RFQ 2031ZA24Q00130_WCF URG Replacement.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF 35

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

2031ZA24Q00130

6. SOLICITATION ISSUE

DATE

02/28/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

156101

9. ISSUED BY CODE 2031ZA 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

BEP-ACQUISITION

Bureau of Engraving and Printing,Office of Acquisition 301 14th Street SW Washington, DC, 20228-0001

US

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

SMALL BUSINESS PROGRAM

EDWOSB

8 (A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO

See Schedule

CODE 16. ADMINISTERED BY CODE

Same As Issuing Office

2031ZA

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE

ARE NOT ATTACHED

ARE NOT ATTACHED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

03/07/2024Terry Lawrence terry.lawrence@bep.gov

(817)847-3813

The purpose of this solicitation is to acquire Brand Name Daniel Defense equipment for the Bureau of Engraving & Printing (BEP) Western Currency Facility located in Fort Worth, TX.

Quotes shall only be submitted electronically to Terry.Lawrence@bep.gov. The Basis of Award is Lowest Price Technically Acceptable (LPTA) in accordance with the specifications listed in the Statement of Work (SOW). Please submit any Questions by Tuesday, March 5, 2024.

Terry Lawrence 02/28/2024

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

2031ZA24Q00130

TABLE OF CONTENTS:

Listing of Incorporated Purchase Requisitions

Section 1 - Solicitation Contract Form Supplies or Services and Prices or Costs:

Packaging and Marking:

Inspection and Acceptance Terms:

Delivery or Performance:

List of documents, exhibits, and other attachments:

Section 2 - Instructions, Conditions, and Notices to Offerors/Bidders

Section 3 - Representations and Certifications Section 4 - Contract Clauses Section 5 - Special Contract Requirements

Contract Administration Data:

Special Contract Requirements:

Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

156101

Section 1 - Solicitation Contract Form

Supplies or Services and Prices or Costs:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12 & 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation shall not be issued. THIS

IS A SMALL BUSINESS SET ASIDE.

The Bureau of Engraving and Printing (BEP) Western Currency Facility (WCF) located in Fort Worth, TX requires the following Daniel Defense Brand Name supplies and equipment for delivery in 45 days.

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 Custom SBR URG_Built for BEP Fort Worth TX - Custom V7S URG:

(23-128-00275-047) 5.56

QD.Muzzle Brake 1/2 X28 (YHM) YHM-5M2-QD (Muzzle Brake)

*Installed/Timed No Blt Carrier Group in this Build

30 Each

Contract Type: Firm Fixed Price

Unit Price

Extended Price

Description:

Purchase Requisitions 156101

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

0002 #21-163-11099 Hinge, folding Stock Adaptor, PRO Chassis

System Retail

5 Each

Contract Type: Firm Fixed Price

Unit Price

Extended Price

Description:

Purchase Requisitions 156101

IDC Type: Not Applicable

Packaging and Marking:

A. Notice of Packaging Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the WCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip shall include, at minimum the following information:

Contract Number – The contract number BEP assigned to this purchase.

Shipping Address – Point from which the merchandise was shipped.

Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

Total Weight of Packages, Item number and the total number of items within the current shipment.

If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

B. Line Items – Information Required for Each Line Item Included in the Shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay.

Inspection and Acceptance Terms:

A. This paragraph details the means for testing and acceptance of any support equipment, new, and/or replacement materials/supplies/systems delivered under this contract. In order for the systems to be acceptable to the Government, the equipment must meet all requirements outlined in the Statement of Work (SOW) of the contract. If the systems do not meet the requirements as outlined in the SOW, then the systems will be deemed unacceptable. Therefore, final acceptance and payment for each system will not be made until the Bureau has fully accepted the systems. Inspection and acceptance of the systems to be provided hereunder shall be made in accordance with FAR Clause 52.246-2, Inspection of Supplies

– Fixed Price. The Contracting Officer (CO) will appoint a Contracting Officer Representative (COR) at award to provide oversight on behalf of the CO.

B. FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/

(End of Clause) http://www.acquisition.gov/

Delivery or Performance:

Line Item: 0001 Delivery Date Delivery Address

4/26/24 BEP-WCF

9000 Blue Mound Road Fort Worth Tarrant US 76131-3304

Line Item: 0002 Delivery Date Delivery Address

4/26/24 BEP-WCF

9000 Blue Mound Road Fort Worth Tarrant US 76131-3304

Notification of Delivery

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP shall not provide any assistance during deliveries.

The Contractor shall notify the COR seven (7) days prior to scheduling equipment deliveries.

The following information should be provided for all deliveries to BEP facilities:

• Name of supplier/manufacturer

• Contract/Purchase Order Number

• Total number of cartons or pallets

• Total weight

• Date and Time of Delivery

• BEP WCF Delivery Point of Contact

Copies of the packing lists shall be included with this notification and a list of Contractor employees who will need access to the BEP to perform installation and testing of the equipment.

CLAUSE NUMBER TITLE DATE

52.246-2 INSPECTION OF SUPPLIES—FIXED-

PRICE

AUG 1996

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

List of Documents, Exhibits, and Other Attachments:

STATEMENT OF WORK

I. Title. Patrol Rifle Upper Receiver Group Replacement

II. Introduction. This statement of work is to purchase new Patrol Rifle Upper Receiver Group replacements and Hinge, Folding Stock Adaptors. The new rifle equipment will enhance safety/security protection measures of BEP WCF employees, contractors, visitors, and resources.

A. Mission Overview. The mission of the Bureau of Engraving and Printing (BEP) is to produce the nation’s currency. The Western Currency Facility is a closed, high-security facility – Police Service Branch personnel enforce laws for the protection of persons and property; prevent breaches of the peace; enforce the laws, directives and regulations which govern the BEP; and to protect the nation’s currency, the Bureau’s employees, and its property.

III. Scope of Work. The contractor shall provide thirty (30) Short Barrel Rifle Custom Upper Receiver Groups for the WCFs Daniel Defense M-4 Patrol Rifles and five (5) Hinge, Folding Stock Adaptors, PRO Chassis System. The contractor shall provide all labor, travel, parts, materials, transportation, equipment, and tools to deliver the requested products. The contractor shall perform to the standards outlined in this Statement of Work.

IV. Technical Requirements.

A. The contractor shall provide only products which are consistent with current law enforcement industry standards. Please see Attachment A, Equipment List for the specific equipment.

V. Scheduling. Delivery shall be planned, coordinated, and scheduled with the Contracting Officer Representative (COR) or authorized designee. Delivery cannot cause damage to these items. If damages occur during delivery, the contractor is fully responsible for replacing any damaged item.

VI. Inspection and Validation.

The Police Services Branch Training Section – Certified Firearms Instructors shall inspect all equipment to include sub-systems, and components to ensure receipt of an acceptable product according to specifications in the Statement of Work (SOW) and attached equipment list. Any product found unacceptable will be rejected. Any equipment that is delivered on-site that is damaged, shall be photographed by the BEP for records and returned to the contractor for repair or replacement at no additional cost to the BEP.

The BEP will validate receipt of all equipment and conduct an acceptance test to ensure that all equipment, sub-systems and components are in accordance with the requirements stated in the

Statement of Work and are in accordance with original equipment manufacturer requirements and instructions. All components must be fully operational after installation.

VII. Hours of Operation.

Business work hours are generally from 8:00AM to 4:30PM (Monday thru Friday). The contractor shall not have access to the facility without pre-approval from the designated COR.

VIII. Key Personnel Point of Contact (POC).

The contractor shall provide the Government a primary point of contact along with a back-up point of contact for the duration of this effort. Both individuals shall have the authority to act on behalf of the contractor/vendor and be responsible for all matters regarding the contract.

Contractor shall provide the names of the individuals along with their corresponding contact information (e.g. telephone number, fax number, business address, cell number, and email address) to the COR.

IX. Warranty.

The contractor shall provide and clearly state all manufacturers’ warranty information and any additional warranties offered directly by the contractor. The products shall carry a warranty to be free from defects in material and workmanship for at least one year. Warranty shall become effective from the date equipment installation is completed and accepted by the Bureau.

X. Delivery Instructions.

Items needed to be delivered to the BEP’s Fort Worth, Texas facility shall be delivered to the following address:

Bureau of Engraving and Printing-WCF 9000 Blue Mound Road

Fort Worth, Texas 76131 Attn: Sgt Henriquez- Police Administrative Sergeant

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (817) 847-3822 care of Material Handler/Leader.

Delivery Requirements The following DELIVERY information must be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #; (3) Total number of items; (4) Total weight; and (5) Date and time of delivery.

Deliveries to WESTERN CURRENCY FACILITY, 9000 BLUE MOUND ROAD, FORT WORTH, TEXAS: Vendors must call the Receiving Area at (817) 847-3822 at least twenty-four (24) hours in advance to schedule all deliveries. Appointments may be made during normal working hours of 7:00 am to 3:00 pm or after hours at (817) 847-3831. Receiving hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays. To resolve any delivery issue, please contact Shipping & Receiving at (817) 847-3831 or (817) 847-3822.

XI. Deliverables.

The contractor shall provide all of the equipment in support of this effort within forty-five (45) days after award.

Contractor shall provide supplier instruction and applicable operator manuals.

XII. Security Clearance of Contractor’s Employees

A. Access Requirements: The Government, for the purpose of site access control, operates an entry control point. Contractors, subcontractors, and suppliers will be required to show a valid government issued photo identification to enter the site or will be denied entry until approved to do so by authorized personnel. The Government's operation of an entry control point does not relieve the Contractor of its responsibility for the security and control of its own equipment, material, and personnel.

All Contractor personnel must stop at the Entry Control Point (Processing Center) to receive an "Escorted Visitor Badge" which must be worn at all times while on BEP premise. Escorts provided by the BEP.

Any Contractor personnel who will be on site for 30 aggregate days or less in a calendar year will be required to be escorted and receive a Visitor Escort badge.

Any contractor personnel who require access to the site for more than 30 aggregate days in a calendar year, BEP form 2276, Contractor Access Request Form (CAR), must be completed. This form is submitted to Personnel Security to request a background investigation on those Contractors that require short term or long-term access to the facility. The Contractor will furnish the names of those contractors meeting this requirement to the COR in advance of any work being started on the contract allowing the Security Office to conduct said checks. No access will be granted to perform work on the contract until Personnel Security has cleared them. The Contracting Officer’s Representative (COR) will notify the contractor when clearance has been granted.

Any Contractor personnel who require Short Term access which is access on site for more than 30 aggregate days in a calendar year but does not exceed 180 days, must undergo a limited background investigation. The contractor will be required to complete a Criminal History Check release form and have an FBI fingerprint check completed. The contractor must provide proof of citizenship by providing an original or certified copy of a state issued birth certificate or valid US Passport; or proof of legal residency and employment authorization; an original social security card; and proof of identity such as a valid driver’s license or state identification card.

The release forms will be provided to the contractor during their fingerprint appointment with Personnel Security at the site. These contractors will be issued a Visitor Escort badge.

Any contractor personnel who will require Long Term access which is access onsite for more than 180 aggregate days in a calendar year of the contract is for 180 days or more, will be required to undergo a (Tier 1) background investigation in addition to the requirements for Short Term access, prior to the beginning of that individual’s work on site. The Contractor will furnish the COR a listing of each employee meeting this requirement. All contractor personnel that require this type of background investigation will submit an eApplication through use of the Office of Personnel Management’s electronic Questionnaire for Investigative Processing (e-QIP). A point of contact from the company will be required for Personnel Security to furnish information regarding completion of the eApplication and required release forms. Contractor personnel will have 10 calendar days to complete the eApplication or access to the facility may be denied. If the contractor fails to complete the eApplication in the allotted time, their profile will be deleted and the COR will be notified. The COR may resubmit the request using a new CAR form. If the contractor fails to complete the eApplication on the second request, no further requests can be submitted and the contractor will not be allowed access to the facility to include access as a Visitor.

Contractors that require a background investigation must submit to the Personal Identity Verification (PIV) process and be “identity proofed”. Contractors will be required to provide two valid and unexpired authorized forms of identification with at least one being issued by a federal or state government and contain a photograph. Those Contractor personnel that undergo a background investigation for long-term access will receive a badge with a photograph and will not be required to be escorted in areas where they have badge access.

BEP has the right to deny access to the facility to anyone who is determined to be unsuitable for access to the facility. The determination of unsuitable does not reflect on the individual's suitability for employment with the contract company, only access to the facility. All operators of motor vehicles shall have a valid and unexpired State Driver's License while operating a motor vehicle on the premises of the Western Currency Facility.

The uniformed Police must open all packages carried by persons entering or leaving the Bureau for inspection. Personal packages may not be brought into the Bureau (except lunches, work clothing, and equipment necessary for work). Unauthorized removal of Government property is punishable by law.

B. Escort: All Contractor personnel (except when issued a picture badge) must be escorted at all times while on Bureau premises.

C. Badge with Photo: Contractor personnel issued this badge may proceed without Bureau employee escort in corridors, warehouse areas, etc., except security areas where entry is controlled by a police check point, or other areas where securities are processed. Personnel issued these badges may escort visitors authorized by the COR in areas where they have badge access.

D. Conduct on Bureau of Engraving and Printing property. Contractors are advised to maintain compliance with the following:

All persons entering the property may be subjected to inspections of their vehicles, personal handbags, briefcases, and other handheld articles.

Persons in and on the property shall comply with the instructions of BEP Police, other authorized officials, and posted signs or notices.

Entering or being on the property, or operating a motor vehicle thereon, by a person under the influence of intoxicating beverages, narcotics, hallucinogenic or dangerous drugs, or marijuana, or the consumption of such beverages or the use of such drugs or marijuana in or on the property is prohibited. Intoxicants, nonprescription narcotics, and other controlled substances (21 CFR Part 1308) are prohibited on the property.

The taking of photographs on the property is prohibited, without the written permission of the Director.

No person while on the property either shall carry firearms, other dangerous or deadly weapons, or explosives, openly or concealed, except for official purposes. According to 18 United States Code, Section 930, “dangerous weapon” means “a weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocketknife with a blade of less than 2 ½ inches in length.”

XIII. Proposed Schedule.

Task

Estimated Date

Primary Responsibility

Finalize plans & agreements

Designate Equipment

Preliminary preparation

Final Preview

Activity

Upon Notice to

Proceed

Execute Plan

Upon Notice to

Proceed

XIV. Acceptance Criteria.

Successful delivery of all agreed upon requirements. The COR and Administrative Sergeant will review and accept criteria if in compliance with all agreed upon actions within the contract as specified.

XV. Equipment List

PATROL RIFLE UPPER RECEIVER GROUP EQUIPMENT LIST

ITEM

DESCRIPTION

QUANTITY

Daniel Defense Custom

SBR

URG

SBR Custom URG

Custom URG – Built for BEP Fort Worth TX

Custom V7S URG: (23- 128-00275-047)

Sourced Item

5.56 QD. Muzzle Brake

½ X28 (YHM)

YHM-5M2-QD (Muzzle Brake)

*Installed/Timed

[End of Section]

Section 2 - Instructions, Conditions, and Notices to Offerors/Bidders

A. This solicitation document and incorporated provisions and clauses are those in effect through the lates Federal Acquisition Circular (FAC)

B. This procurement is a full and open; small business set-aside, and the associated NAICS code is 332994, Small Arms, Ordnance, and Ordnance Accessories Manufacturing.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

D. Period of Acceptance of Quotes: The Offeror agrees to hold prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

E. Request for Clarifications: The Government intends to evaluate offers and award a contract without clarifications with Offeror. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct clarifications if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (FAR 52.212-1(G)).

F. Submission of Quotes:

F.1 Offeror is expected to examine this entire request for offer. Failure to do so shall be at the Offeror’s own risk.

F.2 Offer shall set forth full, accurate, and complete information as required by this RFQ package (including Attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

F.3 In responding to this RFQ, it is the Offeror’s responsibility to provide current, complete, and accurate information in their offer. If in reviewing the offer the Government identifies or otherwise learns that the provided offer information is not accurate or misrepresents the Offeror’s status or capabilities, that information may be used by the Contracting Officer as part of the Offeror’s responsibility determination and could result in the Offeror not being eligible for award.

No Bolt Carrier Group in this Build

Daniel Defense 21-163- 11099

Hinge, Folding Stock Adaptor, PRO

Chassis System Retail

F.4 Offer must be clear, coherent, and prepared in sufficient detail for effective evaluation.

Failure to comply with all terms and conditions of the solicitation may result in the offer being ineligible for an award.

F.5 Offers shall be submitted to Terry.Lawrence@bep.gov no later than 3:00 p.m. CST Thursday, March 7, 2024. Please submit questions no later than 12:00 p.m. CST Tuesday, March 5, 2024 via email to Terry.Lawrence@bep.gov.

F.6 The Offeror is responsible for submitting offers, and any modifications or revisions, so as to reach the Government office designated in the RFQ by the time specified in the RFQ.

F.7 Any offer modification received at the Government office designated in the RFQ after the exact time specified for receipt of offers is “late” and may not be considered.

F.8 The Offeror may submit modifications to their offers at any time before the RFQ closing date and time. The Offeror may submit revised offers only if requested or allowed by the

CO.

F.9 Offers may be withdrawn by written notice received any time before award. The Offeror shall submit offers in response to this RFQ in English and in U.S. dollars. Withdrawals are effective upon receipt of notice by the CO.

G. Technical Acceptability G.1 The Government will evaluate the Offeror’s quote for technically acceptability. All equipment shall meet the specifications stated within the Statement of Work. The Government will also evaluate any proposed warranty and delivery schedule.

G.2 Offeror shall present in detail the technical specifications set forth in the Statement of Work for all materials, equipment, and supplies. Offeror shall address as many possible capabilities, functionalities, and specifications for the proposed items:

• Product Description: The Offeror shall provide full specifications for the items listed in the Statement of Work. Specifications must include dimensions, tolerances, materials, etc.

• Warranty: The Offeror shall provide warranty information regarding the proposed items. Warranty information shall include what is covered and a point of contact for warranty issues or concerns.

• Delivery Schedule: The Offeror shall provide a delivery schedule for full delivery of required equipment.

H. Price Reasonableness

The Government will evaluate price to determine fair and reasonableness. The Government will use any combination of the price analysis techniques and stipulated under FAR Subpart 13.106-3.

I. Basis of Award

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and technical factors considered.

mailto:Terry.Lawrence@bep.gov mailto:Terry.Lawrence@bep.gov

The Government intends to determine the best value outcome by utilizing the Lowest Price Technically Acceptable (LPTA) source selection process. LPTA is when best value is expected to result from selection of a technically acceptable proposal with the lowest evaluated price.

Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the technical acceptability standard. An offer is technically acceptable if it is fully compliant with all of the requirements of terms and conditions herein.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified for the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Clauses incorporated by reference

Clause Number Title

52.204-7 52.204-7 System for Award Management (OCT 2018)

52.204-16 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.204-18 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.214-7 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids (NOV 1999)

52.214-34 52.214-34 Submission of Offers In The English Language (APR 1991)

52.214-35 52.214-35 Submission of Offers In U.S. Currency (APR 1991)

52.215-1 52.215-1 Instructions to Offerors—Competitive Acquisition (NOV 2021)

52.222-24 52.222-24 Pre-Award On-Site Equal Opportunity Compliance Evaluation (FEB 1999)

Clauses incorporated by full text

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-

3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/subpart-4.10#FAR_Subpart_4_10

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the

Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil https://www.acquisition.gov/far/subpart-32.11#FAR_Subpart_32_11 http://www.sam.gov/ entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

Section 3 - Representations and Certifications

Clauses incorporated by reference

Clauses incorporated by full text

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services- Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision— “Covered telecommunications equipment or services”, “critical technology”, and “substantial or essential component” have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

Clause Number Title Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

JAN 2017

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations - Representation NOV 2015

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representations and Certifications

JUN 2020

http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#id19CAC0P0ESS https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#unique_1390665200

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that it □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will” provide covered telecommunications equipment or services”, the Offeror shall provide the following information as part of the offer— (1)A description of all covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(1) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (NOV 2021) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision— “Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional…