RFQ 22.01 Battery Backups~1.docx

RFQ # 21-01 for Wireless Network Equipment RFQ # 22-01: Request For Proposal for Uninterrupted Power Supply Bethel School District #52 Purpose Bethel School District #52 (“District”) is seeking proposals from qualified firms to establish a contract for the purchase of Category 2 Uninterrupted Power Supply Battery Backups. We are accepting proposals until 2/18/21 at 3pm (Pacific). Comment by Vincent Rose: Are these Category 2 devices?

This solicitation is part of the District’s E-rate Fiscal Year 2022 process. The successful respondent must be a registered service provider with the Schools and Libraries Division (SLD) of the Universal Service Administrative Company (USAC) and must have a valid Service Provider Identification Number (SPIN/498 ID). This contract will be contingent upon award of E-rate funds and District Board approval.

Responses shall include a statement that Respondent shall comply with all vendor E-rate compliance requirements, and acceptance of a contract for these services will constitute agreement by the Respondent to meet all requirements for the District to successfully process and receive the appropriate E-rate reimbursement.

About the District Bethel School District #52 is a K-12 public education school district in Eugene, Oregon. We are composed of approximately 5600 students and 1,000 staff across approximately 13 sites connected via 10 GigE fiber optic.

Questions Questions may be addressed to Vincent.rose@bethel.k12.or.us no later than [2/18/22 minus 1 day] at 1pm (Pacific).

Scope of Work We are requesting a quote for the following equipment, or qualified equivalent, along with initial configuration services.

Equipment

Services Technical Requirements

Network Monitoring capability

Manufacturer Specifications Vendors may bid on equipment specified or equivalent as outlined in this RFQ. If proposing an equivalent product, please submit data verifying equivalency with your proposal.

The specifications listed are for comparison purposes and should be deemed as being followed by the words “or equivalent.” All products that perform in an equal fashion to the specified items will be considered.

The District retains the right to be sole judge as to whether equivalency has been proven.

Response Submission Guidelines Acceptance of Proposals The District reserves the right to:

· Have sole discretion to waive minor irregularities in proposals. A minor irregularity is a variation from the proposal that does not affect the proposal, or gives one Respondent an advantage or benefit not enjoyed by other Respondents, or adversely impacts the interests of the District.

· Accept the "lowest and best" Proposal which in their judgment assures the District that the product(s) or service(s) having the best performance and the highest level of function, quality and value.

· Not accept the lowest-priced proposal. Proposals that do not comply with the requirements stated within this RFQ or which are submitted after the deadline are subject to disqualification.

· Request additional information or conduct discussions with one or more Respondents after the RFQ deadline, to secure a final selection to award RFQ should such action be in the best interest of the District.

RESPONSE SUBMITTAL

Due to the ongoing global pandemic, we will be accepting responses via email until no later than 2/18/21 at 3pm Pacific Time, submitted to Vincent.rose@bethel.k12.or.us Responses shall be a single email and have a Subject line of “RFQ # 22-01: Request For Proposal for Uninterrupted Power Supply.”

We will do our best to acknowledge receipt of your response. If you do not receive an acknowledgement within 18 hours, please contact the above email address to verify receipt.

RESPONSE FORMAT

Responses should be prepared briefly and simply. They should contain a clear and concise description of what is being proposed and be fully responsive to all specific questions and concerns indicated in this RFQ.

The purpose of this format is to ensure uniformity of the information from each Respondent and to aid in clear understanding and evaluation of each response. Failure to submit a response in accordance with the provisions of this Section may be grounds to declare the response non-responsive. Failure to provide any information requested may result in rejection of your response. To provide consistency in the review of the responses, firms are requested to prepare their responses in the format below:

Response is to be in hard copy form and include all requested information to address the items listed in this solicitation, including information requested in any appendices.

OFFER CONTENT

Response should be organized in the following order:

· Title Page/Cover Letter.

· Line item costs and part numbers.

· Any additional response to requirements and any other requested information.

Respondents are cautioned to provide as much detail as possible pertaining to their price, capabilities, and experience providing the services requested in this solicitation. Do not assume the District or evaluation team is familiar with the Respondent. Concise and direct answers are encouraged. The specifications, characteristics, and requirements listed in this solicitation are in no way to be considered exhaustive.

Evaluation of Responses Criteria Responses will be reviewed for completeness and compliance with RFQ requirements. Responses that are incomplete, do not meet the requirements, or otherwise deemed by the District as “non-responsive” may be rejected.

Scoring Responses considered complete, or “responsive”, will be reviewed and scored based on the following criteria:

Appendix A. Questionnaire

1. Company information Parent Company Name: __________________________________________ Doing Business As (DBA) Name: ___________________________________ Primary Address: ________________________________________________ Contact Phone: _________________________________________________

2. List 3 references that are of similar size and in a similar industry to our District.

1. Name: ___________________ Contact: _______________________

2. Name: ___________________ Contact: _______________________

3. Name: ___________________ Contact: _______________________

3. What is the Respondent’s SPIN/498 ID number? ____________

4. Respondent understands that Respondent shall comply with all Service Provider requirements as outlined by the E-rate program. (Initial) ______________

5. Respondent will meet all requirements for the District to successfully process and receive the appropriate E-rate reimbursement. (Initial) ______________

6. Respondent understands that a contract is contingent upon approval of our application by USAC and District Board approval. (Initial) ______________