal/?tab=pastOpportunities mailto:purchasing@botetourtva.gov

PURPOSE

The purpose of this Request for Qualifications (RFQ) is to solicit applications from qualified construction general contractors interested in bidding on the upcoming renovation of the Buchanan Public Library (the “Project”). The Project involves the renovation of approximately 11,995 square feet to improve the layout and incorporate new children & teen areas, and new activity rooms.

BACKGROUND

Botetourt County (population 34,000) is a locality in Southwest Virginia, with a land area of approximately 500 square miles.

The Buchanan Public Library is located at 19795 Main Street Buchanan, VA 24066. The first floor of the existing historic storefront building was renovated in 1997, to include an elevator to connect the first floor to the upper floors, but the upper floors were left unfinished.

APPLICATION AND INSTRUCTIONS

1.0 Purpose

The intent of the prequalification process is for Botetourt County to identify the most qualified General Contractors with successful experience in commercial construction. This Prequalification is for General Contractors only.

Prequalification packages will NOT be accepted from subcontractors.

2.0 Competition Intended

The County intends that this prequalification process permit a competitive bidding process. It is the Applicant’s responsibility to advise the Purchasing Department in writing if any language requirement, specification, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this prequalification solicitation to a single source. Such notification must be received before the deadline set for acceptance of applications.

3.0 Description of the Work

The Project involves work on all floors to improve the layout, incorporate new children and teen areas, new activity rooms, updated finishes, and new mechanical, electrical, and plumbing systems. Structural Steel and framing will be required at Level 2B and the roof to accommodate floor loads for the new activity rooms. The basement will have a new concrete slab and new mechanical systems, but the space will remain unoccupied. The front façade will be updated with new storefront windows, a new canopy, and paint.

Building Statistics

Existing unrenovated basement 4,295 sq ft

Level 1 existing renovated library space 4,394 sq ft

Level 2A existing renovated library space 397 sq ft

Level 2A Landing 254 sq ft

Level 2A newly renovated existing space 1,315 sq ft

Level 2B newly renovated existing space 1,340 sq ft

Total GSF 11,995 GSF

Construction Type 3B (Unprotected Non-Combustible)

Use Group A3

Fully Sprinkled No

Height 2 stories, varies, 26 feet at entry

4.0 Prequalification Process

4.1 General

A. The term “Applicant,” as used in this RFQ, means an individual, partnership, or corporate entity recognized at law that submits an application in response to this RFQ.

B. Only Applicants who have been prequalified by the procedures outlined in this RFQ will be eligible to bid on the Project. Bids received from those who are not prequalified will not be considered.

C. Applicants agree that once prequalified, all criteria and requirements contained herein shall be maintained by the Applicant throughout the life of the prequalification and the construction of the Project. The County reserves the right to conduct an independent investigation of any information, including prior experience, identified in a Prequalification Application by contacting project references, accessing public information, contacting independent parties, or any other means.

D. All materials submitted by Applicants shall become the property of the County and will not be returned. By applying, the Applicant agrees that the County may research and/or verify the information provided and contact any applicable entities associated with such information.

E. Applicants shall submit qualification information by the requirements identified herein. The County may, at its discretion, contact an Applicant during the evaluation process for clarification of any entries in the Application for Prequalification submitted by the Applicant and may request additional information. Such additional information must be submitted to the County no later than five (5) business days after the request. The decision to prequalify an applicant shall not, however, constitute a final determination that the Applicant is responsible, and such Applicant may be subsequently rejected as non-responsible based on changed circumstances or subsequently discovered information.

4.2 Evaluation Criteria

A. Experience with Complex Public Projects: Offerors must demonstrate a proven track record in managing and successfully completing projects that involve adding Structural Steel and framing while connecting facilities remain operational during construction.

B. Schedule Management: Offerors must show experience in maintaining project schedules under conditions where the connecting facilities remain operational during construction.

C. Regional Experience: Offerors should have strong regional experience and established relationships with local subcontractors and suppliers.

D. Coordination with Third-Party Vendors: Offerors must demonstrate the ability to coordinate and engage with the Owner’s third-party vendors, particularly emergency communications equipment providers.

E. Safety Record: Offerors must provide evidence of a strong safety record on similar projects.

F. Performance and Litigation History: The County will evaluate the offeror's performance and litigation history with Botetourt County and other similar-sized agencies and agencies in the same geographical region.

G. Fiscal Strength & Bonding Capacity: Offerors must demonstrate adequate fiscal strength and bonding capacity to undertake the project.

4.3 Disqualifications

The County may, in its sole discretion, refuse to qualify an Applicant for any one or more of the following reasons:

A. The Applicant does not have sufficient financial ability to perform the projects. Evidence that the Applicant can acquire a surety bond from a corporation included on the United States Treasury list of acceptable surety corporations that is properly licensed in the Commonwealth of Virginia in the amount and type required by the County shall be sufficient to establish the financial ability of the Applicant to perform the contract resulting from such procurement.

B. The Applicant does not have the appropriate experience to construct the Project, as determined by the County, under the criteria outlined in Section 4.2.

C. The Applicant or any officer, director, or owner thereof has had judgments entered against him/her within the past ten (10) years for the breach of contracts for governmental or non-governmental projects, including, but not limited to, traditional design-bid-build, design-build and construction management.

D. The Applicant has been in substantial non-compliance, as determined by the County, with the terms and conditions of prior construction contracts with the County or one of its affiliates (e.g., the Botetourt County School Division or Economic Development Authority) without good cause. If the County has not contracted with the Applicant in any prior construction contracts, the County may deny prequalification if the Applicant has been in substantial non-compliance with the terms and conditions of comparable Construction contracts with another public body without good cause.

E. The Applicant or any officer, director, owner, project manager, procurement manager, or chief financial official thereof has been convicted within the past ten (10) years of a crime related to governmental or non-governmental construction or contracting, including, but not limited to a violation of the Botetourt County Purchasing policy, the Ethics in Public Contracting provisions of the Virginia Public Procurement Act (§ 2.2-4367 et seq.), the Virginia Governmental Frauds Act(§ 18.2-498.1 et seq.), Chapter 4.2 (§ 59.1-68.6 et seq.) of Title 59.1, or any substantially similar law of the United States or another state.

F. The Applicant or any officer, director, or owner thereof is currently debarred under an established debarment procedure from bidding or contracting by any public body, agency of another state, or agency of the federal government.

G. The Applicant failed to provide to the County, within the established time frame, any information requested in this solicitation relevant to items A through F above.

4.4 Evaluation Process

A. Applications must be received using the forms attached to this RFQ.

B. Applications will be evaluated by the criteria listed herein. An unsatisfactory rating in any one category above may be considered sufficient cause to deny prequalification to an Applicant. The County will notify all Applicants whether or not they have been determined to be prequalified to bid within thirty (30) days after receipt of the Prequalification Application unless extended by the County in its sole discretion.

C. Prior to the issuance of a written determination to deny prequalification, the County will notify the Applicant in writing of the results of the evaluation and disclose the basis thereof. Upon written request, the Applicant may inspect public documents, that relate to the determination, if so requested by the Applicant within five (5) business days after receipt of the County’s notice.

Within ten (10) business days after receipt of the County’s notice concerning the Applicant’s prequalification, the Applicant may submit additional or rebuttal information relative to deficiencies stated in the County’s written notice. Within five (5) business days after receipt of the Applicant’s rebuttal information, the County will provide a written determination.

D. If a final determination is made to deny prequalification, the Applicant may, within ten (10) days after notification of such determination, notify the County in writing and appeal to the Circuit Court of Botetourt County, Virginia, under the pertinent provisions of the Virginia Public Procurement Act. The County’s determination may be reversed by the Botetourt County Circuit Court only if the Applicant establishes that the determination was arbitrary or capricious or not in accordance with the Constitution of Virginia, statutes, or regulations. If the County’s determination is reversed by the Circuit Court, the sole relief will be the declaration of the Applicant as prequalified to bid. Other than an appeal in accordance with this Section, a determination that an Applicant is “not qualified to bid” shall not be the basis for any claim against the County, its officers, members, or employees.

5.0 Prequalification Application

Before submitting a Prequalification Application, read the ENTIRE solicitation.

Failure to read any part will not relieve an Applicant of the requirements of this

RFQ.

Submissions shall be made electronically to the Botetourt County Vendor portal before the given deadline. The portal requires a quick registration and may be accessed at the link below, or from the County website, Purchasing page.

BOCO VENDOR PORTAL

https://botetourtva.bonfirehub.com/portal/?tab=pastOpportunities

Any technical assistance shall be requested at the Bonfire Help site or via email to the Purchasing Office, purchasing@botetourtva.gov. It is the contractor’s responsibility to allow sufficient time for any issues to be resolved.

6.0 General Requirements

6.1 Ethics in Public Contracting – The provisions contained in Sections 2.2- 4367 through 2.2-4377 of the Virginia Public Procurement Act, as outlined in the Code of Virginia of 1950, as amended, shall apply to all contracts solicited or entered by Botetourt County. By submitting their bids/proposals, all Applicants certify that their bids are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Applicant, bidder, offeror, supplier, manufacturer, or subcontractor in connection with their application, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised unless consideration of substantially equal or greater value was exchanged.

6.2 Faith-Based Organizations – Faith-based organizations are invited to submit applications for this RFQ.

mailto:purchasing@botetourtva.gov

FORM A

GENERAL INFORMATION ON FIRM

1. Contractor’s Legal Name:

2. Contractor’s License No.:

3. Contractor’s Principal Office Address:

Street:

City: State: ZIP:

Contractor’s Mailing Address (if different):

4. Lead Contact:

Name:

Lead Contact’s Principal Office Address (if different from above):

Lead Contact’s Mailing Address (if different from above):

Lead Contact’s Contact Information:

Telephone Number:

Email Address:

Designated Employee Registered with Virginia Board for Contractors:

Name:

5. Type of Organization:

Corporation: ____ Partnership: ____

Individual: ____ LLC: ____

Other: ___________________________________________

6. If a corporation or LLC:

State of Incorporation:

Date of Domestication in Virginia:

Federal Employer ID:

Officers:

Officer

Name Years in Position

President/CEO

Vice President

Secretary

Treasurer

Subchapter S corporation? Yes ___ No ___

If a partnership:

Date organized:

Type of Partnership:

Name

Phone # Years as G.P.

If individually owned:

Years in business: ___

7. Have you ever operated under another name: Yes ___ No ___

If yes, what other name?

Number of years in business under another name:

FORM B

BONDING INFORMATION

1. Name of Company:

Bonding Company’s Name:

Surety’s Name (if applicable):

Address of Bonding Company:

Address of Surety (if applicable):

2. Attorney-in-Fact:

Name:

3. Is the Bonding/Surety listed on the United States Department of the Treasury list of acceptable surety corporations?

Yes ___ No ___

4. Is the Bonding/Surety licensed to transact surety business in the Commonwealth of Virginia?

FORM C

BUSINESS BACKGROUND INFORMATION

1. Judgments

In the last ten years, has your organization, or any officer, director, partner, or owner, had judgments entered against it or them for the breach of contracts related to construction?

Yes: ___ No: ___

If yes, on a separate attachment, state the name of the person or entity against whom the judgment was entered, the person or entity in favor of whom the judgment was entered, the date and location of the judgment, describe the project involved and explain the circumstances relating to the judgment, including the names, addresses and telephone numbers of persons who might be contacted for additional information.

2. Convictions and Debarment

If you answer yes to any of the following, then on a separate attachment state the person or entity against whom the conviction or debarment was entered, the location and date of the conviction or debarment, describe the project involved and explain the circumstances relating to the conviction or debarment, including the names, addresses and phone numbers of persons who might be contacted for additional information.

In the last 10 years, has your organization or any officer, director, partner, owner, project manager, or chief financial officer of your organization:

a. Ever been fined or adjudicated for having failed to abate a citation for building code violations by a court or local building code appeals board?

Yes: ___ No: ___

b. Ever been found guilty on charges relating to conflicts of interests?

Yes: ___ No: ___

c. Ever been convicted on criminal charges or civil violations (e.g., under the False Claims Act) relating to contracting, construction, bidding, bid rigging, kickbacks, collusion, or bribery?

Yes: ___ No: ___

d. Ever been convicted under (i) the provisions of the Virginia Public Procurement Act relating to Ethics in Public Contracting (Va. Code § 2.2-4367 et seq.); (ii) the Virginia Governmental Frauds Act (Va. Code § 18.2-498.1 et seq.); (iii) provisions against conspiracy to rig bids (Va. Code § 59.1-68.6 et seq.); or (iv) any substantially similar federal law or law of another state?

Yes: ___ No: ___

Is your organization or any officer, director, partner, or owner currently debarred from doing federal, state, or local government work for any reason?

Yes: ___ No: ___

3. Compliance

If you answer yes to any of the following, on a separate attachment, give the date of the termination order, or payment, describe the project involved, explain the circumstances relating to the project and the termination or payment, and the names, addresses, and phone numbers of persons who might be contacted for further information.

Has your organization:

a. Ever been terminated from a construction contract for cause?

Yes: ___ No: ___

b. Within the last five years, made payment of actual and/or liquidated damages for failure to complete a project by the contracted date?

Yes: ___ No: ___

c. Have any claims been made against any surety of your company on a bid bond, payment bond, or performance bond?

Yes: ___ No: ___

FORM D

EXPERIENCE

If your organization has multiple offices, provide the following information for the office that would handle projects under this prequalification. If that office has limited history, list its experience first.

1. Attach a list of all renovation projects with a contracted value in excess of $3 million, giving the address, size, dollar value, and completion date for each, that your organization has completed in the last five years. Provide each the name, address, and phone number for the owner’s and A/E’s representative.

2. Attach a list of all projects with a contracted value in excess of $3 million, giving the address, size, and dollar value for each, that your organization is currently carrying out, and the percentages complete. Provide each the name, address, and phone number for the owner’s and A/E’s representative.

3. Identify three projects from those listed in response to 1 and 2 above that are most relevant and similar to the project for which you are seeking prequalification.

Job 1:

Project Name:

Project Address:

City: State: ZIP:

Owner’s Name:

Owner’s Address:

City: State: ZIP:

A/E’s Name:

A/E’s Address:

City: State: ZIP:

Final Contract Amount: $

Project Description: (may attach further information)

Job 2:

Project Name:

Project Address:

City: State: ZIP:

Owner’s Name:

Owner’s Address:

City: State: ZIP:

A/E’s Name:

A/E’s Address:

City: State: ZIP:

Job 3:

Project Name:

Project Address:

City: State: ZIP:

Owner’s Name:

Owner’s Address:

City: State: ZIP:

A/E’s Name:

A/E’s Address:

City: State: ZIP:

BOTETOURT COUNTY PURCHASING OFFICE

RFQ# 24-24817

CONSTRUCTION PREQUALIFICATION

BUCHANAN LIBRARY RENOVATIONS

PROPOSAL REQUIREMENTS AND NON-COLLUSION STATEMENT

Terms and Conditions: ALL enclosed General and Special Terms and Conditions shall apply to this Request for Proposals. Offerors are reminded to read and comply with all requirements of this solicitation.

My signature certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud punishable under the Virginia Governmental Frauds Act, sections 18.2-498.1 et seq. of the Code of Virginia, 1950, as amended. Furthermore, I understand that fraud and unlawful collusion are crimes under the Virginia Governmental Frauds Act, the laws against bid rigging (sections 59.1-68.6 et seq.), and the Virginia Antitrust Act (sections 59.1-9.1 et seq.), and Federal Laws regarding the same, and can result in fines, prison sentences, and civil damage awards.

I hereby certify that I am authorized to sign, personally or as a Representative for the Firm:

Name of Firm or Individual: ________________________________________

Address: _______________________________________________________

Signature Date

Printed Name and Title

Telephone: ____________________ Email: ______________________

FEI/FIN No.____________________