RFQ 23-18 Storm Water Repair

EVANS COUNTY SCHOOL SYSTEM

INVITATION TO BIDDERS

The Evans County Charter School System is seeking proposals from qualified contractors for storm water repair. The project includes the repair of 155 feet of drain including three 4x4 storm boxes. Interested and eligible contractors are invited to submit their proposals in accordance with the instructions outlined in this

RFP.

Scope of Work: The project involves the repair of 155 feet and three 4x4 storm boxes. The work must be completed according to the highest standards of quality and workmanship. The contractor must provide all materials, equipment, and labor necessary to complete the project.

Site Visit: A site visit is mandatory to fully understand the scope of the project. Please contact Dr. Toney Jordan at 912-334-1608 to arrange a time for the site visit.

Proposal Requirements: Proposals must include the following information:

• Contractor’s experience in similar projects

• Project timeline and milestones

• Detailed scope of work and materials

• Total cost and payment schedule

• References from previous clients

• Proof of insurance and any necessary licenses

Evaluation Criteria: Proposals will be evaluated based on the following criteria:

• Experience and qualifications of the contractor

• Ability to meet project deadlines

• Quality of proposed materials and workmanship and cost-effectiveness

• References from previous clients

Bids are to be addressed to Dr. Toney Jordan, Assistant Superintendent of Student Services and mailed or delivered to the Evans County School System, 705 West Main Street, Claxton, Georgia 30417.

Bids shall be identified on the exterior of the sealed envelope with all the information required by law, including the name of the project and the bidder's name, address and license number, expiration date and classification.

The successful bidder will not be required to furnish a Performance and Payment Bond.

Payment shall be for the entire contract amount after completion and acceptance.

The Owner reserves the right to waive any irregularities or reject any or all bids.

Evans County Charter School System

INSTRUCTIONS TO BIDDERS AND GENERAL

CONDITIONS FOR STORM WATER REPAIR

1. Defined Terms:

1.1. The term "Bidder" means one who submits a Bid directly to the ECCSS, as distinct from a sub bidder who submits a bid to a Bidder.

1.2. The term "Successful Bidder" means the lowest, qualified, responsible and responsive Bidder to whom the ECCSS shall make an award of the Contract.

1.3. The term "Bidding Documents" includes the Advertisement, these

Instructions, the Bid Form, and the proposed Contract Documents.

2. Qualifications of Bidders:

2.1. Bidders must be licensed contractors in the State of Georgia.

2.2. Each Bidder must be prepared to submit upon request such written evidence as may be requested to demonstrate the Bidders qualifications to perform the Work.

Such evidence may include financial data, previous experience and references, present commitments, and proposed contractors and suppliers. By submitting a bid, the Bidder certifies that he has the proper license to do the work within and/or for the ECSS, including contractors and business license.

3. Examination of the Contract Documents and Project Sites:

3.1. It is the responsibility of the Bidder to:

1. Thoroughly examine the Contract Documents.

2. Visit the site and become familiar with the existing conditions and the scope of the project work; and become familiar with the surrounding conditions that may affect the cost, progress, performance or furnishing of the work,

3. Consider all federal, state and/or local laws and regulations that may affect the cost, progress, performance or furnishing of the Work,

4. Study and carefully correlate the Bidders observations with the

Contract Documents, and

5. Notify the Superintendent of all conflicts, errors or discrepancies found in the Contract Documents.

3.2. The submission of a bid will constitute an incontrovertible representation by the Bidder that the Bidder has complied with every requirement of this section, that without exception, the bid is premised upon performance and furnishing the work required by the Contract Documents, using the products, means, methods, techniques, sequences and/or procedures contained therein, and that the Contract Documents are sufficient in scope and detail and convey understanding of all terms and conditions for performance and furnishing the Work.

4. Bid Form:

4.1. The Bid Form is included in the Bidding Documents.

4.2. All blanks on the Bid Form must be completed, either in ink or typewritten.

4.3. Bids by corporations must be executed in the corporate name by the President or Vice-President, or other corporate officer, when proper authorization to sign is attached to the bid.

4.4. Bids by a partnership must be signed by all partners.

5. Bonds:

5.1. Due to the dollar amount of the contract and time for construction, no bonds will be required for the project. However, no payment shall be made to the contractor until the project is completed and accepted by the Owner. Should the project be delayed for some reason that is not the fault of the Contractor, a performance bond for the remainder of the work may be submitted and payment made.

6. Signing of the Agreement:

6.1. When the ECSS submits to the Successful Bidder the "Notice of Award" and Agreement for execution, it will be in the number of copies necessary, all of which shall be signed and shall constitute an original Agreement. Within five days thereafter, the Successful Bidder shall sign and deliver all copies of the Agreement to the Superintendent, accompanied by a certificate of insurance. The ECSS, within three days thereafter, shall return to the Successful Bidder a fully executed copy of the agreement.

7. Notice of Award:

7.1. The ECSS may give the Successful Bidder a Notice of Award at any time within 20 days from the date of opening of bids. The Successful Bidder shall begin the work no less than twenty days from the receipt of the Notice of Award or no less than ten days from the date of his receipt of the fully executed agreement, whichever is later.

8. Indemnity

8.1 The contractor will indemnify and save harmless the ECSS, its officers, agents, servants, and employees from and against any and all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorneys' fees to the extent resulting from a willful or negligent act or omission of the Contractor, its officers, agents, servants, and employees in the performance of this Contract;

provided, however, that the Contractor shall not be liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses and attorneys' fees arising out of the award of this Contract or a willful or negligent act or omission of the City, its officers, agents, servants and employees.

9. Insurance

For the purpose of the Contract, the Contractor shall carry the following types of insurance in at least the limits specified below:

COVERAGES

LIMITS OF LIABILITY

Workmen's Compensation Statutory

Employer's Liability $500,000

Bodily Injury Liability Except Automobile $500,000 each occurrence $1,000,000 aggregate

Property Damage Liability Except Automobile

$300,000 each occurrence $300,000 aggregate

Automobile Bodily Injury Liability $500,000 each person $1,000,000 each occurrence

Automobile Property Damage Liability $300,000 each occurrence

Excess Umbrella Liability $1,000,000 each occurrence

9.1 The Contractor shall at all times during the Contract maintain in full force and effect Employer's Liability, Workmen's Compensation, Public Liability and Property Damage Insurance, including contractual liability coverage for the provisions of Indemnity. All insurance shall be by insurers and for policy limits acceptable to the ECSS and before commencement of work hereunder the Contractor agrees to furnish the ECSS certificates of insurance or other evidence satisfactory to the ECSS to the effect that such insurance has been procured and is in force.

Evans County School System

PROPOSAL FOR STORM WATER REPAIR

Name of Bidder

In compliance with your legal Notice to Bidders for the ECSS Storm Water Repair Project, the undersigned bidder, a corporation organized and existing under the laws of the State of , or a partnership of or an individual doing business as , of the City of , State of , having examined the specifications and contract forms thereto attached, and being fully advised as to the extent and character of the work to be performed, and the equipment to be furnished, hereby proposed to furnish all labor, tools, material, plant and equipment necessary for the Project.

The undersigned further proposes to perform all work and furnish all equipment in accordance with the specifications and contract stipulations thereof, within the time limit specified, for the price so stated below.

TOTAL BID PRICE FOR STORM WATER REPAIR

DOLLARS AND CENTS

BIDDER understands that the ECSS reserves the right to reject any or all bids and to waive any informality in bidding.

The bidder agrees that his bid shall be good and may not be withdrawn for a period of FIFTEEN

(15) days after the scheduled closing time for receiving bids.

Upon receipt of written notice of acceptance of this bid, Bidder will execute the formal contract attached within FIVE (5) days and deliver insurance coverage as required by the Instructions to Bidders.

BY: Contractor's Name

Seal--if bid is by a corporation.

Evans County School System CONSTRUCTION

CONTRACT FOR STORM WATER REPAIR

This AGREEMENT made this day of , 2023 by and between the Evans County School System, hereinafter referred to as the

"ECSS"

and hereinafter referred to as the "Contractor," witnesses that the City and the Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:

1. Work:

1.1. The work is generally described as building demolition, asbestos removal (if applicable) of building and grading of site. The Contractor shall furnish all labor and materials necessary to facilitate the Project as described in the Contract documents.

2. Engineer:

2.1. The Project has been initiated by the Superintendent who is to act as the ECSS's representative, assume all duties and responsibilities and have the rights and authority assigned to the Superintendent in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents.

3. Contract Time:

3.1. The work will be substantially completed within 90 calendar days from the date when the Contract Time commences.

4. Contract Price and Payment Procedures:

4.1. The ECSS shall pay the Contractor for completion of the work in accordance with the Contract Documents in current funds, as follows:

4.2. The Contractor shall submit Applications for payment at the completion of the work. Applications will be processed by the Assistant Superintendent, and upon determining the Contractor's satisfactory completion of the work in accordance with the Contract Documents, the ECSS will make payment within thirty (30) days from the request for payment.

5. Other Considerations:

5.1. IN WITNESS WHEREOF, the ECSS and the Contractor have signed this AGREEMENT in duplicate. One counterpart each has been delivered to the ECSS and the Contractor.

5.2. This AGREEMENT will be effective upon its signing of each party thereto and will be binding until the acceptance by the ECSS of all the work therein.

EVANS COUNTY SCHOOL SYSTEM CONTRACTOR

By: By:

Title: Title:

(SEAL) (SEAL)

Attest: Attest:

Date: Date:

Address for giving Notices: Address for giving Notices:

Evans County School System Attn: Dr. Toney Jordan, Assistant Superintendent 705 West Main Street Claxton, Georgia 30417