RFQ 2031ZA22Q00379_Castor Oil_Final_10.15.22.pdf

REQUEST FOR QUOTE (RFQ)

2031ZA22Q00379

50% Sodium SULFATED Castor Oil Solution

Table of Contents

Section Description Page Numbers

A Solicitation/Contract Form 1-5

B Supplies or Services and Price/Costs 6-7

C Description/Specifications/SOW 8-10

D Packaging and Marking 11-12

E Inspection and Acceptance 13

F Deliveries or Performance 14-16

G Contract Administration Data 17-18

H Special Contract Requirements 19-25

I Contract Clauses 26-38

J List of Attachments 39

K Representations, Certifications, and other Statements of Offerors 40-61

L Instructions, Conditions, and Notices to Offerors 62-65

M Evaluation Factors for Award 66-70

SECTION A – Solicitation/Contract Form

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

FAR part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued.

I. Authority

A. This Indefinite Delivery Indefinite Quantity (IDIQ) is established under the authority of

Subpart FAR 16.504, Indefinite Quantity contracts

B. This procurement is a total set-aside for small business concerns. The applicable NAICS code is 311224, Soybean and Other Oilseed Processing, with a business size standard of 1,000 employees.

C. The Bureau of Engraving and Printing (BEP) has a requirement to establish a single-award

Firm-Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) contract for the procurement of 50% Sodium Sulfated Castor Oil solution, used as an ingredient in water-based alkaline wiping solution for currency printing presses at the BEP. The period of performance under the contract will be for five (5) one-year ordering periods.

D. The contractor shall comply with all terms and conditions under this IDIQ and IDIQ Delivery

Orders “hereafter referred to as Delivery Orders” issued against the IDIQ. The terms and conditions in this IDIQ apply to all Delivery Orders placed pursuant to it. In the event of an inconsistency between the provisions of the IDIQ and Delivery Orders, the provisions of this

IDIQ will take precedence.

II. Awarding Delivery Orders Under The Indefinite Delivery Indefinite Quantity

IDIQ Delivery Order: The supplier shall furnish the 50% Sodium Sulfated Castor Oil solution upon request by the Contracting Officer during the life of and within the limits of this IDIQ. A

Delivery Order is the contractual instrument issued by the Government to the contractor to order work. The Delivery Order is issued upon agreement between the Government and the contractor on the performance, performance time, and the price for the work. The Delivery Order will be the Notice-To-Proceed. An individual Delivery Order will be Fixed Price. Order for Supplies or

Services Form (Optional Form 347) will be issued for each Delivery Order. IDIQ Delivery

Orders may be emailed or faxed, whichever is more expeditious. The government reserves the right to issue IDIQ Delivery Orders unilaterally.

Orders placed under indefinite-delivery contracts must contain the following information:

(i) Date of order

(ii) Contract number and order number

(iii) For supplies and services, line item number, subline item number (if applicable), description, quantity, and unit price or estimated cost and fee (as applicable). The corresponding line item number and subline item number from the base contract shall also be included

(iv) Delivery or performance schedule

(v) Place of delivery or performance (including consignee)

(vi) Any packaging, packing, and shipping instructions

(vii) Accounting and appropriation data

(viii) Method of payment and payment office, if not specified in the contract (see 32.1110(e))

(ix) North American Industry Classification System code (see 19.102(b)(3))

Modifications to Delivery Orders may be required due to increased scope of work or a decreased scope of work. Modifications are issued pursuant to specific standard clauses contained in the basic agreement.

All Delivery Orders are subject to the terms and conditions of this IDIQ. In the event of conflict between a Delivery Order and this IDIQ, the IDIQ shall control.

This Indefinite Delivery Indefinite Quantity only guarantees a minimum order for a total quantity of approximately 40,000 gallons to be issued in the first Delivery Order immediately upon award of the

IDIQ.

III. Ordering Period

The term for this IDIQ will be for five (5) one-year Ordering Periods from the effective date of the contract.

IV. Authorized Users

Warranted Government BEP Contracting Officers are the only individuals authorized to place Delivery

Orders under this IDIQ. This IDIQ is for BEP use only.

V. Limits

This is an indefinite-quantity contract for the supplies specified, and effective for the period stated, in the Schedule. The quantities of supplies specified in the Schedule are estimates only and are not purchased by this contract. At the time of award, a delivery order for a total quantity of approximately

40,000 gallons will be issued for the stated total minimum quantity. Funding will be provided by individual requisitions, thereafter for each delivery order. The Government is obligated only to the extent of authorized orders made under the IDIQ. It is the responsibility of the individual ordering entities under the IDIQ to ensure adequate funds are available.

VI. Government’s Right for Termination

The Government has the right, subject to the notice requirements of the clause (FAR 52.212-4), to terminate the contract completely or partially for default if the contractor fails to make delivery of the supplies within the time specified in the contract, perform any provision of the contract or, make progress and that failure endangers performance of the contract.

VII. Notification Regarding Administrative Or Other Issues

If at any time during the performance of this IDIQ, administrative or other issues should arise which will have an adverse impact on timely performance by the IDIQ holder or affect the costs or funding, the

IDIQ holder is required to immediately notify the Contracting Officer identified in this IDIQ. This notification shall be in writing.

VIII. IDIQ Terms and Conditions Flow-down

The IDIQ holder shall execute binding agreements with its subcontractors, if any, which, as a minimum, establish that:

• IDIQ Terms and Conditions specified are applicable to all efforts ordered under this IDIQ.

• If additional clauses are needed, they may be included in the individual Delivery Orders.

[End of Section]

SECTION B – Supplies or Services and Price/Costs

B.1 Quantities and Pricing Information

Set forth below is the Government’s estimated quantities for the 50% Sodium Sulfated (Castor Oil) solution. The table below illustrates the approximate estimated quantities for the five-year ordering period covered herein, which includes delivery to the Bureau of Engraving and Printing (DCF) and is provided for informational purposes only.

B.2 Schedule of Items and Prices: Indefinite Delivery Indefinite Quantity-Fixed Price

CLIN Supplies Estimated Quantity Unit Price

Total Price

Ordering Period 1 – Period of Performance to be determined at time of contract award

1001 50% Sodium Sulfated

Castor Oil Solution

BEP Item #2A000541

30 Trucks

(4,000 Gallons per TRUCK)

Approx 120,000 Gallons

$ unit price per GALLON

1002 50% Sodium Sulfated

BEP Item #2A00541A

50 Drums

(55 Gallons per DRUM)

Approx 2,750 Gallons per DRUM

Ordering Period 2 – Period of Performance to be determined at time of contract award

2001 50% Sodium Sulfated per GALLON

2002 50% Sodium Sulfated per DRUM

Ordering Period 3 – Period of Performance to be determined at time of contract award

3001 50% Sodium Sulfated per GALLON

Product Five-Year Estimated Quantity

50% Sodium Sulfated Castor Oil to be delivered by 4,000-

Gallon TRUCK

150 Trucks (600,000 Gallons)

50% Sodium Sulfated Castor Oil to be delivered in 55-

Gallon DRUM

250 Drums (13,750 Gallons)

3002 50% Sodium Sulfated per DRUM

Ordering Period 4 – Period of Performance to be determined at time of contract award

4001 50% Sodium Sulfated per GALLON

4002 50% Sodium Sulfated

(Castor Oil) Solution per DRUM

Ordering Period 5 – Period of Performance to be determined at time of contract award

5001 50% Sodium Sulfated per GALLON

5002 50% Sodium Sulfated per DRUM

TOTAL Estimated Amount (CLINS 1001 – 5002) $

**Note: Each ORDERING PERIOD is for one full year

B.3 Pricing Matrix

Pricing matrixes [to be completed with the vendor’s quote and incorporated at the time of contract award] (see Section B.4 and Provision L.2(b)(6) below).

B.4 Pricing of Delivery Orders

The unit prices for this contract are set forth in the pricing matrices in Section B.2 above.

SECTION C – Descriptions/Specifications/SOW

Statement of Need: The Bureau of Engraving & Printing (BEP) is the component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products.

U.S currency manufacturing is conducted at the BEP’s Eastern Currency Facility (ECF) located in

Washington, DC and Western Currency Facility (WCF) located in Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB).

SECTION I: Background

1.1 Having wiping solutions for BEP’s intaglio presses (in which 50% Sodium Sulfated Castor Oil is a critical component) is mission essential; therefore, any lapse in the supply of sodium Sulfated castor has a direct and immediate impact to BEP’s ability to manufacture U.S. banknote currency and other security products.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

Bureau of Engraving and Printing’s Office of Currency Manufacturing objective for this acquisition is to purchase 50% Sodium-Sulfated (R-O-SO3

- Na+) castor oil, delivered by tank or in drums, which will be used as an ingredient in a water-based alkaline wiping solution for currency and other securities printing presses used at BEP’s Washington, DC facility.

2.2 Scope of the Product, Service, or Outcome.

Prior to delivery the contractor shall certify in writing that all 50% sodium-Sulfated castor oil supplied in each delivery is in compliance with and conforms to all the requirements including health, safety, and environmental as set forth in the BEP specifications C: COS-6 Revision 2 dated July 26, 2022. The signed and dated certification shall include a statement of recovered material content. This certification of conformance shall accompany the reports of contractor inspections and tests. The contractor shall furnish the certification of conformance and reports showing the results of inspection and test performed for each batch or lot to the Contracting Officer’s Representative (COR) before the shipment. A reference to the test method for each test performed shall be included on the certification of conformance report.

Upon request, the last calibration date and expiration date for the instruments used for the test method for each test performed shall be provided.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 The Contractor shall deliver the Castor Oil solution in accordance with BEP Specification for 50%

Sodium-Sulfated Castor Oil Solution (C: COS-6 Revision 2 dated 26 July 2022).

3.1.1 Quantity

Max Quantity per

Ordering Period

Total Quantity for 5-Year

Ordering Periods

Description

120,000 Gallons 600,000 Gallons 50% Sodium Sulfated Castor Oil

(delivered by Tank Trucks)

250 Drums

50% Sodium Sulfated Castor Oil

(delivered in 55-Gallon Non-Returnable

Drums)

3.2 Special Delivery Instructions

Contractor Certification and Reports: The contractor shall certify in writing that all 50% Sodium-

Sulfated Castor Oil supplied in each delivery is in compliance with and conforms to all the requirements including health, safety, and environmental as set forth in the BEP specifications C: COS-6 Revision 2 dated July 26, 2022. The signed and dated confirmation shall include a statement of recovered material content. This certification of conformance shall accompany the reports of contractor inspections and test.

The contractor shall furnish the certification of conformance and reports showing the results of inspection and test performed for each batch or lot to the Contracting Officer Representative (COR) before the shipment. A reference to the test method for each test performed shall be included on the certification of conformance report.

Bulk Shipments: 50% Sodium-Sulfated castor oil, BEP stock number 2A000541 shall be delivered in tank trucks. The quantity of 50% sodium-Sulfated castor oil for delivery to BEP shall be in accordance with the delivery order. Typically, 50% sodium-sulfated castor oil delivery ranges from 3,500 to 4,000 gallons per tank truck. All tank truck deliveries must utilize a day truck. The total length of the day truck and tank combined can be no longer than 54 feet long and the height of the tank truck cannot exceed 12 feet.

Shipments in Drums: The sodium-Sulfated castor oil, BEP stock item number 2A00541A, shall be delivered in clean, tight, 208-liter (55-gallons) drums that are chemically resistant to the 50% sodium-

Sulfated castor oil. The drums must be closed (1A1 or 1H1) with a 2 inch and a 0.75-2 inch bung hole.

The drum shall contain 216 kilograms ± 1% (475 pounds ± 1%) per drum. Four drums of 50% Sodium-

Sulfated castor oil, BEP stock number 2A00541A, shall be delivered per pallet. A strap shall be placed around the upper half of the drums on each pallet to secure the drums. The strap shall not slip toward the bottom of the drums. The packaging shall conform to all applicable Department of Transportation

(DOT) Rules and Regulations regarding the material contained therein. The packaging shall conform with the applicable requirements of the National Motor Freight Classification Rules and Container

Specification.

Delivery Information. At the time of delivery, the contractor shall furnish the BEP with the information listed below.

a. The manufacturer's lot number

b. The volume of solution delivered

c. The weight of solution delivered

d. The BEP delivery order (DO) number

Delivery Period: Each delivery order shall state the required delivery schedule. However, in order to meet BEP production schedules, BEP requires delivery to be made within seven (7) calendar days upon receipt of a delivery order. A longer delivery period may be allowed provided that delivery of the supplies will ensure that BEP production schedules are met. At the discretion of the Government, if a longer delivery time is feasible and approved in writing by the CO and the COR, the respective Delivery order will provide the extended delivery date.

Corrective Action Report: The Contractor shall provide written corrective action reports to the CO in response to any root cause letters or quality audit reports issued as a result of material nonconformance to the contract specifications. A corrective action report shall be submitted within thirty (30) calendar days after receipt of a root cause letter or a quality audit report.

3.3 Performance Period (subject to change)

Ordering Period 1: 16 December 2022 – 15 December 2023

Ordering Period 2: 16 December 2023 – 15 December 2024

Ordering Period 3: 16 December 2024 – 15 December 2025

Ordering Period 4: 16 December 2025 – 15 December 2026

Ordering Period 5: 16 December 2026 – 15 December 2027

3.4 Place of Performance/ Delivery.

Washington, DC Facility:

Bureau of Engraving and Printing (BEP)

D Street between 13th and 14th Streets, SW

Washington, DC 20228-0001

SECTION D – Packaging and Marking

The following instructions are required for any shipments to the BEP:

A. NOTICE OF PACKING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packing slip requirements to ensure efficient processing of shipments to the Washington, District of Columbia; Landover, Maryland; and Fort Worth, Texas buildings:

• The Bureau of Engraving and Printing requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip will include, at minimum, the following information:

B. GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

• Purchase Order Number – The order number BEP assigned to this purchase

• Shipping Address – Point from which the merchandise was shipped

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped

• Total Weight of Packages (if item is sold to BEP in pounds)

• If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

C. LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM INCLUDED IN

THE SHIPMENT

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• BEP Product Identification (if applicable) –Stock Item Number assigned by BEP.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Backordered, where applicable.

• If the packing slip contains multiple purchase orders, each line item should include the applicable delivery order number.

D. NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Delivery Order Number - DO# and

• Customer Name & Telephone Number – First and last name, building and room #.

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns. Visitors to the facility will be required to wear masks/facial coverings and have their temperature checked.

Failure to adhere to Bureau policies will be denied entry.

SECTION E – Inspection and Acceptance

CLAUSE

NUMBER TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984

52.246-2 Inspection of Supplies-Fixed-Price AUG 1996

52.246-16 Responsibility for Supplies APR 1984

52.247-34 F.o.b. Destination NOV 1991

SECTION F – Deliveries or Performance

F.1 FAR Clause 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov/

(End of Clause)

CLAUSE NUMBER TITLE DATE

52.211-17 Delivery of Excess Quantities SEPT 1989

52.242-15 Stop-Work Order AUG 1989

52.242-17 Government Delay of Work APR 1984

52.246-15 Certificate of Conformance APR 1984

52.246-16 Responsibility for Supplies APR 1984

52.247-34 F.O.B. Destination NOV 1991

F.2 Place of Delivery

(a) Delivery Orders placed against Contract Line Items (CLINs) 1001 through 5002 as specified in

Section B.2 above shall be delivered F.O.B Destination to the location specified in the delivery order.

(b) The following represents important delivery requirements regarding the locations that supplies may be delivered to in support of this effort.

(c) The Offeror shall submit dimensions on Day Truck that will be used to deliver the 4,000 gallons of 50% Sodium Sulfated Castor Oil solution

Supplies to be delivered to BEP’s DCF location are to be delivered to the following address:

Bureau of Engraving and Printing

District Currency Facility

“D” Street between 13th & 14th Streets, S.W

Washington, DC 20228

**All tank truck deliveries MUST utilize a Day Truck. The maximum length and height of the

Day Truck and the Bulk Tanker that BEP can accommodate is limited to 54 feet and 12 feet, respectively.

The Power Plant is open 24 hours/7 days a week.

F.3 Notification of Delivery http://www.acquisition.gov/

At the time of delivery, the contractor shall furnish the BEP with the information listed below:

• The manufacturer’s lot number;

• The volume of solution delivered;

• The weight of solution delivered;

• The BEP delivery order number

To resolve any delivery issue, please contact the Power Plant at (202) 874-2080, care of

Power Plant Supervisor.

F.4 Deliverables

F.5 BEP Year End Shutdown (Y.E.S.) Period and Federal Holidays

a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/ . The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

b) BEP’s Y.E.S. period typically occurs December 25th through January 1st of each calendar year.

F.6 Performance/ Delivery Period

Specification

Sheet #A

Deliverable Due Date Deliverable

Recipient

Deliverable

Format

4.4.2 Sodium Sulfated

Castor Oil Solution –

4000 gallons per delivery

Seven (7) days after receipt of delivery order (ARO)

Power Plant-DCF End Product

4.4.3 Sodium Sulfated

Castor Oil Solution –

55 gallon drum delivery

Seven (7) days after receipt of delivery order (ARO)

Landover

Warehouse, MD

End Product

4.5 Contractor

Documentation

Prior to Making

Delivery

COR Word/PDF

4.5.1 Contractor

Certification and

Reports

Every Truck Delivery COR Word/PDF

4.2.1 Inspection and Testing

Reports

Every Truck Delivery COR Word/PDF

4.5.2 Control Charts Every three (3) months COR Word/PDF

Receipt of Delivery After Every Truck

Delivery

COR Word/PDF http://www.opm.gov/fedhol/ http://www.opm.gov/fedhol/

The period of performance shall be for five (5) one-year ordering periods. Each delivery order shall state the required delivery period. However, in order to meet BEP production schedules, BEP requires delivery to be made within seven (7) calendar days after receipt of a delivery order. A longer delivery period may be allowed provided that delivery of the supplies will ensure that BEP production schedules are met. At the discretion of the Government, if a longer delivery time is feasible and approved in writing by the CO and the COR, the respective Delivery order will provide the extended delivery date.

F.7 Place / Location of Performance/ Delivery

Bureau of Engraving and Printing (BEP)

14th and C Street SW, Power Plant

Washington, DC 20228

SECTION G – Contract Administration Data

A. ADMINISTRATION OFFICE

1. This contract will be administered by:

Office of the Chief Procurement Officer

14th and C Streets, S.W.

Washington, D.C. 20228-0001

2. Written communication to the Contracting Officer shall make reference to the contract number.

B. DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and Authority

(APR 2015)

(a) The COR will be appointed at contract award.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The

COR does not have authority to issue technical direction that:

(1) constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the

Contracting Officer no later than the beginning of the next Government workday.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.” (End of clause)

C. DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP

Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting

Officer's written authorization with each payment request. (End of clause)

SECTION H – Special Contract Requirements

A. Type of Contract

This is a firm-fixed price Indefinite Delivery / Indefinite Quantity (ID/IQ) contract

B. Ordering Authority and Procedures

a) Delivery orders under this contract shall be issued by authorized and warranted Contracting Officers of the following activity:

Office of the Chief Procurement

14th and C Streets, SW

Washington, DC 20228-0001

(b) Generally, delivery orders will be placed in writing using BEP Optional Form 347 or other form deemed acceptable by BEP. At a minimum, each delivery order will contain the following information:

(i) Date of order

(ii) Contract number and order number

(iii) For supplies and services, line item number, subline item number (if applicable), description, quantity, and unit price or estimated cost and fee (as applicable). The corresponding line item number and subline item number from the base contract shall also be included.

(iv) Delivery or performance schedule.

(v) Place of delivery or performance (including consignee).

(vi) Any packaging, packing, and shipping instructions.

(vii) Accounting and appropriation data.

(viii) Method of payment and payment office, if not specified in the contract (see 32.1110(e)).

(ix) North American Industry Classification System code (see 19.102(b)(3)).

Delivery orders shall be sent to the Contractor by an acceptable means of transmission (e.g. e-mail).

The issuance date of a Delivery order for this contract shall be the date authorized by a warranted CO

(c) The Government may place multiple Delivery Orders over the life of this contract.

C. Interpretation of Contract Requirements

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

D. Notice to the Government of Delays

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the

Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

E. Identification of Contract Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification

(ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work.

ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

F. Post Award Meeting/Design Reviews

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance.

The COR will provide advance notice, agenda and meeting days and time, which will be between 8:00 a.m. – 4:00 p.m. Eastern. If BEP determines that a post award meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

G. Evaluation of Contractor Performance

Interim and final evaluations of Contractor performance may be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the

Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions. Bureau of Engraving and

Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal

Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems host a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts.

CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract

Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system. Contractors may access evaluations at one of the websites listed above for review and comment in CPARS

H. Bureau Working Restrictions

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

• Interfering with Government business.

• Unduly restricting traffic.

• Causing unsafe conditions for employees and visitors; and

• Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting

Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting Officer. Any

Contractor personnel removed for failure to maintain a safe and healthy work environment.

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns. Visitors to the facility will be required to wear masks/facial coverings and have their temperature checked.

https://cpars.cpars.gov/cpars/app/home.do http://www.fapiis.gov/fapiis/govt/datareports.jsp

Failure to adhere to Bureau policies will be denied entry.

I. Parking

All vehicles entering the facility are subject to inspection. There is no available parking at the DCF.

J. Bureau’s Regulations

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations. If the contract requires contract employees to work on Bureau premises for a period of time exceeding five calendar days, such employees will be subject to an appropriate preliminary personnel security check to be conducted by the Bureau's Office of Security. Such employees shall be approved by the Contracting

Officer prior to commencing work on the premises. Employees who do not meet established security criteria shall not be permitted to work on the premises.

K. Contractor Officer Representative

The COR will be identified by separate letter issued by the Contracting Officer (CO). The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the

Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

L. Security Requirements

BEP’s facilities are considered to be secure government facilities; therefore, visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel.

Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

1.0 AGENCY POLICIES REGARDING COVID-19 (Refer to ATTACHMENT B)

Keeping the workforce virus-free is a shared responsibility of BEP employees and contractors. Public health experts agree that face coverings are an additional step to protect against COVID-19 when combined with social distancing and good hygienic practices. Along with social distancing, wearing a mask is one of the key recommended preventive measures in limiting the spread of this virus to others, especially from infected individuals who do not show symptoms.

All personnel entering and exiting the facilities are required to wear a facial covering (cloth or mask).

Bandanas, Novelty/non-protective masks, masks with ventilation valves, or face shields are not a substitute for proper masks and are PROHIBITED from use in BEP facilities.

All personnel must wear a face covering while in common spaces:

• Hallways

• Elevators

• Restrooms

BEP will enforce proper mask usage with contractors inside the Bureau. Masks shall be worn properly.

2.0 COVID-19 RECOMMENDED SAFETY

GUIDANCE AND PROTOCOLS.

The BEP is following all currently recommended safety guidance and protocols. This guidance includes actions individuals must take:

• DO NOT come to work if sick or feel unwell in any way.

• Maintain social distancing of 6 feet or more whenever possible.

• Wear masks and face coverings onsite! It is mandatory when social distancing cannot be maintained.

• Limit movement within the plant to only what is necessary to delivery or pick-up items..

• Follow healthcare provider’s and CDC’s guidance regarding recovery.

Contractors awaiting results from a coronavirus test are required to remain off premises.

3.0 SAFETY

While onsite, Contractor shall wear Protective Footwear that meet requirements outlined in ASTM

F2413-11 “Standard Specification for Performance Requirements for Protective Toe Cap Footwear” and/or ANSI Z41-1999 “American National Standard for Personal Protection – Protective Footwear.”

4.0 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this BPA, including applicable specification(s)/ work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

5.0 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by

BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any

Conflict-of-Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict-of-interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract.

The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical quote. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and/or rectify the situation, and why it believes, in light of the interest(s) identified above, that performance of the contract can still be accomplished in an impartial and objective manner.

In the absence of any relevant interest identified above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The

Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to

BEP, will be used to determine whether a conflict of interest exists, or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

If the Contractor refuses to provide the written statement called for in this section, or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the

Contract for convenience if he or she deems that termination is in the best interest of the Government.

SECTION I – Contract Clauses

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov

(End of Clause)

52.202-1 Definitions JUN 2020

52.203-5 Covenant Against Contingent Fees MAY 2014

52.203-6 Restrictions on Subcontractor Sales to the Government JUN 2020

52.203-6 Alternate I JUN 2020

52.203-7 Anti-Kickback Procedures JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirements to

Inform Employees of Whistleblower Rights

JUN 2020

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014

52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.211-5 Materials Requirements AUG 2000

52.216-24 Limitation of Government Liability APR 1984

52.216-25 Contract Definitization OCT 2010

52.216-25 Alternate I OCT 2010

52.222-50 Combating Trafficking in Persons NOV 2021

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving

JAN 2020

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.233-3 Protest after Award AUG 1996 http://www.acquisition.gov/

52.233-3 Alternate I AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.244-6 Subcontracts for Commercial Products and Commercial Services JAN 2022

FAR 52.204-1, Approval of Contract (DEC 1989)

This contract is subject to the written approval of the BEP Contracting Officer and shall not be binding until so approved. (End of Clause)

FAR 52.211-8, Time of Delivery (JUN 1997)

(a) The Government requires delivery to be made according to the following schedule:

Required Delivery Schedule: Seven (7) Days after receipt of delivery order (DO)

Item Quantity Within Days After Date of Contract

Sodium Sulfated Castor Oil 4000 Gallons Seven (7) Days ARO

The Government will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above, will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

Offeror’s Proposed Delivery Schedule

Item Quantity Within Days After Date of Contract

Sodium Sulfated Castor Oil 4000 Gallons

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor ’s date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically.

(The term "working day " excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer will be considered nonresponsive and rejected.

End of Clause

52.211-16 Variation in Quantity (APR 1984)

(a) A variation in the quantity of any item called for by this contract will not be accepted unless the variation has been caused by conditions of loading, shipping, or packing, or allowances in manufacturing processes, and then only to the extent, if any, specified in paragraph (b) of this clause.

(b) The permissible variation shall be limited to:

_5_ Percent increase

_5_ Percent decrease

This increase or decrease shall apply to each quantity specified in the delivery schedule.

* Contracting Officer shall insert in the blank the designation(s) to which the percentages apply, such as-

(1) The total contract quantity;

(2) Item1 only;

(3) Each quantity specified in the delivery schedule;

(4) The total item quantity for each destination; or

(5) The total quantity of each item without regard to destination.

(End of clause)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders -- Commercial Products and Commercial Services (MAY 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations https://www.acquisition.gov/far/52.203-19#FAR_52_203_19

Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78

( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate

I (Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of

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