RFQ 2031ZA21Q00248.pdf

REQUEST FOR QUOTE

2031ZA21Q00248

Gas Chromatography – Mass Spectrometry – Thermal Conductivity Detector System

Table of Contents Section Description Page Number(s)

A General Information 2 B Pricing Schedule 3 - 4 C Statement of Work 5 - 19 D Packaging and Handling 20 E Inspection and Acceptance 22 F Delivery or Performance 23 - 24 G Contract Administration Data 25 -26 H Special Contract Requirements 26 - 37 I Contract Clauses 38 - 46 J Attachments 47 K Certifications 48 -67 L Instructions to Prepare Quote 68 - 72 M Evaluation 73 -76

2 Bureau of Engraving and Printing 2031ZA21Q00248

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12 & 13, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation shall not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2021-05 / effective date of 10 March 2021.

B. This procurement is unrestricted and the associated NAICS code is 334516, Analytical Laboratory Instrument Manufacturing.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

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SECTION B – PRICING SCHEDULE

CLIN

SUPPLIES QTY UNIT UNIT

PRICE

TOTAL

0001 Equipment 1 EA $ $

0002 Library 1 EA $ $

0003 Software 1 EA $ $

0004 Training 1 EA $ $

0005 Warranty 2 EA $ $

0006 Maintenance 6 MO $ $

TOTAL Base Year $ $

Option Year 1

TOTAL

0001 Preventive Maintenance and Calibration

12 MO $ $

TOTAL Option Year 1 $ $

Option Year 2

TOTAL

0001 Preventive Maintenance and Calibration

12 MO $ $

0002 Extended Warranty 1 EA $ $

TOTAL Option Year 2 $ $

Option Year 3

TOTAL

0001 Preventive Maintenance and Calibration

12 MO $ $

0002 Extended Warranty 1 EA $ $

TOTAL Option Year 3 $ $

Option Year 4

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TOTAL

0001 Preventive Maintenance and Calibration

12 MO $ $

0002 Extended Warranty 1 EA $ $

TOTAL Option Year 4 $ $

GRAND TOTAL $

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SECTION C – STATEMENT OF WORK (SOW)

C.1. Background

C.1.1 The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. In support of these operations at BEP’s District Currency Facility (DCF), the BEP has a need for a new Gas Chromatography – Mass Spectrometry – Thermal Conductivity Detector system (GC-MS-TCD).

C.1.2 The Office of Quality Operations (OQO) seeks to acquire a new GC-MS-TCD system to support quality assurance testing of BEP manufactured and vendor supplied inks/materials. The GC-MS-TCD system shall be used to perform established methods (e.g. water content analysis and volatile organic compounds (VOC) percentage determination) via TCD and new methods associated with the analysis of inks/materials to identify organic compounds (e.g. phthalates in leachable and extractable) via MS.

C.2. Scope

C.2.1 The Contractor shall provide BEP DCF with one new GC-MS-TCD, to include all sub-systems and major components listed in the technical requirements below. Under this requirement, the Contractor shall provide delivery, installation, acceptance, associated deliverables, preventive maintenance and operator end user training. The system shall include the GC-MS-TCD, full desktop computer, accessories, and the latest version of operating and data analysis software. The contractor shall provide preventative maintenance and calibration service on the GS-MS-TCD.

C.2.2 The contractor shall provide all personnel for the required labor, equipment and materials, transportation, and supervision to deliver and install the GC-MS-TCD system. The contractor shall provide startup assistance, training, perform preventative maintenance and calibration on the equipment, and warranty. Warranty shall be for two (2) years.

C.3. Technical Requirements/Tasks

C.3.1 Proper Operating Conditions.

The following represents the minimum capability, functionality, and performance characteristics of the listed major sub-systems and major components of the GC-MS-TCD.

The Contractor shall supply the following equipment:

C.3.1.1 The GC-MS-TCD and equipment shall be able to identify and quantify known and unknown organic compounds at low part per million level (≤1 mg/L) in inks/materials (MS).

Quantify water content and VOCs content in inks/materials (TCD).

C.3.1.2 The GC-MS-TCD shall be able to work in the following modes:

6 Bureau of Engraving and Printing 2031ZA21Q00248

• Autoinjection - GC-TCD

• Autoinjection – GC-MS – SI/SCAN mode

• Autoinjection – GC-MS – SI mode

• Autoinjection – GC-MS SCAN mode

• Headspace – GC-MS SI/SCAN mode

• Headspace – GC-MS SI mode

• Headspace – GC-MS SCAN mode

• SPME – GC/MS – SI/SCAN mode

• SPME – GC/MS – SI mode

• SPME – GC/MS – SCAN mode

C.3.1.3. The GC-MS-TCD shall meet or exceed the following technical specifications:

C.3.1.3.1 Shall be an electronic, software driven GC-MS-TCD.

C.3.1.3.2 Shall be of durable and sturdy construction with easy to clean controls, knobs, displays, and instrument surfaces.

C.3.1.3.3 Be user friendly with intuitive, minimal button strokes to perform basic operational functions (e.g. control GC Introduction System and GC-MS-TCD operational parameters).

C.3.1.3.4 GC Introduction System must be an integrated auto injector (volumes between 1 µL and 10 mL; and have multiple positions for vial sizes 2 mL and larger), headspace (temperature control ranging between ≥30 and ≤200 °C and have multiple positions for vial sizes 2 mL and larger), and Solid Phase Micro Extraction (SPME) (able to use different matrices, sizes, and thicknesses). All necessary electric cables shall be provided. All other accessories for GC Introduction System setup and operation shall be provided.

C.3.1.4 The GC System shall have two (2) inlets, one (1) oven and two (2) transfer lines. Inlets shall operate in different injection modes (e.g. split, splitless, pulse splitless), shall be able to pressurize (range 0 to ≤150 psi), be temperature adjustable (maximum temp. ≤400 °C) and use carrier gas (e.g. Helium, Nitrogen) at controlled flows (maximum flow ≤4 mL/min).

One (1) injector configured to accommodate packed columns (connected to TCD) and another to accommodate capillary columns (connected to MS). Oven shall be able to accommodate two (2) columns (one packed column and one or two capillary columns), able to control temperature (ranging between ambient and ≤450 °C), able to ramp temperature (maximum heating rate ≤125 °C/min) and able to cool down to ambient temperature. The GC system shall be equipped with transfer lines with the ability to control temperature (maximum temp ≤400 °C). All necessary electric cables shall be provided. A capillary column shall be provided containing two (2) general purpose fused silica columns for semi-volatile analysis (e.g. 5MS 30 m x 0.25 mm, 0.25 µm or equivalent). A packed column shall be provided with one (1) custom packed column, 50/80 Porapak Q, 2M x 1/4IN x 2MM glass, (preconditioned). All other accessories for GC System initial setup and operation shall be provided (e.g. liner, septum, etc.).

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C.3.1.5 The MS System shall contain a single quadrupole with a detector that is able to use different modes of operation (e.g. electron Ionization (EI)/chemical ionization (CI)) and modes of acquisition (e.g. SCAN, secondary-ion (SI), SCAN/SI). The MS System shall be able to scan different mass ranges (>1 to ≤1,100 m/z) at different scan speeds (≤20,000 Da/s) and maintain constant vacuum (1 x 10-3 Torr). The vacuum shall be achieved and maintained with the operation of two pumps. One (1) pump, internal to the MS system (turbo pump), and another pump external to the MS system. The external pump shall be connected to the MS System and operate with or without oil. The MS System shall be equipped with a vacuum monitor device. The MS System shall be equipped with an ion source with temperature control (ranging between ≥100 and ≤400 °C) and be able to achieve low and consistent sensitivity. The MS system shall be able to perform internal calibration verifications at low sensitivity ≤15 fg (e.g. using perfluorotributylamine (PFTBA), octafluoronapthalene (OFN), etc.). All necessary electric cables shall be provided. All other accessories for the MS System initial setup and operation shall be provided (e.g. filaments, MS calibration solution etc.).

C.3.1.6 The TCD System shall contain a universal detector that responds to all compounds, excluding carrier gas. The TCD system shall compare the thermal conductivities of two (2) gas flows – pure carrier gas (also called the reference gas) and carrier gas plus sample components (also called column effluent), using a single-filament, single-column design.

TCD consists of an electrically heated filament in a temperature-controlled cell. The maximum temperature shall achieve is 400 °C. The system shall utilize Helium as carrier gas, reference gas, and makeup gas. The TCD system shall contain an instrument detection limit of ≤ 400 pg tridecane /mL with Helium. All necessary electrical cables shall be provided.

C.3.1.7 The instrument controller shall contain:

C.3.1.7.1 Controls that are user friendly, intuitive, minimal key strokes to perform routine analysis and data analysis, reporting, etc.

C.3.1.7.2 Durable and sturdy construction, easy to clean controls, knobs, displays, and instrument surfaces.

C.3.1.7.3 A desktop computer with two (2) 24’’ high-resolution flat screen monitors, wireless keyboard and mouse.

C.3.1.7.4 The desktop computer is to be preloaded with all essential GC-MS-TCD operating software that is compatible with Microsoft Windows 10, 64-bit computer operating systems.

C.3.1.7.5 Shall have the ability to connect to a printer, via RS232, USB and regular computer connection.

C.3.1.7.6 Shall have the ability to connect to a Laboratory Information Management System (LIMS).

C.3.1.7.7 Shall be equipped with all the necessary electrical cables.

C.3.1.7.8 Shall meet all performance and operational requirements and the following minimum configuration: United States Government Configuration Baseline

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(USGCB) for both the operating system (OS, Windows 10) and the resident version of Internet Explorer (IE) and Check Point Full Disk Encryption (FDE) / Media Encryption (ME). In the event that operation of the software/hardware requires OS or IE settings that are in conflict with the established USGCB settings, the Contractor shall provide documentation that addresses any/all deviations.

C.3.1.8 The software shall:

C.3.1.8.1 Be the most recent version(s) compatible with the Windows 10, 64-bit operating system.

C.3.1.8.2 Control the GC-MS-TCD, accessories and components.

C.3.1.8.3 Contain any software add-ons needed to monitor other parameters (e.g.

vacuum, etc.) and software to confirm the identification of organic compounds (e.g. MS Library, etc.).

C.3.1.8.4 Be user friendly, intuitive, requiring minimal key strokes to perform routine analysis and data analysis, reporting, etc.

C.3.1.8.5 Provide the ability to easily and intuitively develop and control fully automated methods for all instrument components and accessories.

C.3.1.8.6 Contain data acquisition package.

C.3.1.8.7 Contain data analysis package. The data analysis package should be able to perform peak identification, peak integration, calibration curve calculations, concentration calculation, etc.

C.3.1.8.8 Allow for the creation of standard and custom analysis and reports (e.g.

calibration curve information, batch sequence information, results, etc.)

C.3.1.8.9 Allow for the results, including tables and graphs, to be exported in formats suitable for subsequent inclusion in Microsoft documents (such as Microsoft Excel spreadsheets or Microsoft Word) and the LIMS. The data shall be exportable in other common file formats such as CSV.

C.3.1.8.10 The ability to connect to a Laboratory Information Management System (LIMS) or network via RS232, USB, Ethernet connection, etc.

C.3.1.8.11 Contain all necessary applicable licenses for the provided instrument controller.

C.3.1.8.12. Contain all necessary applicable licenses for one (1) additional machine for data processing.

C.3.1.9 The GC-MS-TCD shall meet all Federal, State, and local safety requirements.

C.3.1.10 The Contractor shall provide a delivery schedule as part of their initial quote. All parts, accessories, and instruments shall be delivered at the same time on or before six (6) weeks from receipt of order. If any item is deemed insufficient or damaged, the Contracting Officer Representative (COR) shall notify the Contracting Officer (CO) and the Contractor.

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C.3.2 Installation. The Contractor shall setup and install all equipment at BEP facilities by agreed upon due dates. The Contractor shall calibrate the GC-MS-TCD upon installation/setup and supply all component calibration certificates and stickers.

C.3.3 Preventative Maintenance and Calibration

C.3.3.1 Contractor shall provide a recommended preventative maintenance and calibration schedule. Contractor shall also provide annual onsite GC-MS-TCD annual Preventative Maintenance and Calibration service (PM&C). The first PM&C Service shall occur approximately six (6) months after the initial GC-MS-TCD calibration date listed on the certificate of calibration. The second PM&C Service shall occur one year after the first PM&C Service.

C.3.3.2 All service work shall be performed by the service provider and by certified factory-trained personnel. Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation and modifications, latest state-of-the-art applications for service/repair being performed on equipment according to GC-MS-TCD specifications.

C.3.3.3 PM&C shall also include unlimited on-site repair services, including all necessary travel, labor, equipment, and parts (parts should be OEM certified and identical and fully compatible with original equipment). The PM&C Service shall include at minimum:

One (1) PM&C visit per calendar year to service and inspect all GC-MS-TCD components:

• Inspect all instrument components and accessories.

• Evaluate the instrument and provide as “As Found” status and “As Left” status, documented on the certificate of calibration.

• Clean all instrument components and accessories.

• Replace parts (e.g., gas traps, liner, septum, column, ferrules, nuts, filaments, etc.) as required for optimal operation.

• Preventive maintenance and performance calibration.

• Use certified calibration standards to perform calibration and include traceability information on the certificate or an attachment.

• At a minimum, the certificate of calibration shall include equipment serial number, location, date of calibration, next calibration due date, equipment condition prior to calibration, post-calibration data using GFE standards, and name of service engineer.

The certificate of calibration shall be submitted within five (5) business days after completion of service.

• A calibration sticker shall be affixed to the equipment to include instrument serial number, date of service, calibration due date, and name of service technician.

Annual routine maintenance and recalibration shall be documented with a detailed outline of work completed, labor, and parts.

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C.3.3.4 The Contractor shall provide a certificate of calibration after each recalibration. If a certificate is not available after service, a service report and/or interim calibration document shall be provided until the certificate is provided. In the case of repair service, a new calibration certificate (if applicable) and service report shall be provided if repair(s) is made to the instrument such that the previous calibration is no longer valid. A service report shall be provided if only repair service is completed. Certificates or service reports shall be provided within five (5) business days following the service/repair. The Contractor shall provide a Point of Contact (POC) for maintenance and recalibration support. At minimum, the certificate of calibration shall include:

• Title (i.e. Certificate of Calibration, Calibration Certificate)

• Instrument component serial number(s)

• Location of where calibration service was performed

• Unique identification of the calibration certificate (e.g. the certificate number)

• Identification of calibration method(s)

• Identification of the items calibrated

• “As Found” and “As Left” results with tolerances

• List of measuring equipment and/or standards used to perform calibration and traceability to NIST, ASTM, or equivalent.

• Name and address of the Contractor

• Date of service and name of technician

• Identity of any parts that require replacement or repair

• Notes/suggestions to BEP

C.4 Warranty

C.4.1 The Contractor shall provide a minimum two (2) year (24 calendar months) warranty on the GC-MS-TCD equipment, desktop computer, software, associated equipment, and for all replacement parts and components. The Contractors warranty shall begin after completion of the equipment’s installation, successful performance test, and full acceptance of the system by the Government.

C.4.2 The Contractors warranty shall also include parts, labor, and associated transportation and shipping costs to correct any latent defects that prevent BEP for being able to attain the capabilities in Section 3.1. During the warranty period, the Contractor shall correct or re-perform any defective or nonconforming services within seventy-two (72) hours or less.

The Contractor shall provide a POC for any warranty issues or concerns.

C.4.3 The Contractor shall provide extended warranty on the GC-MS-TCD equipment and its major components (e.g. desktop computer, software, etc.). The extended warranty shall cover the remaining option years after the standard warranty has expired.

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C.5 Training and Trainer Requirements

Training shall be provided for the GC-MS- TCD while performing the Bureau Acceptance Test (BAT) after installation at the BEP DCF. The training session shall occur on days determined by and mutually agreed to with the COR.

C.5.1 The Contractor shall inform the BEP COR two (2) weeks prior to installation to coordinate and schedule installation and training.

C.5.2 The Contractor shall provide at least three (3) days of training starting after initial installation for up to four (4) operators. The Contractor shall provide all training materials and labor required for the installation and training.

C.5.3 The Contractor shall provide all training materials to the COR two (2) weeks prior to installation for review and approval by the BEP. The training materials shall be provided in electronic form (MS Word, PDF, MS Power Point, etc.) to the COR for distribution to training attendees. All training documents and aids shall be in English language and become the property of the Government. The BEP reserves the right to reproduce training material and aids for internal training.

C.5.4 The Contractor shall provide a Training Plan and schedule the installation of the systems and testing of all features such that the installation, testing, and training is performed on all functional components and accessories. Training shall include at a minimum:

• GC-MS-TCD operation including all components/accessories

• Software operation

• Data view/stats/analysis

• Test method setup/modification

• Data retrieval/storage/export

• Print data/test method

• Preventive maintenance

• Equipment verification

• Equipment startup/shutdown

• Basic troubleshooting

C.5.5 A demonstration of the system shall be provided following installation (Please see Section

7.2). Training personnel shall be qualified representative(s) with the knowledge of the equipment purchased, with hands-on experience in setting up analytical applications and experience in customer training in the use of the equipment. The Contractor shall provide the name(s) and number of years the representative(s) has conducted customer training two

(2) weeks prior to installation. Qualified representative(s) shall be determined by and mutually agreed to with the COR. Training personnel shall also be fluent in the English language. The Contractor shall provide specialized training to familiarize BEP personnel on

12 Bureau of Engraving and Printing 2031ZA21Q00248 the operation of the system, parts, and to help ensure reliable performance and maximum service life during normal usage.

C.5.6 The Contractor shall provide training at the BEP facility during local business hours, 9:00

AM to 5:00 PM (Eastern Time), excluding any federal holidays and weekends, and immediately after installation and BAT, should time permit during local business hours or within the next three (3) days to minimize downtime.

C.6 Documentation

The Contractor shall provide English-language documentation that describes accurate and current technical information for GC-MS-TCD. The documentation shall include operational manuals, maintenance manuals, training manuals, and technical support contact information. Technical support contact information shall include but not be limited to; the name of the manufacturer’s representative, address, telephone number(s) (e.g. emergency), fax number(s), e-mail address(es) of representatives that can be contacted, and hours of operation.

C.7 Bureau Acceptance Test (BAT)

C.7.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, to include inventory of parts list and supplies. This can be done after the initial set up, after preventive maintenance and calibration, or after repairs. After the inspection, the COR shall notify the Contractor’s POC and the CO (Contracting Officer) if services were found to be non-compliant with contract requirements and/or unacceptable services were performed.

C.7.2 BEP Acceptance Testing (BAT): Following installation, a demonstration of the systems and training shall be provided and performed by the Contractor. Demonstration shall require three (3) days and shall be conducted as part of the training. BAT requirements for the GC- MS-TCD system shall include at minimum:

C.7.2.1 All GC-MS-TCD components including desktop computer must be fully operational.

C.7.2.2 The system should be able to perform the quantitative/qualitative analysis of a standard of five (5) phthalates by Auto-injection GC-MS with combined Selected Ion Monitoring (SIM)/SCAN modes and headspace GC-MS with combined SIM/SCAN modes.

C.7.2.3 A report should be generated with batch sequence information, calibration curve information, analytic concentrations, etc.

C.7.3 Validation: After training and installation, a validation of the system shall be performed by BEP to ensure features perform as expected and there are no unintended consequences to the systems. Validation shall require up to seven (7) calendar days performance.

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C.7.4 Final Acceptance: The system shall be utilized (after validation) by BEP for a minimum of fifteen (15) calendar days without any problems or issues being noted prior to final acceptance.

C.8 Deliverables

SOW#

Deliverable

Frequency

Medium/Format

Submit to

3.3.2

3.3.3

Preventative Maintenance Summary Report

NLT five (5) Business Days from Preventative Maintenance performance

PDF/Email/MS Word 2003 (or higher) format

COR

3.3.4 Certificate of

Calibration and/or Verification

NLT five (5) business days from Calibration and/or Verification

PDF/Email/MS Word 2003 (or higher) format

COR

3.3.4 Calibration stickers Upon completion of

the calibration

Add required information to instrument calibration sticker

COR

3.3.4

4.2

6.0

Contact Information At time of award PDF/Email/MS Word 2003 (or higher) format

COR

4.1 Warranty Completion of full

acceptance

PDF/Email/MS Word 2003 (or higher) format

COR

5.6 Training Manual Two (2) weeks prior to

installation

PDF/Email/MS Word 2003 (or higher) format

COR

13 Non-Disclosure Agreement

Signed statements are due, from each employee assigned, prior to performing ANY work on this contract.

PDF/Email CO and

COR

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C.9 Special Delivery Instructions.

The Contractor shall contact the BEP Receiving Section on 202-874-2333 twenty-four (24) hours in advance to schedule all deliveries. The hotline is manned from 6:30AM. to 2:15PM. Receiving hours for deliveries to the BEP are 8:00AM. to 2:15PM, local time, Monday through Friday, excluding U.S. Federal Holidays and the BEP Year-End-Shutdown Period. The following Delivery information shall be provided when scheduling delivery appointments to the BEP:

• Name of Sender (e.g. Contractor)

• Name of Carrier

• Contract/Purchase Order # (Reference information in blocks two (2) and three (3) on

BEP FORM 7989)

• Total number of cartons and/or pallets

• Total weight

• Date and time of delivery

• Mode of Transportation (e.g., van, truck, automobile)

• Point of Contact Information

C.10 Period of Performance/ Delivery Period.

The period of performance shall be for one (1) Base Year followed by four (4) 12-month Option Periods for the maintenance/calibration services and extended warranty. The one (1) base year period shall include delivery, training, warranty, and maintenance. The contractor shall be required to provide preventative maintenance annually. Delivery shall be made to the BEP DCF.

C.11 Place/ Location of Performance/ Delivery.

C.11.1 Location of performance is Bureau of Engraving and Printing, District Currency Facility, 301 14th and C Streets SW, Washington, DC 20228.

C.11.2 Hours of Operation: The Contractor shall conduct business at the DCF facility during local business hours starting from 8:00AM to 4:00PM Eastern Standard Time Monday through Friday. The exception being Federal holidays listed below or when the Government facility is closed due to local or national emergencies, administrative closings, BEP's year-end shutdown (YES), or similar Government directed facility closings. For YES, the BEP typically shuts down between December 25th and January 1st; however, the Contracting Officer's Representative (COR) shall notify the Contractor of the specific dates of the YES period, if necessary.

Federal Government Holidays: If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January

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Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

C.11.3 Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment and supplies identified shall be delivered and installed to the following address through the life of the contract:

Bureau of Engraving and Printing District Currency Facility Attn: Glenn Flaim / Amanda Paul 14th and D Streets, S.W.

Washington, DC 20228

C.12 Special Requirements.

C.12.1 Contracting Officer Representative (COR): The (COR) shall be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

C.12.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act

16 Bureau of Engraving and Printing 2031ZA21Q00248 of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP.

Contractor personnel shall protect information and treat it as strictly confidential and shall abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the quote submission and must maintain the level of security required for the life of the Contract.

C.12.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

C.12.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI.

The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

C.13 Requirements for Handling Sensitive, Classified, and/or Proprietary Information

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Non-Disclosure Agreement. The Contractor shall complete the non-Disclosure Agreement (NDA) referenced in Attachment 4. This attachment is for reference purposes only. A formal non-Disclosure agreement shall be issued to the Contractor after a contract is awarded.

C.14 Government Furnished Resources and Information

Safeguarding Government Furnished Materials. Under the performance of this contract, the BEP shall provide Government Furnished Materials that are considered items of security. The Contractor shall abide by all requirements and instructions of the BEP’s Office of Security during the performance of this contract

C.15 Environmental, Health, and Safety

C.15.1 All Contractors must comply with the requirements and procedures established through the BEP Environmental, Health, and Safety (EHS) document(s): 75D-07.0-04 EHS Contractor Requirements (Attachment 1), 75D-07.0-.06 EHS Requirements for Large Equipment Purchases (Attachment 2), and 75D-05.0-.01 Radiation and Laser Safety (Attachment 3). The applicable contents of the document(s) must be adhered to. The BEP shall furnish the document(s) as part of the contract.

C.15.2 The Contractor shall be required to attend a safety orientation to review the emergency response requirement established by the BEP EHS office. Any chemicals that shall be used must be EHS approved prior to the chemicals being brought on site. The COR shall coordinate all BEP EHS requirements.

C.16 Performance Requirements Summary (PRS)

All post-warranty preventative maintenance, telephone support, remote access support, and emergency repairs and remedial service shall be performed in accordance with the requirements and shall be monitored by the COR in accordance with the following PRS:

Performance Requirement Performance Standard Acceptable Quality Level Method of Surveillance

Provide onsite GC-MS-TCD annual Preventative

Maintenance and Calibration service (PM&C). Section 3.3

One PM&C visit per calendar year to service and inspect all GC-MS-

TCD components.

100% of PM is performed

Contractor compliance or non-compliance shall be tallied for CPAR reporting periods and the results of the data shall be used to substantiate objective ratings of contractor performance.

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Provide warranties on the GC-MS-TCD equipment, desktop computer and software delivered and spare parts shall be required. SOW

Section 4.2

Contractor provides this at completion of equipment’s installation and final Government acceptance.

100% of warranties are provided for all replacement parts and components.

Contractor compliance or non-compliance shall be tallied for CPAR reporting periods and the results of the data shall be used to substantiate objective ratings of contractor performance.

BEP Acceptance Testing (BAT). Contractor shall provide a demonstration of the systems and provide training. SOW Section 7.2

Contractor provides this requirement upon completion of equipment installation.

100% of BAT is performed and a report issued by the system.

Contractor compliance or non-compliance shall be tallied for CPAR reporting periods and the results of the data shall be used to substantiate objective ratings of contractor performance.

Provide a validation of the system to ensure features perform as expected and there are no unintended consequences to the systems.

SOW Section 7.3

Performed by BEP to ensure features perform as expected and there are no unintended consequences to the systems.

100% of validation is completed at BAT.

100% Inspections against BEP standards.

C.17 Access to Government Facilities

C.17.1 The BEP is a secure facility and all instruction of the BEP Police must be obeyed.

Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure. During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

C.17.2 The BEP shall not provide parking for the BEP DCF.

C.18 On-Site Work Restrictions

When performing services at the place of installation such work must be performed without:

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• Interfering with Government business;

• Unduly restricting traffic;

• Causing unsafe conditions for employees and visitors.

• Adversely affecting the operation of the BEP facility.

• Non-compliance with security regulations.

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns.

Visitors to the facility shall be required to wear masks/facial coverings and have their temperature checked. Failure to adhere to Bureau policies shall be denied entry.

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SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 Notice of Packaging Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the DCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip shall include, at minimum the following information:

D.2 General Items – Information Required for Each Shipment:

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 Line Items – Information Required for Each Line Item Included in the Shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

D.4 Notice of Shipping Label Requirements:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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SECTION E – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER

TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984 52.246-2 Inspection of Supplies-Fixed-Price AUG 1996 52.246-4 Inspection of Services-Fixed-Price AUG 1996 52.247-34 F.o.b. Destination NOV 1991

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SECTION F – DELIVERY OR PERFORMANCE

F.1 FAR Clause 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer shall make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov/ (End of Clause)

CLAUSE

NUMBER

TITLE DATE

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

F.2 Place of Delivery:

Deliverables as required during the performance of this contract shall be delivered F.O.B destination. The equipment and supplies identified shall be delivered to the following address:

Bureau of Engraving and Printing District Currency Facility (DCF) Attn: Glenn Faim / Amanda Paul 14th & D Streets, S.W.

Washington, D.C. 20228

The BEP shall not provide paring for the BEP Washington D.C. Facility.

F.3 Notification of Delivery:

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises.

The BEP shall not provide any assistance during deliveries.

The vendor notify the COR seven (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification and a list of vendor employees who shall need access to the BEP to perform installation and testing of the equipment.

F.4 Deliveries to Washington, DC Annex Building:

http://www.acquisition.gov/

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LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.5 BEP Year End Shutdown Period and Federal Holidays:

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Bureau of Engraving and Printing Office of the Chief Procurement Officer 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract;

or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

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(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

G.3 DTAR 1052-223-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Type of Contract:

This is a Firm Fixed-Price type contract.

H.2 Interpretation of Contract Requirements:

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

H.3 Notice to the Government of Delays:

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 Non-Disclosure of Non Public Information and Data:

During the period of performance of the contract, the Contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information shall be shared only with employees or agents of the company having a need to know, and shall not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement.

H.5 Indemnification:

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any

28 Bureau of Engraving and Printing 2031ZA21Q00248 equipment, supplies, accessories, or parts furnished, while in his custody…