RFQ 2031ZA26Q00102 - FTIR Microscope.pdf

REQUEST FOR QUOTE

2031ZA26Q00102

FTIR Microscope

Table of Contents

Section Description Page Number(s)

A General Information 2

B Pricing Schedule 3 - 4

C Statement of Work 5 - 13

D Packaging and Handling 14 - 15

E Inspection and Acceptance 16 - 17

F Delivery or Performance 18 - 19

G Contract Administration Data 20 - 21

H Special Contract Requirements 23 – 33

I Contract Clauses 34 – 42

J Attachments 43

K Certifications 44 - 49

L Instructions to Offerors 50 - 53

M Evaluation 54 - 56

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SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2026-01/effective date of 13 March 2026.

B. This procurement falls under NAICS code 334516, Analytical Laboratory Instrument

Manufacturing.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

D. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action

Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—

Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

E. This acquisition is a 100% Small Business Set Aside. Only offers from eligible small business concerns will be considered for award.

[END OF SECTION]

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SECTION B – PRICING SCHEDULE

Base Year

CLIN SUPPLIES/SERVICES QTY UNIT

UNIT

PRICE

TOTAL

FTIR Microscope

(12-months manufacturer warranty included)

1 EA $ $

0002 Shipping and Handling 1 EA $ $

0003 Installation 1 EA $ $

0004 Training 1 EA $ $

Total Base Year $

Option Year 11

CLIN SUPPLIES/SERVICES QTY UNIT

UNIT

PRICE

TOTAL

1001 Preventative Maintenance 1 EA $ $

1002 Calibration 1 EA $ $

1003 Extended Warranty 1 EA $ $

Total Option Year 1 $

Option Year 2

UNIT

PRICE

TOTAL

2001 Preventative Maintenance 1 EA $ $

2002 Calibration 1 EA $ $

2003 Extended Warranty 1 EA $ $

Total Option Year 2 $

Option Year 3

UNIT

PRICE

TOTAL

3001 Preventative Maintenance 1 EA $ $

1 The period of performance (pop) includes option periods, which will be evaluated at the time of award.

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3002 Calibration 1 EA $ $

3003 Extended Warranty 1 EA $ $

Total Option Year 3 $

Option Year 4

UNIT

PRICE

TOTAL

4001 Preventative Maintenance 1 EA $ $

4002 Calibration 1 EA $ $

4003 Extended Warranty 1 EA $ $

Total Option Year 4 $ $

Grand Total $

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SECTION C – STATEMENT OF WORK (SOW)

C.1 Introduction/Background:

The Bureau of Engraving and Printing (BEP), Research Analysis Division/Office of

Technology Development (OTD), District Currency Facility (DCF) is a component of the

Department of the Treasury and has a requirement for a Fourier Transform Infrared

(FTIR) Microscope to collect microscopic images and localized FTIR spectra. This device is critical and essential to BEPs mission.

C.2 Objective/Scope/Purpose:

C.2.1 The Contractor shall provide BEP DCF with equipment, installation, and training that meets or exceeds the technical requirements stated in this Statement of Work (SOW). Any reference to brand names or trademarks in this document does not indicate endorsement by the BEP or by the US Government. The FTIR microscope shall meet all current U.S.

commercial codes and industrial standards for manufacturing high quality analytical equipment to be utilized within a laboratory environment.

C.2.2 The Contractor shall provide a new, commercially available, fully integrated FTIR

Microscope, including all sub-systems and major components, and software necessary for complete analytical functionality as described in Section III. No prototypes, or refurbished units will be accepted. The FTIR microscope system shall incorporate modern optical, electronic, and digital technologies and be capable of delivering high-resolution, accurate spectral data for qualitative and quantitative analysis. The instrument shall support rapid, reproducible measurements in the mid-infrared range, with features designed for sample mapping and minimal user maintenance.

C.2.3 The Contractor shall provide all labor and materials to deliver and install the instrument.

The Contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation. The Contractor shall provide startup assistance, training, calibration procedure, integration, and warranty.

C.3 Technical Requirements/Tasks/Outcomes:

C.3.1 The following represents the operational capability, functionality, and performance characteristics of the listed major sub-systems and major components of the FTIR microscope:

C.3.1.1 Instrument shall include a research grade FTIR microscope capable of collecting microscopic images and localized FTIR spectra. The microscope shall incorporate all necessary components including, but not limited to.

C.3.1.1.1 Illumination sources.

C.3.1.1.2 Camera.

C.3.1.1.3 Objectives and condensers.

C.3.1.1.4 Stage.

C.3.1.1.5 Controls/controller.

C.3.1.1.6 Computer.

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C.3.1.1.7 Processing software.

C.3.1.2 Microscope measurement methods shall include:

C.3.1.2.1 Reflectance.

C.3.1.2.2 Transmission.

C.3.1.2.3 Attenuated total reflectance (ATR).

C.3.1.3 Illumination sources shall include:

C.3.1.3.1 White light.

C.3.1.3.2 Infrared source.

C.3.1.4 If there is an alignment laser, the laser shall comply with the requirements of

21 CFR 1040.10, including any necessary labels, interlocks and keys.

C.3.1.5 Camera shall include:

C.3.1.5.1 Color pixels.

C.3.1.5.2 High resolution with at least 5 MP.

C.3.1.6 The microscope shall include at least the following four objectives:

C.3.1.6.1 4x or a low magnification objective for viewing.

C.3.1.6.2 ATR objective. Government prefers diamond tip if available.

C.3.1.6.3 15x or 16x Cassegrain objective and condenser pair.

C.3.1.6.4 Grazing angle objective.

C.3.1.7 Microscope shall be able to perform linear polarization:

C.3.1.7.1 Polarization of white light for visualization.

C.3.1.7.2 Polarization of IR light for analysis.

C.3.1.8 Detectors shall include:

C.3.1.8.1 Liquid nitrogen cooled detector that covers the spectral range from at least 4000-700 cm-1.

C.3.1.8.2 Government prefers the inclusion of a linear array detector as an additional detector if available.

C.3.1.9 Spectral resolution shall be at least 2 cm-1 (lower values are better).

C.3.1.10 Microscope Stage shall include:

C.3.1.10.1 Stage size of at least 100 mm x 100 mm to hold larger samples.

C.3.1.10.2 XYZ-automated stage with a range of motion of at least 50 mm (2 inches) in both x and y direction.

C.3.1.11 The spot size to be analyzed by the FTIR microscope shall be adjustable by:

C.3.1.11.1 Using variable apertures, or.

C.3.1.11.2 Using different objectives.

C.3.1.12 The microscope shall be controllable either through the supplied computer and/or through a supplied instrument controller.

C.3.1.13 The Government prefers the ability for high-speed mapping through either software or detector capabilities.

C.3.1.14 The Government prefers a stand-alone FTIR microscope. If a base unit is needed, all parts shall be included in the contract, and a separate diamond macro

ATR accessory for the base unit shall be included.

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C.3.1.15 The computer shall include:

C.3.1.15.1 A monitor at least 24”. The Government prefers a 27” or larger monitor if available.

C.3.1.15.2 The computer shall use Windows 11 Pro with the following minimum requirements: Intel Core Ultra 7 processor, 64GB memory, 1 TB Hard Drive, graphics card with 8GB VRAM, and

Network Card (RJ45).

C.3.1.15.3 The necessary peripherals include a wired keyboard, mouse, and

SmartCard reader. The SmartCard reader may be included in the keyboard.

C.3.1.15.4 The computer shall be capable of functioning off-line without needing to be connected to the Internet.

C.3.1.15.5 The computer shall be compatible with network connectivity.

C.3.1.15.6 Software upgrades shall be provided by digital media, such as

USB or optical disc (i.e., CD). No remote access to the computer is permitted.

C.3.1.15.7 The computer shall have the ability to read digital media upon which software upgrades are provided with any necessary drives or ports.

C.3.1.16 The instrument software shall:

C.3.1.16.1 Include automated XY stitching to allow for creation of large fields of view.

C.3.1.16.2 Include basic processing functions such as baseline correction, peak picking, and background subtraction.

C.3.1.16.3 If mapping capabilities are provided, include analysis software to interrogate a matrix of spectra.

C.3.1.16.4 Provide images and data that are exportable in standard formats for use with other software such as Microsoft Excel, Word, and

PowerPoint.

C.3.1.16.5 Include at least one software license when required.

C.3.1.16.6 Be able to search collected spectra against databases.

C.3.1.16.7 Be able to create user databases of spectra.

C.3.1.16.8 Be able to run on a computer with network connectivity.

C.3.1.16.9 If third-party software is provided for database searching, one license shall be provided in the contract. If the license requires a yearly renewal, include four one-year options in the contract.

C.3.1.16.10 Include, if available, up to 5 options for one-time purchase of databases that contain spectra of common materials, polymers, fibers, paper materials, pigment, inks, or coatings.

C.3.1.17 If Microsoft Office programs are required for running the instrument or the analysis software, the software and any necessary licenses shall be included in the contract.

C.3.1.18 The instrument shall be compatible with the lab space and operating conditions with the following parameters:

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C.3.1.18.1 Capable of operating in ambient laboratory temperature and humidity conditions (65-75 °F [18-24°C] and 30-60% RH, respectively).

C.3.1.18.2 Compatible with 110/120 VAC at 60 Hz.

C.3.1.18.3 Weight shall not exceed 500 lbs. (227 kg).

C.3.1.18.4 Instrument and computer shall fit on bench top area of 183 cm

(72 in.) long x 74 cm (29 in.) deep.

C.3.1.19 The instrument shall come with a NIST certified standards for calibration of stage and spectrometer.

C.3.1.20 The contractor shall provide a dust cover for all parts of the instrument.

C.3.1.21 The offeror shall include a schematic or diagram illustrating the major system components and their layout.

C.4 Installation:

C.4.1 The Contractor shall deliver, set up, and install all equipment at BEP DCF facility.

C.4.2 All incoming materials must pass a security inspection which may include examination by X-ray.

C.4.3 BEP shall provide escorts for the Contractor’s visit(s) to the BEP. BEP will move the box(es) to the installation location. Unboxing and installation are the responsibility of the

Contractor. The Contractor shall provide any additional required materials, tools, and/or personnel.

C.4.4 BEP reserves the right to perform any inspections for this equipment, to include inventory of parts list and supplies listed in the contract. The Contracting Officer Representative

(COR) will observe the incoming instrument and monitor the installation to ensure receipt of an acceptable product according to specifications in SOW.

C.4.5 Any equipment arriving to the BEP damaged, shall be photographed by the BEP for records and returned to the Contractor for repair or replacement at no additional cost to the BEP. The COR will notify the CO and the Contractor should any deliverable item(s) not meet BEP’s specifications for this requirement. Any product found unacceptable will be rejected.

C.4.6 BEP shall provide 110 VAC electrical power and a standard laboratory bench for the instrument.

C.5 Deliverables:

No.

Deliverable Due Date Deliverable Format Deliverable

Recipient

C.3 FTIR Microscope Within 90 calendar days of contract award

Equipment COR

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C.6 Government Furnished Resources and Information:

C.6.1 Access to Government Facilities:

C.6.1.1 The BEP is a secure facility, and all instructions of the BEP Police must be obeyed. Weapons, cameras, alcohol, or illegal drugs are not allowed on site and are subject to seizure. Persons entering the BEP will be subject to magnetic and/or hand examination and items under their control shall be examined by x-ray or hand inspection. Note that large items cannot be accepted through the 13th or 14th St. SW entrances and must be delivered through the BEP loading dock.

During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on

Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The

Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility. While located within the District of Columbia, the BEP will not provide parking.

C.6.1.2 When performing services at the place of installation such work must be performed without:

C.6.1.2.1 Interfering with Government business.

C.6.1.2.2 Unduly restricting traffic.

C.6.1.2.3 Causing unsafe conditions for employees, contractors, or visitors.

C.6.1.2.4 Adversely affecting the operation of BEP Facility.

C.6.1.3 Failure to adhere to BEP security regulations could result in revocation of access to the BEP and termination of the contract.

C.7 Applicable Documents.

C.7.1 The contractor shall provide English-language documentation that describes accurate and current technical information for the FTIR Microscope. The documentation shall include operational manuals, maintenance manuals, training manuals, technical support contact information, and component purchasing information. Technical support contact information shall include but not be limited to; the name of the manufacturer’s representative, address, telephone number(s) (e.g., emergency), fax number(s), e-mail address(es) of representatives that can be contacted, and hours of operation. The BEP shall have authorization to reproduce this material for internal use.

C.4 Installation Within 90 calendar days of contract award

Product installed and running successfully

COR

C.10 Training Within 120 calendar days of contract award

Training event and

PDF/MS Word/MS

PowerPoint format

COR

C.7 Applicable

Documents

At time of installation

PDF/MS Word format COR

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C.8 Place of Performance:

C.8.1 Deliverables as required during the performance of this contract shall be delivered to

F.O.B. destination. The equipment and supplies identified shall be delivered and installed to the following address:

Bureau of Engraving and Printing

14th & C Streets, S.W

Washington, D.C. 20228-001

C.8.2 If the installation location changes during the performance period, the Government shall notify the vendor of the new address. The new location shall be inside of a 30-mi. (48 km) radius from the District of Columbia.

C.8.3 Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., local time, Monday through

Friday, excluding Federal Holidays and BEP Year End Shutdown (Y.E.S.) period. The

Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 6:30 am to 2:15 pm. Monday through Friday. A voice mail message may be left after normal working hours.

C.8.4 The following information should be provided:

C.8.4.1 Name of supplier/manufacturer

C.8.4.2 Contact Person with phone number

C.8.4.3 Contract/Purchase Order Number

C.8.4.4 Total number of cartons or pallets

C.8.4.5 Total weight

C.8.4.6 Date and Time of Delivery

C.8.5 *Note the following loading dock limitations for deliveries made to Washington D.C.:

Over the road vehicles having an overall height exceeding 12'6" (3.8 meters) empty, or an overall length exceeding 42' (12.8 meters) cannot be accommodated at the receiving platform.

C.9 Performance/Delivery Period:

C.9.1 The period of performance for this contract consists of a one (1)-year base period and four

(4) one (1)-year option periods. The base period includes equipment delivery, training, and the manufacturer's warranty.

C.9.1.1 One instrument shall be delivered and installed within 90 calendar days of contract award.

C.9.1.2 Training shall be performed on the same day as installation, or on a day mutually agreed to by the Contractor or Government to be held as soon as practicable after installation and within 120 calendar days of the contract award.

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C.10 Training and Trainer Requirements:

C.10.1 Training shall be provided for the FTIR microscope following installation at BEP DCF.

The training session shall occur on dates determined by, and mutually agreed upon with the COR.

C.10.1.1 The Contractor shall contact the BEP COR a minimum of one week prior to installation to coordinate and schedule installation and training activities.

C.10.1.2 The Contractor shall provide training for at least five (5) BEP personnel. Training shall, at a minimum, cover the basics of operation, calibration and validation, and user-level maintenance. Any training materials used for this training (e.g., PowerPoint slides, handouts, etc.) shall be provided to the BEP at the conclusion of the training. The BEP shall have authorization to reproduce this material for internal use.

C.10.1.3 The Contractor shall provide a brief overview of all capable functions and accessories of the instrument.

C.10.1.4 The Contractor shall provide a digital copy of any available video tutorials on the computer.

Accessing videos via the internet from the instrument computer is not permitted.

C.10.1.5 The Contractor shall provide a detailed Training Plan and schedule for installation and testing of the FTIR system such that all functional components and accessories are addressed during training.

C.11 Validation:

C.11.1 After installation and training, a test of the system shall be performed by BEP personnel to ensure the instrument performs as required in the SOW and there are no unintended conflicts with the system.

C.11.2 All components of instrument must be provided and fully operational. All specified functions of the instrument must work properly, and all accompanying software runs without errors.

C.11.3 Once the instrument is installed and validation is complete, the instrument will be considered delivered for invoicing purposes.

C.12 Preventative Maintenance (PM):

C.12.1 The Contractor shall either provide four (4) one-year options for repair, routine

Preventative Maintenance, and Calibration of the instrument and accessories purchased through this contract or provide a lifetime service contract as part of the base contract.

The start date for these optional contract terms shall start at the conclusion of the warranty period or one (1) year after installation and acceptance, whichever is later.

C.12.2 The Contractor shall provide routine Preventative Maintenance (PM) and Calibration of the equipment, including accessories purchased through this contract, no less frequently than annually with the following specifications:

C.12.2.1 Contractor shall provide a point of contact for maintenance and recalibration support.

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C.12.2.2 Contractor shall adhere and conform to original equipment manufacturer

(OEM) specifications, manuals, bulletins, etc., in performing services and repairs. Service repair technicians shall perform service using the most up-to-date maintenance techniques and applications for service or repair being performed on equipment.

C.12.2.3 Maintenance to the instrument or computer shall be done in-person. Remote access to the instrument and computer is not permitted.

C.12.3 Any user-level maintenance (e.g., desiccant replacement, instrument alignment performed through software) shall be delineated by the Contractor at the time of delivery. OEM-certified maintenance and repair technicians shall perform all other remedial maintenance, service, and repairs.

C.12.4 Preventative Maintenance and Calibration:

C.12.4.1 Contractor shall calibrate all appropriate functions of the FTIR Microscope.

C.12.4.2 After calibration, the contractor shall provide a certificate including, at a minimum:

C.12.4.2.1 The name of the technician performing the calibration.

C.12.4.2.2 Instrument serial number.

C.12.4.2.3 The date of the calibration.

C.12.4.2.4 Whether the instrument is satisfactory “as found” or “as left”.

C.12.4.2.5 Whether the instrument was in or out of tolerance.

C.12.4.2.6 Any adjustments made.

C.12.4.2.7 Unique identification and calibration status of each traceable standard used.

C.12.4.2.8 Test method or procedure used.

C.12.4.3 All replacement parts and software shall be identical to or fully compatible with installed equipment.

C.12.4.4 During the performance period, contractor shall update all software and firmware, as applicable, for the instrument and control computer at no additional cost. Software updates shall be provided by digital media, such as

USB or CD. Downloading upgrades from the internet is not allowed as remote access to the computer is not permitted.

C.12.5 Unscheduled Maintenance:

C.12.5.1 At BEP’s request, Contractor shall perform on-site emergency and/or unscheduled service/repair visits including all necessary labor, equipment (e.g., test equipment and tools), replacement equivalent system parts, OEM factory-certified replacement parts, and travel to identify, interpret, and isolate suspected and confirmed malfunctions, then repair and resolve such problems with any part or component, thus returning the equipment to proper operating condition meeting the specifications defined in SOW.

C.12.5.1.1 On-site support shall be supplied within three (3) business days/best effort onsite service response of service call and shall be accomplished during local business hours, 9:00 AM to 4:00 PM excluding federal holidays and weekends.

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C.12.5.1.2 Unlimited telephone and email technical support relating to the system, during the Contractor's business hours, Monday – Friday

(excluding Federal holidays).

C.12.6 Documentation of Services Provided:

C.12.6.1 After completion of service call or annual routine preventative maintenance, the contractor shall provide the COR with a copy of a field service report/ticket identifying the following.

C.12.6.1.1 The reason for the service call.

C.12.6.1.2 Detailed description of the work performed.

C.12.6.1.3 Test instruments or other equipment used to affect the repair or otherwise perform the service.

C.12.6.1.4 The name(s) and contact information of the technician who performed the routine preventative maintenance and recalibration or repair service.

C.12.6.1.5 The on-site hours expended, and parts/components replaced.

C.12.6.1.6 A valid certificate stating that the instrument is within specification and for what period of time following the annual PM visit (may be printed or digital on the instrument computer/controller).

C.13 Warranty

C.13.1 The Contractor shall provide a minimum one-year warranty for all parts, materials, labor, and travel under this contract. The contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this

SOW. Contractor shall provide a point of contact for warranty concerns and/or issues to the Contract Officer Representative (COR) upon completion of installation. If extended warranties are available, vendor shall provide four one-year options as part of the contract.

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SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 Notice of Packaging Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• Must be durable, in English, and printed on or affixed to the surface of a package or on a label, tag, or sign.

• Must not be unobscured by labels or attachments; and

• Must be located away from any other marking (such as advertising) that could substantially reduce its effectiveness:

D.2 General Items – Information Required for Each Shipment:

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 Line Items – Information Required for Each Line Item Included in the Shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

D.4 Notice of Shipping Label Requirements:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

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The Contractor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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SECTION E – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER

TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984

52.246-2 Inspection of Supplies-Fixed-Price AUG 1996

52.246-4 Inspection of Services-Fixed-Price AUG 1996

52.246-16 Responsibility for Supplies APR 1984

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the FTIR Microscope shall be performed by the Bureau of

Engraving and Printing (BEP) Contracting Officer's Representative (COR). The following requirements describe the Government's inspection, testing, and acceptance procedures for the equipment provided under this contract.

To be accepted by the Government, the FTIR Microscope must meet all requirements specified in Section C of this contract. Equipment that does not meet these requirements will be considered unacceptable. Final acceptance and payment will not be authorized until the

Government confirms that the equipment fully complies with all contract requirements.

Inspection and acceptance shall be conducted in accordance with FAR 52.246-2, Inspection of Supplies, Fixed Price. Upon contract award, the Contracting Officer (CO) will designate a COR to oversee contract performance and verify that the Contractor meets all technical and performance requirements.

If the equipment is rejected because it does not comply with the contract requirements, the

Contracting Officer will provide written notification to the Contractor within ten (10) calendar days after the inspection is completed. The notification will identify the deficiencies, explain the reason for the rejection, and specify the corrective action required.

The Contractor shall repair or replace all nonconforming or damaged items at no additional cost to the Government.

The COR will monitor the Contractor's progress throughout the period of performance to ensure all contract milestones and delivery schedules are met. The COR will also verify that the equipment successfully completes all required testing before recommending final acceptance. The Government will work closely with the Contractor to resolve any issues that arise during delivery, installation, testing, or training. To help minimize schedule risks, the

Government and the Contractor will hold regular status meetings, as needed, to coordinate project activities and ensure successful contract performance.

(1) Testing

The system shall be tested at the Contractor's facility before the BEP authorizes shipment for installation. After installation and startup at the BEP, the system shall undergo the necessary testing to verify that it meets all contract requirements prior to final Government acceptance.

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All testing shall be conducted in the presence of BEP personnel, unless otherwise authorized by the COR, and in accordance with the approved test plan for the system.

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SECTION F – DELIVERY OR PERFORMANCE

NUMBER

TITLE DATE

52.242-15 Stop-Work Order AUG 1989

52.242-17 Government Delay of Work APR 1984

52.247-34 F.o.b. Destination JAN 1991

F.1 Place of Delivery:

Deliverables as required during the performance of this contract shall be delivered to

F.O.B. destination. The equipment and supplies identified shall be delivered and installed to the following address:

Bureau of Engraving and Printing

14th & C Streets, S.W

Washington, D.C. 20228-001

F.2 Notification of Delivery:

The contractor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises.

The BEP will not provide any assistance during deliveries.

The contractor shall notify the COR seven (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification and a list of contractor employees who will need access to the BEP to perform installation and testing of the equipment.

F.3 Deliveries to Washington, DC Annex Building:

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to

2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

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To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.1 Performance/Delivery Period:

The period of performance for this contract consists of a one (1)-year base period and four

(4) one (1)-year option periods. The base period includes equipment delivery, training, and the manufacturer's warranty.

F.4 BEP Year End Shutdown Period and Federal Holidays:

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the

Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Treasury Common Services Center (TCSC)

14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract;

or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

G.4 Invoice and Payment Instructions

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The Contractor shall invoice the BEP monthly for services performed in support of this contract. The Contractor shall use the Internet Payment Platform ("IPP"), which is the

BEP's preferred method for submitting invoices for payment. Contractors shall contact the below for more information on the IPP program, including enrollment:

IPP Customer Support

Desk (866) 973-3131

IPPgroup@bos.frb.org

A copy of the invoice is to be submitted to the COR listed herein. If unable to comply with the IPP processing requirements, then the following process shall apply for submission of invoices for payment: The Contractor shall submit invoices to the designated payment office below along with one (1) copy to the COR listed herein. The BEP designated payment office is:

U.S. Department of the Treasury

Bureau of Engraving and Printing

Office of Financial Management Accounting Division, Room 302-34A 14th and C Streets, S.W.

Washington, D.C. 20228-0001

Invoices which are submitted to an incorrect address, or which do not contain the information specified below will be returned to the Contractor for corrections. Corrected invoices shall be marked "Revised Invoice #x" and submitted to the address set forth in above.

Payment Instructions. Payment will be based on receipt of a proper invoice and contract performance. An invoice is a "proper invoice" as defined under FAR Clause 52.212-4(g).

The Contractor shall direct questions regarding payment to the COR and/or the designated payment office listed above.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

mailto:IPPgroup@bos.frb.org

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H.1 Type of Contract:

This is a Firm Fixed-Price type contract.

H.2 Interpretation of Contract Requirements:

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

H.3 Notice to the Government of Delays:

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 Non-Disclosure of Non Public Information and Data:

During the period of performance of the contract, the Contractor may be granted access to

Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested.

H.5 Corrective Action Report:

The Contractor shall provide written corrective action reports to the Contracting Officer and COR to any quality audit finding or root cause letters issued because of specification nonconformance to the contract performance work statement specifications. A corrective action report shall be submitted within thirty calendar days after receipt of a root cause letter or a quality audit report. The corrective action report shall contain the root cause which allowed a non-compliant product or process to occur, action taken to correct the non-compliance, action taken to prevent recurrence of the root cause, action taken to determine if other processes are affected by the non-compliance, action taken regarding

23 Bureau of Engraving and Printing 2031ZA26Q00102 susceptible processes or material, verification plan to assess the effectiveness of the correct action, and the timeline to implement the proposed changes, including verification.

H.6 Supervision of Contractor Employees:

Contractor employees performing services under this Contract will be controlled, directed, and always supervised by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the Statement of Work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other

Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the

United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

H.7 Protection of Property:

(a) Contractor Responsibility: If due to the default, negligence (whether of action or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government at its option, may, in lieu of payment therefore, require the Contractor to replace at its own expense, all property lost or damaged. (b) The Contractor shall protect materials in his custody against transportation, fire, theft, weather, and other hazards in the exercise of the "highest degree of care."

H.8 Cooperation with other Contractors:

1. When the Government undertakes or awards other contracts for additional work at the facilities, the Contractor shall: (1) fully cooperate with the other Contractors and

Government employees and (2) carefully fit its own work to such other additional contracted work as may be directed by the Contracting Officer's Representative (COR).

The Contractor shall not commit or permit any act which shall interfere with the performance of work awarded to another Contractor or with the performance of other

Government employees.

2. In any case where, while fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor shall restore such disturbed work to a condition satisfactory to the COR and guarantee such restored work to the same extent as it was guaranteed under the applicable other contract.

H.9 Working Restrictions-Business Hours:

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(a) When the project specifications permit the undertaking of contract work during BEP working hours, such work must be performed without:

1. Interfering with BEP business.

2. Unduly restricting traffic.

3. Causing unsafe conditions for employees and visitors; and

4. Adversely affecting the operation of BEP equipment.

(b) When, the Contracting Officer or COR has determined that the Contractor's work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time, that will be mutually agreed upon, and under such conditions as are in the best interest of the BEP. In this connection, the directions of the Contracting

Officer/COR shall be binding and shall be executed by the Contractor at no additional cost to the Government.

(c) In performing onsite work under this contract in a Government building shall:

(1) Conform to the specific safety requirements established by the contract.

(2) Comply with the safety rules of the installation that concern related activities not directly addressed in this contract.

(3) Take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel connected in any way with performance under this contract.

(4) Take such additional immediate precautions as the Contracting Officer or

Contracting Officer's Representative (COR) may reasonably require for safety and accident prevention purposes.

(5) Conform to all required security requirements.

H.10 Identification of Contract Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All contractor personnel shall clearly identify themselves as a contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

H.11 Notice to the Government of Delays:

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In the event the contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.12 Non-Disclosure of Non Public Information and Data:

During the period of performance of the contract, the contractor may be granted access to

Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement.

H.13 Indemnification

(a) Responsibility for Government Property: The contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the contractor, any subcontractor, or any employee, agent or representative of the contractor or subcontractor.

If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the contractor's performance of this contract, the contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the contractor to replace at his own expense, all property lost or damaged.

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(b) Hold Harmless and Indemnification Agreement: The contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(a) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel…