RFQ-24-001-SAM.gov.pdf

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed Price, Non-Personal Service

Type, Commercial Item, Purchase Order in response to Request for Quote (RFQ) RFQ-24-001.

C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01/11-14-2023.

D. This RFQ is issued as an Unrestricted set-aside, and the associated NAICS Code is 238220, which has a small business standard of $19.0 million.

E. The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Complete the attached Price Schedule for:

1. Base Year: January 1, 2024 thru December 31, 2024: totaling $____________.

2. Option Year 1: January 1, 2026 thru December 31, 2025: totaling $____________.

3. Option Year 2: January 1, 2027 thru December 31, 2026: totaling $____________.

4. Option Year 3: January 1, 2028 thru December 31, 2027: totaling $____________.

5. Option Year 4: January 1, 2029 thru December 31, 2028: totaling $____________.

F. To provide Quarterly Inspections and Testing of the Fire Sprinkler Systems at 13 Healthcare facilities within the Great Plains Indian Health Service (GPAIHS), Aberdeen, South Dakota.

G. To be provided for the Great Plains Area Indian Health Service (GPAIHS), Office of Environmental Health Department, Aberdeen, South Dakota, 57401. See Description/Specifications/Work Statement for the 13 locations within the states of South Dakota and North Dakota. The period of performance will be a Base + Four (4) Option Years.

H. FAR 52.212-1 Instructions to Offerors- Commercial Products and Commercial Services (September 2023).

Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number RFQ-24-001.

2. Closing Date: November 30, 2023 at 12:00 pm CST.

3. Name, address and telephone number of company and email address of contact person.

4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.

5. Terms of any express warranty.

6. Price and any discount terms.

7. “Remit to” address, if different than mailing address.

8. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically).

9. Acknowledgment of Solicitation Amendments (if any issued)

10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

11. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

I. Basis of award is Lowest Price, Technically Acceptable “LPTA” factors determining the successful contractor. The Government will not use the formal source selection procedures described in FAR part 15. The Government will evaluate quotations utilizing the procedures of FAR 13.106-2 Evaluation of quotations or offers.

Offers will be evaluated for acceptability, but not ranked using the non-price factors/sub-factors. All non-price factors and sub-factors will be rated as either “acceptable” or “unacceptable”. The Government intends to evaluate and make award without discussion with the offerors other than minor clarifications, unless discussions are determined to be necessary. A decision on the technical acceptability of each offeror’s quotations will be made.

For those offeror’s which are determined to be technically acceptable, award will be made to that vendor with the lowest overall prices.

The LPTA evaluation process will be accomplished as follows - Technical Acceptability will be comprised of four subfactors: 1.) Meeting all areas under the “Description/Specifications/Work Statement; 3.) Ability to meet the Quarterly Inspection and Testing Schedule; 3.) Past Performance; and, 4.) Price.

1.) Shall provide the services stated in the Description/Specifications/Work Statement 2.) Ability to meet the Quarterly Inspection and Testing Schedule 3.) Past Performance: The offeror shall provide a list of contracts under which they have performed same or similar services to this RFQ requirement within the last three (3) years. The Government shall assess the offeror’s ability to perform the effort described in the Request for Quote (RFQ).

The assessment process will result in an overall technical rating of Acceptable/Non Acceptable or Neutral/Unknown. Offerors with no relevant past or present performance history shall receive the rating “neutral or unknown”, meaning the rating is treated neither favorably nor unfavorably.

4.) Price: The Bid Schedule must be completed for all line items and will be evaluated as to completeness and reasonableness. The offeror with the lowest technically acceptable prices represents the best value for the Government.

J. FAR 52.212-3 Offer Representations and Certifications- Commercial Products and Commercial Services (November 2023). See attachment for full text. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

K. FAR 52.212-4 Contract Terms and Conditions- Commercial Products and Commercial Services

(November 2023) – See attachment; in by reference.

L. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Products and Commercial Services (November 2023) - See attachment for full text.

M. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below.

N. Offers will be accepted electronically, Submit via e-mail to the following:

Great Plains Area Indian Health Service Attn: Wenda Wright, Contract Specialist 115 4th Ave. SE, Room 309 Aberdeen, SD 57401 Email wenda.wright@ihs.gov

Questions in regards to this solicitation shall be submitted in writing by email no later than November 22, 2023, 10:00am CST. Contractors will need a UEI number, TIN number, and be registered with www.sam.gov.

http://www.acquisition.gov/ mailto:wenda.wright@ihs.gov

ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 30 days from the date of receipt by the Government.

Quotation must set forth full, accurate and complete information as required by the Request for Quotation (RFQ) and be returned no later than the date referenced. All required information must be submitted in order to be considered responsive and eligible for award.

No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the duration of the contract.

Contractor must be registered with the System for Award Management (SAM) at www.sam.gov

The Government reserves the right to accept or reject services, if the level of performance is unacceptable.

Invoice Processing Platform (IPP) In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

http://exclusions.org.hhs.gov/ http://www.sam.gov/ https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2015/m-15-19.pdf https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

Great Plains Area Indian Health Service 27

BID SCHEDULE

for

INSPECTION AND TESTING OF THE FIRE SPRINKLER SYSTEMS

for the

GREAT PLAINS AREA INDIAN HEALTH SERVICE

Location Building Base Year

1st Year

2nd Year

3rd Year

4th Year

Total Price

Belcourt Hospital

Mental Health Clinic

Eagle Butte Hospital

Ft. Thompson Health Center

Substance Abuse

Wellness Center

Ft. Yates Hospital

Dental Clinic

Optometry Clinic

Kyle Health Center

Four Directions Clinic

Wellness Center

Lower Brule Health Center

Dental Clinic

Pine Ridge Hospital

Lacreek Clinic

Diabetes Education

Rapid City Health Center

Rosebud Hospital

Sisseton Health Center

Wagner Health Center

Wanblee Health Center

Mobridge Treatment Center

Total Bid:

Total prices must include testing equipment, labor, overhead, profit, delivery, mobilization and demobilization, and all applicable taxes and fees (federal, state, local, and Tribal), for all fire sprinkler systems at IHS Service Unit locations listed in the work statement.

Great Plains Area Indian Health Service 1

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

for

INSPECTION AND TESTING OF THE FIRE SPRINKLER SYSTEMS

1.0 INTRODUCTION

1.1 Purpose.

The purpose of the contract is to provide quarterly inspections and tests of the fire sprinkler systems within health care facilities located throughout the Great Plains Area Indian Health Service (North Dakota and South Dakota). It is vital to have the inspections and tests required by code to ensure continued accreditation by the Centers for Medicare and Medicaid Services and the Joint Commission at Great Plains Area IHS facilities.

1.2 Background.

The purpose of fire sprinkler systems is primarily to provide a reasonable degree of protection for life and property from fire through standardization of design, installation, and testing requirements for sprinkler systems, including private fire service mains, based on sound engineering principles, test data, and field experience.

1.3 Scope.

Perform quarterly inspections and tests of each fire sprinkler system located at selected Great Plains Area health care facilities.

1.4 Contract Objective.

Maintain 100% compliance with all NFPA (National Fire Protection Agency), TJC (The Joint Commission), CMS (Centers for Medicare & Medicaid Services), and AAAHC (Accreditation Association for Ambulatory Health Care) standards.

1.5 References.

NFPA 13, Standard for the Installation of Sprinkler Systems, 2010 Edition.

NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems, 2011 Edition.

NFPA 72, National Fire Alarm Code, 2010 Edition.

NFPA 101, Life Safety Code, 2012 Edition.

1.6 Glossary.

1.6.1 Refer to Chapter 3 of NFPA 13, Standard for the Installation of Sprinkler Systems, 2010 Edition.

1.6.2 Refer to Chapter 3 of NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, 2011 Edition.

1.6.3 Refer to Chapter 3 of NFPA 72, National Fire Alarm Code, 2010 Edition.

1.6.4 Refer to Chapter 3 of NFPA 101, Life Safety Code, 2012 Edition.

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2.0 CONTRACTOR TASKS

2.1 General.

2.1.1 Inspection, testing, and maintenance shall be performed by qualified personnel.

2.1.2 Contractor shall notify the fire department and the alarm-receiving facility before testing or shutting down a system or its supply.

2.1.2.1 The notification of system shutdown or test shall include the purpose for the shutdown or test, the system or component involved, the estimated time of shutdown or test, and the expected duration of the shutdown or test.

2.1.2.2 The fire department and the alarm-receiving facility shall be notified when the system, supply, or component is returned to service or when the test is complete.

2.1.3 Water Supply Status. During inspection, testing, and maintenance, water supplies, including fire pumps, shall remain in service unless under constant attendance by qualified personnel.

2.1.4 Inspection. System components shall be inspected at intervals specified in NFPA 25, 2011 edition.

2.1.5 Testing.

2.1.5.1 All components and systems shall be tested to verify that they function as intended.

2.1.5.2 The frequency of tests shall be in accordance with NFPA 25, 2011 edition.

2.1.5.3 Fire protection system components shall be restored to full operational condition following testing, including reinstallation of plugs and caps for auxiliary drains and test valves.

2.1.5.4 Test results shall be compared with those of the original acceptance test (if available) and with the most recent test results.

2.1.6 Maintenance. Maintenance shall be performed to keep the system equipment operable or to make repairs.

2.1.7 Safety.

2.1.7.1 General. Inspection, testing, and maintenance activities shall be conducted in accordance with applicable safety regulations.

2.1.7.2 Confined Spaces. Legally required precautions shall be taken prior to entering confined spaces such as tanks, valve pits, or trenches.

2.1.7.3 Fall Protection. Legally required equipment shall be worn or used to prevent injury from falls to personnel.

2.1.7.4 Hazardous Materials. Legally required equipment shall be used where working in an environment with hazardous materials present.

2.1.7.5 Electrical Safety. Legally required precautions shall be taken when testing or maintaining electric controllers for motor-driven fire pumps.

Great Plains Area Indian Health Service 3

2.2 Sprinkler Systems.

2.2.1 Inspection.

2.2.1.1 Sprinklers.

2.2.1.1.1 Sprinklers shall be inspected from the floor level annually.

2.2.1.1.1.1 Sprinklers shall not show signs of leakage; shall be free of corrosion, foreign materials, paint, and physical damage;

and shall be installed in the correct orientation.

2.2.1.1.1.2 Sprinklers installed in concealed spaces such as above suspended ceilings shall not require inspection.

2.2.1.1.1.3 Escutcheons and coverplates for sprinklers shall be inspected to verify they are installed.

2.2.1.1.2 Verify annually the minimum clearance to storage is maintained below all sprinkler deflectors.

2.2.1.1.3 The supply of spare sprinklers shall be inspected annually.

2.2.1.1.3.1 The correct number and type of sprinklers shall be verified.

2.2.1.1.3.2 Verify a sprinkler wrench for each type of sprinkler is available.

2.2.1.1.3.3 Verify a list of spare sprinklers is posted in the sprinkler cabinet.

2.2.1.1.3.3.1 Verify the list includes the sprinkler identification number (SIN) if equipped; or the manufacturer, model, orifice, deflector type, thermal sensitivity, and pressure rating.

2.2.1.1.3.3.2 Verify the list includes a general description.

2.2.1.1.3.3.3 Verify the list includes the quantity of each type to be contained in the cabinet.

2.2.1.1.3.3.4 Verify the list includes the issue or revision date of the list.

2.2.1.2 Pipe and Fittings. Sprinkler pipe and fittings shall be inspected annually from floor level.

2.2.1.2.1 Pipe and fittings shall be in good condition and free of mechanical damage, leakage, and corrosion.

2.2.1.2.2 Sprinkler piping shall not be subjected to external loads by materials either resting on the pipe or hung from the pipe.

2.2.1.2.3 Pipe and fittings installed in concealed spaces such as above suspended ceilings shall not require inspection.

2.2.1.3 Hangers and Seismic Braces. Sprinkler pipe hangers and seismic braces shall be inspected annually from the floor level.

2.2.1.3.1 Hangers and seismic braces shall not be damaged, loose, or unattached.

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2.2.1.3.2 Hangers and seismic braces installed in concealed spaces such as above suspended ceilings shall not require inspection.

2.2.1.4 Gauges.

2.2.1.4.1 Gauges on wet pipe and deluge sprinkler systems shall be inspected quarterly to ensure that they are in good condition and that normal water supply pressure is being maintained.

2.2.1.4.2 Gauges on dry and preaction systems shall be inspected quarterly to ensure that normal air or nitrogen and water pressures are being maintained.

2.2.1.4.3 For dry pipe or preaction systems protecting freezers with two air pressure gauges on the air line(s) between the compressor and the dry pipe or preaction valve, the air pressure gauge near the compressor shall be compared quarterly to the pressure gauge above the dry pipe or preaction valve.

2.2.1.5 Waterflow Alarms and Supervisory Signal Initiating Devices.

Waterflow alarm and supervisory signal initiating devices shall be inspected quarterly to verify that they are free of physical damage.

2.2.1.6 Hydraulic Design Information Sign. The hydraulic design information sign shall be inspected quarterly to verify that it is provided, attached securely to the sprinkler riser, and is legible.

2.2.1.7 Information Sign. The information sign shall be inspected annually to verify that it is provided, securely attached, and legible.

2.2.1.7.1 Each sign shall be secured with a corrosion-resistant wire, chain, or other approved means.

2.2.1.7.1.1 Each sign shall indicate the location of the area served by the system.

2.2.1.7.1.2 Each sign shall indicate the location of auxiliary drains and low-point drains for dry pipe and preaction systems.

2.2.1.7.1.3 Each sign shall indicate the presence and location of antifreeze or other auxiliary systems.

2.2.2 Testing.

2.2.2.1 Sprinklers.

2.2.2.1.1 Verify sprinklers in service for 50 years have been replaced or representative samples from one or more sample areas have been tested and then retested at 10-year intervals.

2.2.2.1.2 Verify sprinklers manufactured prior to 1920 have been replaced.

2.2.2.1.3 Verify sprinklers manufactured using fast-response elements that have been in service for 20 years have been replaced or representative samples have been tested and then retested at 10-year intervals.

Great Plains Area Indian Health Service 5

2.2.2.1.4 Verify sprinklers in service for 75 years have been replaced or representative samples from one or more sample areas have been tested and retested at 5-year intervals.

2.2.2.1.5 Verify dry sprinklers that have been in service for 10 years have been replaced or representative samples have been tested and then retested at 10-year intervals.

2.2.2.2 Gauges.

2.2.2.2.1 Gauges shall be replaced every 5 years or tested every 5 years by comparison with a calibrated gauge.

2.2.2.2.2 Gauges not accurate within 3 percent of the full scale shall be recalibrated.

2.2.2.3 Waterflow Alarm Devices.

2.2.2.3.1 Mechanical waterflow alarm devices including, but not limited to, water motor gongs, shall be tested quarterly.

2.2.2.3.2 Vane-type and pressure switch-type waterflow alarm devices shall be tested semiannually.

2.2.2.3.3 Testing waterflow alarm devices on wet pipe systems shall be accomplished by opening the inspector’s test connection.

2.2.2.3.3.1 Where freezing weather conditions or other circumstances prohibit use of the inspector’s test connection, the bypass connection shall be permitted to be used.

2.2.2.3.4 Fire pumps shall not be taken out of service during testing unless constantly attended by qualified personnel.

2.2.2.3.5 Testing waterflow alarm devices on dry pipe, preaction, or deluge systems shall be accomplished by using the bypass connection.

2.2.2.4 Antifreeze Systems. Annually, before the onset of freezing weather, the antifreeze solution shall be tested.

2.2.2.4.1 Using installation records, maintenance records, information from the owner, chemical tests, or other reliable sources of information, the type of antifreeze in the system shall be determined.

2.2.2.4.2 The specific gravity of each solution shall be checked using a hydrometer with a suitable scale or refractometer having a scale calibrated for the antifreeze solution.

2.2.2.4.3 The antifreeze solution shall be tested at its most remote portion and where it interfaces with the wet pipe system.

2.2.2.4.4 When antifreeze systems have a capacity larger than 150 gallons, test at one additional point for every 100 gallons shall be made.

Great Plains Area Indian Health Service 6

2.3 Fire Pumps.

2.3.1 General.

2.3.1.1 Perform all applicable tasks specified in Table 8.1.2 of NFPA 25, 2011 edition.

2.3.2 Inspection. Perform a quarterly inspection of the pump assembly.

2.3.2.1 Verify the pump house heat is adequate, not less than 40ºF for pump rooms with diesel engine-driven pumps with engine heaters.

2.3.2.2 Verify the pump house head is adequate, not less than 70ºF for pump rooms with diesel engine-driven pumps without engine heaters.

2.3.2.3 Verify the pump house ventilating louvers are free to operate.

2.3.2.4 Verify pump suction, discharge, and bypass valves are fully open.

2.3.2.5 Verify pump system piping is free of leaks.

2.3.2.6 Verify suction line pressure gauge reading is within acceptable range.

2.3.2.7 Verify system line pressure gauge reading is within acceptable range.

2.3.2.8 Verify suction reservoir has the required water level.

2.3.2.9 Verify wet pit suction screens are unobstructed and in place.

2.3.2.10 Verify waterflow test valves are in the closed position.

2.3.2.11 Verify the controller pilot light (power on) is illuminated.

2.3.2.12 Verify transfer switch normal pilot light is illuminated.

2.3.2.13 Verify isolating switch is closed.

2.3.2.14 Verify reverse phase alarm pilot light is off, or normal phase rotation pilot light is on.

2.3.2.15 Verify oil level in vertical motor sight glass is within acceptable range.

2.3.2.16 Verify power to pressure maintenance (jockey) pump is provided.

2.3.2.17 Verify diesel engine fuel tank is at least two-thirds full.

2.3.2.18 Verify diesel engine controller selector switch is in auto position.

2.3.2.19 Verify batteries’ voltage readings are within acceptable range.

2.3.2.20 Verify batteries’ charging current readings are within acceptable range.

2.3.2.21 Verify batteries’ pilot lights are on or battery failure pilot lights are off.

2.3.2.22 Verify all alarm pilot lights are off.

2.3.2.23 Verify diesel engine running time meter is running.

2.3.2.24 Verify diesel engine oil level in right angle gear drive is within acceptable range.

Great Plains Area Indian Health Service 7

2.3.2.25 Verify diesel engine crankcase oil level is within acceptable range.

2.3.2.26 Verify diesel engine cooling water is within acceptable range.

2.3.2.27 Verify electrolyte level in batteries is within acceptable range.

2.3.2.28 Verify battery terminals are free from corrosion.

2.3.2.29 Verify water-jacket heater is operating.

2.3.2.30 Verify steam pressure gauge reading is within acceptable range.

2.3.3 Testing.

2.3.3.1 Frequency. A quarterly non-flow test shall be conducted for fire pumps without recirculating water back to the pump suction.

2.3.3.2 No-Flow Condition.

2.3.3.2.1 A test of fire pump assemblies shall be conducted without flowing water.

2.3.3.2.2 The test shall be conducted by starting the pump automatically.

2.3.3.2.3 The electric pump shall run a minimum of 10 minutes.

2.3.3.2.4 The diesel pump shall run a minimum of 30 minutes.

2.3.3.2.5 A valve installed to open as a safety feature shall be permitted to discharge water.

2.3.3.2.6 Qualified personnel shall be in attendance whenever the pump is in operation.

2.3.3.2.7 Pertinent visual observations or adjustments shall be conducted while the pump is idle.

2.3.3.2.7.1 Record the system suction and discharge pressure gauge readings.

2.3.3.2.7.2 For pumps that use electronic pressure sensors to control the fire pump operation, record the current pressure and the highest and the lowest pressure shown on the fire pump controller event log.

2.3.3.2.8 Pertinent visual observations or adjustments shall be conducted while the pump is running.

2.3.3.2.8.1 Record the pump starting pressure from the pressure switch or pressure transducer.

2.3.3.2.8.2 Record the system suction and discharge pressure

gauge readings.

2.3.3.2.8.3 Inspect the pump packing glands for slight discharge.

2.3.3.2.8.4 Adjust gland nuts if necessary.

2.3.3.2.8.5 Inspect for unusual noise or vibration.

2.3.3.2.8.6 Inspect packing boxes, bearings, or pump casing for overheating.

2.3.3.2.8.7 Record pressure switch or pressure transducer reading and compare to the pump discharge gauge.

Great Plains Area Indian Health Service 8

2.3.3.2.8.8 For pumps that use electronic pressure sensors to control the fire pump operation, record the current pressure and the highest and the lowest pressure shown on the fire pump controller event log.

2.3.3.2.8.9 For electric motor and radiator cooled diesel pumps, check the circulation relief valve for operation to discharge water.

2.3.3.2.8.10 Record the time for motor to accelerate to full speed.

2.3.3.2.8.11 Record the time controller is on first step (for reduced voltage or reduced current starting).

2.3.3.2.8.12 Record the time pump runs after starting (for automatic stop controllers).

2.3.3.2.8.13 Record the time for diesel engine to crank.

2.3.3.2.8.14 Record the time for diesel engine to reach running speed.

2.3.3.2.8.15 Record the diesel engine oil pressure gauge, speed indicator, water, and oil temperature indicators periodically while engine is running.

2.3.3.2.8.16 Record any abnormalities.

2.3.3.2.8.17 Inspect the diesel engine heat exchanger for cooling waterflow.

2.3.3.2.8.18 Record the steam pressure gauge reading.

2.3.3.2.8.19 Record the time for steam turbine to reach running speed.

2.3.3.3 Annual Flow Testing.

2.3.3.3.1 An annual test of each pump assembly shall be conducted by qualified personnel under no-flow (churn), rated flow, and 150 percent of the pump rated capacity flow of the fire pump by controlling the quantity of water discharged through approved test devices.

2.3.3.3.1.1 If available suction supplies do not allow flowing of 150 percent of the rated pump capacity, the fire pump shall be tested to the maximum allowable discharge.

2.3.3.3.1.2 The annual test shall be conducted by one of the following methods:

2.3.3.3.1.2.1 Use of Pump Discharge via Hose Streams.

2.3.3.3.1.2.1.1 Pump suction and discharge pressures and the

flow measurements of each hose stream shall determine the total pump output.

2.3.3.3.1.2.1.2 Care shall be taken to prevent water damage by verifying there is adequate drainage for the high pressure water discharge from hoses.

Great Plains Area Indian Health Service 9

2.3.3.3.1.2.2 Use of Pump Discharge via Bypass Flowmeter to

Drain or Suction Reservoir. Pump suction and discharge pressures and the flowmeter measurements shall determine the total pump output.

2.3.3.3.1.2.3 Use of Pump Discharge via Bypass Flowmeter to

Pump Suction (Closed-Loop Metering).

2.3.3.3.1.2.3.1 Pump suction and discharge pressures and the

flowmeter measurements shall determine the total pump output.

2.3.3.3.1.2.3.2 When testing includes recirculating water back to the fire pump suction, the temperature of the recirculating water shall be monitored to verify that it remains below temperatures that could result in equipment damage as defined by the pump and engine manufacturers.

2.3.3.3.1.3 Where the annual test is conducted periodically in accordance with 2.3.3.3.1.2.3 (Use of Pump Discharge via Bypass Flowmeter to Pump Suction), a test shall be conducted every 3 years in accordance with 2.3.3.3.1.2.1 (Use of Pump Discharge via Hose Streams) or

2.3.3.3.1.2.2 (Use of Pump Discharge via Bypass Flowmeter to Drain or Suction Reservoir) in lieu of the method described in 2.3.3.3.1.2.3 (Use of Pump Discharge via Bypass Flowmeter to Pump Suction).

2.3.3.3.1.4 Where 2.3.3.3.1.2.2 (Use of Pump Discharge via Bypass Flowmeter to Drain or Suction Reservoir) or 2.3.3.3.1.2.3 (Use of Pump Discharge via Bypass Flowmeter to Drain or Suction Reservoir) is used, the flowmeter shall be adjusted immediately prior to conducting the test in accordance with the manufacturer’s instructions.

2.3.3.3.1.4.1 If the test results are not consistent with the previous annual test, 2.3.3.3.1.2.1 (Use of Pump Discharge via Hose Streams) shall be used.

2.3.3.3.1.4.2 If testing in accordance with 2.3.3.3.1.2.1 (use of Pump Discharge via Hose Streams) is not possible, a flowmeter calibration shall be performed and the test shall be repeated.

2.3.3.3.2 Inspect the circulation relief valve for operation to discharge water at no-flow condition (churn).

2.3.3.3.3 Inspect the pressure relief valve (if installed) for proper operation.

2.3.3.3.4 Record the electric motor voltage and current (all lines) at each flow condition.

2.3.3.3.5 Record the pump speed in rpm at each flow condition.

Great Plains Area Indian Health Service 10

2.3.3.3.6 Record the simultaneous (approximately) readings of pump suction and discharge pressures and pump discharge flow at each flow condition.

2.3.3.3.7 For electric motor-driven pumps, do not shut down the pump until it has run for 10 minutes.

2.3.3.3.8 For diesel motor-driven pumps, do not shut down the pump until it has run for 30 minutes.

2.3.3.3.9 For installations having a pressure relief valve, the operation of the relief valve shall be closely observed during each flow condition to determine where the pump discharge pressure exceeds the normal operating pressure of the system components.

2.3.3.3.9.1 The pressure relief valve shall also be observed during each flow condition to determine whether the pressure relief valve closes at the proper pressure.

2.3.3.3.9.2 The pressure relief valve shall be closed during flow conditions if necessary to achieve minimum rated characteristics for the pump and reset to normal position at the conclusion of the pump test.

2.3.3.3.9.2.1 When it is necessary to close the relief valve to achieve minimum rated characteristics for the pump, the pump discharge control valve shall be closed if the pump churn pressure exceeds the system rated pressure.

2.3.3.3.9.3 When pressure relief valves are piped back to the fire pump suction, the temperature of the recirculating water shall be monitored to verify that it remains below temperatures that could result in equipment damage as defined by the pump and engine manufacturers.

2.3.3.3.10 For installations having an automatic transfer switch, simulate a power failure condition while the pump is operating at peak load.

2.3.3.3.10.1 Verify that the transfer switch transfers power to the alternate power source.

2.3.3.3.10.2 Verify that the pump continues to perform at peak horsepower load on the alternate utility or 30 minutes if the alternate power source is a standby generator set.

2.3.3.3.10.3 Remove the power failure condition and verify that, after a time delay, the pump is reconnected to the normal power source.

2.3.3.3.11 Alarm conditions shall be simulated by activating alarm circuits at alarm sensor locations, and all such local or remote alarm indicating devices (visual and audible) shall be observed for operation.

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2.3.3.3.12 Suction Screens. After the waterflow portions of the annual test or fire protection system activations, the suction screens shall be inspected and cleared of any debris or obstructions.

2.3.3.4 Diesel Fuel Testing and Maintenance. Diesel fuel shall be tested for degradation no less than annually.

2.3.3.5 Other Tests.

2.3.3.5.1 Tests of appropriate environmental pump room space

conditions (e.g., heating, ventilation, illumination) shall be made to ensure proper manual or automatic operation of the associated equipment.

2.3.3.5.2 Parallel and angular alignment of the pump and driver shall be inspected during the annual test, any misalignment shall be corrected.

2.3.3.6 Test Results and Evaluation.

2.3.3.6.1 Interpretation.

2.3.3.6.1.1 The interpretation of the test results shall be the basis for determining performance of the pump assembly.

2.3.3.6.1.2 Qualified individuals shall interpret the test results.

2.3.3.6.2 Engine Speed.

2.3.3.6.2.1 Theoretical factors for correction to the rated speed shall be applied where determining the compliance of the pump per the test.

2.3.3.6.2.2 Increasing the engine speed beyond the rated speed of the pump rated condition shall not be permitted as a method for meeting the rated pump performance.

2.3.3.6.3 The fire pump assembly shall be considered acceptable if the fire pump is no less than 95 percent of the performance characteristics as indicated on the pump nameplate.

2.3.3.6.4 Current and voltage readings whose product does not exceed the product of the rated voltage and rated full-load current multiplied by the permitted motor service factor shall be considered acceptable.

2.3.3.6.5 Voltage reading at the motor within 5 percent below or 10 percent above the rated (i.e., nameplate) voltage shall be considered acceptable.

2.3.3.6.6 The pump performance shall be evaluated using the unadjusted flow rates and pressures to ensure the pump can supply the system demand as supplied by the owner.

2.4 Valves, Valve Components, and Trim.

2.4.1 General Provisions.

2.4.1.1 All pertinent personnel, departments, or agencies shall be notified that testing or maintenance of the valve and associated alarms is to be conducted.

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2.4.1.2 Verify all system valves are protected from physical damage and accessible.

2.4.1.3 Before opening a test or drain valve, it shall be verified that adequate provisions have been made for drainage.

2.4.1.4 Main Drain Test. A main drain test shall be conducted annually for each water supply lead-in to a building water-based fire protection system to determine whether there has been a change in the condition of water supply.

2.4.1.4.1 In systems where the sole water supply is through a backflow preventer and/or pressure-reducing valves, the main drain test of at least one system downstream of the device shall be conducted on a quarterly basis.

2.4.1.4.2 When there is a 10 percent reduction in full flow pressure when compared to the original acceptance test or previously performed tests, the cause of the reduction shall be identified and corrected if necessary.

2.4.2 Control Valves in Water-Based Fire Protection Systems.

2.4.2.1 Verify each control valve is identified and has a sign indicating the system or portion of the system it controls.

2.4.2.2 Verify systems that have more than one control valve that must be closed to work on a system has a sign on each affected valve referring to the existence and location of other valves.

2.4.2.3 Verify each normally open valve is secured by means of seal, lock, or is electrically supervised in accordance with the applicable NFPA standards.

2.4.2.4 Verify each normally closed valve is secured by means of seal, lock, or is electrically supervised in accordance with the applicable NFPA standards.

2.4.2.5 Inspection.

2.4.2.5.1 All valves shall be inspected quarterly.

2.4.2.5.1.1 Verify all valves are in the normal open or closed position.

2.4.2.5.1.2 Verify all valves are sealed, locked, or supervised.

2.4.2.5.1.3 Verify all valves are accessible.

2.4.2.5.1.4 Verify post indicator valves (PIVs) are provided with correct wrenches.

2.4.2.5.1.5 Verify all valves are free from external leaks.

2.4.2.5.1.6 Verify all valves are provided with applicable identification.

2.4.2.6 Testing.

2.4.2.6.1 Each control valve shall be operated annually through its full range and returned to its normal position.

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2.4.2.6.2 Post indicator valves shall be opened until spring or torsion is felt in the rod, indicating that the rod has not become detached from the valve.

2.4.2.6.2.1 This test shall be conducted every time the valve is closed.

2.4.2.6.3 Post indicator and outside screw and yoke valves shall be backed a one-quarter turn from the fully open position to prevent jamming.

2.4.2.6.4 A main drain test shall be conducted any time the control valve is closed and reopened at system riser.

2.4.2.6.5 Supervisory Switches.

2.4.2.6.5.1 Valve supervisory switches shall be tested semiannually.

2.4.2.6.5.1.1 A distinctive signal shall indicated movement form the valve’s normal position during either the first two revolutions of a hand wheel or when the stem of the valve has moved one-fifth of the distance from its normal position.

2.4.2.6.5.1.2 The signal shall not be restored at any valve position except the normal position.

2.4.2.7 Maintenance.

2.4.2.7.1 Operate and lubricate the stems of outside screw and yoke valves annually.

2.4.2.7.2 The valve then shall be completely closed and re-opened to test its operation and distribute the lubricant.

2.4.3 System Valves.

2.4.3.1 Alarm Valves.

2.4.3.1.1 Inspection. Alarm valves and system riser check valves shall be inspected quarterly.

2.4.3.1.1.1 Verify gauges indicate normal supply water pressure is being maintained.

2.4.3.1.1.2 Verify valves are free of physical damage.

2.4.3.1.1.3 Verify valves are in the appropriate open or closed position.

2.4.3.1.1.4 Verify the retarding chamber or alarm drains are not leaking.

2.4.3.1.2 Alarm valves and their associated strainers, filters, and restriction orifices shall be inspected internally every 5 years.

2.4.3.2 Check Valves.

2.4.3.2.1 Inspection. Valves shall be inspected internally every 5 years to verify that all components operate correctly, move freely, and are in good condition.

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2.4.3.3 Preaction Valves and Deluge Valves.

2.4.3.3.1 Inspection.

2.4.3.3.1.1 Verify valve enclosures for preaction and deluge valves subject to freezing are maintained at a minimum temperature of 40ºF.

2.4.3.3.1.2 Low temperature alarms, if installed in valve enclosures, shall be inspected annually at the beginning of the heating season to verify that they are free of physical damage.

2.4.3.3.1.3 The preaction or deluge valve shall be externally inspected quarterly.

2.4.3.3.1.3.1 Verify valves are free from physical damage.

2.4.3.3.1.3.2 Verify all trim valves are in the appropriate open or closed position.

2.4.3.3.1.3.3 Verify the seat valve is not leaking.

2.4.3.3.1.3.4 Verify electrical components are in service.

2.4.3.3.1.4 The interior of the preaction or deluge valve and the condition of detection devices shall be inspected annually when the trip test is conducted.

2.4.3.3.1.4.1 Internal inspection of valves that can be reset without removal of a faceplate shall be conducted every 5 years.

2.4.3.3.1.5 Strainers, filters, restricted orifices, and diaphragm chambers shall be inspected internally every 5 years.

2.4.3.3.2 Testing.

2.4.3.3.2.1 The priming water level in supervised preaction systems shall be tested quarterly for compliance with the manufacturer’s instructions.

2.4.3.3.2.2 Except for preaction systems protecting freezers, preaction valves shall be trip tested every 3 years with the control valve fully open.

2.4.3.3.2.3 During those years when the full flow testing with the control valve fully open is not required, the preaction valve shall be trip tested with the control valve partially open.

2.4.3.3.2.4 Preaction or deluge valves protecting freezers shall be trip tested in a manner that does not introduce moisture into the piping in the freezer.

2.4.3.3.2.5 Preaction systems shall be tested once every 3 years for air leakage, using one of the following test methods:

2.4.3.3.2.5.1 A pressure test at 40 psi for 2 hours. The system shall be permitted to lose up to 3 psi during the duration of the test.

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2.4.3.3.2.5.2 With the system at normal system pressure, shut off the air source (compressor or shop air) for 4 hours. If the low air pressure alarm goes off within the period, the air leaks shall be addressed.

2.4.3.3.2.6 Manual Operation. Manual actuation devices shall be operated annually.

2.4.3.3.2.7 Return to Service. After the full flow test, the system shall be returned to service in accordance with manufacturer’s instructions.

2.4.3.3.2.8 Grease or other sealing materials shall not be applied to the seating surfaces or preaction or deluge valves.

2.4.3.3.2.9 Low air pressure alarms, if provided, shall be tested quarterly in accordance with manufacturer’s instructions.

2.4.3.3.2.10 Low temperature alarms, if installed in valve enclosures, shall be tested annually at the beginning of the heating season.

2.4.3.3.2.11 Automatic air pressure maintenance devices, if provided, shall be tested yearly at the time of the annual preaction or deluge valve trip test, in accordance with the manufacturer’s instructions.

2.4.3.3.3 Maintenance.

2.4.3.3.3.1 During the annual trip test, the interior of the preaction or deluge valve shall be cleaned thoroughly and the parts replaced or repaired as necessary.

2.4.3.3.3.1.1 Interior cleaning and parts replacement or repair shall be every 5 years for valves that can be reset without removal of a faceplate.

2.4.3.3.3.2 Auxiliary drains in preaction or deluge systems shall be operated after each system operation.

2.4.3.4 Dry Pipe Valves/Quick-Opening Devices.

2.4.3.4.1 Inspection.

2.4.3.4.1.1 Valve enclosures for dry pipe valves subject to freezing shall be inspected quarterly during cold weather to verify a minimum temperature of 40ºF.

2.4.3.4.1.2 Low temperature alarms, if installed in valve enclosures, shall be inspected annually at the beginning of the heating season to verify that they are free of physical damage.

2.4.3.4.1.3 Verify systems with auxiliary drains shall have a sign at the dry or preaction valve indicating the number of auxiliary drains and location of each individual drain.

2.4.3.4.1.4 The dry pipe valve shall be externally inspected quarterly.

2.4.3.4.1.4.1 Verify the valve is free of physical damage.

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2.4.3.4.1.4.2 Verify all trim valves are in the appropriate open or closed position.

2.4.3.4.1.4.3 Verify the intermediate chamber is not leaking.

2.4.3.4.1.5 The interior of the dry pipe valve shall be inspected annually when the trip test is conducted.

2.4.3.4.1.6 Strainers, filters, and restricted orifices shall be inspected internally every 5 years.

2.4.3.4.2 Testing.

2.4.3.4.2.1 The priming water level shall be tested quarterly.

2.4.3.4.2.2 Each dry pipe valve shall be trip tested annually during warm weather.

2.4.3.4.2.2.1 Dry pipe valves protecting freezers shall be trip tested in a manner that does not introduce moisture into the piping in the freezers.

2.4.3.4.2.2.2 Every 3 years, the dry pipe valve shall be trip tested with the control valve fully open and the quick-opening device, if provided, in service.

2.4.3.4.2.2.3 During those years when full flow testing with the control valve fully open is not required, each dry pipe valve shall be trip tested with the control valve partially open.

2.4.3.4.2.2.4 Verify the air supply is capable of restoring normal air pressure in the system within 30 minutes.

2.4.3.4.2.2.5 Verify the air supply is capable of restoring normal air pressure in the system within 60 minutes in refrigerated spaces maintained below 5ºF.

2.4.3.4.2.3 Grease or other sealing materials shall not be applied to the seating surfaces of dry pipe valves.

2.4.3.4.2.4 Quick-opening devices, if provided, shall be tested quarterly.

2.4.3.4.2.5 A tag or card that shows the date on which the dry pipe valve was last tripped, and the name of the person and organization conducting the test, shall be attached to the valve.

2.4.3.4.2.6 Low air pressure alarms, if provided, shall be tested quarterly in accordance with the manufacturer’s instructions.

2.4.3.4.2.7 Low temperature alarms, if installed in valve enclosures, shall be tested annually at the beginning of the heating season.

2.4.3.4.2.8 Automatic air pressure maintenance devices, if provided, shall be tested annually during the dry pipe valve trip test in accordance with the manufacturer’s instructions.

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2.4.3.4.2.9 Dry pipe systems shall be tested once every 3 years for gas leakage, using one of the following test methods:

2.4.3.4.2.9.1 A pressure test at 40 psi for 2 hours. The system shall be permitted to lose up to 3 psi during the duration of the test.

2.4.3.4.2.9.2 With the system at normal system pressure, shut off the air source (compressor or shop air) for 4 hours. If the low air pressure alarm goes off within the period, the air leaks shall be addressed.

2.4.3.4.3 Maintenance.

2.4.3.4.3.1 During the annual trip test, the interior of the dry pipe valve shall be cleaned thoroughly, and parts replaced or repaired as necessary.

2.4.3.4.3.2 Auxiliary drains in dry pipe sprinkler systems shall be drained after each operation of the system.

2.4.4 Pressure-Reducing Valves and Relief Valves.

2.4.4.1 Inspection and Testing of Sprinkler Pressure-Reducing Valves.

2.4.4.1.1 All valves shall be inspected quarterly.

2.4.4.1.1.1 Verify valves are in the open position.

2.4.4.1.1.2 Verify valves are not leaking.

2.4.4.1.1.3 Verify valves are maintaining downstream pressures in accordance with the design criteria.

2.4.4.1.1.4 Verify valves are in good condition, with handwheels installed and unbroken.

2.4.4.1.2 A full flow test shall be conducted on each valve at 5-year intervals and shall be compared to the previous test results.

2.4.4.1.2.1 Adjustments shall be made in accordance with the

manufacturer’s instructions.

2.4.4.1.3 A partial flow test adequate to move the valve from its seat shall be conducted annually.

2.4.5 Backflow Prevention Assemblies.

2.4.5.1 Inspection.

2.4.5.1.1 The isolation valves on double check assemblies (DCA) and double check detector assemblies (DCDA) shall be inspected quarterly to ensure that the valves are in the normal open position.

2.4.5.1.2 The isolation valves on reduced-pressure assemblies (RPA) and reduced-pressure detector assemblies (RPDA) shall be inspected quarterly to ensure that the valves are in the normal open position.

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2.4.5.1.2.1 RPAs and RPDAs shall be inspected quarterly to ensure that the differential-sensing valve relief port is not continuously discharging.

2.4.5.1.3 Backflow prevention assemblies shall be inspected internally every 5 years to verify that all components operate correctly, move freely, and are in good condition.

2.4.5.2 Testing.

2.4.5.2.1 All backflow preventers installed in fire protection system piping shall be exercised annually by conducting a forward flow test at a minimum flow rate of the system demand.

2.4.5.2.1.1 The forward flow test shall not be required where annual fire pump testing causes the system flow rate to flow through the backflow preventer device.

2.4.5.2.2 Where hydrants or inside hose stations are located downstream of the backflow preventer, the forward flow test shall include hose stream demand.

2.4.5.2.3 Where connections do not permit verification of the forward flow test at the minimum flow rate of system demand, tests shall be conducted at the maximum flow rate possible.

2.4.6 Fire Department Connections.

2.4.6.1 Fire department connections shall be inspected quarterly.

2.4.6.1.1 Verify the fire department connections are visible and accessible.

2.4.6.1.2 Verify couplings or swivels are not damaged and rotate smoothly.

2.4.6.1.3 Verify plugs or caps are in place and undamaged.

2.4.6.1.4 Verify gaskets are in place and in good condition.

2.4.6.1.5 Verify identification signs are in place.

2.4.6.1.6 Verify the check valve is not leaking.

2.4.6.1.7 Verify the automatic drain valve is in place and operating properly.

2.4.6.1.8 Verify the fire department connection clapper(s) is in place and operating properly.

2.4.6.1.9 Verify the interior of the connection is free of obstructions.

2.4.6.1.9.1 Any obstructions that are present shall be removed.

2.5 Internal Piping Condition and Obstruction Investigation.

2.5.1 Assessment of Internal Condition of Piping. An assessment of the internal condition of piping shall be conducted at a minimum of every 5 years.

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2.5.2 Ice Obstruction. Dry pipe or preaction sprinkler system piping that protects or passes through freezers or cold storage rooms shall be inspected internally on an annual basis for ice obstructions at the point where the piping enters the refrigerated area.

3.0 CONTRACTOR RESPONSIBLITIES

3.1 All testing shall be performed by a licensed/certified inspector. Supporting documentation for qualifications shall be submitted with the bid proposal. The contractor shall provide testing personnel who are familiar with the requirements and recommendations of NFPA 25 and the operation of fire sprinkler systems.

3.2 The contractor shall complete an “Inspection and Testing Schedule” found on page 29 of this document and submit to…