RFQ 24-09-57A 2023 Crew Cab 4WD Pickup Truck.pdf

ISSUE DATE: December 8, 2023

THIS PUBLIC BODY DOES NOT DISCRIMINATE

AGAINST FAITH BASED ORGANIATIONS.

RFQ NUMBER: 24-09-57A QUOTE DUE DATE AND TIME: December 14, 2023 at

2:00PM

RFQ TITLE: 2023 Crew Cab 4WD Pickup Truck NO. OF PAGES INCLUDING COVERSHEET: 6

RETURN QUOTE TO:

BUYER: Nicholas Sloane

PHONE: 540-853-5321

EMAIL: Nicholas.sloane@roanokeva.gov

DELIVERY IS F.O.B. DESTINATION UNLES OTHERWISE

STATE BELOW.

ATTACHMENTS:

1. Attachment A - Bid Form & Specifications

2. Attachment B - Purchase Order Terms and Conditions

VENDOR INFORMATION:

FULL LEGAL NAME (PRINT)

(Company name as it appears with your Federal Taxpayer Number)

FEDERAL TAXPAYER NUMBER (ID#) DELIVERY DATE

BUSINESS NAME/DBA NAME/TA NAME

(If different than the Full Legal Name)

FEDERAL TAXPAYER NUMBER

(If different than ID# above)

PAYMENT TERMS

Net 30

BILLING NAME

(Company name as it appears on your invoice)

FEDERAL TAXPAYER NUMBER

(If different than ID# above)

PURCHASE ORDER ADDRESS

PAYMENT ADDRESS

CONTACT NAME/TITLE (PRINT)

SIGNATURE (IN INK) DATE

E-MAIL ADDRESS

TELEPHONE NUMBER TOLL FREE TELEPHONE NUMBER

FAX NUMBER

*BUSINESS CLASSIFICATION LARGE SMALL MINORITY-OWNED WOMEN-OWNED

REQUEST FOR QUOTATION (RFQ)

THIS IS NOT AN ORDER

CITY OF ROANOKE

PURCHASING DIVISON

215 Church Avenue, Room 202 Roanoke VA 24011

A. DELIVERY OF COMPLETED UNIT TO 1802 COURTLAND ROAD, NE, ROANOKE, VIRGINIA,

24012 AND SHOULD BE NOTATED ON ATTACHMENT A – BID FORM & SPECIFICATIONS.

B. THE CITY RESERVES THE RIGHT TO ADD, DELETE, OR ADJUST QUANTITIES AND/OR LINE

ITEMS AS DEEMED NECESSARY BY THE CITY.

C. THE CITY RESERVES THE RIGHT TO CANCEL OR REJECT THIS REQUEST FOR QUOTE OR

REJECT ANY OR ALL QUOTES, TO WAIVE ANY INFORMALITIES IN ANY QUOTE AND TO

PURCHASE ANY WHOLE OR PART OF THE ITEMS OR SERVICES LISTED IN THE REQUEST

FOR QUOTE.

D. SUBMITAL: PAGE 1 AND ATTACHMENT A: BID FORM & SPECIFICATIONS SHOULD BE

SUBMITED WITH RESPONSE.

E. THE CITY WILL REVIEW EACH RESPONSIVE QUOTE AND WILL MAKE AN AWARD TO THE

LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.

F. AWARD: AWARD INFORMATION MAY BE OBTAINED BY CONTACTING THE BUYER WHO

ISSUED THIS RQS.

G. BIDS ARE TO BE SUBMITTED ON THE TYPE, BRAND, MAKE, AND/OR KIND OF PRODUCT

AND/OR SERVICE REQUESTED OR ITS APPROVED SUBSTITUTION, TO BE SOLELY

DETERMINED BY THE CITY, UNLESS OTHERWISE SPECIFIED. SHOULD A BID BE FOR A

PRODUCT AND/OR SERVICE AS A SUBSTITUTION, THE NAME, MAKE, MODEL AND TYPE

OF THAT WHICH IS BEING BID MUST BE CLEARLY STATED. THE BID MUST ALSO BE

ACCOMPANIED BY DESCRIPTIVE LITERATURE OF THE PRODUCT OR SERVICE BID TO

ALLOW FOR EVALUATION. FAILURE TO PROVIDE THIS INFORMATION MAY RESULT IN

THE BID BEING CONSIDERED NON-RESPONSIVE AND MAY NOT BE CONSIDERED.

H. VEHICLE SHALL CONFORM TO ALL APPLICABLE FEDERAL AND MOTOR VEHICLE

SAFETY STANDARDS AND ALL EQUIPMENT SHALL CONFORM TO TITLE 46.2, CHAPTER

10 OF THE CODE OF VIRGINIA.

I. DESCRIPTIVE LITERATURE SHALL BE PROVIDED THAT DEMONSTRATES CONFORMANCE

WITH CITY SPECIFICATIONS.

ATTACHMENT A

TO

RFQ # 24-09-57

BID FORM & SPECIFICATIONS

Item Unit Price Estimated Quantity

Unit of Measure

Extended Bid Price

One (1)___________, in accordance to this

RFQ # $____________

1 EA

*Delivery address: 1802 Courtland Road, NE, Roanoke, VA 24012.

Bidder shall provide the dealer specifications for the equipment being bid and shall enter response on right clearly indicating where proposed product does NOT meet City Specifications. “Check Marks”, “Yes”, or “Comply” will NOT be accepted.

The Successful Bidder shall provide one (1)_______________, with the following specifications:

City’s Specification Bidder’s Specification

1. Crew Cab 4WD, CK20943-LWB

2. Interior Trim, Vinyl, Jet Black

3. Automatic Transmission – 6 speed

4. Seats: Front 40/20/40 Split-Bench, Uplevel

5. Keyless Remote Entry

6. Power Door Locks

7. Floor Covering: Rubberized Vinyl, Black

8. Defogger, Rear Window, Electric

City’s Specification Bidder’s Specification

9.

Mirrors, O/S: Man. Fold., Man. Ext., Heat, Turn Indicator

10. Rear Locking Differential

11. Vehicle Color: White

12. Integrated Trailer Brake Controller

13. Cruise Control

14. Cooler, Engine Oil

15. Alternator, 170 AMP

16. Back-Up Alarm Calibration (SEO)

17. Parking Assist, Front & Rear Sensors

18. Rear Vision Camera

19. Recovery Hooks

20. Trailering Package

21. 696J Service Body

22.

LED Surface Mount Stop/Turn/Tail lights for Steel Service Body

23.

Kit Harness ADAP Extension FD17KNAP 26103671 w/o Pigtail

City’s Specification Bidder’s Specification

24. 78” Wide Galva-Grip Straight Bumper Prime

25. RV OEM-7-Way Flat Plastic

26.

Power Locks 600 Series 80 8 & 108 Serv Bodies With

27. Automatic Locking Body

28. Fog Lights

39. Immediate Availability

The City reserves the right to add, delete, or adjust quantities and/or line items as deemed necessary by the City.

Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the bid, or irregularities of any kind, may be rejected by the City as being nonresponsive. No changes are to be made to the Bid Form. Any changes to a Bid Amount must be initialed by the person signing the Bid Form.

The attention of each Bidder(s) is directed to VA Code sections 54.1-1100, et seq. which requires certain licenses for contractors, tradesmen, and others. Each Bidder(s) is required to determine which license, if any, it is required to have under such sections. Complete the following:

Bidder __ does have __ does not have a Virginia Contractor’s License. (Check the appropriate blank)

If Bidder has a Virginia Contractor’s License, circle the class Bidder has and list the number.

Licensed “Class A”, “Class B”, or “Class C” Virginia Contractor Number _____________

If Bidder has another type of Virginia License, please list the type and number:

Type of license __________________ and number: ________________.

Bidder is a __ resident or __ nonresident of Virginia. (Check the appropriate blank. See VA Code

Sections 54.1-1100, et seq.)

The attention of each Bidder is directed to Virginia Code Section 2.2-4311.2 (effective July 1, 2010) which requires a bidder organized or authorized to transact business in the Commonwealth of Virginia pursuant to Title 13.1 or Title 50 of the Code of Virginia, as amended, or as otherwise required by law, shall include in its bid the Identification Number issued to such bidder by the Virginia State Corporation

Commission (SCC). Furthermore, any bidder that is not required to be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid a statement describing why the bidder is not required to be so authorized. Please complete the following by checking the appropriate line that applies and providing the requested information:

A.___ Bidder is a Virginia business entity organized and authorized to transact business in Virginia by the SCC and such bidder’s Identification Number issued to it by the SCC is

B.___ Bidder is an out-of-state (foreign) business entity that is authorized to transact business in Virginia by the SCC and such bidder’s Identification Number issued to it by the SCC is

C.___ Bidder does not have an Identification Number issued to it by the SCC and such bidder is not required to be authorized to transact business in Virginia by the SCC for the following reason(s):

Please attach additional sheets of paper if you need more space to explain why such bidder is not required to be authorized to transact business in Virginia.

The undersigned hereby agrees, if this Bid is accepted by the City, to provide the services and/or items in accordance with this Invitation for Bid and to execute a contract for such services and/or items.

Legal Name of Bidder Date

Authorized Signature

Print or Type Name and Title