RFQ 2031ZA24Q00237 - Microspectrophotometer Package.pdf

REQUEST FOR QUOTE

2031ZA24Q00237

Microspectrophotometer with Excitation Monochromator for Fluorescent Attachment

Table of Contents

Section Description Page Number(s) A General Information 2 B Pricing Schedule 3 C Statement of Work Error! Bookmark not defined. - 13 D Packaging and Handling 14 E Inspection and Acceptance 15 F Delivery or Performance 16 - 17 G Contract Administration Data 18 - 19 H Special Contract Requirements 20 - 28 I Contract Clauses 29 - 36 J Attachments 37 K Certifications 38 - 53 L Instructions to Quoters 54 - 57 M Evaluation 58 - 59

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SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12 & 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation shall not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2024-05 / effective date of 22 May 2024.

B. This procurement is unrestricted and the associated NAICS code is 334516 – Analytical Laboratory Physical Properties Testing and Inspection.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

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SECTION B – PRICING SCHEDULE

Base Year

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

PRICE

0001 Microspectrophotometer 1 EA $ $ 0002 Shipping 1 EA $ $

Installation and training of up to 5 personnel (dates to be determined upon award)

EA

0004 Travel for Installation Engineer 1 EA $ $ Total Base Year $

Option Year 1

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

PRICE

1001 Preventative Maintenance Service 1 EA $ $

Total Option Year 1 $

Option Year 2

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

PRICE

2001 Preventative Maintenance Service 1 EA $ $

Total Option Year 2 $

Option Year 3

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

PRICE

3001 Preventative Maintenance Service 1 EA $ $

Total Option Year 3 $

Option Year 4

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

PRICE

4001 Preventative Maintenance Service 1 EA $ $

Total Option Year 4 $

GRAND TOTAL $

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SECTION C – STATEMENT OF WORK

Microspectrophotometer with Excitation Monochromator Attachment for Fluorescence

SECTION I: Background

1.1. The Bureau of Engraving and Printing (BEP), Research Analysis Division/Office of Technology Development (OTD), District Currency Facility (DCF) is a component of the Department of the Treasury and has a requirement for a microspectrophotometer to analyze printing inks, raw materials, fibers, paper, finished currency, and similar materials. To aid in fully characterizing materials, the microspectrophotometer shall include the ability to perform fluorescence measurements by including a monochromator as an input to the instrument. This device is critical and essential to BEPs mission.

SECTION II: Purpose

2.1. Product, Service or Outcome Needed.

The Contractor shall provide and deliver equipment, installation, and training that meets or exceeds the technical requirements and all items outlined in this Statement of Work (SOW). Any reference to brand names or trademarks in this document does not indicate endorsement by the BEP or by the US Government. The acquisition shall be conducted under the purview of the BEP Contracting Officer (CO).

The Contractor shall perform to the standards outlined in this contract.

2.2. Scope of the Product, Service, or Outcome.

2.2.1. The Contractor shall provide a microspectrophotometer with an excitation monochromator attachment for fluorescence and shall include all sub-systems and major components listed in the technical requirements below. The instrument shall include the latest and current version of operating and data analysis software.

2.2.2. The Contractor shall provide all labor and materials to deliver and install the instrument. The Contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation. The Contractor shall provide startup assistance, training, calibration procedure, integration, and warranty.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1. Technical Requirements

The Contractor shall provide a microspectrophotometer with an excitation monochromator for fluorescence attachment to the BEP. The quoter shall include a schematic or diagram illustrating the major system components and their layout, including relevant light pathways. The instrument shall have the following features:

3.1.1. The instrument shall be a spectrophotometer capable of ultraviolet, visible, and near infrared measurements with the following specifications:

• The spectrophotometric detection range shall be at least 250 nm to 1700 nm.

• The resolution shall not be worse than 2 nm (i.e., shall not be a number greater than 2 nm)

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3.1.2. The instrument shall include a microscope with the following specifications:

• The microscope shall be part of the beam path of the spectrometer.

• The microscope shall be capable of performing both reflected and transmitted light analyses in the range of at least 250 – 1700 nm.

• The microscope shall be capable of performing fluorescence analyses with emissions in the visible region (approx. 400 – 700 nm).

• The instrument shall include sufficient detectors for the entire spectral range, but their number shall be minimized.

• The use of liquid nitrogen for detector cooling is acceptable.

3.1.3. The microscope shall include illumination sources with the following specifications (one source may perform multiple functions):

• White light (approx. 400-700 nm).

• A UV light capable of illuminating at approx. 365 nm.

• A laser (see 3.1.4 for details)

• Excitation monochromator (see 3.1.5 for details)

• The Government prefers a UV-Vis broadband source which also provides white light (400-

700 nm).

• The microscope shall be outfitted with a method to prevent UV light from being directed to the eyepieces.

• The Government prefers the number of individual sources be minimized.

• The Government prefers that the switching illumination sources does not require making or breaking connections (i.e., does not require connecting or disconnecting fiber optic cables).

• The Government prefers that the instrument be capable of having an additional laser installed.

This laser will use a 105 μm SMA905 fiber-optic coupling. Note: a second laser is neither required nor desired for this contract.

3.1.4. The laser shall have the following specifications:

• The laser shall be between 450 and 499 mW and shall have a nominal wavelength of approximately 980 nm. The laser shall be capable of reducing its power through a potentiometer (or similar), software, or both.

• The laser shall comply with the requirements of 21 CFR 1040.10 including any necessary labels, interlocks, and keys.

• The microscope shall be outfitted with a method to prevent laser light from being directed to the eyepieces.

• The Vendor shall supply two pairs of laser safety glasses with an OD of no less than 6 between 800 nm and 1000 nm. The glasses shall be certified to conform with ANSI Z136.1, EN207, or similar standards.

3.1.5. The instrument shall include an excitation monochromator (i.e., a tunable light source) to allow for fluorescence images.

• The monochromator excitation range shall be at least 300-1700 nm.

• The monochromator shall have a wavelength resolution no worse than 2 nm (i.e., shall not have a number greater than 2 nm).

• A tunable laser does not meet the requirements of this section.

3.1.6. The microscope shall have a motorized stage with the following specifications:

• The stage shall be motorized in the x- and y-axes.

• The Government prefers that the stage is also motorized in the z-axis.

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• The stage shall be controlled by software, a joystick or track ball, or both.

• If the stage can be controlled by a joystick or trackball:

a. A suitable device shall be provided.

b. The Government prefers either a joystick or a track ball capable of changing stage movement speeds.

• The stage shall have a minimum step size of 0.5 microns (0.02 mils) in each motorized axis.

• The stage should be equipped to hold a standard microscope slide (i.e., a slide mount).

• The stage shall be capable of supporting transmission measurements.

• The stage shall be at least approx. 4 inches (100 mm) in the x and y directions and have a travel of at least 2 inches (5 cm) in both the x- and y-axes.

• The Government prefers a stage sized large enough to hold a US banknote (a banknote is

6.14” x 2.61” [156 mm x 66.3 mm]).

3.1.7. The area to be measured by the microscope (i.e., spot size, target area) shall be adjustable by one of the following methods:

• Using different objectives

• Inserting a mirror into the beam path to capture a portion of the observed area, or similar.

• Inclusion of a variable aperture

3.1.8. The microscope shall be capable of holding multiple objectives in a turret, or similar device.

3.1.9. The microscope shall include air objectives (no oil objectives will be acceptable) with the following specifications:

Objective Power Spectral Range Notes 5x At least visible

(400-700 nm)

10x Reflective Full spectral range Need not be laser-compatible 10x Full spectral range Minimum 70% transmission

300-1100 nm range 20x Full spectral range Minimum Transmission

Requirements by Wavelength:

• 300-400 nm: >20%

• 400-800 nm: >70%

• 800-1100 nm: >60%

~40-50x Reflective Full spectral range Need not be laser-compatible

Example objectives are provided for reference/comparison only and do not need to be the exact objective provided.

• The quote may include options for additional objectives which may be suited for the Government’s needs.

3.1.10. The microscope shall include binocular eyepieces. The Government prefers 10x eyepieces.

3.1.11. The microscope shall include a digital camera, sensor, or similar device capable of imaging the area being observed in the visible region (approx. 400- 700 nm).

3.1.12. The microscope shall contain filters or other similar devices to illuminate at approximately 365

nm. The quoter may include additional filters if they are part of a set.

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• The Government prefers additional filter cubes for 254 and 312 nm excitation.

• The Government prefers that emission filter cut-on wavelength be approximately 400 nm or allows for approximately 400-700 nm wavelengths to be passed through.

• An excitation monochromator emitting broad spectrum light plus appropriate filters can meet this requirement.

• A laser does not meet this requirement.

3.1.13. The vendor shall provide a controlling computer with all necessary peripherals and software.

• The computer shall use Windows 10 or 11 and come installed with the latest patches and updates.

• The computer shall be capable of functioning off-line without needing to be connected to the Internet.

• Software upgrades shall be provided by digital media, such as USB or optical disc (i.e., CD).

No remote access to the computer is permitted.

• If software upgrades are provided on optical media, then the computer shall be equipped with a suitable optical drive.

• The computer shall come with one 27- to 32-inch monitor.

3.1.14. The included instrument software shall have, at a minimum, the following capabilities:

• Mapping:

a. The software shall be able to capture spectra at multiple points within an area.

b. Government prefers spectral capture in both distinct points and regions.

• Stitching:

a. The software shall be able to capture multiple images from nearby and/or overlapping regions and stitch them into one image.

b. Government prefers this be usable with the mapping requirement to allow for mapping an area larger than the observed area.

c. If a z-axis stage was included under 3.1.6, the Government prefers that the software be able to perform z-stacking of visible images and spectral maps.

• Exporting:

a. The software shall allow for exporting in common file formats (e.g., comma-separated

[CSV]).

• Detector switching:

a. If the analysis requires multiple detectors to be used, the software shall automatically switch between them without any user intervention. The software should display the result as a single spectrum (i.e., combine the spectra from each detector into one continuous spectrum).

• Image Overlays:

a. The Government prefers that the software be able to overlay spectra on top of white light images when using the mapping feature.

3.1.15. The instrument shall be compatible with the lab space and operating conditions with the following parameters:

• Capable of operating in ambient laboratory temperature and humidity conditions (65-75 °F [18-24 °C] and 30-60 %RH, respectively).

• Compatible with 110/120 VAC at 60 Hz.

• The instrument, accessories, peripherals (not including the computer), and any required stand-off distances for ventilation and/or cooling, shall fit in a benchtop area not to exceed 30” (76.2 cm) deep and 104” (264 cm) wide.

• Weight shall not exceed 500 lbs. (227 kg).

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3.1.16. The system shall include NIST-tracible standards for calibrating the wavelength and photometric response.

3.1.17. All parts shall be new. If any supply is unavailable, Contractor shall notify the BEP Contracting

Officer Representative (COR) with the recommended replacement part.

3.2. Installation

3.2.1. The Contractor shall deliver, setup, and install all equipment at BEP facilities within 180 days after award.

3.2.2. All incoming materials must pass a security inspection which may include examination by X-ray.

3.2.3. BEP shall provide escorts for the Contractor’s visit(s) to the BEP. BEP will move the box(es) to the installation location. Unboxing and installation are the responsibility of the Contractor. The Contractor shall provide any additional required materials, tools, and/or personnel.

3.2.4. BEP reserves the right to perform any inspections for this equipment, to include inventory of parts list and supplies listed in the contract. The Contracting Officer Representative (COR) will observe the incoming spectrophotometer and monitor the installation to ensure receipt of an acceptable product according to specifications in SOW.

3.2.5. Any equipment arriving to the BEP damaged, shall be photographed by the BEP for records and returned to the Contractor for repair or replacement at no additional cost to the BEP. The COR will notify the CO and the Contractor should any deliverable item(s) not meet BEP’s specifications for this requirement. Any product found unacceptable will be rejected.

3.2.6. BEP shall provide 110 VAC electrical power and an appropriate laboratory bench for the instrument.

3.3. Training

3.3.1. The Contractor shall provide training for at least five (5) BEP personnel. Training shall, at a minimum, cover the basics of operation, calibration and validation, optical radiation and laser hazards, and user-level maintenance. Any training materials used for this training (e.g., PowerPoint slides, handouts, etc.) shall be provided to the BEP at the conclusion of the training.

The BEP shall have authorization to reproduce this material for internal use.

3.3.2. The Contractor shall provide a brief overview of all capable functions of the instrument.

3.3.3. The Contractor shall provide a digital copy of any available video tutorials on the computer.

Accessing videos via the internet from the instrument computer is not permitted.

3.4. Validation

3.4.1. After installation and training, a test of the system shall be performed by BEP personnel to ensure the instrument performs as required in SOW and there are no unintended conflicts with the system.

3.4.2. All components of instrument must be provided and fully operational. All specified functions of the instrument must work properly, and all accompanying software runs without errors.

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3.4.3. In addition to any tests pursuant to 3.4.1, the following analyses will be performed by BEP personnel on a US$20 banknote to ensure proper instrument response:

• Using the full spectral range of the instrument, capturing the reflectance spectra of:

o The black ink of the Federal Reserve Seal o The blue offset printing of the eagle on the left side of the face of the note o The green intaglio ink in the zero of “20” on the bottom-left of the reverse of the note o The green offset ink in the bushes below the leftmost window of the White House on the reverse of the note o A red fiber embedded in the paper

• The embedded thread, using:

o White light source, 365 nm excitation filter, and visible emission filter (see 3.1.12) o The tunable light source set to 365 nm with visible emission filter (see 3.1.12)

3.5. Instrument Maintenance Service Requirements

The Contractor shall provide routine preventative maintenance (PM) and calibration of the equipment, including accessories purchased through this contract, no less frequently than annually with the following specifications:

• Contractor shall provide a point of contact for maintenance and recalibration support.

• Contractor shall adhere and conform to original equipment manufacturer (OEM) specifications, manuals, bulletins, etc., in performing services and repairs. Service repair technicians shall perform service using the most up-to-date maintenance techniques and applications for service or repair being performed on equipment.

• Maintenance to instrument or computer shall be done in-person. Remote access to instrument and computer is not permitted.

• Any user-level maintenance (e.g., desiccant replacement, instrument alignment performed through software) shall be delineated by the Contractor at the time of delivery. OEM-certified maintenance and repair technicians shall perform all other remedial maintenance, service, and repairs.

3.5.1. Preventative Maintenance and Calibration

• Contractor shall calibrate all appropriate functions of the microspectrophotometer.

• After calibration, the contractor shall provide a certificate including, at a minimum:

o The name of the technician performing the calibration o Instrument serial number o The date of the calibration o Whether the instrument is satisfactory “as found” or “as left” o Whether the instrument was in or out of tolerance o Any adjustments made o Unique identification and calibration status of each traceable standard used o Test method or procedure used

• All replacement parts and software shall be identical to or fully compatible with installed equipment.

• During the performance period, contractor shall update all software and firmware, as applicable, for the instrument and control computer at no additional cost. Software updates shall be provided by digital media, such as USB or CD. Downloading upgrades from the internet is not allowed as remote access to the computer is not permitted.

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3.5.2. Unscheduled Maintenance

At BEP’s request, Contractor shall perform on-site emergency and/or unscheduled service/repair visits including all necessary labor, equipment (e.g., test equipment and tools), replacement equivalent system parts, OEM factory-certified replacement parts, and travel to identify, interpret, and isolate suspected and confirmed malfunctions, then repair and resolve such problems with any part or component, thus returning the equipment to proper operating condition meeting the specifications defined in SOW.

• On-site support shall be supplied within three (3) business days/best effort onsite service response of service call and shall be accomplished during local business hours, 9:00 AM to 4:00 PM excluding federal holidays and weekends.

• Unlimited telephone and email technical support relating to the system, during the Contractor's business hours, Monday – Friday (excluding Federal holidays).

3.5.3. Documentation of Services Provided

After completion of service call or annual routine preventative maintenance, the contractor shall provide the COR with a copy of a field service report/ticket identifying the following:

• The reason for the service call.

• Detailed description of the work performed.

• Test instruments or other equipment used to affect the repair or otherwise perform the

• service.

• The name(s) and contact information of the technician who performed the routine

• preventative maintenance and recalibration or repair service.

• The on-site hours expended, and parts/components replaced.

3.5.4. The Contractor shall provide four (4) one-year options for repair, routine preventative maintenance, and calibration of the instrument and accessories purchased through this contract.

The start date for these optional contract terms shall start at the conclusion of the warranty period or one (1) year after installation and acceptance, whichever is later.

3.6 Warranty

The Contractor shall provide a minimum one-year warranty for all parts, materials, labor, and travel under this contract. The contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this SOW. Contractor shall provide a point of contact for warranty concerns and/or issues to the Contract Officer Representative (COR) upon completion of installation SECTION IV: Technical Documents

4.1. The contractor shall provide English-language documentation that describes accurate and current technical information for the microspectrophotometer. The documentation shall include operational manuals, maintenance manuals, training manuals, technical support contact information, and component purchasing information. Technical support contact information shall include but not be limited to; the name of the manufacturer’s representative, address, telephone number(s) (e.g., emergency), fax number(s), e-mail address(es) of representatives that can be contacted, and hours of operation. The BEP shall have authorization to reproduce this material for internal use.

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SECTION V: Deliverables

SOW Deliverable Due Date Deliverable Recipient

Deliverable Format

3.5 Contact Information for

contract and PM

At time of award COR PDF/Email/MS Word format

3.1 Microspectrophotometer

with Excitation Monochromator Attachment for Fluorescence

Within 180 days of contract award

COR End Product

3.1

Diagram of instrument At time of quote CO PDF/MS Word format

3.2 Installation Within 180 days

of contract award

COR End Product installed and running successfully

3.3 Training Within 180 days

of contract award

COR Training event and PDF/MS Word/MS PowerPoint format

4.1 Technical Documents At time of

installation

COR PDF/MS Word format

3.6 One (1) year Product

warranty

Upon completion of installation

COR PDF/MS Word format

3.5.3 Four (4) one-year options

for preventative maintenance

At time of quote CO Quote

SECTION VI: Place/ Location of Performance/ Delivery

6.1. Place/ Location of Performance/ Delivery.

Deliverables as required during the performance of this contract shall be delivered F.O.B. destination. The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

Washington, DC Currency Facility 14th & C St. SW Washington, DC 20228

If the installation location changes during the performance period, the Government shall notify the vendor of the new address. The new location shall be inside of a 30-mi. (48 km) radius from the District of Columbia

SOW

6.2. Access to Government Facilities

The BEP is a secure facility, and all instructions of the BEP Police must be obeyed. Weapons, cameras, alcohol, or illegal drugs are not allowed on site and are subject to seizure. Persons entering the BEP will be subject to magnetic and/or hand examination and items under their control shall be examined by x-ray or hand inspection. Note that large items cannot be accepted through the 13th or 14th St. SW entrances and must be delivered through the BEP loading dock. During the life of the contract, access to the

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Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility. While located within the District of Columbia, the BEP will not provide parking.

When performing services at the place of installation such work must be performed without:

• Interfering with Government business

• Unduly restricting traffic

• Causing unsafe conditions for employees, contractors, or visitors

• Adversely affecting the operation of BEP Facility

Failure to adhere to BEP security regulations could result in revocation of access to the BEP and termination of the contract.

6.3. Federal Government Holidays

If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed.

• New Year’s Day 1st day of January

• Martin Luther King Jr.'s Birthday 3rd Monday of January

• Presidents’ Day 3rd Monday of February

• Memorial Day Last Monday of May

• Juneteenth Day 19th day of June

• Independence Day 4th day of July

• Labor Day 1st Monday of September

• Columbus Day 2nd Monday of October

• Veterans Day 11th day of November

• Thanksgiving Day 4th Thursday of November

• Christmas Day 25th day of December

SECTION VII: Performance Delivery Period

7.1. Performance Delivery Period

The period of performance for this contract is five (5) years: A twelve (12) months base period and four

(4) option periods each of twelve (12) months. The base period includes delivery, training, and a one (1) year warranty period.

• One instrument shall be delivered and installed within 180 days of contract award.

• The one-year base period shall begin following delivery, installation, and acceptance.

• Training shall be performed on the same day as installation, or on a day mutually agreed to by the Contractor or Government to be held as soon as practicable after installation.

SECTION VIII: Contracting Officer Representative

8.1. Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued

13 Bureau of Engraving and Printing 2031ZA24Q00237 by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

[END OF SECTION

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SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 NOTICE OF PACKAGING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the DCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip shall include, at minimum the following information:

D.2 GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM INCLUDED

IN THE SHIPMENT

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Backordered, where applicable.

D.4 NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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SECTION E – INSPECTION AND ACCEPTANCE

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SECTION F – DELIVERY OR PERFORMANCE

F.1 PLACE OF DELIVERY

Deliverables as required during the performance of this contract shall be delivered F.O.B destination. The equipment and supplies identified shall be delivered to the following address:

Bureau of Engraving and Printing Washington, District Currency Facility 14th and C Streets, S.W.

Washington, DC 20228

If the installation location changes during the performance period, the Government shall notify the vendor of the new address. The new location shall be inside of a 30-mi. (48 km) radius from the District of Columbia

F.2 NOTIFICATION OF DELIVERY

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment, and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP shall not provide any assistance during deliveries.

The vendor shall notify the COR seven (7) days prior to scheduling equipment deliveries.

Copies of the packing lists shall be included with this notification and a list of vendor employees who shall need access to the BEP to perform installation and testing of the equipment.

F.3 DELIVERIES TO WASHINGTON, DC ANNEX BUILDING

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours.

Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.4 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

https://www.opm.gov/fedhol/

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(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Bureau of Engraving and Printing Office of the Chief Procurement Officer 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

G.3 DTAR 1052-223-7003, Electronic Submission of Payment Requests (APR 2015)

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(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price type contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 NON-DISCLOSURE OF NON PUBLIC INFORMATION AND DATA

During the period of performance of the contract, the Contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties.

In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information shall be shared only with employees or agents of the company having a need to know, and shall not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract.

The Contractor shall be required to sign a Non-Disclosure Agreement.

H.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

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If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the

Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the

Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a

22 Bureau of Engraving and Printing 2031ZA24Q00237 potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(e) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(f) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that shall:

• Describe in detail the changed requirement that creates the potential conflict of interest; and

• Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those Quoters whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors, and key personnel of any of the above. Past interest shall be limited to within one year of the date of the quoter's technical quote. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior

23 Bureau of Engraving and Printing 2031ZA24Q00237 managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in

(a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer shall review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, shall be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 IDENTIFICATION OF CONTRACT EMPLOYEES

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work.

ID badges shall have an identification picture and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

H.9 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance shall be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations shall be prepared at the time of completion of work.

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(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor shall be permitted 60 calendar days to respond.

Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government shall presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation shall be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, shall be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and…