RFQ 2031ZA21Q00341.pdf

REQUEST FOR QUOTE

2031ZA21Q00341

Plate Exposure/Drying Unit

Table of Contents

Section Description Page Number(s) A General Information 2 B Pricing Schedule 3-4 C Statement of Work 5-14 D Packaging and Handling 15 E Inspection and Acceptance 16 F Delivery or Performance 17 - 18 G Contract Administration Data 19 - 20 H Special Contract Requirements 21 - 31 I Contract Clauses 32 - 39 J Attachments 40 K Certifications 41 - 59 L Instructions to Quoters 60 - 63 M Evaluation 64 - 65

2 Bureau of Engraving and Printing 2031ZA21Q00341

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12 & 13, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-06 / effective date of 12 July 2021.

B. This procurement is set-aside for small business and the associated NAICS codes are 323120 – Support Activities for Printing

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

3 Bureau of Engraving and Printing 2031ZA21Q00341

SECTION B – PRICING SCHEDULE

CLIN

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

TOTAL

0001 Combination Plate Exposure/Drying Unit

1 EA $ $

0002 Installation/Testing/Training 1 EA $ $

0003 Travel 1 EA $ $

TOTAL Base Year $ $

Option Year 1

SUPPLIES QTY UNIT UNIT

TOTAL

1001 Preventive Maintenance 2 EA $ $

1002 Emergency Maintenance 1 EA $ $

TOTAL Option Year 1 $ $

Option Year 2

TOTAL

2001 Preventive Maintenance 2 EA $ $

2002 Emergency Maintenance 1 EA $ $

TOTAL Option Year 2 $ $

Option Year 3

TOTAL

3001 Preventive Maintenance 2 EA $ $

3002 Emergency Maintenance 1 EA $ $

TOTAL Option Year 3 $ $

Option Year 4

TOTAL

4001 Preventive Maintenance 2 EA $ $

4002 Emergency Maintenance 1 EA $ $

TOTAL Option Year 4 $ $

4 Bureau of Engraving and Printing 2031ZA21Q00341

GRAND TOTAL $

5 Bureau of Engraving and Printing 2031ZA21Q00341

SECTION C – STATEMENT OF WORK (SOW)

SECTION I: Background

1.1 The Bureau of Engraving and Printing (BEP) is an agency within of the Department of the Treasury that designs, engraves, and prints United States currency and other security products. Currency manufacturing occurs at the BEP facilities located in Washington, DC (DCF) and in Fort Worth, TX, (WCF). BEP’s primary customer is the Federal Reserve Board (FRB).

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

The Photoengraving Section located at DCF requires a new combination Plate Exposure/Drying Unit to help support the United States Currency Program (USCP). This unit will be used in conjunction with the existing Flint Group Nyloprint® plate processing equipment currently in use within the Section.

2.2 Scope of the Product, Service, or Outcome.

The Plate Exposure/Drying unit will support the production of offset currency plates, ensure continuous operations of plate manufacturing, ensure production requirements are met based on the Yearly Currency Order (YCO), and support other dry offset printing requirements without affecting YCO plate production.

The Contractor shall provide all labor, travel, parts, equipment and materials, transportation, and tools.

The Contractor shall also provide rigging services, training, supplies, management and supervision, and all other items and services necessary to supply, deliver, install, and commission, the Plate Exposure/Drying unit. Upon completing the Bureau Acceptance Test (BAT), the Contractor shall provide operator training to Photoengraver staff. BEP may add BEP Electro-Machinist staff to the training as plausible.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 Plate Requirements

3.1.1 The Plate Exposure/Drying unit must be able successfully expose and dry the following plate types:

• Flint Group Nyloprint ® WS73WD (digital plate)

• Flint Group WSII 73W (analogue) plate

• Flint Group Nyloprint ® WS230S Digital

• Flint Group Nyloprint ® WS230S (analogue) plate

3.1.2 The Plate Exposure/Drying unit must be able successfully expose and dry the following plate sizes and thicknesses:

• Plate size range of 400 x 510 mm to 765 x 840 mm

• Plate Thickness range of 0.73 mm to 2.30 mm

6 Bureau of Engraving and Printing 2031ZA21Q00341

3.2 Lamp Performance Requirement

3.2.1 The Plate Exposure/Drying unit shall be capable of monitoring exposure lamp performance.

3.3 Exhaust System Requirement

3.3.1 The Plate Exposure/Drying unit must have an air exhaust system. The exhaust system(s) should have compatibility to connect to existing building facility air handling/exhaust systems.

3.4 Drawer Capacity Requirement

3.4.1 The Plate Exposure/Drying unit shall have a minimum four (4)-drawer capacity.

3.5 Installation Requirement

3.5.1 The Contractor shall be responsible for coordinating and scheduling installation of the Plate Exposure/Drying unit with the COR within 15 business days after award.

3.5.2 The Contractor shall submit to the COR within fifteen (15) business days after award an Installation Plan. The Installation Plan shall include but not be limited to:

• Installation schedule and duration

• Number of Contractor staff to be used

• List of tasks to be performed

• List of equipment that will be used

• If a subcontractor is to be used, the Contractor shall provide the name of the subcontractor and their personnel names who will be performing the work, along with a description of their experience with performing this type of work.

3.5.3 Within fifteen (15) business days after award, the Contractor shall submit documentation that describes the Original Equipment Manufacturers (OEM) installation requirements to the Contracting Officer Representative (COR).

3.6 Acceptance Requirements

3.6.1 The Contractor shall operate the Plate Exposure/Drying unit, make adjustments and verify that it is operating within the original equipment manufacturer’s (OEM) requirements. Once the equipment is operating properly, the Contractor shall commission the equipment. A Bureau Acceptance Test (BAT) shall be performed following the commissioning of the machine. The Contractor is encouraged to participate during the BAT.

3.6.2 Bureau Acceptance Test (BAT): A BAT shall be performed following the commissioning of the machine. It will verify that the requirements of this SOW are satisfied. If the equipment does not successfully pass the BAT and the system must be retested, the Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials.

3.6.3 Acceptance for the Plate Exposure/Drying unit will be considered complete when all the requirements described in this SOW have been completed and accepted by the COR, as having met the established acceptance criteria.

7 Bureau of Engraving and Printing 2031ZA21Q00341

3.7 Warranty Requirement

3.7.1 The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this SOW.

3.7.2 The Contractor shall also warrant all equipment, materials and workmanship delivered under any resulting contract to be free from defects, damage or failure. A period of one (1) year (twelve (12) calendar months) warranty will begin after completion of a successful performance test and full acceptance of the system by the COR. The Contractor’s warranty shall be inclusive of parts, labor, and associated travel and shipping costs. When a malfunction occurs while covered under warranty, the Contractor will provide a technician to troubleshoot the problem within seventy-two

(72) hours of notification at the Government’s discretion. Minor issues may be troubleshot over the phone or email.

Warranty shall include materials and labor for the repair or replacement of defective parts and service at the installation site after the BEP's final acceptance of the Plate Exposure/Drying unit.

During the warranty period, the Contractor personnel shall correct or re-perform any defective or nonconforming services within seventy-two (72) hours or less, and have spare parts, if required. If the Contractor is required to correct or re-perform during the warranty period, it shall be at no cost to the Government and any services corrected or re-performed during the warranty period shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or re-perform under the warranty period, the BEP Contracting Officer (CO) may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Contractor thereby, or make an equitable adjustment in the Contractor price. The Contractor shall provide all necessary information for the COR to make service contacts, i.e., names, physical addresses, email addresses and telephone numbers. Upon completion of a service call, the Contractor shall furnish a report, in English, documenting the work performed and any recommendations, including preventative maintenance, to lessen the potential of a future occurrence.

3.8 Preventive Maintenance

3.8.1 The Contractor shall perform two (2) Preventative Maintenance (PM) visits per year. The Contractor’s PM service shall be inclusive of parts, labor, and associated travel and shipping costs. During a PM Service, the Contactor shall perform but not be limited to the following activities:

• Machine inspection

• Replace worn or broken items

• Perform system checks

• Clean items

• Oil/Lube required moving parts

• Calibrate settings

• Measure/adjust vacuum settings

• Measure/adjust light intensity settings

8 Bureau of Engraving and Printing 2031ZA21Q00341

• Measure/adjust applicable temperature settings

• Measure/adjust plate transport systems

• Verify power output

• Verify sensor and/or switch operations

• Verify water levels

• Verify connections

• Recommend upgrades

Upon completion of the PM, the Contractor shall submit a service report to the COR within seven

(7) calendar days summarizing the activities performed during the PM. As necessary, the Contractor shall report on the status of consumable parts that may be in need of replacement or repair on the machines to the BEP after completion of the scheduled maintenance.

3.8.2 Emergency Maintenance (EM): Contractor personnel shall perform EM services on the equipment located at the DCF as needed. The Contractor’s EM service shall be inclusive of parts, labor, and associated travel and shipping costs. Phone tech support provided within twenty-four

(24) hours of the EM call. In response to troubleshooting via phone tech support, repair parts will be shipped to the BEP within forty-eight (48) hours. On-site tech support will be provided within ten (10) working days of initial EM call if issue is not resolved. The Contractor shall provide an EM service report to the COR within seven (7) calendar days summarizing the activities performed during the EM.

3.9 Insurance Certification

3.9.1 The Contractor shall provide certification that the equipment being shipped to BEP is insured for damages caused during factory assembly and/or shipment that may have been caused but not limited to acts of nature, mechanical malfunction, human error and/or negligence.

3.10 Training Requirement

3.10.1 The Contractor shall perform on-site training at the DCF facility for up to five (5) BEP employees. Training shall be coordinated and scheduled with the COR prior to performance. In general, training shall include, at a minimum, but be not limited to:

• Basic equipment operations, safety measures, including emergency shut off, and basic troubleshoot techniques

• System setup, configuration changes and maintenance necessary to define user operations and maintenance of the Plate Exposure/Drying unit

• Training materials to be provided and shall include:

o Training syllabus o Safety procedures o Setup o Configuration o Operation o Calibration o Basic Maintenance

3.11 Documentation

9 Bureau of Engraving and Printing 2031ZA21Q00341

3.11.1 Within fifteen (15) business days after award, the Contractor shall submit to the COR documentation listed below. The Contractor shall provide two (2) hard copies of the documentation and one (1) copy in electronic form. Acceptable file formats include MS Word, MS PowerPoint, MS Excel, MS VISIO, or Adobe Portable Document Format (PDF).

3.11.1.1 Installation Plan (see section 3.5.2)

3.11.1.2 Spare Parts List

3.11.1.3 List of US suppliers of spare parts

3.11.1.4 Safety Data Sheets (SDS) applicable to machine components and consumable items

3.11.1.5 Equipment Installation Manual(s)

3.11.1.6 Equipment Technical Information Manual(s)

3.11.1.7 Equipment Operations Manual(s)

3.11.1.8 Test Plan

3.11.1.9 Preventive Maintenance Plan

3.12 Deliverables:

Paragraph Deliverable Due Date Deliverable Recipient1

Deliverable Format2

3.5.2 Installation Plan Within 15 business days

after award

COR (2) Hard copies and

(1) Electronic

3.5.2 Subcontractor Information

(if applicable)

Within 15 business days of delivery of the unit

COR (2) Hard copies and

(1) Electronic

3.5.3 Original Equipment

Manufacturers (OEM) installation requirements

Within 15 business days after award

COR (2) Hard copies and

(1) Electronic

3.7.1 Warranty Information Within 5 business

calendar days of equipment acceptance

COR (2) Hard copies and

(1) Electronic

3.8.1 3.8.2

Service Report Within 7 days of PM service

COR (2) Hard copies and

(1) Electronic

3.9.1 Insurance Certificate Within 5 business days

of unit delivery

COR (2) Hard copies and

(1) Electronic

3.11.1 Documentation Within 15 business days

after award

COR (2) Hard copies and

(1) Electronic

1 Include Purchase Order Number information with all Deliverables 2 Deliverable Electronic formats may include Microsoft® WORD, EXCEL, PROJECT, VISIO or Adobe® Portable Document Format (PDF).

3.13 Special Delivery Instructions.

The Plate Exposure/Drying unit and other associated supplies shall be delivered to the following address:

Bureau of Engraving and Printing Washington, DC Facility (DCF) Attn: To Be Completed Upon Award.

10 Bureau of Engraving and Printing 2031ZA21Q00341

14th and D Street SW Washington, DC 20228 Photoengraving Section, Room 502-A

Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., Eastern Time, Monday through Friday, excluding U.S. Government holidays and BEP Year-End Shutdown. The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 6:30 a.m. to 2:15 p.m. Monday through Friday. A voice mail message may be left after normal working hours. The following information shall be provided when scheduling delivery:

• Name of supplier/manufacturer

• Contact Person with phone number

• Purchase Order Number

• Total number of cartons or pallets

• Total weight

• Date and Time of Delivery

3.14 Performance/ Delivery Period.

The performance period shall be for one (1) Base Year form the date of contract award with four (4) twelve (12) month option years (OY).

3.15 Place/ Location of Performance/ Delivery.

The place of performance under this contract will be located at:

Photoengraving Section (room 502-A) 14th and C Street SW Washington DC 20228

3.16 Special Requirements.

3.16.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, 11 Bureau of Engraving and Printing 2031ZA21Q00341 estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

3.16.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C.

552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract.

Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

3.16.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear BEP issued identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. Contractor personnel shall be escorted by Government authorized personnel. Temporary BEP issued ID badges shall be returned upon leaving the site.

Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

3.16.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as

12 Bureau of Engraving and Printing 2031ZA21Q00341 he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

3.16.5 NON PERSONAL SERVICE STATEMENT: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the Contract. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

SECTION IV: Applicable Documents

4.1 Contractor shall adhere to the following Office of Environmental, Health, and Safety (EHS) documents.

• 75D-07.0-04: EHS Contractor Requirements (Attachment 2)

• 75B-07.0-05: EHS Requirements for Purchased Materials (Attachment 3)

• 75D-07.0-07: EHS Restricted Materials at DCF (Attachment 4)

4.2 The Contractor may have access to BEP Quality Management System (QMS) document 93B-07.1-

04, Offset Plate Making for reference purposes.

SECTION V: Requirements for Handling Sensitive, Classified, and/or Proprietary Information

5.1 The Contractor personnel performing services under the contract shall complete a non-Disclosure

Agreement (NDA). A formal non-Disclosure agreement will be issued to the Contractor after a contract is awarded.

5.2 Contractor personnel are prohibited from taking photographs or video while on site. The Contractor may request for photography and/or videography services to the COR as necessary to ensure the success of the Contract.

SECTION VI: Government Furnished Resources and Information

6.1 Place of Performance: The place of performance under this contract will be located at:

Bureau of Engraving and Printing Photoengraving Section (room 502-A) 14th and C Street SW Washington DC 20228

6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 6:00 a.m. to 2:30 p.m. Eastern Time Monday thru Friday except Federal holidays or when the

13 Bureau of Engraving and Printing 2031ZA21Q00341

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall coordinate with the government regarding hours of operation for BEP Year-End Shut Down. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

6.3 Federal Government Holidays: The Contractor will not be required to perform services on these holidays:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth National Independence Day 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December Year End Shutdown A period of time between Christmas and New

Year’s Day

6.4 Facilities: The Government will provide workspace for the Contractor to temporarily store tools and equipment in order to perform the installation, commissioning, and acceptance testing of the Plate Exposure/Drying unit. Access to telephones will be available upon request. Contractor personnel shall not have access to internet services via the BEP network.

6.5 DCF Facility Constraints - Loading Dock: Over the road vehicles having an overall height exceeding 12’6” (3.81 meters) empty and/or an overall length exceeding 42’ (12.8 meters) CANNOT be accommodated at the receiving platform.

6.6 DCF Facility Constraints - Elevators: The dimensions and capacities of the BEP freight elevators are listed below:

6.6.1 Width: 92” (2.34 meters)

6.6.2 Height: 92” (2.34 meters)

6.6.3 Depth: 12’ (3.67 meters)

6.6.4 Carrying Capacity: 10,000 lbs. (4,535.9 Kg)

6.7 Utilities: The Government will provide the utilities listed below. The Contractor shall instruct its employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning the equipment.

6.7.1 Electrical power: 480 volts, 3 phase, 60 hertz, four wire alternating current

6.7.2 Compressed air: Up to 94 psi, not oil free and at ambient humidity

14 Bureau of Engraving and Printing 2031ZA21Q00341

6.7.3 Vacuum: Nominal value of 18 inches Hg. The use of compressed air driven sources is encouraged for low volume applications that require more than 20 inches Hg.

6.7.4 Water: Chilled water is supplied at 42◦F and has an allowable differential pressure of 20 psi. If chilled water is used, a heat exchanger shall be supplied by the manufacturer to segregate BEP chilled water from press or ancillary system cooling water.

6.8 Equipment: The Government will provide access to the existing plate making equipment for reference purposes so long as no interruption to plate production occurs. Equipment will include but not be limited to:

6.8.1 Flint Group Nyloprint® Flowline Washer DWT 100

6.8.2 Flint Group Nyloprint® COMBI 96 X 120 ED

6.8.3 Plate inspection station

6.8.4 Light Table

6.9 Materials: The Government will provide plating material including but not limited to:

6.9.1 Flint Group Nyloprint® digital plates – WS73WD and/or WS230SD

6.9.2 Positive or Negative film overlays

ATTACHMENT 1: 75D-07.0-04: EHS Contractor Requirements

75D-07.0-04 EHS

Contractor Requirem

ATTACHMENT 2: 75B-07.0-05: EHS Requirements for Purchased Materials

75B-07.0-05 EHS

Requirements for Pu

ATTACHMENT 3: 75D-07.0-07: EHS Restricted Materials at DCF

75D-07.0-07 Restricted Materials

15 Bureau of Engraving and Printing 2031ZA21Q00341

SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

1.0 Notice of Packaging Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the DCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip will include, at minimum the following information:

2.0 General Items – Information Required for Each Shipment:

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

3.0 Line Items – Information Required for Each Line Item Included in the Shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

4.0 Notice of Shipping Label Requirements:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

16 Bureau of Engraving and Printing 2031ZA21Q00341

SECTION E – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER

TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984 52.246-2 Inspection of Supplies-Fixed-Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984 52.247-34 F.o.b. Destination NOV 1991

17 Bureau of Engraving and Printing 2031ZA21Q00341

SECTION F – DELIVERY OR PERFORMANCE

1.0 FAR Clause 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov/ (End of Clause)

TITLE DATE

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

2.0 Place of Delivery:

Deliverables as required during the performance of this contract shall be delivered F.O.B destination. The equipment and supplies identified shall be delivered to the following address:

Washington, D.C. Currency Facility (DCF) Attn: To Be Completed Upon Award 14th & D Streets, S.W.

Washington, D.C. 20228

The BEP will not provide paring for the BEP Washington D.C. Facility.

3.0 Notification of Delivery:

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises.

The BEP will not provide any assistance during deliveries.

The vendor notify the COR seven (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification and a list of vendor employees who will need access to the BEP to perform installation and testing of the equipment.

4.0 Deliveries to Washington, DC Annex Building:

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working http://www.acquisition.gov/

18 Bureau of Engraving and Printing 2031ZA21Q00341 hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

5.0 BEP Year End Shutdown Period and Federal Holidays:

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

19 Bureau of Engraving and Printing 2031ZA21Q00341

SECTION G – CONTRACT ADMINISTRATION DATA

1.0 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Office of Acquisition 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

2.0 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

20 Bureau of Engraving and Printing 2031ZA21Q00341

3.0 DTAR 1052-223-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause) http://www.ipp.gov/

21 Bureau of Engraving and Printing 2031ZA21Q00341

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 Type of Contract:

This is a Firm Fixed-Price type contract.

2.0 Interpretation of Contract Requirements:

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

3.0 Notice to the Government of Delays:

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

4.0 Non-Disclosure of Non Public Information and Data:

During the period of performance of the contract, the Contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement.

5.0 Indemnification:

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting

22 Bureau of Engraving and Printing 2031ZA21Q00341 in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the

Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

6.0 Organizational Conflicts of Interest:

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the

Contractor shall make a full disclosure in writing to the Contracting Officer. This

23 Bureau of Engraving and Printing 2031ZA21Q00341 disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(e) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(f) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that will:

Describe in detail the changed requirement that creates the potential conflict of interest; and

Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

7.0 Disclosure of Conflicts of Interest:

It is the BEP policy to award contracts to only those Offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

24 Bureau of Engraving and Printing 2031ZA21Q00341

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical quote.

Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

8.0 Identification of Contract Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products

25 Bureau of Engraving and Printing 2031ZA21Q00341 or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

9.0 Identification of Contract Employees:

Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in this Performance Work Statement and within the Nondisclosure Agreement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor.