RFQ-23-125-HVAC-NurseQtrs-PR.pdf

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed Price, Non-Personal Service Type, Commercial Item, Purchase Order in response to Request for Quote (RFQ) RFQ-23-125.

C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04/06-02-2023.

D. This RFQ is issued as 100% Small Business Set-Aside, and the associated NAICS Code is 238220, which has a small business standard of $19.0.

E. The unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

See attached Price Schedule - Brand Name or Equal

1. Leak Test Verification of Well Field for 8 Wells @ $__________/Well, totaling $__________.

2. Model TSV 006-070 60Hz- HFC-410A - Housing Quarters - Heat Pump Replacement - 4/EA @

$__________each, totaling $___________.

3. Model TCR09-18 60HZ-HFC-410A - Nursing Quarters - Heat Pump Replacement - 4/EA @

$__________each, totaling $___________.

4. TERO, Fees, Bond, & Miscellaneous (if applicable), totaling $____________.

F. To provide Heat Pumps/Leak Test Verification/HVAC Replacement Services for the Nurse Quarters.

G. Services will be provided at the Pine Ridge Indian Health Service Hospital, 8, 607 Indian Health Road, Pine Ridge, South Dakota 57770.

H. The period of performance will be 180 Days from Date of Award.

I. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (March 2023).

Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number RFQ-23-125.

2. Closing Date: July 18, 2023 at 12:00 pm CST

3. Name, address and telephone number of company and email address of contact person.

4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.

5. Terms of any express warranty

6. Price and any discount terms

7. “Remit to” address, if different than mailing address.

8. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically).

9. Acknowledgment of Solicitation Amendments (if any issued)

10. Statement stating ability to meet qualifications and the requirements of the Statement of Work

11. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

12. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

In addition, Contractors shall provide the following:

• Shall meet the Requirements Criteria of the Statement of Work.

• Copy of Diplomas/Specialty Certifications, if applicable.

• Copies of Continuing Education, if applicable.

Basis of award is Lowest Price, Technically Acceptable “LPTA” bid package. All of the above is required in order to be considered technically acceptable (See Instructions to Offerors).

J. FAR 52.212-3 Offer Representations and Certifications-Commercial Products and Commercial Services (December 2022) See attachment for full text. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

K. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (December 2022) – See attachment; in by reference.

L FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services (June 2023) - See attachment for full text.

M. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below.

N. Offers will be accepted electronically, Submit via e-mail to the following:

Great Plains Area Indian Health Service Attn: Wenda Wright, Contract Specialist 115 4th Ave. SE, Room 309 Aberdeen, SD 57401 email wenda.wright@ihs.gov

Questions in regards to this solicitation shall be submitted in writing by either email no later than July 12, 2023, 12:00pm CST. Contractors will need a UEI number, TIN number, and be registered with www.sam.gov.

ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 30 days from the date of receipt by the Government.

Quotation must set forth full, accurate and complete information as required by the Request for Quotation (RFQ) and be returned no later than the date referenced. All required information must be submitted in order to be considered responsive and eligible for award.

No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the duration of the contract.

Contractor must be registered with the System for Award Management (SAM) at www.sam.gov

The Government reserves the right to accept or reject services, if the level of performance is unacceptable.

Invoice Processing Platform (IPP) https://www.sam.gov/portal mailto:wenda.wright@ihs.gov http://exclusions.org.hhs.gov/ http://www.sam.gov/

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2015/m-15-19.pdf https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

BID SCHEDULE

PINE RIDGE NURSE QUARTERS HVAC REPLACEMENT PROJECT

DESCRIPTION SCOPE SECTION QUANTITY UNIT UNIT PRICE EXTENDED PRICE NOTES

LEAK TEST VERIFICATION OF WELL FIELD 2., A. 8 DO

Model TSV 006-070 60Hz - HFC - 410A - Housing Quarters Heat Pump Replacement

2., A. 4 EACH

Model TCR09 – 18 60Hz – HFC – 410A –Nurse Quarters Heat Pump Replacement (1 Ton)

2., A. 4 EACH

TERO, FEES, BOND, & MISCELLANEOUS 6 1 DO

Tranquility® 20 High Efficiency (TS) Series Models TSD/H/V 006 - 070 60Hz - HFC - 410A

The Tranquility® 20 High Efficiency (TS) Series builds on ClimateMaster’s commitment to utilizing the most advanced technology and design to create one of the most efficient single-stage water-source heat pumps available today. The Tranquility® 20 Series combines EarthPure® (HFC-410A) refrigerant with the Copeland Scroll compressor (size 018 and above) and either an ECM variable speed or PSC multi-speed fan motor to create unmatched performance and flexibility.

• Environmentally-friendly EarthPure® (HFC- 410A) refrigerant

• Unsurpassed efficiencies (far exceeds

ASHRAE 90.1)

• Copeland Scroll compressor (size 018 and above)

• Multi-speed PSC fan motor (optional variable speed ECM motor on size 018 and above)

• Galvanized steel construction and powder coat paint on all units

• Unique double isolation compressor mounting for quiet operation

• Discharge muffler standard (except rotary compressors) for superior sound attenuation

• Microprocessor controls standard (optional DXM and/or DDC controls)

• Field convertible discharge air arrangement for horizontal units

• Bi-directional, balanced port expansion valve refrigerant metering device standard

• Standard range or extended range operation

• Water connections securely mounted flush to the cabinet corner post (no backup wrench required)

• Eight Safeties Standard

• Third Party Bi-Polar Ionization intergrated into unit with third party benefits such as neutralizes odors, kills mold, kills bacteria, controls allergens, controls static and kils virus

Advantages of the High Efficiency TS Series:

Unit Size Vertical Upflow

Model W D H

006 - 012 in.(cm) 22.4 (56.8) 21.6 (54.9) 34.5 (87.6)

018 in.(cm) 22.4 (56.8) 25.6 (65.1) 44.5 (113.0)

024 - 030 in.(cm) 22.4 (56.8) 25.6 (65.1) 48.5 (123.2)

036 in.(cm) 25.4 (64.5) 30.6 (77.8) 50.5 (128.3)

042- 048 in.(cm) 25.4 (64.5) 30.6 (77.8) 54.5 (138.4)

060 - 070 in.(cm) 25.4 (64.5) 30.6 (77.8) 58.5 (148.6)

Horizontal Model W D H

006 - 012 in. (cm) 22.4 (56.8) 43.1 (109.5) 17.3 (43.9)

018 - 030 in.(cm) 22.4 (56.8) 62.2 (158.0) 19.3 (49.0)

036 in. (cm) 25.4 (64.5) 71.2 (180.8) 21.3 (54.1)

042 - 048 in. (cm) 25.4 (64.5) 76.2 (193.5) 21.3 (54.1)

060 - 070 in. (cm) 25.4 (64.5) 81.2 (206.2) 21.3 (54.1)

Physical Data

Tested To ASHRAE/AHRI/ISO 13256-1 (I-P) English Units

Model Fan Motor

Water Loop Heat Pump Ground Water Heat Pump Ground Loop Heat Pump

Cooling 86°F Heating 68°F Cooling 59°F Heating 50°F Cooling 77°F Heating 32°F Capacity

Btuh

EER

Btuh/W Capacity

Btuh COP Capacity Btuh

EER

Btuh/W

Capacity Btuh COP Capacity

Btuh

EER

Btuh/W Capacity

Btuh COP

TSH/V006 PSC 6,300 15.7 8,000 5.4 7,400 25.5 6,300 4.4 6,700 18.5 4,800 3.4

TSH/V009 PSC 9,300 15.3 11,100 4.8 11,100 25.2 9,400 4.3 10,000 18.1 7,100 3.4

TSH/V012 PSC 11,700 15.4 13,800 4.5 13,300 24.6 11,800 4.0 12,300 18.1 9,500 3.5

TSH/V/D

PSC 18,600 15.0 23,000 5.2 21,300 24.8 18,600 4.5 19,500 18.4 14,500 3.6

ECM 19,200 16.5 23,300 5.9 22,100 26.3 18,900 4.9 20,200 19.4 14,500 3.9

TSH/V/D

PSC 23,800 16.9 30,800 5.9 26,500 24.9 24,100 5.0 25,300 18.9 19,200 4.0

ECM 23,900 17.9 30,400 6.1 26,900 26.9 23,800 5.2 25,500 20.9 19,100 4.2

TSH/V/D

PSC 28,000 16.3 35,500 5.5 31,000 24.9 28,400 4.7 29,200 18.5 22,200 3.9

ECM 28,000 17.3 35,100 5.8 30,800 26.7 28,000 4.9 29,200 19.4 22,000 4.1

TSH/V/D

PSC 33,400 17.0 40,400 5.6 35,400 23.2 33,200 4.7 34,300 19.2 25,900 4.1

ECM 33,500 18.1 39,900 5.9 35,400 24.9 32,600 4.9 34,600 20.4 25,600 4.3

TSH/V/D

PSC 38,500 17.2 46,300 5.6 43,700 25.4 36,200 4.7 40,100 19.4 28,700 3.8

ECM 39,400 19.6 45,100 6.0 44,400 29.5 35,200 5.2 40,700 21.9 27,400 4.1

TSH/V/D

PSC 47,100 14.8 58,000 4.7 53,600 21.3 47,500 4.0 49,600 16.8 36,600 3.4

ECM 48,900 17.2 57,700 5.2 53,700 23.9 45,700 4.4 50,600 18.8 36,100 3.7

TSH/V/D

PSC 62,400 15.9 73,900 5.0 68,500 23.1 58,200 4.2 63,900 17.2 46,900 3.7

ECM 63,200 17.2 73,200 5.4 68,900 24.9 58,200 4.6 64,400 18.4 46,400 3.9

TSH/V/D

PSC 71,000 14.6 82,100 4.6 78,000 21.1 66,100 4.0 72,900 16.2 53,800 3.4

ECM 71,100 15.7 82,000 4.8 78,100 23.0 65,200 4.1 73,000 17.2 53,000 3.6

Cooling capacities based upon 80.6°F DB, 66.2°F WB entering air temperature Heating capacities based upon 68°F DB, 59°F WB entering air temperature All ratings based upon operation at lower voltage of dual voltage rated models

Model 006 009 012 018 024 030 036 042 048 060 070 Compressor (1 Each) Rotary Scroll

Factory Charge HFC-410A

(oz) [kg] 24 [0.68] 32 [0.91] 34 [0.96] 50 [1.13] 41 [1.16] 41 [1.16] 48 [1.36] 68 [1.93] 68 [1.93] 136 [3.86] 141 [4.0]

ECM Fan Motor & Blower Blower Wheel Size (dia x w) -

(in) [mm] N/A N/A N/A 9 x 7

[229 x 178] 9 x 7

[229 x 178] 9 x 7

[229 x 178] 11 x 10

[279 x 254] 11 x 10

[279 x 254] 11 x 10

[279 x 254] 11 x 10

[279 x 254] 11 x 10

[279 x 254]

PSC Fan Motor & Blower (3 Speeds) Blower Wheel Size (dia x w) -

(in) [mm]

6 X 5 [152 X 127]

6 X 5 [152 X 127]

6 X 5 [152 X 127]

9 x 7 [229 x 178]

9 x 7 [229 x 178]

9 x 7 [229 x 178]

10 x 10 [254 x 254]

10 x 10 [254 x 254]

10 x 10 [254 x 254]

11 x 10 [279 x 254]

11 x 10 [279 x 254]

Water Connection Size FPT (in) 1/2” 1/2” 1/2” 3/4” 3/4” 3/4” 3/4” 1” 1” 1” 1”

HWG Connection Size FPT (in) N/A N/A N/A 1/2” 1/2” 1/2” 1/2” 1/2” 1/2” 1/2” 1/2”

Coax Volume Volume (US Gallons) [liters] 0.17 [0.64] 0.29 [1.10] 0.45 [1.70] 0.56 [2.12] 0.76 [2.88] 0.76 [2.88] 0.92 [3.48] 1.24 [4.69] 1.24 [4.69] 1.56 [5.91] 1.56 [5.91]

Vertical Upflow/Downflow

Air Coil Dimensions (h x w) -

(in) [mm]

16 x 16 [406 x 406] Upflow Only

16 x 16 [406 x 406] Upflow Only

16 x 16 [406 x 406] Upflow Only

24 x 20 [610 x 508]

28 x 20 [711 x 508]

28 x 20 [711 x 508]

28 x 25 [711 x 635]

32 x 25 [813 x 635]

32 x 25 [813 x 635]

36 x 25 [914 x 635]

36 x 25 [914 x 635]

Standard Filter - 1” [25.4mm] Throwaway, qty (in) [mm]

16 x 20 [406 x 508]

16 x 20 [406 x 508]

16 x 20 [406 x 508]

24 x 24 [610 x 610]

28 x 24 [711 x 610]

28 x 24 [711 x 610]

28 x 30 [711 x 762]

2 - 16 x 30 [2 - 406 x 762]

2 - 16 x 30 [2 - 406 x 762]

1 - 16 x 30;

1 - 20 x 30

[1 - 406 x 762;

1 - 508 x 762]

1 - 16 x 30;

1 - 20 x 30

[1 - 406 x 762;

1 - 508 x 762]

Weight - Operating, (lbs) [kg] 136 [62] 156 [71] 160 [73] 257 [117] 266 [121] 268 [122] 327 [148] 414 [188] 416 [189] 441 [200] 443 [201]

Weight - Packaged, (lbs) [kg] 146 [66] 166 [75] 170 [77] 267 [121] 276 [125] 278 [126] 337 [153] 424 [192] 426 [193] 451 [205] 453 [205]

Horizontal Air Coil Dimensions (h x w) -

(in) [mm]

16 x 16 [406 x 406]

16 x 16 [406 x 406]

16 x 16 [406 x 406]

18 x 27 [457 x 686]

18 x 31 [457 x 787]

18 x 31 [457 x 787]

20 x 35 [508 x 889]

20 x 40 [508 x 1016]

20 x 40 [508 x 1016]

20 x 45 [508 x 1143]

20 x 45 [508 x 1143]

Standard Filter - 1” [25.4mm] Throwaway, qty (in) [mm]

16 x 20 [406 x 508]

16 x 20 [406 x 508]

16 x 20 [406 x 508]

2 - 18 x 18 [2 - 457 x 457]

2 - 18 x 18 [2 - 457 x 457]

2 - 18 x 18 [2 - 457 x 457]

1 - 12 x 20;

1- 20 x 25

[1 - 305 x 508;

1 - 508 x 635]

1 - 18 x 20;

1 - 20 x 24

[1 - 457 x 508;

1 - 508 x 610]

1 - 18 x 20;

1 - 20 x 24

[1 - 457 x 508;

1 - 508 x 610]

2 - 20 x 24 [2 - 508 x 610]

2 - 20 x 24 [2 - 508 x 610]

Weight - Operating, (lbs) [kg] 136 [62] 156 [71] 160 [73] 257 [117] 266 [121] 268 [122] 327 [148] 414 [188] 416 [189] 441 [200] 443 [201]

Weight - Packaged, (lbs) [kg] 146 [66] 166 [75] 170 [77] 267 [121] 276 [125] 278 [126] 337 [153] 424 [192] 426 [193] 451 [205] 453 [205]

Tranquility® Console (TRC) Series Models TCR09 - 18 60Hz - HFC - 410A

The Tranquility® Console (TRC) Series provides a high efficiency WSHP ductless solution for spaces where individual, quiet control of the heating and cooling system is important. Tranquility Console Series units are especially ideal where ceiling height and space are limited, or when preserving the integrity of an existing structure. The Tranquility Console Series exceeds ASHRAE 90.1 efficiencies, yet maintains small cabinet dimensions. Using EarthPure® (HFC-410A) refrigerant, the Tranquility Console Series not only protects the environment, it does so while delivering unprecedented comfort, efficiency, and reliability.

• Environmentally-friendly EarthPure® (HFC-410A) zero ozone depletion refrigerant

• Two-piece chassis/cabinet design

• Slope top with aluminum rigid bar supply air grille and aluminum control door

• TXV metering device

• Extended range (20 to 120°F, -6.7 to 48.9°C) operation

• Advanced digital auto change-over unit mounted control with temperature display, and speed selection

• Remote-mounted control available

• Microprocessor controls standard (optional DXM and/or DDC controls)

• BACnet, Modbus and Johnson N2 compatibility options for DDC controls

• Right or left-hand piping arrangement

• Front or bottom return air

• Unit Performance Sentinel performance monitoring system

• Eight safeties standard

• Wide variety of options including coated air coils and UltraQuiet construction

Advantages of the Console TRC Series:

Unit Size Size Model W* D* H*

09-15

No Subbase 48 12 21

5" Subbase 48 12 26 Extended Cabinet/No Subase 54 12 21

Extended Cabinet/5" Subase 54 12 26

No Subbase 54 12 21

5" Subbase 54 12 26

Extended Cabinet/No Subase 60 12 21

Extended Cabinet/5" Subase 60 12 26 *All dimensions shown in inches

Physical Data

Tested To ASHRAE/AHRI/ISO 13256-1 English (I-P) Units

Model

Water Loop Heat Pump Ground Water Heat Pump Ground Loop Heat Pump

Cooling 86°F Heating 68°F Cooling 59°F Heating 50°F Cooling 77°F Heating 32°F

Capacity Btuh

EER

Btuh/W

Capacity Btuh COP Capacity

Btuh

EER

Btuh/W Capacity

Btuh COP Capacity Btuh

EER

Btuh/W

Capacity Btuh COP

TRC09 8,600 13.3 11,400 4.6 9,200 18.6 9,500 4.0 8,800 14.9 7,300 3.3

TRC12 11,300 12.8 14,100 4.5 12,500 18.7 11,800 3.9 11,800 14.5 9,300 3.3

TRC15 13,700 12.8 17,500 5.1 15,700 19.4 14,600 4.0 14,500 14.7 11,400 3.3

TRC18 15,600 12.2 20,100 4.5 17,200 17.9 16,500 3.9 16,100 13.8 13,200 3.3

Cooling capacities based upon 80.6°F DB, 66.2°F WB entering air temperature Heating capacities based upon 68°F DB, 59°F WB entering air temperature All air flow is rated on high speed, Units factory shipped on medium and low motor taps.

All ratings based upon operation at lower voltage of dual voltage rated models

Model 09 12 15 18 Compressor (1 Each) Rotary

Factory Charge HFC-410A (oz) [kg] 28 [0.794] 29 [0.822] 33 [0.907] 39 [1.105]

Blower Wheel Blower Wheel Size (dia x w) -

(in) [mm] - Qty 2 5.25 x 6.25 [133 x 159]

Water Connection Size O.D. Sweat (in) [mm] 1/2 [12.7] 3/4 [19.1]

Optional FPT Fittings (in) 1/2 3/4

Optional MPT Fittings (in) 1/2 3/4

Coax Volume Volume US Gal [Liters]

.09 [.34]

.09 [.34]

.23 [.87]

.26 [.98]

Condensate Connection Size I.D. Vinyl Hose (In) [mm] 5/8 [15.9]

Air Coil Size

Dimensions (h x w) - (in) [mm] 8 x 26 [203 x 660]

10 x 26 [254 x 660]

10 x 32 [254 x 812]

Filter Size Bottom Return (in) [mm] 1 - 10 x 30 x 1 [254 x 762 x 25] 1 - 10 x 36 x 1 [254 x 914 x 25]

Front Return (In) [mm] 1 - 7 x 29.5 x 1/8 [178 x 749 x 3.2] 1 - 7 x 35.5 x 1/8 [178 x 902 x 3.2]

Unit Size Bottom Return (Std. 5” Base) (W x H x D) - (In) [mm] 48 x 26 x 12 [1219 x 660 x 305] 54 x 26 x 12 [1372 x 660 x 305]

Front Return (No Subbase) (W x H x D) - (In) [mm] 48 x 21 x 12 [1219 x 533 x 305] 54 x 21 x 12 [1372 x 533 x 305]

Unit Weight Weight - Operating, (lbs) [kg] 175 [79] 180 [82] 190 [86.2] 220 [99.8]

Weight - Packaged, (lbs) [kg] 185 [83.9] 190 [86] 200 [90.8] 232 [105.2]

All units have rubber grommet compressor mountings and TXV expansion devices.

Statement of Work Page 1

NURSE QUARTERS HAVAC REPLACEMENT PROJECT

June 2023

STATEMENT OF WORK

NURSE QUARTERS HVAC REPLACEMENT PROJECT

INDIAN HEALTH SERVICE

GPA SERVICE CONTRACT – PINE RIDGE, SD

LIVING QUARTERS

PINE RIDGE, SD

JUNE 2023

Statement of Work Page 2

Table of Contents

1. Project Description

2. Scope of Work (SOW)

3. Period of Performance

4. Submittals

5. Meetings and Substantial Completion

6. Miscellaneous

7. Payments to the Contractor

8. Project Officer

9. Invoice Format

10. Closeout Documents

APPENDIX A – E Attached

Statement of Work Page 3

June 2023

STATEMENT OF WORK

NURSE QUARTERS HVAC REPLACEMENT PROJECT

PINE RIDGE QUARTERS UNITS

PINE RIDGE, SD

1. Project Description A. Title: Nurse Quarters HVAC Replacement Project

B. Location: This project is located within various quarters units, in Pine Ridge, SD.

C. Period of Performance: 180 calendar days from Notice to Proceed.

D. Description: The project defined within this Scope of Work is to replace 4 heat pump units within the residential housing quarters units, 4 heat pump units within the Nurse Quarters Building 107, and also test each unit’s well field. Also included in the scope of work is to demolish/rebuild one quarters unit rear deck.

Contractor shall give a detailed report of which well fields are leaking and determine if the leaks are from exposed piping inside the home or crawlspace, or determine if the leaks are located outside the home in the yard or buried well field. Well field testing shall be completed prior to the replacement of the heat pumps. If a well field does not pass the well field test, approval must be given from the COR to continue with installation of the heat pump.

E. Background: Maintenance has had trouble keeping older heat pump units operational in these homes and the units are past their useful life at over 20 years old.

F. Related Documents

1. This SOW and any other standard government or IHS documents are included and considered a part of this contract.

2. IHS Architecture and Engineering Design Manual – 2019

3. International Residential Code (IRC)

4. NFPA 70 National Electric Code (NEC)

5. International Mechanical Code (IMC)

6. ASHRAE Standards as they pertain to residential dwelling units

7. Uniform Plumbing Code (UPC) with South Dakota amendments or clarifications.

G. Common Acronyms or Definitions

1. AFF – Above Finished Floor

2. CMS – Centers for Medicare & Medicaid Services

3. CO – Contracting Officer

4. COR – Contracting Officer’s Representative

5. IGCE – Independent Government Cost Estimate

6. IHS – Indian Health Service

7. MOPD – Maximum Overcurrent Protection Device

Statement of Work Page 4

June 2023

8. NTP – Notice to Proceed

9. PM – Project Manager

10. PR – Pine Ridge

11. P/T Ports – Pressure / Temperature Test Ports (piping)

12. RFI – Request For Information

2. Scope of Work (SOW) The general scope of this project is to replace 8 heat pumps within the Pine Ridge quarters housing units and nurse’s quarters with new heat pump systems. All 8 of the heat pump system well fields shall be tested for leaks as a part of the contract and according to Section 2., B. of this document.

The contractor shall provide all engineering, design, material, labor, equipment, and supervision required to accomplish the following:

A. Test Well Fields

Prior to the replacement of each heat pump, each geothermal well field shall be pressure tested for leaks. Quarters housing units N22, N32, N66A, N66B and nurse’s quarters units 201, 204, 206, and 210 of Building 107 shall each have their corresponding geothermal well fields tested according to the following criteria:

1. Each well field shall be pumped up to a pressure of 60 PSI using an air compressor or some other means.

2. The system shall be valved off or isolated after the initial pressurization of 60 PSI.

3. The system shall sit pressurized at 60 PSI for 4 hours. After 4 hours has expired the contractor shall record the pressure.

4. If the pressure has fallen or has reduced then the contractor shall estimate the estimated water loss or pressure loss per time and record this information to be used in their final report.

5. If the pressure has fallen or has reduced then the contractor shall inspect all exposed piping that is not underground for leak locations and include this in their final report. This would include but is not limited to exposed well field piping in any basements or crawl spaces.

6. A final report shall be issued as a part of this contract that shows each well field’s test criteria.

For any leaking well fields the estimated water loss or pressure loss per time shall be called out.

Pipe leak locations shall also be called out in the report after all exposed or accessible piping inspections are completed.

B. Demolition and Removal:

The successful contractor is responsible for providing a temporary heating or cooling system during the new installation or down times so as to minimize occupant discomfort as well as eliminate any damage of freezing interior spaces or damaging interior property. The contractor is responsible for any damage to interior property as a result of interior freezing temperatures due to system down time. The contractor shall completely drain down the existing well field by pumping it to the outside at least 10 feet from the existing foundation wall or gravity fed down the nearest basement floor drain if one is available.

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Contractor shall carefully remove all existing heat pumps and corresponding accessories including but not limited to pipe connections, fittings, pipe accessories, duct connections, flex connectors, electrical connections, and accessories for housing quarters units N22, N32, N66A, N66B and nurse’s quarters units 201, 204, 206, and 210 located in Building 107. All removed materials shall be returned to the housing property manager. Any removed heat pump, accessory, or material that the housing manager does not desire to keep as government property at his discretion shall become property of the contractor. The contractor shall remove all disposed heat pumps, accessories, rubbish, or material entirely from site and dispose of properly.

Quarters unit N66A has an economizer installed on the domestic water heater that is piped with insulated copper supply and return piping between the heat pump and the water heater. All economizer piping, insulation, fittings, and accessories shall be demolished as a part of the contract.

Cap copper lines as close to the domestic water heater as possible. Completely demolish all other economizer piping and accessories.

C. HVAC Heat Pump Unit Replacement:

Contractor shall install a new ClimateMaster heat pump unit model Tranquility 20 TS Series, or approved equal in capacity, size, and type, in the same location of quarters housing units N22, N32, N66A, and N66B. Contractor shall install a new ClimateMaster heat pump unit model Tranquility Console TRC Series or approved equal in the same location of nurse’s quarters units 201, 204, 206, and 210. The existing floor stand (if applicable) may be used but a new floor stand shall be provided (if required) to make adequate and quality utility connections to the existing utilities. The existing flow station or well field pumps shall be tested for adequate pressure and operability and reused

The successful contractor shall install all accessories and options for a complete and 100% operational system including but not limited to all new refrigerant charging, unit startup, copper piping, accessories, pipe connections, condensate connection, duct connections, and electrical connections. Each unit shall be furnished with the high static PSC motor option at a minimum. New electrical resistance (strip) heat shall be installed for each new heat pump system located in the quarters housing units. The existing thermostat shall be replaced with a Honeywell TH2210 or approved equal and capable of controlling the cooling and each of the 2 heating systems (geothermal and emergency electric strip heat as backup).

It doesn’t appear that the nurse’s housing units have any type of electric resistance heating system nor are the new console units available with backup heat. Contractor should field verify that no electrical resistance heat exists for units installed in the nurse’s quarters building 107. Notify the COR and facility manager if such system exists. Each unit shall be sized and matched to the existing systems and are called out in Appendix A of this document. Contractor shall field verify right hand/left hand connections for all utilities and all units.

All new piping and accessories shall be provided and installed per manufacturer’s instructions. All items shall be approved by the COR or IHS representative through the initial submittal process before ordered and installed. All new units shall be installed, commissioned, and started according to the manufacture written instructions including but not limited to verification of the factory refrigerant charge, installation of new properly sized filters, and drain down and commissioning of the well field per the criteria called out in this document.

If no leaks are found then the contractor shall proceed with filling, commissioning, and conducting a full system startup according to the following criteria.

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1. Each new well field system shall be flushed and cleaned with a flushing station or flush cart specifically designed for this purpose or for residential/commercial geothermal well field loop pipe systems. Using the existing loop field pumps will not be allowed for flushing or cleaning of the system.

2. The well field shall be refilled with a new propylene glycol and distilled water mixture with a 25% propylene glycol by volume content. Proper inhibitors and a geothermal loop conditioner shall be added to the system as well. All water treatment additives or products shall be submitted to the COR and approved by the IHS before added to any system. New working fluid shall only be added or filled back into the system after it is 100% clean.

3. The system shall be filled with 100% working fluid and properly purged of air with the flushing station or flush cart. Purging the system of air using the existing well field pump(s) will not be allowed.

Conduct a full system startup including the heat pump according to the manufacture written instructions. Only after the well field is 100% clean, full of working fluid, and purged of all air can unit and full system commissioning start.

D. Plumbing:

All piping work called out in item C. shall be carried out and conducted according to the latest Uniform Plumbing Code (UPC) as directed and amended by the State of South Dakota and the latest International Mechanical Code (IMC).

E. Electrical:

Contractor shall verify that the existing heat pump circuit is adequately sized for the new heat pump circuit including the existing panel breaker MOPD rating and that all electrical infrastructure is installed per the latest NEC. Contractor shall also verify that the existing electrical resistance duct heater circuit is adequately sized for the new duct heater and that the existing panel breaker meets the MOPD rating.

All electrical service(s), infrastructure, and accessories shall meet the latest NEC for the entire HVAC system.

F. Clean Up:

Jobsite shall be cleaned daily. The construction areas involved shall be free of any debris, rubbish, and left over material scraps upon completion of the project. Trash receptacles used for the collection of this debris and their removal from the project site shall be provided by the contractor. The site will be inspected by the engineer/COR prior to final payment to ensure the sites are returned to their original condition prior to construction.

G. Site Restoration:

The construction site shall be free of any materials, debris, and/or rubbish. The contractor will be responsible for the removal of this debris and must restore the site to its original condition as approved by the project engineer/COR. Photos are to be taken before construction begins for documentation the sites original condition by the contractor.

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H. Warranty:

Provide a 1-year labor and material warranty at no additional cost to the government which provides for the repair of all work and equipment that was provided under this scope of work.

3. Period of Performance.

A. Time of the Essence: All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

B. The Work will be substantially completed within One Hundred Eighty (180) calendar days after the “Notice to Proceed” for construction. A separate NTP for ordering equipment and material may be given at the Contracting Officer’s discretion.

4. Submittals A. Submittals or shop drawings shall be submitted for the following items and shall be delivered electronically to the COR for final approval before ordering any new material or equipment.

1. New heat pump unit type, manufacture, model, size, specifications, accessories, options, and any other pertinent information for each new quarters unit heat pump.

2. New pipe material, size, thickness, insulation, specifications, properties, and any other pertinent information.

3. New pipe accessories including but not limited to valves, fittings, pressure gauges, temperature gauges, pressure/test ports, strainers, and any other pertinent information.

4. New thermostat make, model, options, specifications, and any other pertinent information.

5. New electric resistance heater, make, model, size, voltage, amperes, and any other pertinent information.

6. New water treatment products including propylene glycol, inhibitors, and loop field conditioner specifications, data, properties, estimated added percentage by volume, and any other pertinent information.

7. Any other pertinent information.

5. Meetings and Substantial Completion A. The contractor shall submit a detailed construction schedule that gives time frames for completing work in each quarters unit after major equipment submittals have been approved, equipment has been ordered, and lead times on equipment and material have been established. The construction schedule shall be submitted electronically to the COR/PM and CO for approval. The contractor shall update the schedule and send it electronically to the COR/PM and the CO if and when anticipated milestones or scheduled deadline items change within the construction schedule.

B. The contractor shall coordinate with the COR/PM, Housing Manager, and/or the Hospital Facility Manager before entering any household quarters unit. The contractor shall give a minimum 48 hour notice to the Housing Manager before planning to enter any home and 72 hours notice is preferred.

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C. Pre-Construction Meeting: One Pre-Construction meeting shall be conducted prior to the start of the construction of the contract.

D. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work.

E. Substantial Completion: One substantial completion meeting shall be held following notification of the Project Officer by the General Contractor that the project is Substantially Complete. Only after major punch list item completion can the project be deemed Substantially Complete. A form will be provided by the COR/PM and must be signed by the contractor and government in order for this item to be completed as a part of the contract.

F. Final Completion: A final completion meeting will not be required but only after substantial completion determined and all final punch list items completed will the government make final payment according to the contract.

6. Miscellaneous A. Security Requirements. Security: HSPD-12 clearance is required for all personnel assigned to project that will be onsite but only for work. The contractor shall be responsible for completing all necessary paperwork to obtain security clearances and badges for construction personnel who will work on the project.

1. Workers without complete security clearances must be directly supervised by the project superintendent. The project superintendent must obtain the proper clearances.

2. All contractors are required to check-in with the facility manager/maintenance staff before commencing work on any project.

3. The contractor will be responsible for the security of the work site. The quarters unit tenants and the Indian Health Service staff shall not be responsible for the security of the contractor’s tools, equipment, or material during the course of the project.

B. Protection of Government Property. The contractor shall protect all Government property against damage, to include but not limited to dust, fumes, impact, scratching, water, paint, joint compound, power failure, power surges, weather, heavy equipment, etc.

1. All damage caused by the contractor, whether to equipment, roads, landscaping, building components or any other type of Government property encountered at or near the project site shall be repaired or replaced to match the existing and to the satisfaction of the Project Officer at no cost to the Government.

2. The Contractor assumes responsibility for any and all damage and/or injury to persons or property resulting from any action of prime contractor and subcontractor employees (at any tier).

3. The Contractor, at the Contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury or damage.

4. The Contractor shall maintain Workers’ Compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

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5. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

C. Occupancy of Government Facilities. The contractor shall be responsible for properly informing the COR/PM of any condition which would jeopardize the building or its contents, such as loss of heat, air conditioning, danger of pipes freezing, loss of electrical power, water, sewer or loss of building security.

D. Correspondence. All correspondence shall be addressed to the COR/PM and/or CO. Each letter, document, etc., shall contain the following information:

1. Date

2. Project Numbers, Contract Number, Delivery Order Number and Service Unit Name/Location.

3. Name of those who were sent copies.

E. Superintendent. The prime contractor shall have an onsite superintendent for this project while any and all work is being performed unless prior approval is granted from the COR/PM.

F. Construction Materials and Storage

1. All equipment and/or materials shall be stored and handled according the manufacturers’ recommendations.

2. All equipment and/or materials shall be submitted to the COR prior to ordering, for approval by the COR.

3. The contractor(s) shall be present and on site to receive all construction material, equipment, or products. IHS staff will not be present, responsible, nor receive, or provide any type of offloading equipment for construction materials, products, or equipment. It is solely the contractor(s) responsibility to properly receive any and all construction equipment, products, and materials on site.

4. The contractor(s) shall provide their own means of storing any and all construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction.

All material, products, or equipment remain the contractor(s) property until the project has been deemed substantially completed by all parties.

G. Hours Of Operation

1. The project shall start after award and receipt of the Notice to Proceed

2. The work hours shall be 8:00am – 5:00pm, Monday – Friday. Weekends and after hours work may be available upon request.

Statement of Work Page

NURSE QUARTERS HAVAC REPLACEMENT PROJECT

7. Payments to the Contractor

1. The Government will pay the Contractor a fixed price, as indicted below, which will constitute full compensation for all Contractor professional and incidental services, travel expenses, and materials necessary to furnish complete project as required and specified in this SOW.

2. Progress payments will be paid following acceptance by the Government of that particular schedule item and a properly submitted and approved invoice.

8. Project Officer

Corey Sawatzky will be designated as the Contracting Officer’s Representative (COR) for this Order. His address and telephone are:

Corey Sawatzky, PE Deputy Director, Division of Facilities Management & Engineering Great Plains Area Indian Health Service 3200 Canyon Lake Dr., Suite #2 Rapid City, SD 57702 Office: 605-719-4075 corey.sawatzky@ihs.gov

Any change in COR designation will be documented by the Contracting Officer in writing.

9. Invoice Format

Invoice Processing Platform (IPP) The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum, Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing, directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register-however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2015/m-15-19.pdf https://www.ipp.gov/

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NURSE QUARTERS HAVAC REPLACEMENT PROJECT

June 2023

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

10. Closeout Documents

The Contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the facility manager/engineer. The final installed submittal package and O&M shall also be sent electronically to the COR and/or PM mailto:IPPCustomerSupport@fiscal.treasury.gov

CLAUSES INCORPORATED BY REFERENCE

(Firm Fixed-Price, Non-Personal Service Type, Commercial)

FAR CITATION: 52.252-2: Clauses Incorporated by Reference. (FEB 1998) I. Federal Acquisition Regulations (FAR) (48 CFR Chapter 1) Clauses

No. FAR Citation Clause Title Clause Date ____

6. 52.204-7 System for Award Management October 2018

7. 52.204-9 Personal Identity Verification of Contractor January 2011 Personnel

8. 52.204-13 System for Award Management Maintenance October 2018

9. 52.204-16 Commercial and Government Entity Code August 2020 Reporting

10. 52.204-17 Ownership of Control of Offeror August 2020

11. 52.204-18 Commercial and Government Entity Code August 2020 Maintenance

12. 52.204-19 Incorporation by Reference of December 2014 Representations and Certifications

10. 52.211-6 Brand Name or Equal August 1999

13. 52.212-1 Instructions to Offerors – Commercial Products March 2023 and Commercial Services

14. 52.212-4 Contract Terms and Conditions December 2022

- Commercial Products and Commercial Services

15. 52.225-25 Prohibition on Contracting With Entities June 2020 Engaging in Certain Activities or Transactions Relating to Iran – Representation and Certifications

16. 52.232-39 Unenforceability of Unauthorized Obligations June 2013

17. 52.232-40 Providing Accelerated Payments to Small November 2021 Business Subcontractors

19. 52.237-1 Site Visit April 1984

20. 52.237-2 Protection of Government Buildings April 1984 Equipment, and Vegetation

22. 52.242-15 Stop-Work Order August 1989

23. 52.247-34 F.o.b. Destination November 1991

24. 52.253-1 Computer Generated Forms January 1991

CLAUSES INCORPORATED IN FULL TEXT

II. Federal Acquisition Regulations (FAR) (48 CFR Chapter 1) Clauses

No. FAR Citation Clause Title Clause Date ____

1. 52.204-24 Representation Regarding Certain November 2021 Telecommunications and Video Surveillance Services or Equipment

2. 52.212-3 Offerors Representations and Certifications - December 2022 Commercial Products and Commercial Services (See attached)

3. 52.212-5 Contract Terms and Conditions Required To June 2023 Implement Statues or Executive Orders – Commercial Products and Commercial Services (See attached)

4. 52.217-8 Option to Extend the Services November 1999

8. 52.252-1 Solicitation Provisions Incorporated by February 1998 Reference

9. 52.252-2 Clauses Incorporated by Reference February 1998

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Dec 2019)

The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph

(v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

“Covered telecommunications equipment or services”, “critical technology”, and “substantial or essential component” have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

https://www.acquisition.gov/content/part-4-administrative-and-information-matters#id1989H0G40RF https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#id19CAC0P0ESS https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#unique_252523041

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing—

(1)A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that it □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will” provide covered telecommunications equipment or services”, the Offeror shall provide the following information as part of the offer—

(1) A description of all covered telecommunications equipment and services offered (include brand;

model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total https://www.sam.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2017_2.html#wp1078175 extension of performance hereunder shall not exceed 6 months.