RFQ_-_2027_Geotechnical_Engineering_Services.pdf

Public Works- Roads

Request For Qualification

2027Geo

RFQ - 2027 GEOTECHNICAL ENGINEERING SERVICES

Lewis County

PUBLIC WORKS- ROADS

Project: RFQ - 2027 Geotechnical Engineering Services, 2027Geo

Effective Date: undefined

1. Introduction

1.1. Summary

Lewis County is soliciting Statements of Qualifications (SOQs) from qualified consulting firms with expertise in providing professional geotechnical engineering consulting services for the year

2027 (January 1 – December 31). The consultant will provide geotechnical services as County projects are scheduled or as circumstances emerge that require professional geotechnical engineering services.

This will include but is not limited to upcoming Rural Arterial Program (RAP) funded projects, Federal Emergency Management Agency (FEMA) funded projects, U.S. Department of Housing and Urban Development (HUD) funded projects, and Lewis County Transportation Improvement

Program (TIP) projects. All work is required to comply with all federal provisions, WSDOT, AASHTO, Lewis County requirements and regulations.

Lewis County is interested in entering into an A/E services contract with one geotechnical engineering firm to provide consulting services and subsequently be asked to prepare specific proposals (task orders) for more than one project. The work will be conducted on an individual task order basis, according to each project scope. Each task order shall be authorized in writing by Lewis County prior to execution of the work. The selected CONSULTANT will be expected to enter into a Local Agency A&E Professional Services (Negotiated Hourly) Consultant

Agreement. All work will support design and construction projects anticipated by Lewis County

Public Works.

1.2. Background

Lewis County desires to have a consulting firm available for a variety of geotechnical tasks associated with various Lewis County projects, and the selected consultant for this contract will be expected to perform services related to drilling, testing, geotechnical design, and construction observation services on bridges, culverts, roads, trails, and other public works projects.

1.3. Contact Information

Rod Lakey

Sen. Engineer

57 W. Main

Chehalis, WA 98532

Email: rodney.lakey@lewiscountywa.gov

Phone: (360) 740-2780

Department:

Public Works- Roads

Department Head:

Geoff Soderquist

Public Works Director

1.4. Timeline

Release Project Date October 8, 2026

Question Submission Deadline October 30, 2026, 2:00pm

Question Response Deadline November 3, 2026, 4:30pm

Proposal Submission Deadline November 5, 2026, 2:00pm

Short list for interviews November 19, 2026

Interviews (Zoom or Teams) December 3, 2026

2. Project Details

2.1. Important Instructions for Electronic Submittal

Lewis County, Public Works- Roads, is accepting electronic proposal submissions. Consultants may create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic proposal.

2.2. Project Details

Lewis County desires to have a consulting firm available for a variety of geotechnical tasks associated with various Lewis County projects, and the selected consultant for this contract will be expected to perform services related to drilling, testing, geotechnical design, and construction observation services on bridges, culverts, roads, trails, and other public works projects. Projects include:

• Replacement culvert and wingwall foundation design.

mailto:rodney.lakey@lewiscountywa.gov tel:(360)740-2780 https://procurement.opengov.com/signup

• Unanticipated slide evaluations for qualifying events using federal or state funding during the contract period.

• Local access road slide evaluations with County funds during the contract period.

• Geosynthetic reinforced soil (GRS) bridge foundation evaluation and design

• Rockery and gravity block wall design.

• Evaluation of recently completed geotechnical alternatives analysis and design of slide repair recommendations including, but not limited to; soil nail walls, shear pile wall, infill buttress, etc.

Lewis County Public Works reserves the right to amend terms of this “Request for

Qualifications” (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

Interested firms should submit a statement of qualifications stating your ability and availability to complete this work in accordance with this notice. Lewis County is an equal opportunity and affirmative action employer. Disadvantaged, minority, and women-owned firms are encouraged to submit statements.

2.3. Scope of Service

Scope of Work

The anticipated work under this Contract may include geotechnical evaluation and design of roadways (on existing and new alignments), bridges, public works facilities, emergency type responses, slide investigations, and a variety of other types of work. The consultant chosen must be able to react quickly to assigned projects which have been advanced in Lewis County production schedule or have short-term deadlines. The scope includes involvement in all phases of geotechnical and geological design services from concept and location through design and construction of public works facilities. Services include, but are not limited to:

• Site investigation and characterization

• Drilling

• Sampling of soil and rock

• Installation and monitoring of geotechnical instrumentation

• Geotechnical laboratory testing

• Evaluation of site materials

• Field and subsurface investigations

• Slope stability analysis

• Geotechnical analysis, geological assessments and Geotechnical reports.

• Embankment and grading recommendations, including soil borings and soil engineering.

• Subgrade and drainage design

• Stability and Foundation Design

• Preparation of plan documents in AutoCAD Civil 3D, specifications and estimate package

• Determination of constructability and cost effectiveness

• Pavement investigation and design

• Coordination with other design disciplines or parties.

• Construction-related geotechnical services

• General consultation

• Landslide investigations

• Emergency response

• Any other related Geotechnical engineering services.

In general, Lewis County will work with the selected firm on a task assignment basis to determine the types of services required on a project.

The agreement will be for one year in duration with an option to extend for an additional year by mutual agreement. Geotechnical Services will be required for planned construction projects and future unplanned projects due to natural disasters or emerging situations.

Anticipated maximum total value of contract: $350,000. At the sole option of Lewis County

Public Works, the contract amount may be increased to meet ongoing needs of Lewis County

Public Works.

2.4. Applicant and Application Requirements

Submittal

The selected consultant firm must include a licensed Washington State licensed geotechnical engineer(s) or licensed geologist(s).

SOQs must be limited to fifteen (15) pages (8 ½” X 11”). Material submitted in excess of this limit (cover page, additional maps, additional resumes’, etc.) will not be forwarded to Lewis

County’s selection committee for evaluation.

Interested consultants shall provide a statement of qualifications that contains the following:

• Cover Letter o The cover letter is limited to one page and shall include:

▪ The firm/consultant’s name and project manager with name, title mailing address, e-mail address, phone number.

• Qualifications: Demonstrate competence and qualifications related to services performed including;

o Successful experience delivering technical reports and recommendations for an array of the aforementioned services as they relate to bridges, culverts, roads, trails, and other public works projects.

o The consultant must demonstrate the ability to manage projects and coordinate with other design team members, and Lewis County staff, to ensure the projects as a whole are delivered on time and within budget, with potential risks and opportunities identified.

o The consultant must demonstrate the ability to respond to unexpected requests

(emergencies) for services with minimal notice and delay.

o The consultant must demonstrate the ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit applicants.

• Experience: List previous work experience that describes and demonstrates that the firm and team members have recent experience in performing geotechnical services in the area of bridges, culverts, roads, trails, and other public works projects. At a minimum, the following information should be included:

o Provide an organizational chart of the proposed consulting team and a short resume of all key personnel listed on the chart, including their availability and involvement with the work.

o Reference: The consulting firm’s demonstrated expertise in performing geotechnical services, the dates in which the work was completed, and the project contact information o Any particular aspect of the consulting firm’s organization, by way of background, experience, unique qualifications, or other basis, that sets it apart from the competition in its ability to accomplish the identified services.

2.5. Right to Amend

Lewis County Public Works reserves the right to amend terms of this "Request for

Qualifications" (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

2.6. Equal Opportunity

Interested firms should submit a statement of qualifications stating your ability and availability to complete this work in accordance with this notice. Lewis County is an equal opportunity and affirmative action employer. Disadvantaged, minority, and women-owned firms are encouraged to submit statements.

2.7. Americans with Disabilities Act (ADA) Information

Lewis County, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the

Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Zelma Hammer at Zelma.hammer@lewiscountywa.gov or by calling collect (360-740-

1123).

2.8. Title VI Statement

Lewis County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

2.9. Decision Making Process

Evaluation

Submittals will be evaluated and ranked for the following criteria:

A. Competence and qualifications related to geotechnical services – 20%

B. Past experience with similar types of work – 10%

C. Performance evaluations by Lewis County and other government agencies – 10%

D. Demonstrated ability to meet schedules and commitments given by key staff personnel –

10%

E. Resources the consultant has available and proposes to use on projects, including drilling and laboratory equipment – 20%

F. Identification of proposed sub-consultants and the work they will perform – 5%

G. Demonstrated consultant availability and response time – 25%

Interviews

Following evaluation of the SOQs, the highest-ranking firms may be invited to participate in an interview process. Lewis County Public Works will schedule interviews with the project manager provided in the SOQ. Additional interview information shall be provided at the time of mailto:Zelma.hammer@lewiscountywa.gov the invitation, if warranted. The intent of the interviews is to help clarify and verify information provided in the SOQ, and to give the County’s selection committee an opportunity to learn more about the consulting firm’s available relevant experience and expertise.

3. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Competence and qualifications related to geotechnical services Points Based 20

(20% of Total)

2. Past experiences with similar types of work Points Based 10 (10% of Total)

3. Performance evaluations by Lewis County and other government agencies Points Based 10

(10% of Total)

4. Demonstrated ability to meet schedules/commitments by key staff personnel

Points Based 10 (10% of Total)

5. Resources the consultant has available and proposes to use on projects, including drilling and laboratory equipment

Points Based 20 (20% of Total)

6. Identification of proposed sub-consultants and the work they will perform Points Based 5

(5% of Total)

7. Demonstrated consultant availability and response time Points Based 25

(25% of Total)

4. Vendor Submissions

4.1. Submit your Statement of Qualifications- RFQ with complete information attached.**

Please download the below document, read completely and upload statement of qualifications.

Refer to document attached for submittal requirements.

• RFQ_-_Geotech_Services_2027...

*Response required

4.2. What is your UBI Number*

Enter Company UBI #

*Response required

4.3. What is your UEI Number?*

Enter UEI number

*Response required https://government-project.s3.us-west-2.amazonaws.com/312986/bccf02b3-d910-42e5-8bb9-bed16ac02e27_RFQ_-_Geotech_Services_2027.pdf

4.4. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. Scope of Work

B. Submittal Requirements

C. Qualifications

D. Experience

E. Evaluation Process

☐ Yes

☐ No

*Response required

4.5. Name of the organization principal(s)*

*Response required

4.6. Contact name, phone number, and email address*

Contact Name:

Phone Number:

Email Address:

*Response required

4.7. Physical and mailing addresses*

Physical Address:

Mailing Address:

*Response required