RFQ 23_0143_5 Phase I Radio Towers for CEMA.pdf

Purchasing & Contracting Dep artment lllT Eisenhower Drive, Suite C, Savannah, Georgia 31406

(e12) 7e0-1618

DESIGN.BUILD

REQUEST FOR STATEMENT OF

QUALIFICATION

RFO NO. 23-0143-5

DESIGN AND CONSTRUCTION OF RADTO TOWERS

FOR CHATHAM EMERGENCYMANAGEMENT

AGENCY

Funded in whol-e or in part by the Ameri-can Rescue PIan Act

(ARPA) .

PRE-QUALIFICATION CONFERENCE: L0:00A.M.,

OCTOBER 3 2023

SOO - PHASE 1 RECEIVED BY: 5:00P.M.. OCTOBER 19.

CHATHAM COUNTY, GEORGIA

OFFICE OF THE PURCHASING DIRECTOR

1117 EISENHOWER DRIVE, SUITE C

SAVANNAH, GEORGIA 31406

(9t2) 790-1619

DATE: September 18, 2023 RFO NO.: 23-0143-s

GENERAL INFORMATION FOR REQUEST FOR STATEMENT OF

QUALIFICATIONS

This is an invitation to submit qualifications to supply Chatham County with the professional services as indicated herein. Proposals shall be submitted on-line on the County's procurement portal http://chathamcountvga.bonfirehub.com/portal up to 5:00 P.M..

October 19,2023. The Purchasing Director reserves the right to reject any and all proposals and to waive formalities.

This project is funded by the American Rescue Plan Act (ARPA).

Instructions for preparation and submission of a proposal are contained in the Request for Statement of Qualifications package. Please note that specific forms for submission of aproposal are required. Proposals must be typed or printed in ink. If you do not submit a qualification proposal, return the signed invitation sheet and state the reason; otherwise, your name may be removed from our list.

A Pre-Qualification conference has been scheduled for 10:00 A.M., October 3. 2023 and will be held at the Chatham County Purchasing & Contract Department at lllT Eisenhower Drive, Suite C, Savannah, Georgia. Your attendance is enco If vou cannot attend in nerson. vou can call in (Audio Onlv) dial 1-8 08 and then nunch in the conference room number: 743-636-882 #.

Any changes to the conditions and specifications must be in the form of a written addendum to be valid; therefore, the Purchasing Director will issue a written addendum to document approved changes.

Chatham County has an equal opportunity procurement policy. Chatham County seeks to ensure that all segments of the business community have access to providing services needed by County programs. The County affirmatively works to encourage utilization of disadvantaged and minority business enterprises in our procurement activities. The County provides equal opportunity for all businesses and does not discriminate against any persons or businesses regardless of race, color, religion, age, sex, national origin or handicap. The County expects its contractors to make maximum feasible use of minority businesses and qualified minority employees. The terms "disadvantaged business; minority business enterprise, women business enterprise, and minority person" are more specifically defined and explained inthe Chatham County Purchasing Ordinance.

Statement of Qualifications soQ - 23-0r43-s

DESIGN AND TRIICTION OF RADIO TOWERS F'OR CHATHAM

EMERGENCY GEMENT AGENCY

L General Project Information

A. Overview

Chatham County is soliciting Statement of Qualifications (SOQs) from qualified firm(s) to provide Engineering Design and Construction Services for the DESIGN AND

CONSTRUCTION OF RADIO TOWERS FOR CHATHAM

EMERGENCY MANAGEMENT AGENCY.

Chatham County is requesting statements of qualifications from qualified firms to design and construct two (2) simulcast FDMAP25 trunked radio towers at two (2) locations within Chatham County, adhering to all applicable federal and state regulations, codes and standards.

The vision is to enhance current network connectivity for the Chatham E-911 Center and connectivity to the Southeast Georgia Area Regional Radio Network (SEGARRN) Core, while enhancing in-building coverage while providing resiliency for the county's communications network and the SEGARRN System as a whole. The equipment provided in this response must meet the approval of Chatham County and be compatible with all current county and SEGARRN equipment and software, ensuring seamless public safety interoperability within the SEGARRN network.

The required tower heights are self-supporting 160' and 350'. The selected contractor will provide engineering for foundation and tower design, erection of the towers and support communication outbuildings. Tower locations and requirements are included in the

Request for Qualifications (RFQ) packet.

Chatham County obtained funding through the American Rescue Plan Act (ARPA) for improvements to the public safety communications infrastructure. These improvements will be at the direction of the Chatham Emergency Management Agency (CEMA) with input from the county Engineering Department (DOE).

GENERAL SPECIFICATIONS

1) The project is comprised of two (2) tower locations. One (1) for dispatch connectivity and the other to enhance coverage with additional twenty-four 924) trunked FDMA channels.

2) The communications sites operate in the 700/800 MHz bandwidth using Chatham County's current frequencies.

3)

4) s)

6)

7)

A.

The trunked communications sites will use the Chatham County Core/Master Site, equipped with Motorola RF equipment.

All SEGARRN communications sites allow users on the SEGARRN P25 Radio System to seamlessly roam throughout the Chatham, Bryan, Liberty, Glynn, Candler, Bulloch, Effingham, and Emanuel Counties.

Vendor proposed communications equipment must be P25 compatible with Chatham

County and SEGARRN's current P25 infrastructure. Complete compatibility includes hardware, software, feature sets, and upgrade support as currently in place.

The vendor must have a minimum of two (2) authorized service facilities within 100 miles of Chatham County, Georgia to mitigate the risk of failed communications during hurricane season.

The vendor must have a minimum of five (5) customer references utilizing the same technology.

Emergency Operations Center I E -9ll Tower Design Criteria:

This site includes construction of a 160Ft public safety grade self-supported tower, antenna, line network, and a communications shelter complete with HVAC, electrical grounding, UPS, and backup generator. The tower will be located at the Chatham County

EOC I 911 facility adjacent to the Savannah International Airport. This site will contain microwave and fiber network connectivity between the EOC/911 Dispatch Center and the

Master Site/ Core equipment location.

Several Civil Engineering functions have been completed for this site. The selected contractor will be required to incorporate these functions into the design and engineering of the site.

The contractor will evaluate the selected location for potential risks and constraints that may affect the design and construction and present those findings to the County. The

Contractor shall conduct preliminary design meetings with CEMA and DOE to determine the final location of the tower compound that is easily accessible for operation and maintenance. Coordination with franchise utilities will also be necessary in this phase in order to proceed to design.

This tower should meet or exceed the following requirements:

1) 160 ft. self-supported tower all solid rod and steel manufactured, no hollow leg or member tower accepted.

a. Designed for 150 MPH basic wind in accordance with EIA/TIA 222-H

b. Tower is also designed for a 30-mph basic wind with 0.50 in ice. Ice is considered to increase in thickness with height

c. Exposure category C

d. Risk category Ill

e. Topographical category 1

f. Foundations to be designed based on the Chatham County PROVIDED

2)

3)

4) ob'

SOIL

Tower loading required for anyone proposing on this tower

Microwave Backhaul

a. The system will include one (1) 6 GHz Microwave link at 99.999Yo or greater reliability, connecting the Chatham County Master Site and

Chatham County 911 Center

b. Microwave will be provided from Nokia and shall include Nokia MPLS

SAR routers.

c. All microwave equipment will be supported by -48V DC power specifically designed to support and provide power redundancy to the microwave equipment.

The communications site shall include a minimum precast concrete 12' x 16' equipment shelter capable of housing 8 standard 19" racks, with:

a. 50 KW diesel generator with a minimum 350 gallon skid tank.

b. Automatic Transfer Switch (ATS).

c. Double conversion, hot-swappable 20KVA Uninterruptable Power Supply

(UPS) with external bypass switch for equipment protection.

d. External generator receptacle for emergency backup power purposes.

Vendor shall provide all services for complete project, which include full construction design/implementation and management, project management, engineering, optimization and post-warranty support. The following services shall be provided by the Contractor:

a. Design a tower in accordance with Federal Communications Commission (FCC) rules (Part 17), National Electric Safety Code (NESC), American National Standards Institute (ANS1)/Telecommunications Industry Association (TIA) standards (ANSI/TIA-222), and any other applicable standards for structural integrity, resilience and safety.

b. Develop a design resilient to local weather conditions, compliant with FEMA guidelines for construction in hurricane- and flood-prone areas.

c. Ensure the tower design allows for future expansions or modifications without compromising compliance with these standards.

d. The tower design shall include structure and foundation design, design of equipment shelters and connections.

e. Design a simulcast system integrating with the existing ASTRO sub-system, ensuring robust coverage across the western Chatham County, with emphasis on supporting secure and reliable communications connectivity back to the

Master Site.

f. Incorporate design features that enable multiple communication paths for increased resilience during large j oint responses.

g. Ensure system design complies with all applicable FCC, state, and local regulations.

h. Prepare comprehensive documentation of site, tower, and system designs, including proof of compliance with all applicable federal, state, and local codes and standards.

i. Obtain all relevant local, state and federal permits and approvals.

j. Provide complete design and specification package.

k. Provide cost estimates for the construction of the entire project at the 60Yo and 90olo document submissions to Chatham County Department of Engineering.

l. All necessary cost control procedures, ARPA and other funding documentation.

m. All engineering construction services to fully complete this project within ayear

(from the award date for the Contractor firm contract) and within the allocated budget. Monthly attendance of project meetings will be required.

n. Contractor shall attend all required construction meetings to address questions, perform shop drawing review and provide guidance on the request for information (RFI) along with addressing public concerns related to the project.

o. The Contractor shall provide post design construction services during the construction period of the entire project.

p. The Contractor shall attend pre-final and final site meetings and prepare punch lists as required by Chatham County and equipment manufacturers. Then the

Contractor shall review completed punch lists and make recommendations for acceptance of work.

q. The Contractor shall provide completed as-builts, record drawings and digital record drawings that meet Chatham County Department of Engineering digital requirements utility infrastructure.

r. Contractor shall provide manuals for Operation & Maintenance for all installed equipment and instrumentation; for standard operating procedures during normal operations, seasonal issues, extreme weather conditions, and the cleaning procedures of the storage facility; preventive maintenance manuals and procedures for the facility; and predictive maintenance manuals and procedures.

s. Develop and create a fully integrated commission process relative to the critical systems and controls to ensure timely and fully operational functionality of all these components.

t. Contractor shall conduct one (1) year warranty review of the project and provide punch list as required by Chatham County. Contractor shall also conduct a two-year landscape warranty review and provide punch list required by the County.

The selected contractor shall also include the following:

a. Area Build Preparation: Remove all vegetation and other debris in the prospective radio tower and communications building area. Grade prospective area in the radio site where tower and communications building will be constructed.

b. Foundation Design: The Consultant shall design the tower and communications building foundation to include, but not limited to the following criteria:

tower manufacturer's recommendation, results from the geotechnical and utility surveys, site access for concrete delivery, and construction costs.

c. Tower Design: The communication tower shall be a 160' / 350'-foot high, self-supporting type and must meet or exceed current standards and regulations of the FAA, the FCC and any other state or federal agency with applicable regulatory authority. The tower must meet applicable standards for tower design, such as, the Electronic Industries Association/Telecommunications Industry Association (EIA/TIA) 222 Standard, entitled "Structural Standards for Steel Antenna Towers and Antenna Supporting Structures."

The tower shall be properly grounded in accordance with all applicable Codes and Motorola R56 standards. Tower shall include a top sector mount for the placement of VHF and UHF vertical antennas as well as microwave radio communications antennas and external radios.

d. Communication Site Requirements/ Standards and Guidelines: The design and buildout of this location will follow R56 Motorola standards and guidelines.

1. Building Requirements: Design the communications building, built with cement blocks, requiring a separate room for backup generator and battery bank storage. Open ceiling concept with a minimum of nine (9) ft. floor to ceiling height. A six (6) ft. wide double door steel entry from the outside leading into the generator/battery room and a three (3) ft. wide single door steel entry leading into the radio room.

Single doorway entry between the rooms. All doors to have weather strips. Both external doors leading into the building spaces to be retrofitted with electronic cylindrical door handle lock with key entry.

2. Standby Generator: Furnish and install a standby generator with automatic transfer switch, with remote monitoring capabilities to support all power for the communications site. To be installed in the generator/battery room with proper ventilation and exhaust. fuel tank to be installed on the outside of the building where it can be accessible for refilling.

3. Cooling Requirements: Install two (2) air conditioner units (a primary and a backup). Fumish and install exhaust vents in the communications room and the generator room with temperature-controlled thermostat.

e. Antennas and Cable Installation: The contractor shall install required communications antennas, microwaves, and cabling as required for each site. The cables shall be secure on the cable waveguide ladder and bridge.

The contractor shall install Cable Bridge from the tower leading into the communications building using appropriate cable entry.

f. Communications Room Equipment Needs: Contractor to furnish and install all racks and equipment and mounting hardware. All racking system to connect to earth ground.

g. Security Fencing: Fumish and install eight (8) ft. high chain-link fence, with barbed wire top, surrounding the radio site similar to other sites. Fencing shall include a l0 ft. wide drive thru chain link fence gate for vehicles to enter the secured area.

h. Underground Utility Investigation and drawing: Utility mark-outs will be done to facilitate the design. The Consultant shall conduct an investigation that will identiff the dimensioned horizontal and vertical locations of any underground utility on the construction site using line detection equipment or other appropriate methods. Also identifu any large manmade or natural underground obstructions that may impact the installation of the new communication tower footings, grounding, electrical feed, fence posts, etc.

The drawing will show the dimensioned locations of all findings and include details showing the requirements for their removal, replacement, or relocation if required.

i. Equipment Enclosure: Equipment enclosure shall be placed adjacent to the tower.

Veriff locations of underground utilities prior to exact placement. The enclosure shall be bonded to the site grounding. Furnish and Install 1201240V AC electrical service distribution panel with main disconnect mounted on the enclosure, to support two (2) dedicated 4- gang 5-20R electrical outlet and dedicated circuit for air conditioner. The air-conditioner unit shall be 120VAC or 240YAC based on air conditioner manufacture recommendations. Must use radius sweep bends and must not exceed no more than 350 degrees of bends between pull points.

B. ISLANDS TOWER DESIGN CRITERIA:

Islands Tower (Wilmington Island): This tower will include a 350 Ft. Public Safety grade self-supported tower, antennas and line network, an adequate communications shelter, complete with HVAC, electrical, grounding, UPS, and back-up generator. Utilizing aerral photography and geographical information systems, available property records and title information, Contractor shall perform easement, topographic, tree and utility surveys.

This is an unimproved site. The Contractor shall evaluate the proposed location for any potential risks and constraints that may affect the design and construction and present those findings to the County. The Contractor shall conduct preliminary design meetings with CEMA and DOE to determine the final location of the tower compound that is easily accessible for operation and maintenance. Coordination with franchise utilities will also be necessary in this phase in order to proceed to design.

Based on an approved location and general concept of the project, the Contractor shall provide 30o/o, 60yo and 90%o construction documents to CEMA and DOE for review and comments prior to submission of final plans for permitting. Contractor shall incorporate all review comments into a final set of plans for permitting. The Contractor shall provide all plans, calculations and forms necessary to obtain a Land Disturbing Activities (LDA) permit from the Department of Engineering and a Right-of-Way Encroachment Permit.

The Contractor shall ensure the plans meet all of the requirements for the Contractor to be able to obtain building, electrical and any other permits required from the Chatham County

Department of Building Safety and Regulatory Services.

This tower should meet or exceed the following requirements:

r) 350 ft. self-supported tower all solid rod and steel manufactured, no hollow leg or member tower accepted.

a. Designed for 150 MPH basic wind in accordance with EIA/TIA 222-H

b. Tower is also designed for a 30-mph basic wind with 0.50 in ice. Ice is considered to increase in thickness with height

c. Exposure category C

d. Risk category Ill

e. Topographical category 1

f. Foundations to be designed based on the Chatham County Provided Soil Report

g. Tower loading required for anyone proposing on this tower.

2) Communication Infrastructure

a. P25 Trunked Simulcast Equipment.

b. Redundant LAN switch and routers

c. Simulcast timing equipment.

d. 24 channel GTR ESS base radios.

e. Antenna, coax and connectors.

3) Microwave Backhaul

a. The system will include two (2) 6 GHz Microwave link at 99.999o/o or greater reliability, providing connectivity between the Chatham County

Master site and Kerry Street Prime site and Kerry Street Prime site and this new site.

b. Microwave will be provided by Nokia and shall include Nokia MPLS SAR Routers

c. All microwave equipment will be supported by -48V DC power specifically designed to support and provide power redundancy to the microwave equipment.

4) The communications site shall include a minimum precast concrete 12' x 24' equipment shelter capable of housing 12 standard 19" racks, with:

a. 70 KW diesel generator with a minimum 350 Gallon Skid Tank.

b. Automatic Transfer Switch (ATS).

c. Dual conversion, hot-swappable 20KVA Uninterruptable Power Supply

(UPS) with external bypass switch for equipment protection.

d. External generator receptacle for emergency backup power purposes.

Vendor shall provide all services for complete project, which include full construction design/implementation and management, project management, engineering, optimization and post-warranty support. The following services shall be provided by the Contractor:

s)

a. Design a tower in accordance with Federal Communications Commission (FCC) rules (Part 17), National Electric Safety Code (NESC), American National Standards Institute (ANSl)/Telecommunications Industry Association

{TIA) standards (ANSVTIA-222), and any other applicable standards for structural integrity, resilience and safety.

b. Develop a design resilient to local weather conditions, compliant with FEMA guidelines for construction in hurricane- and flood-prone areas.

c. Ensure the tower design allows for future expansions or modifications without compromising compliance with these standards.

d. The tower design shall include structure and foundation design, design of equipment shelters and connections,

e. Design a simulcast system integrating with the existing ASTRO sub-system, ensuring robust coverage across the western Chatham County, with emphasis on supporting secure and reliable communications connectivity back to the Master Site.

f. Incorporate design features that enable multiple communication paths for increased resilience during large joint responses.

g. Ensure system design complies with all applicable FCC, state, and local regulations.

h. Prepare comprehensive documentation of site, tower, and system designs, including proof of compliance with all applicable federal, state, and local codes and standards.

i. Obtain all relevant local, state and federal permits and approvals.

j. Provide complete design and specification package.

k. Provide cost estimates for the construction of the entire project at the 60Yo and 90olo document submissions to Chatham County Department of Engineering.

l. All necessary cost control procedures, ARPA and other funding documentation.

m. All engineering construction services to fully complete this project within ayeat

(from the award date for the Contractor firm contract) and within the allocated budget. Monthly attendance of project meetings will be required.

n. Contractor shall attend all required construction meetings to address questions, perform shop drawing review and provide guidance on the request for information (RFI) along with addressing public concerns related to the project.

o. The Contractor shall provide post design construction services during the construction period of the entire project.

p. The Contractor shall attend pre-final and final site meetings and prepare punch lists as required by Chatham County and equipment manufacturers. Then the

Contractor shall review completed punch lists and make recommendations for acceptance of work.

q. The Contractor shall provide completed as-builts, record drawings and digital record drawings that meet Chatham County Department of Engineering digital requirements utility infrastructure.

r. Contractor shall provide manuals for Operation & Maintenance for all installed equipment and instrumentation; for Standard Operating procedures during normal operations, seasonal issues, extreme weather conditions, and the cleaning procedures of the storage facility; preventive maintenance manuals and procedures for the facility; and predictive maintenance manuals and procedures.

s. Develop and create a fully integrated commission process relative to the critical systems and controls to ensure timely and fully operational functionality of all these components.

t. Contractor shall conduct one (1) year warranty review of the project and provide punch list as required by Chatham County. Contractor shall also conduct a two-year landscape warranty review and provide punch list required by the County.

The selected contractor shall also include the following:

a) Soils Investigation: Conduct site soil borings and test pits of an appropriate quantity to determine the soil classification and engineering properties such as the bearing capacity, estimated settlement values, allowable bearing pressures, and any other underground condition that could have a negative impact on the installation.

Underground Survey/Land Survey: Survey mark-outs will be done to facilitate the design. The Consultant shall conduct an investigation that will identifr the dimensioned locations of any natural underground obstructions that may impact the installation of the new communication tower footings, grounding, electrical feed, fence posts, etc.

Area Build Preparation: Remove all vegetation and other debris in the prospective radio tower and communications building area. Grade prospective area in the radio site where tower and communications building will be constructed.

Foundation Design: The Consultant shall design the tower and communications building foundation to include, but not limited to the following criteria: tower manufacturer's recommendation, results from the geotechnical and utility surveys, site access for concrete delivery, and construction costs.

Tower Design: The communication tower shall be a 160' / 350'-foot high, self-supporting type and must meet or exceed current standards and regulations of the

FAA, the FCC and any other state or federal agency with applicable regulatory authority. The tower must meet applicable standards for tower design, such as, the

Electronic Industries Association/Telecommunications Industry Association (EIA/TIA) 222 Standard, entitled "Structural Standards for Steel Antenna Towers and Antenna Supporting Structures." The tower shall be properly grounded in accordance with all applicable codes and Motorola R56 standards. Tower shall include a top sector mount for the placement of VHF and UHF vertical antennas as well as microwave radio communications antennas and external radios.

Communication Site Requirements/ Standards and Guidelines: The design and buildout of this location will follow R56 Motorola standards and guidelines.

1. Building Requirements: Design the communications building, built with cement blocks, requiring a separate room for backup generator and battery bank storage. Open ceiling concept with a minimum of nine (9) ft. floor to ceiling height. A six (6) ft. wide double door steel entry from the outside b) c) d) e) s) i) leading into the generator/battery room and a three (3) ft. wide single door steel entry leading into the radio room. Single doorway entry between the rooms. All doors to have weather strips. Both external doors leading into the building spaces to be retrofitted with electronic cylindrical door handle lock with key entry.

2. Standby Generator: Furnish and install a standby generator with automatic transfer switch, with remote monitoring capabilities to support all power for the communications site. To be installed in the generator/battery room with proper ventilation and exhaust. fuel tank to be installed on the outside of the building where it can be accessible for refilling.

3. Cooling Requirements: Install two (2) air conditioner units (a primary and a backup). Furnish and install exhaust vents in the communications room and the generator room with temperature-controlled thermostat.

Antennas and Cable Installation: The contractor shall install required communications antennas, microwaves, and cabling as required for each site. The cables shall be secure on the cable waveguide ladder and bridge. The contractor shall install Cable Bridge from the tower leading into the communications building using appropriate cable entry.

Communications Room Equipment Needs: Contractor to furnish and install all racks and equipment and mounting hardware. All racking system to connect to earth ground.

Security Fencing: Furnish and install eight (8) ft. high chain-link fence, with barbed wire top, surrounding the radio site similar to other sites. Fencing shall include a

10 ft. wide drive thru chain link fence gate for vehicles to enter the secured area.

Underground Utility Investigation and drawing: Utility mark-outs will be done to facilitate the design. The Consultant shall conduct an investigation that will identifu the dimensioned horizontal and vertical locations of any underground utility on the construction site using line detection equipment or other appropriate methods. Also identifu any large manmade or natural underground obstructions that may impact the installation of the new communication tower footings, grounding, electrical feed, fence posts, etc. The drawing will show the dimensioned locations of all findings and include details showing the requirements for their removal, replacement, or relocation if required.

Equipment Enclosure: Equipment enclosure shall be placed adjacent to the tower.

Verifl' locations of underground utilities prior to exact placement. The enclosure shall be bonded to the site grounding. Furnish and Install 1201240Y AC electrical service distribution panel with main disconnect mounted on the enclosure, to support two (2) dedicated 4- gang 5-20R electrical outlet and dedicated circuit for air conditioner. The air-conditioner unit shall be 120VAC or 240VAC based on air conditioner manufacture recommendations. Must use radius sweep bends and must not exceed no more than 350 degrees of bends between pull points.

h) i) k)

Firms that respondto this RFQ and are determined by Chatham County to be sufficiently qualified, may be deemed eligible, and invited to offer a technical approach and/or possiblypresent and/or interview for these services. All respondents to this RFQ are subject to instructions communicated in this document, and are cautioned to completely review the entire RFQ and follow instructions carefully. Chatham County reserves the right to reject any or all Statements of Qualifications or Technical

Approach, and to waive technicalities and informalities at the discretion of Chatham

County. Statement of Qualifications (SOQs) shall be submitted on-line on the Countyos procurement portal http://chathamcountyga.bonfirehub.com/portal up to 5:00 P.M., October 19. 2023. The Purchasing Director reserves the right to reject any and all proposals and to waive formalities.

B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR

THIS PROJECT.

From the advertisement date of this solicitation until successful respondents are selected and the award is made official and announced, firms are not allowed to communicate about this solicitation or scope with any staff of Chatlnm County, except for the submission of questions as instructed in the RFQ, or with the contact designated in RFQ Section VIII.C., or as provided by any existing work agreement(s). For violation of this provision, Chatham County reserves the right to reject the submittal of the offending respondent.

C. Non-Discrimination and DBE Requirements.

Chatham County in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat.

252, 42 USC 2000d--42 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such

Act, hereby notifies all proposers that it will affirmatively ensure that any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

Chatham County has not adopted a DBE overall goal for all federally funded proiects.

Chatham County will monitor and assess each consultant services submittals for their DBE participation and/or good faith effort in promoting equity and opportunity in accordance with the Chatham County MBE/WBE program.

For more information on the Chatham County MBE/WBE program please contact:

Connell C. Heyward Chatham County Minority and Women Business Coordinator (er2) 6s2-7828

1117 Eisenhower Drive, Suite 101

Savannah, Georgia 31406

D. Scope of Services

Under the terms of the resulting Agreements, the selected consultants will provide full engineeringdesignservices, as well as associated engineering related services, and construction services for the project identified. The anticipated scope of work for the projects/contracts are included in Section I General Project Information.

E. Contract Term and Type

Chatham County anticipates (1) Project Specific contract to be awarded to one (1) firm.

Chatham County anticipates that the Contract Type will be paid via Lump Sum, Cost Plus

Fixed Fee, Cost per Unit of Work or Specific Rate of Compensation. As a Project

Specific contract, it is the County's intention that each Agreement will remain in effect until successful completion of the project.

F. Contract Amount

The Project Specific contract amount will be determined via negotiations with the

County. If the County is unable to reach a satisfactory agreement and at reasonable rates to be paid for the services to be provided, the County reserves the right to terminate negotiations with the highest scoring finalist and begin negotiations with the next highest scoring finalist.

II. Selection Method

A. Method of Communication

All general communication of relevant information regarding this solicitation will be made via the Georgia Procurement Registry (GPR) under RFQ-23-0143-5. All firms are responsible for checking the GPR on a regular basis for updates, clarifications, and announcements. Chatham County reserves the right to communicate via electronic-mail with the primary contact listed in the Statements of Qualifications. Other specific communications will be made as indicated in the remainderof this RFQ.

B. Phase I - Selection of Finalists

Based on the Statements of Qualifications submitted in response to the projects/contracts listed in this RFQ, the Selection Committee will review the

Experience and Qualifications and Business Organization/Project Team listed in Section IV. Selection Criteria for Phase I. The Selection Committee will discuss the top submittals and the final rankings of the top submittals will be determined. From the final rankings of the top submittals, the Selection Committee will identify three (3) to five

(5) firms which will be shortlisted.

C. Finalist Notification for Phase II

Firms selected and shortlisted as finalists will receive notification and final instructions from Chatham County regarding the Phase II Project Understanding/Methodology/Schedule and Past Performance/References response.

D. Phase II - Finalists Response on Project UnderstandingilVlethodology/Schedule and

Past Performance/References

Chatham County will request a Phase II response of the three (3) to five (5) finalist firms for the project/contract. Chatham County reserves the right to request a presentation/interview on any project/contract as determined in its best interests;

however, this additional requirement shall typically be reserved for the most complex projects. Each finalist firm shall be notified in writing and informed of the phase II due date. Any additional detailed phase II instructions and requirements, beyond that provided in Section V. Selection Criteria for Phase II, for the finalists will be provided in the Finalist Notification. All members of the Selection Committee will review the

Phase II response (and will attend the presentation/interview if so chosen). Firms shall not address any questions, prior to the award announcement, to anyone other than the designated contact.

E. Final Selection

Final selection will be determined by carrying the scores from Phase I forward for each

Finalist and by evaluating the Project Understanding/Methodology/Schedule and

Past Performance/References criteria for Phase II. The Selection Committee will discuss the Finalist's Phase II Responses and the final rankings will be determined.

Negotiations will then be initiated with the top-ranked firm(s) to finalize the terms and conditions of the contract(s), including the fees to be paid. In the event a satisfactory agreement cannot be reached with the highest-ranking firm(s), Chatham County will formally terminate the negotiations and possibly enter into negotiations with the second highest- ranking firm, and so on in turn until a mutual agreement is established and

Chatham County awards a contract. The final form of the contract shall be developed by Chatham County.

III. Schedule of Events

The following Schedule of Events represents the County's best estimate of the Schedule that will be followed. A11 times indicated are prevailing times in Chatham County, Georgia. Chatham County reserves the right to adjust the Schedule as the county deems necessary.

PHASE I DATE TIME

a. Chatham County issues public advertisement of RFQ-23^0143-4 September 18,2023

b. Pre-Qualifi cation Conference October 3,2023 10:00 AM

c. Deadline for submission of written questions and requests for clarification

October 12,2023 5:00PM

d. Deadline for submission of Statements of Qualifications October 19,2023 5:00 PM

e. Chatham County completes evaluation and issues notification and other information to finalist firms November 7,2023 5:00 PM

PHASE II

f. Deadline for submission of written questions from finalists November 16,2023 5:00PM

g. Phase II Response of Finalist firms due November 23,2023 5:00PM

IV. Selection Criteria for Phase I - Criteria for Evaluation of Statements of

Qualifications

A. Experience and Capability - 20points

The Selection Committee will evaluate all firms on their Experience and Capability, which shall account for a total of twenty (20) points. The following criteria for scoring Phase I of the evaluation will be utilized to determinewhich firms are shortlisted:

1. In this section, proponents will provide a list of their work on projects the same as this one or similar to this one. The information will be presented first in summary form and then can be followed as appropriate by a narrative.

2. Detailed information of at least three examples of the same type of project and at least three examples of similar types of projects should be provided.

B. Business Organization I Project Team-20points

The Selection Committee will evaluate all firms on their business organization and project team which shall account for a total of twenty (20) points. The following criteria for scoring the business organtzation and project team will be utilized to determine which firms are shortlisted:

1. In this section, proponents will describe the organization of their team, including

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which firm will serve as the lead firm, which firms will serve as consultants, thetr respective roles, and their estimated percentage or participation (i.e. architectural, structural, mechanical engineering, plumbing/fire protection, cost estimating, graphics, civil engineering, general contract, others).

This section will present those within the proponent's proposal who deal directly on a day-to-day basis with this project and other personnel who would be assigned to this project.

v Selection Criteria for Phase II - Criteria for Evaluation of Technical Approach and Past Performance

A. Project Understanding/Nlethodology/Schedule - 30 points

The Selection Committee will evaluate the shortlisted firms (Finalists) on their proj ect understanding, ffi ethodolo gy and schedul e, which shall account for a total of thirty (30) points. The Selection Committee shall utilize the following additional criteria for scoring Phase II of the evaluation to determine the highest ranked/most qualified (NOTE: Scores from Phase I will be carried forward and combined with the scores from the Phase II to determine the final ranking of Finalists):

In this section, proponents will discuss their understanding of the project and its goals and how they would approach the project.

Provide a description or outline of the methodology, including how your project team will approach with project and its working relationship with others as part of the project team.

B. Past Performance/ References- 10 points

The Selection Committee may consider information provided via references provided for relevant projects and knowledge any selection committee member has ofperformance on relevant projects. The Selection Committee will consider all factors in their totality.

C. Cost Proposal- 20 points

The Selection Committee will evaluate the excel fee sheet that is attached to this project in the Bonfire portal.

VI. Instructions for Con t and Prenaration of Statements of - Phase I ResDonse

The Statements of Qualifications submittal must be submitted in accordance with the instructions provided in Section VIII, and must be organized, categorized, using the same headings and numbered and letteredexactly as outlined below, and must be responsive to all requested information. For the sections in which page number limits are stated, each section

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with a stated limit must begin on a new page and end on the last page allowed for the section.

It is not allowed to begin new sections on a page allowed for a previous section, if applicable. This will enable the County to ensure compliance with the page limitations.

Coverpage- Each projectlcontractsubmittal must have a separate cover page for each copy of each submittal for each project/contract and each must list the RFQ#, RFQ Title, and the proposing firm's full legal name. This shall be no more than two (2) pages. This letter should highlight or summarize whatever information a proponent deems appropriate as a cover letter (i.e. why the team should be considered as the best qualified) but at the least, should include the name, address, telephone number and email address of one contact to whom any coffespondence should be directed.

A. AdministrativeRequirements

It is required to submit the information below for each copy of each submittal. This is general information and will not be scored but may be used to determine eligibility for selection. Under Administrative Requirements section, only submit the information requested; additional information will be subject to disqualification of your firm.

l. Basic company information

a. Company name.

b. CompanyHeadquarterAddress.

c. Contact Information - Name and all contact information (telephone number(s) and e-mail address) of primary proposing contact (this will be the individual with whom the County will direct all communications).

d. Company website (if available).

e. Georgia Addresses - Identify and provide addresses for the offices located in the State of Georgia.

f. Staff - List the number and disciplines of staff members employed in each office in the State of Georgia.

g. Ownership - Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the Offeror a sole proprietorship, partnership, corporation, limited liability Corporation, or other structure?

2. Certification Form - Complete the Certification Form (Exhibit "1" enclosed with RFQ), atrd provide a notarized original within the firm's Statement of Qualifications. This is to be submitted for the Prime ONLY.

3. Attachments A thru G (enclosed with RFQ), including Attachment Co ,Georgia Security and Immigration Compliance Act Affidavit - Complete the form and provide a notarizedoriginal within the firm's Statement of Qualifications. This is to be submitted for the Prime ONLY.

4. Addenda - Signed cover page of any Addenda issued for the Prime ONLY.

B. Exnerience and Capabilitv

C. Business Organization/Project Team

1. Business Orgarization - In this section, proponents will describe the organization of their tearn-, including which firm will seive as the lgad firm, which firms will serve as consultants, iheir respective roles, and their estimate percentage_of participation (i.e. architectural, Structural,-mechanical engineering, plumbing/fire froteciion, cost estimating, graphics, civil engineering, general contractor, others).

1. In this section, proponents will provide a list of their work on projects the same as this one or similar to this one. The information will be presented first in summary form and then can be followed as appropriate by a narrative.

a. Same Projects: On the first page(s) of this section, the following will be provided in summary form as a list for same projects (i.e. design and construction of radio towers)

Note: This should be completed for each major participant in the proponents group, preferably in the table form:

o Name and location of same project(s) o Dollar value in construction dollars o Involvement of what team members o Involvement of communitY o Date of contract execution for design work, date of project's construction award and date of completion o Percentage of minority participation on the team

Detailed information of at least three examples of the above should then be provided following the summary page. This should include specific information about each of the cited examples.

b. Similar Projects: As an option to the same projects section, or to provide additional information, proponents can provide information on their work on projects related to this one (i.e. similar in design, methodology, construction, local government client), either completed or substantially completed.

Note: This should be completed for each major participant in the same format as the table above.

Detailed information of at least three examples of the above should then be provided following the summary page. This should include specific information about each of the cited examples.

Orgarization: State the full name, address and telephone number of the lead firm/organization(s) a.

b.

o Indicate whether those in the proposing group will operate as a sole proprietorship, individual, partnership or corporation and the stat of its incorporation or license to operate.

o As applicable, provide the name of the branch office or other subordinate element that will perform or assist in performing the services described herein.

Major Participants: Recognizingthe scope of this project, interest parties may select to use joint venture partners or consultants or sub-consultants.

Provide the following in list form on a summary page:

o A list of major participants and complete addresses, and their role whether as a joint venture partner through legal arrangement or consultant.

o Should any of the above participants include MBE/WBE, this should be noted.

o Specific role in the project of all participants noted above (i.e., architectural, structural, mechanical engineering, etc.) and the percentage of participation of each.

c. Project Team: This section will present those within the proponent's proposal who deal directly on a day-to-day basis with these project and other personnel who would be assigned to this project.

o Organizational Chart: Provide anorganization chart which provides a visual delineation of the organization structure, and in particular, who will be interacting on a day-to-day basis between those on a Contractor's team and the County.

o Summary of Key Personnel: On the first page(s) of this subsection, please provide a summary in list fashion of key personnel within each of the major proponents, their role in the project and a brief summary of their prior experience. This should be followed by a resume of each key staff person who will participate in the project, including key and relevant experience.

o Project Manager: Indicate who the assigned project manager will be, the person's experience and background. This should be the individual from the project team who will be assigned to perform day-to-day responsibilities. The project manager' s resume should be included.

V[ Instructions for Prenaring aPhase II Resnonse

The following information will only be requested of the shortlisted firms. The Selection

Committeewill evaluate the shortlisted firms using the informationprovided as requested below (NOTE: Scores from Phase I will be carried forward to Phase II):

The Phase II response must be submitted in accordance with the instructions provided in Section IX, and must be organized, categorized using the same headings, and numbered and lettered exactly as outlinedbelow, and must be responsiveto all requested information.

For the sections in which page number limits are stated, each section with a stated limit must begin on a new page and end on the last page allowed for the section. It is not allowed to begin new sections on a page allowed for a previous section, if applicable'

This will enable the County to ensure compliancewith the page limitations.

Phase II Cover Page - Each submittal must have a separate cover page for each copy of each Phase II submittal and each must indicate the response is for Phase II, list the RFQ#, RFQ Title, and proposing firm's full legal name'

A. Proiect Understandins/Methodolow/Schedule

1. Provide a narrative that demonstrates your understanding of the County's goals and how you will meet them. More than just presenting a goal to design and build radio towers, your proposal should demonstrate your working knowledge of the importance of this project to the communitY.

2. Provide a description or outline of the methodology, including how your project team will approach the project and its working relationship with others as part of the project team (i.e. owner and other contractor).

o Be specific about how your project team can translate the methodology you propose to meet the goals and the relevance of the approach to the County's intent and needs.

o Be specific about how your project team will work with the County and other contractors as part of a team approach with the common goal of quality performance within the time schedule and within budget.

o Be specific about your project team's role in…