RFQ - 2031ZA26Q00009 - Additive Manufacturing System.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE

OF PAGES

1. REQUEST NO.

2031ZA26Q00009

2. DATE ISSUED

08 June 2026

3 REQUISITION/PURCHASE REQUEST NO.

165418

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

5a. ISSUED BY

Erica Hemphill

6. DELIVER BY (Date)

See Page 2

5B. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY OTHER

NAME

Treasury Common Services Center 14th and C St., S.W., Rm 705-A Washington, DC 20228

TELEPHONE NUMBER FOB DESTINATION (SEE SCHEDULE)

AREA CODE NUMBER 9. DESTINATION

a. NAME OF CONSIGNEE

Bureau of Engraving and Printing Washington, DC Facility

8. TO BE COMPLETED BY QUOTER: b. STREET ADDRESS

a. NAME

b. COMPANY 14 & C Streets SW

c. CITY

Washington

d. CITY

e. STATE

f. ZIP CODE

d. STATE

DC

e. ZIP CODE 20228

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

10 July 2026 at

2:00 PM, EST

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

(a) (b) € (d) € (f)

This is a request for quote for the supplies listed in the RFQ.

This RFQ synopsis/solicitation for commercial items is prepared in accordance with the Federal Acquisition Regulations (FAR) in Subpart 12 & 13. This is fixed price procurement under NAICS Codes: 333248 – All Other Industrial Machinery Manufacturing.

All quotes will be accepted no later than – see Block 10 above.

12. DISCOUNT FOR PROMPT PAYMENT OFFERED a. 10 CALENDAR

DAYS (%)

b. 20 CALENDAR

c. 30 CALENDAR

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED

TO SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER:

b. STREET ADDRESS 16. SIGNER

c. NAME (Type or print)

b. TELEPHONE

c. COUNTY

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

SECTION A – GENERAL INFORMATION

A. This is a solicitation for commercial items prepared in accordance with the format in FAR Subpart 12 & 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.

B. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 / effective date of 13 March 2026.

C. This procurement is a 100% Small Business Set Aside and the associated NAICS code is 333248 – All Other Industrial Machinery Manufacturing.

D. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

E. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in Bureau solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider or use these representations.

Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

F. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

SECTION B – PRICING SCHEDULE

CLIN BASE YEAR QTY UoM UNIT

PRICE

EXTENDED

UNIT PRICE

0001 Additive Manufacturing System with large envelop option 1 EA

0002 Nozzle tip set for additive manufacturing equipment 10 EA

0003 Support-material removal concentrate (aqueous) 1 EA

0004 Build-platform foundation sheets (pack of 20) 10 EA

0005 Model filament — black, thermoplastic 10 EA

0006 Support filament — dissolvable polymer 1 EA

0007 Software Training 1 EA

0008 Operation Training 2 EA

0009 Support-removal cleaning station (water-based) 1 EA

0010 Shipping 1 EA

0011 Installation 1 EA

0012 Travel 1 EA

1001 Option One – Extended Warranty Year One 1 EA

2001 Option Two – Extended Warranty Year Two 1 EA

3001 Option Three – Extended Warranty Year Three 1 EA

4001 Option Four – Extended Warranty Year Four 1 EA

***Delivery of the system must on or before 180 days after contract award.

STATEMENT OF WORK

SECTION I: Background

The Bureau of Engraving and Printing (BEP) Office of Production Engineering (OPE) supports the design, development, and sustainment of specialized equipment used in United States (US).

currency production. As part of this mission, OPE relies on additive manufacturing capabilities to produce machine components and fixtures that support operational efficiency and continuity across BEP facilities. These components may be prototypes for design validation or final production-ready parts used in an industrial manufacturing environment, requiring high precision, durability, and reliability.

The existing additive manufacturing system located at the Washington DC (DCF) facility has reached the end of its supported life and no longer meets current operational and technical requirements. Limited vendor support, increased maintenance issues, and constrained performance capabilities pose risks to ongoing engineering and production activities. To mitigate these risks and sustain mission-critical operations, BEP OPE requires the procurement of one (1) modern additive manufacturing system to replace the obsolete unit, ensuring enhanced capability, improved efficiency, and alignment with current industry standards.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

The contractor shall deliver and install a new industrial-grade additive manufacturing system to support the design and fabrication of both prototype and production components which are integral to the currency manufacturing process.

2.2 Scope of the Product, Service, or Outcome.

- Rapid Prototyping and Production

Outcome Needed:

A. Quickly converting Computer Aided Design (CAD) models to physical parts within hours, minimizing lead times

B. Eliminating traditional processes like engineering drawings, procurement cycles, and market research for machine shops.

C. Avoiding delays associated with answering questions from machine shops or dealing with damaged/lost packages.

D. Creating complex parts that aren’t feasible through conventional methods, such as integrated designs that would typically require multiple assembled components.

E. Prototyping and producing small-scale or one-off parts like a metric flange, InfraRed viewer stands, and test fixtures.

F. Manufacturing parts that would be challenging or costly to machine traditionally, quickly and cost-effectively.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 Specification Requirements

• Additive Manufacturing System with Large Envelope

• The system shall utilize modular, user-replaceable extrusion nozzles or hotend assemblies available in multiple orifice diameters (e.g., ranging from 0.4 mm to 0.8 mm) to optimize print resolution and build speed based on application requirements.

• Support Material: The system shall utilize an open-material architecture or support third-party material profiles to prevent vendor lock-in. The material delivery system must include continuous feed monitoring (e.g., run-out sensors) and accommodate high-capacity filament spools or multi-spool storage to support continuous, unattended printing for extended durations.

• Build envelope capacity must be at least 400 x 350 x 400 mm.

• Must be compatible with electrical configuration: 230VAC (Volts Alternating Current), 3W, 30Amp

• Uninterruptible power supply (UPS) shall be provided with the system.

• System footprint, including all required operational clearances and ancillary equipment necessary for normal operation, shall not exceed 20 square feet of floor space and shall be suitable for installation within the existing workspace constraints at BEP. Contractor shall provide all dimensional, clearance, and utility requirements necessary to support BEP facility site planning, installation, operation and maintenance activities.

• Compressed air requirement maximum: 120 psi

• Material Delivery: System must support continuous and reliable material feed capability suitable for extended or unattended print operations. The system shall provide sufficient material capacity to support continuous printing and shall include automated or user-manageable material monitoring, changeover, or reload capability to minimize print interruptions during long-duration builds.

• The system shall print within an actively heated chamber environment designed to minimize part warping, improve layer adhesion, and maintain dimensional stability during the printing process. The heated build chamber shall be capable of maintaining a minimum operating temperature of 90° Celsius.

• Vendors must provide software to be able to print 3D. Standard Template Library (STL) or similar files using a BEP computer.

• Support removal cleaning station (water based) needed for the removal of soluble support material must be provided with the following specs:

o Must be compatible with electrical configuration: 220 VAC, single phase, 20Amp o System size shall not exceed the following, 37 (W), 31 (D), 41 (H) in.

o Work envelope size shall be greater than the following: 17 x 13 x 15 in.

o Stainless steel tank and basket o Integrated sink and spray faucet for rinsing of parts o Quick-disconnect, appliance-style plumbing o Fast agitation for quick support removal o Programmable for time and temperature with one touch automated control

3.2 Minimum Performance Requirements

The following represent the salient capability, functional, and performance characteristics that the System shall have or must meet:

A. The System should be capable of producing three-dimensional parts from STL and/or VRML data files and other file types like .3mf and. amf that SolidWorks can export for 3D printing in various types of printers.

B. The build envelope capacity must be at least 400 mm x 350 mm x 400 mm and larger capacities are preferred.

C. Parts produced shall have an overall dimensional accuracy of ±0.25 mm, maximum.

D. Parts shall be able to be machined subsequently using conventional machine tools. In particular, the parts must be able to be threaded internally or externally to produce functional threads.

E. Parts made on this System shall have a minimum tensile strength of at least 30 MPa (per ASTM D638) and should have an impact strength of at least 50 J/m (per ASTM D256).

F. The required System must be able to produce parts with holes, overhangs, or other voids either directly or with the aid of a sacrificial filler material.

G. User shall have some control over build speed and strength (e.g. be able to control “print quality” or material density).

SECTION IV: Installation

4.1 Installation

The Contractor shall supply complete and accurate, site preparation information/drawings in sufficient detail to allow the Bureau to prepare the site. The site preparation information shall include the following information at a minimum: equipment layout (plan and elevation views), floor loading (if applicable), utility requirements, location of utility connections, required clearances around the equipment for operation and maintenance, location of mounting points and bearing area, static and dynamic loading of each mounting point, dynamic loading frequency.

Contractor must supply all equipment necessary to produce the complete functional deliverables and the contractor must include any ancillary part of the equipment that is needed to accomplish the success of the project at contract award.

Contractor shall provide a Turn-Key installation, including all rigging, delivery, and installation for the system. Delivery and installation of the equipment shall occur between 7:00 am and 3:00 pm EST, Monday through Friday, excluding holidays. BEP will provide electrical sources for equipment. The Contractor shall, at its own expense, provide and maintain insurance while work on a government installation.

SECTION V: Training

5.1 Training

Contractors shall conduct start up procedures in accordance with manufacturer’s instructions to ensure proper performance. Training shall cover system operation and maintenance. The contractor shall conduct two days of software training, and two days of operating training at BEP facility 602-19A Room for five people from 8:00 am to 4:00 pm CST, Monday through Friday:

excluding holidays. A maximum of five (5) BEP employees shall take part in the training. The Contracting Officer Representative (COR) will make training arrangements with the contractor no less than 30 days prior to training.

5.2 Training Plan

5.2.1 The contractor shall submit for approval a training plan to the BEP.

5.2.2 Two (2) months prior to the start of the training, the contractor shall prepare and deliver to the Contracting Officer Representative (COR), a detailed training plan and schedule. The training plan shall include an hourly breakdown of the subject matter to be covered during each training session. One week prior to conducting a class, the contractor will be informed as to the hours that the training sessions will take place.

5.3 Operator Training

5.3.1 The Contractor shall conduct training classes for the operators of the additive manufacturing system, including any subsystems and supporting equipment.

5.3.2 Training shall be sufficient to adequately prepare the operators to safely run the additive manufacturing system independently while meeting the production requirements.

5.3.3 One (1) operator class shall be provided, lasting two (2) days for up to five (5) BEP Subject Matter Experts (SME) and up to three (3) additional BEP specialists may attend as observers

5.3.4 Contractor shall inform the BEP COR thirty (30) days prior to maintenance to coordinate and schedule maintenance and training. The contractor shall provide all training materials to the COR prior to maintenance for review and approval by the BEP. The training shall be in person. All printed training aids shall be provided for the course, be in English language, and become the property of the Government.

5.3.5 Training personnel shall be qualified representative(s) and be proficient in the English language. Contractors shall provide specialized training to familiarize BEP personnel on the operation of the system, parts, and to help ensure reliable performance and maximum service life, during normal usage.

5.4 Software Training

5.4.1 The Contractor shall conduct training classes for the operators of the additive manufacturing system, including any subsystems and supporting equipment.

5.4.2 Training shall be sufficient to adequately prepare the operators to utilize the software application on the additive manufacturing system independently while meeting the production requirements.

5.4.3 One (1) software training class shall be provided, lasting two (2) days for up to five (5) BEP Subject Matter Experts (SME) and up to three (3) additional BEP specialists may attend as observers

5.4.4 Contractor shall inform the BEP COR thirty (30) days prior to maintenance to coordinate and schedule maintenance and training. The contractor shall provide all training materials to the COR prior to maintenance for review and approval by the BEP. The training shall be in person. All printed training aids shall be provided for the course, be in English language, and become the property of the Government.

5.4.5 Training personnel shall be qualified representative(s) and be proficient in the English language. Contractors shall provide specialized training to familiarize BEP personnel on the software of the system to help ensure reliable performance and maximum service life, during normal usage.

5.5 Instructor Qualifications

5.5.1 Instructors shall create a positive learning environment to facilitate the intellectual development of students. Instructors shall have the following qualifications:

- Capable of developing, managing, and delivering training using classroom and hands-on instruction to attain learning objectives in relation to BEP organizational needs.

- Reviewing training materials considering the students’ backgrounds and course objectives to ensure consistency of quality and accuracy of content.

- Ensure a variety of learning styles can be met by selecting appropriate methods and media for instructional delivery.

- Monitoring participant progress and instructional program effectiveness; establishing and maintaining a learning environment to promote student engagement and participation actively and freely.

- Fluent in English and all training materials shall be presented in English.

- Must have successfully completed training in the craft, of which training will be provided, to a level sufficient to be classified at least at the Journeyman level, Master level preferred.

- Possesses full and detailed knowledge, experience, skills, and proficiency with the subject equipment; capability to configure, set up, trouble-shoot, and make adjustments, or adjust settings, etc.

Shall be considered a SME in the area being covered by the training. Continually updating technical knowledge of equipment and techniques within the subject area

5.6 Training Manuals

5.6.1 Product Manual: The contractor shall provide three (3) copies of the equipment manual.

Manual shall include detailed instructions on the full operations of the equipment. And all deliverables must be in English Language.

5.6.2 Service and Maintenance Schedule: Contractor shall provide manufacturer’s recommended schedule information for service and maintenance of equipment.

SECTION VI: Spare Parts

6.1 Spare Parts Listing

A listing of all parts that the contractor recommends the BEP carry in stock to support the operation of the equipment shall be provided. The listing shall be provided in MS-Excel format.

The listing shall include the manufacturer’s part number, detail description of the part, function, lead-time for delivery, estimated mean time for failure/maintenance, recommended quantity, and unit price.

The contractor shall provide any changes or additions to the original spare parts list prior to delivery of the equipment to BEP.

SECTION VII: Equipment Standards

7.1 Equipment Standards

Equipment to be delivered under this contract shall meet all current U.S. commercial codes and industrial standards, or equally stringent international standards, for manufacturing of high-quality industrial equipment, commercial printing presses and finishing equipment to be utilized within an industrial environment. At a minimum, all equipment shall conform to National Electric Code, NEC, standards.

All equipment delivered to the Bureau shall comply with the attached Safety Requirements, see Attachment 0002 - 75D-07.0-06 EHS Requirements for Large Equipment Purchases.

The following is a list of specific standards that machinery supplied under this contract shall meet:

• All applicable sections of American Conference of Government Industrial Hygienists (ACGIH) (www.acgih.org)

• All applicable documents related to Energy Policy Act of 1992 with specific reference to Executive Order 13123 (www.omb.gov)

• All applicable Occupational Safety and Health Administration (OSHA) standards with specific references to OSHA standards 29 CFR 1910 (www.osha.gov)

• All applicable codes and standards and environmental permitting of U.S.

Environmental Protection Agency (EPA) (www.epa.gov) and District of Columbia (DC) government (www.doee.dc.gov) and State of Texas (TX) government (www.tceq.texas.gov).

7.2 DCF Environmental Health and Safety Contractor Requirements

The contractor shall follow the requirements contained in Attachment 0001 - EHS Contractor Requirements 75D-07.0-04 (DCF). This document is included as an attachment to this contract.

The contractor shall follow environmental health and safety instruction communicated to them by the DCF Environmental Health and Safety representatives.

SECTION VIII: Bureau Acceptance Testing

8.1 Bureau Acceptance Testing

http://www.acgih.org/ http://www.omb.gov/ http://www.osha.gov/ http://www.epa.gov/ http://www.tceq.texas.gov/

The contractor shall perform a Bureau Acceptance Test (BAT) in accordance with the requirements notated in the SOW. The contractor shall submit for review and approval four weeks prior to the BAT, a plan for how they propose to demonstrate compliance with system requirements.

Final acceptance of the system will occur after the following:

1. Successful completion of the BAT

2. Successful Training of all BEP personnel

3. Successful operation by BEP personnel of the equipment in production for at least twenty

(20) days on three (3) shifts or 480 hours without any problems or failures in full compliance with the requirements within this contract.

SECTION IX: Warranty

9.1 Warranty

Contractor shall provide a one-year warranty on machinery and parts for the system. Warranty period shall begin at the completion of equipment assembly and government acceptance of all equipment. Contractor shall respond to any service call during the warranty period within 72 hours of being contacted by the Bureau representative. Contractor shall provide information regarding who to contact during warranty period.

Contractor should provide warranty certification for all equipment two months before warranty begins. Contractors shall also provide a point of contact for equipment. Point of contact shall be knowledgeable on the operation and maintenance of the equipment.

SECTION X: Options

10. 1 Extended Warranty

The Contractor shall provide an optional extended warranty and maintenance support service for the additive manufacturing system for four (4) additional one-year option periods following expiration of the initial one-year warranty period. The extended warranty shall provide comprehensive coverage for machinery, components, replacement parts, labor, software/firmware updates, and technical support necessary to maintain the system in full operational condition.

During each extended warranty option period, the Contractor shall respond to Government service requests within seventy-two (72) hours of notification by the Bureau of Engraving and Printing (BEP) representative. Support services shall include remote technical assistance, troubleshooting, corrective maintenance, and, when necessary, on-site service support by qualified technicians knowledgeable in the operation and maintenance of the system.

The Contractor shall provide all warranty documentation, points of contact, and service escalation procedures two months prior to the start of each extended warranty period. The Contractor shall also identify any exclusions, consumable limitations, or Government responsibilities associated with warranty coverage. All replacement parts provided under the extended warranty shall be new or OEM-certified components compatible with the installed system configuration.

The Government reserves the right to exercise any or all extended warranty option periods in accordance with contract terms and availability of funding. Exercise of an option period shall not obligate the Government to exercise subsequent option periods.

SECTION XI: Deliverables

11.1 Special Delivery Instructions

Performance / Delivery Period. Contractor shall deliver and install the additive manufacturing system to BEP 180 days after contract award. The period of performance includes one (1) base year and four (4) option years for extended warranty. The anticipated period of performance is 30 August 2026 to 29 August 2031.

SECTION XII: Government Furnished Resources and Information

12.1 EHS Requirements: Contracted services & equipment must be performed in a manner consistent with the following Bureau of Engraving and Printing's (BEP) EMS documents: EHS Contractor Requirements 75D-07.0-04 (DCF) and EHS Requirements for Large Equipment Purchases (75D-07.0-06).

END OF SECTION

SOW

Deliverable Due Date Deliverable Recipient Deliverable Format

3.2

Design Review Meeting 2 weeks after contract award

Tsega.emshaw@bep.gov PDF, Word, Email

4.1 Site Prep Information 2 weeks after

contract award

Tsega.emshaw@bep.gov PDF, Word, Email

5.1 Product Manuals Upon installation

of equipment

Tsega.emshaw@bep.gov PDF, Word

5.2 Training Plan 2 months before

training to begin

Tsega.emshaw@bep.gov PDF

8.1 Preliminary Bureau

Acceptance Test (BAT)

4 weeks prior to

BAT

Tsega.emshaw@bep.gov PDF, Excel, word

10.1 Warranty Certification 2 months before

start of warranty

Tsega.emshaw@bep.gov PDF, Word

SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 NOTICE OF PACKAGING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the DCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip shall include, at minimum the following information:

D.2 GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM

INCLUDED IN THE SHIPMENT

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Backordered, where applicable.

D.4 NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

[END OF SECTION]

SECTION E – INSPECTION AND ACCEPTANCE

Clause Number Title Date 52.246-2 Inspection of Supplies -Fixed-Price AUG 1996 52.246-4 Inspection of Services-Fixed Price AUG 1996

52.246-16 Responsibility for Supplies APR 1984

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisition.gov/ (End of Clause)

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be made by BEP appointed Contracting Officer's Representative (COR). The following details the means for testing and acceptance of the equipment delivered under this contract.

Inspection and acceptance of the supplies to be provided hereunder shall be made in accordance with FAR Clause 52.246-2, Inspection of Supplies – Fixed Price. The Contracting Officer (CO) will appoint a Contracting Officer Representative (COR) at award to provide oversight on behalf of the CO.

When items are rejected for noncompliance, written notification of the rejection will be furnished by the Contracting Officer, within ten (10) calendar days after inspection has been completed. The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to what remedies will be made by the Contractor. All parts found insufficient or damaged must be replaced at the contractor’s expense.

(1) BEP Acceptance Test The Bureau Acceptance Test (BAT) will occur at the BEP’s facility after commissioning.

BEP personnel will operate the system during the BAT in the presence of the contractor’s personnel. Contractor’s personnel shall provide advice and guidance to the BEP. The purpose of the BAT is validation of the design, functionality, and performance requirements of the contract.

Testing of the system shall be scheduled to occur in accordance with the Contract.

Contractor is responsible for scheduling all daily activities in such a way that all design, functionality, and performance requirements shall be sufficiently demonstrated.

All acceptance testing shall be performed in the presence of authorized Bureau personnel.

If the equipment does not successfully pass the first BAT and must be retested, the Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials.

All testing shall be performed in accordance with the technical requirements listed in the Statement of Work. If during the performance of testing, it is deemed that the equipment is not performing to the specified requirements, testing may be stopped to allow for corrective actions to occur and restarted only after joint agreement by both BEP and the contractor.

If it is determined that significant problems or corrective actions are required, the contractor can request that testing be stopped. Once corrective actions have occurred, the contractor shall notify the BEP for rescheduling the test.

If the test is deemed unacceptable, the BEP reserves the right to require a full or a partial retest of the equipment and the Contractor must provide the BEP with all of the following:

a. Causative factors for the nonconformance

b. A written explanation on how the Contractor proposes to correct the nonconformance

c. The estimated time that will be necessary to correct the nonconformance

d. How the Contractor intends to demonstrate compliance.

Once a BAT is in progress, if there are extenuating circumstances or equipment-caused delays, the Bureau may exercise one of the following options:

(a) Extend the test accordingly

(b) Restart the test from the beginning

(c) Abort the test

Since during testing security items will be required, all security measures, policies, and procedures of BEP shall be followed. All contractor personnel assigned to work around or on the equipment during testing shall have been approved by the BEP’s Office of Security.

Approval by the BEP’s Office of Security requires that each individual completes and submits a Standard Form 85, Questionnaire for Non-Sensitive Positions, and associated supplements to the BEP for review and background check to be performed.

(2) Acceptance Final acceptance of the system will occur after the following:

A. Successful completion of the BAT B. Successful Training of all BEP personnel C. Resolution of all punch-list or open items

SECTION F – DELIVERY OR PERFORMANCE

Clause Number Title Date

52.211-17 Delivery of Excess Quantities SEPT 1989 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.247-35 F.o.b. Destination, Within Consignee’s Premises APR 1984

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisition.gov/ (End of Clause)

F.1 PLACE OF DELIVERY

Deliverables as required during the performance of this contract shall be delivered F.O.B Destination within Consignee’s Premises. The spare parts shall be delivered and installed at the following address:

Bureau of Engraving and Printing, Washington, DC Facility 200 D Street Southwest Washington, DC 20228 602-19A Room

If the installation location changes during the performance period, the Government shall notify the vendor of the new address. The new location shall be inside of a 30-mi. (48 km) radius from the District of Columbia

The following DELIVERY information must be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #; (3) Total number of items; (4) Total weight (if applicable), and; (5) Date and time of delivery.

F.2 DELIVERIES TO WASHINGTON, DC ANNEX BUILDING

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-1149 care of Material Handler/Leader.

F.3 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

(c) Government Holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

Deliveries are not accepted on Federal Holidays unless there are extenuating circumstances and arrangements have been made in advance with appropriate BEP personnel.

F.4 Delivery Period:

All parts shall be delivered and installed 180 days after contract award.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Treasury Common Services Center – Acquisition Services 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.” (End of clause)

G.3 DTAR 1052.210-70, Contractor Publicity (APR 2015)

The Contractor, or any entity or representative acting on behalf of the Contractor, shall not refer to the supplies or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such supplies or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government shall consider institution of all remedies available under applicable law, including 31 U.S.C. 333, and this contract. Further, any violation of this clause may be considered as part of the evaluation of past performance. (End of clause)

G.4 DTAR 1052-223-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

G.5 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause) http://www.ipp.gov/

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price type contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 NON-DISCLOSURE OF NON PUBLIC INFORMATION AND DATA

During the period of performance of the contract, the Contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information shall be shared only with employees or agents of the company having a need to know, and shall not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement.

H.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the

Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the

Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(e) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(f) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that shall:

• Describe in detail the changed requirement that creates the potential conflict of interest; and

• Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those Quoters whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract.