RFQ-20261029-DBS_FINAL v2.pdf

VICTORIA COUNTY, TEXAS

REQUEST FOR QUALIFICATIONS

for

DESIGN-BUILD SERVICES

# RFQ-20261029-DBS

Date Issued:

October 7, 2026

RESPONSES MUST BE RECEIVED NO LATER THAN:

2:00 PM CST OCTOBER 29, 2026

A PUBLIC RESPONSE OPENING WILL BE CONDUCTED IN THE ENGINEERING &

DEVELOPMENT OFFICE ON OCTOBER 29th AT 2:00 PM CST

311 E. CONSTITUTION ST., STE. 200

VICTORIA, TEXAS 77901

TABLE OF CONTENTS

RESPONDING AND CONTRACT REQUIREMENTS:

Notice to Respondents

Part I: Introduction

Part II: Selection Process

Part III: Evaluation Criteria

Part IV: Scope of Work

Part V: Submission Process

Part VI: Reservation of Rights

Part VII: Submission Instructions

NOTICE TO RESPONDENTS

REQUEST FOR QUALIFICATIONS

# RFQ-20261029-DBS

Victoria County (“the County”) invites you to submit a statement of qualifications for:

DESIGN-BUILD SERVICES

Qualification Responses addressed to the Procurement Specialist will be received until October 29, 2026 at 2:00 PM CST. All Responses must be in the County of Victoria’s possession on or before the scheduled date and time (no late responses will be considered).

All documents are available to be viewed and downloaded, with a free registration, at https://www.beaconbid.com/solicitations/victoria-county/open.

In accordance with Chapter 2254.004 and Chapter 2269.307 of the Texas Government Code, the contract will be awarded to the most highly qualified provider of services on the basis of demonstrated competence and qualifications while also providing the best value to the County. Victoria County shall evaluate the Responses on the basis of all factors described herein.

The County reserves the right to refuse and reject any or all responses, waive any or all formalities or technicalities, accept the response or portions of the response determined to be the best value to Victoria County.

Qualifications will be received by electronic submission at Beacon Bid https://www.beaconbid.com/solicitations/victoria-county/open.

Non-Mandatory Pre-Qualification Meeting and Site Visit: October 21, 2026 at 10:00 AM

CST

Location: 513 Profit St., Victoria, TX 77901

Adrienne Willis, CTCD, CTCM Procurement Specialist Victoria County https://url.usb.m.mimecastprotect.com/s/hMlyCl8WykI25WwKtGfLHzunAe?domain=beaconbid.com

I. Introduction:

Victoria County, “the County”, requests Statements of Qualifications (“SOQs”) from firms desiring to provide the design and construction services for the rehabilitation of the Victoria County Animal Services facility (the “Project”). The County anticipates requiring architectural/engineering services with preparation of an interior design plan and development of a solution to the function of an interior environment for the project.

PROJECT DETAILS: Qualified firms should have experience and expertise in the technical areas of design-build services, including but not limited to:

• Existing Condition Analysis

• Architectural Design

• MEP Engineering

• Interior Design & Finishes

• Project Scheduling

• Permits

• General Construction Management

The County desires completion as soon as practicable. The target for completion of design and construction can be established in discussions with the selected firm.

DEADLINES: Qualification Submissions received by the County after the stated deadline will be returned unopened and will be considered void and unacceptable. SOQs shall be submitted electronically through https://www.beaconbid.com/solicitations/victoria-county/open. Responses WILL NOT be accepted via oral communication, telephone, electronic mail, telegraphic transmission, or facsimile transmission. If Respondents are unable to upload documents to Beacon Bid, contact Beacon Bid’s supplier support at suppliersupport@beaconbid.com or 1-888-402-2231 for guidance / to troubleshoot any potential issue prior to the deadline.

NON-MANDATORY PRE-QUALIFICATION: A non-mandatory pre-qualification meeting and site visit will be held at 10:00 AM CST on Wednesday, October 21, 2026 at the Victoria County Animal Services facility, 513 Profit Street, Victoria, TX 77901, so respondents can visit the Project location and observe the current conditions of the site. It is encouraged for all interested Respondents to attend but not required.

II. Selection Process:

Consistent with applicable state law and any County of Victoria ordinances and policies, the County selects professional services providers based upon the demonstrated professional qualifications and competence necessary to deliver the services required.

CLARITY AND QUALITY OF SOQs (Pass/Fail): Firms must provide comprehensive responses to every section within this RFQ in the described format. It is not the intent of the County to constrain firms with regard to content, but to assure that the specific requirements set forth in this RFQ are addressed in a uniform manner amenable to review and evaluation. Failure to do so may result in your SOQ being disqualified from further review and consideration.

RFQ-20261029-DBS 1

https://www.beaconbid.com/solicitations/victoria-county/open

The County will select an evaluation committee for the Project, upon receipt of the SOQs by the stated deadline, the County’s designated representative or evaluation committee will evaluate the respondents’ qualifications and rank them based on the following criteria. The five (5) most highly qualified respondents will be asked to submit proposals based on evaluation criteria, and may be interviewed for final selection. In order to be considered highly qualified the submitted SOQ must score an eighty-five or higher. The evaluation committee will recommend the best and most qualified respondent to the Victoria County Commissioners Court for selection and contract negotiation. If negotiations are not successful, the County will formally end negotiations, select the next most qualified firm and commence negotiations at a fair and reasonable price with the next selected firm.

No Contact Clause Communications during Competitive Bidding Period. To insure the proper and fair evaluation of a response, the County prohibits ex parte communication (e.g., unsolicited one-sided contact) initiated by the proposed firm to a Victoria County Commissioner Court member, employee or other designated representative evaluating or considering the responses prior to the time a formal decision has been made, except for questions to the appropriate person designated in this RFQ. Questions and other communication from responder will be permissible until 5:00 pm on the day specified as the deadline for questions. Any communication between responder and the County after the deadline for questions will be initiated by the appropriate County official or employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the response.

III. Evaluation Criteria:

The County will evaluate each SOQ as follows:

Firm's Overall Experience and History: Demonstrated professional and financial stability.

Demonstrated range of successfully completed projects with the proposed design team (architects/engineers) and the construction team. This will be 30% of the total score.

Firm's Technical Competence: Demonstrated range of successfully assessing structural, mechanical, electrical, and plumbing systems similar to specified County facility. Emphasis will be on projects that were within budget and delivered on time. This will be 30% of the total score.

Firm’s Capacity: Number, range and depth of experience and qualifications of the personnel proposed for the County project. Total number of staff members in the firm(s) including in-house or partner Architect/Engineer. Number and size of other projects currently being completed by the firm. Number, range, and depth of experience of the personnel in sub consultant firms proposed, if not in Architect/Engineer’s firm. This will be 25% of the total score.

References: The Respondent must provide at least 3 references from projects of similar size and scope to demonstrate their qualifications, reputation capability and past performance with similar goods/services. This will be 15% of the total score.

RFQ-20261029-DBS 2

Criteria Weighted Value Firm Overall Experience and History 30% Firm’s Technical Competence 30% Firm’s Capacity 25% References 15%

TOTAL POINTS 100%

IV. Scope of Work

Victoria County seeks the most qualified respondent to demonstrate experience providing design-build services for facility renovations and repairs.

A. Construction Services will be limited to the following mechanical systems or areas:

Complete flooring demo, as necessary Rehabilitation of kennel rooms

i. Provisions of new kennels as appropriately specified for adoption or quarantine applications

ii. Floor drain plumbing must include heavy-duty waste management system

i. Appropriate waste mitigation systems before discharge into City wastewater main E.G.: Hair water separator, solids separator, City Specified Sample

Port, etc., as required by City of Victoria Industrial Waste Pre-treatment division of the Public Works Department

iii. Additional plumbing as necessary to service appropriate cleaning of kennels

iv. Site utility alterations or additions

v. HVAC design to mitigate waste odor in kennel rooms

vi. Design, size and furnish emergency generator for entire facility

B. Design Services will include furnishing the construction documents and specifications necessary to construct the above improvements.

The final scope of work will be negotiated with the most qualified firm.

V. Submission Process

The SOQ shall be organized as shown below, with each section separated by a divider.

Each divider shall have a cover page / tab clearly identifying the contents of the section.

Tab 1: Firm information:

• Firm name, address, and primary contact information

• Financial Statement

• Litigation/Arbitration History

• Sample Certificate of Liability Insurance

• Copy of HUB Certification, if applicable

RFQ-20261029-DBS 3

Tab 2: Firm Experience

• Description of the firms two (2) most recent projects

• Emphasis should be on renovation or rehabilitation

Tab 3: Firm Capacity

• Names and resumes of principals and personnel proposed for this Project

• Names and resumes of major sub-consultants proposed for this Project

Tab 4 : References

• Minimum of three (3) references for projects

• Should include name, title, contact information, and project

Tab 5 : Certifications/Forms

• Copies of Licensure Certifications

• Reservation of Rights

• Principal, officer, authorized representative Non-collusion Certification

• Conflict of Interest Q uestionnaire

• Form 1295

• Israel Verification Form

• Non-Suspension or Debarment Certification

• Felony Conviction Notification

• W9

• Acknowledgement of any addenda, if applicable

In order for your design-build firm or joint venture to be considered, your design-build firm or joint venture must include a Texas-registered Architect and/or Texas-licensed Professional Engineer and a construction contractor.

RFQ-20261029-DBS 4

Submit completed SOQ no later than: October 29th at 2 :00 PM CST

Failure to manually sign or provide a digital identification signature (e.g. DocuSign, Adobe Acrobat Signatures) on the Response Form may disqualify the firm.

Persons signing the proposal must be officers of the firm or otherwise authorized to execute legal documents on behalf of the firm.

For your proposal to be responsive, you must submit ALL required sections.

Questions about the proposed project or the Proposal shall be submitted in writing and addressed to Adrienne Willis at awillis@vctx.org within the timeline specified below.

Proposal Schedule Issue Request for Qualifications October 7, 2026 Pre-Qualification Meeting & Site Visit October 21st @ 10:00 AM CST Deadline for Questions October 22nd @ 5:00 PM CST Deadline for Statement of Qualifications October 29th @ 2:00 PM CST Review Statement of Qualifications October 30th – November 3rd

Receive Proposals November 3rd – November 5th Interview Short List (if applicable) To Be Determined Recommendation of award to Commissioners Court November 9, 2026 Negotiate and Finalize Contract Post award by Court

RFQ-20261029-DBS 5

mailto:awillis@vctx.org

VI. RESERVATION OF RIGHTS

The County is issuing this RFQ in accordance with applicable laws that allow an agreement with a private entity that displays demonstrated competence and qualifications to perform the requested task.

The County reserves the right to terminate this process and to cancel or modify this solicitation process at any time. In no event will the County or any of its respective agents, representatives, consultants, directors, officers, or employees be liable for, or otherwise obligated to reimburse, the costs incurred in preparation of this RFQ, or any other related costs. The prospective firms shall be fully responsible for all costs incurred in the preparation or presentation of the RFQ submittals. The RFQ submittals will become the property of the County.

All submissions shall be subject to the Texas Public Information Act (TPIA) unless the respondent clearly and prominently identifies a particular submittal item as proprietary and said item unequivocally qualifies for this exception under the TPIA as determined by the Attorney General.

In connection with the RFQ, the County reserves all rights (which rights may be exercised by the County in its sole discretion) available to it under applicable laws, including without limitation, and with or without cause and with or without notice, the right to:

1. Cancel this RFQ, in whole or in part at any time before the execution of a contract by the County, without incurring any cost, obligations or liabilities.

2. Issue addenda, supplements, and modifications to this RFQ.

3. Revise and modify, at any time before the RFQ submittal due date, the factors or weights of factors the County will consider in evaluating RFQ submittals and to otherwise revise or expand its evaluation methodology as set forth herein.

4. Extend the RFQ submittal due date.

5. Investigate the qualifications of any firm under consideration and require confirmation of information furnished by a firm.

6. Require additional information from a firm concerning contents of its RFQ submittal and/or require additional evidence of qualifications.

7. Waive or permit corrections to data submitted with any response to this RFQ until such time as the County declares, in writing, that a particular stage or phase of its review of the responses has been completed or closed.

8. Reject at any time, any or all submittals, responses and RFQ submittals received.

9. Terminate, at any time, evaluations of responses received.

RFQ-20261029-DBS 6

10. Appoint an evaluation committee to review RFQ submittals or responses, make recommendations and seek the assistance of outside experts and consultants in RFQ submittal evaluation.

11. Hold interviews and conduct discussions and correspondence with one or more of the firms responding to this RFQ to seek an improved understanding and evaluation of the responses to this RFQ.

12. Seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFQ.

13. Disclose information contained in an RFQ submittal to the public as required under the

TPIA.

14. Authorize firms to substitute key personnel until the County declares, in writing, that a particular stage or phase of its review has been completed and closed.

15. Waive deficiencies in an RFQ submittal, accept and review a non-conforming RFQ submittal or seek clarifications or supplements to an RFQ submittal.

16. Disqualify any firm that changes its RFQ submittal without the County of Victoria’s authorization.

17. Exercise any other right reserved or afforded to the County under this RFQ. The County reserves the right to modify the process, in its sole discretion, to address applicable law and/or the best interest of the County.

The County shall not, under any circumstances, be bound by or be liable for any obligations with respect to any services until such time (if at all) a contract has been awarded and all approvals obtained in form and substance satisfactory to the County have been executed and authorized by the County, and then only to the extent of such agreements.

SIGNATURE: ______________________________________ DATE: __________________

PRINT NAME: _____________________________________________________________

COMPANY NAME: _________________________________________________________

ADDRESS: ______________________________________________________________

COUNTY/STATE/ZIP: ______________________________________________________

RFQ-20261029-DBS 7

VII. SUBMISSION INSTRUCTIONS (Firms are not required to use the documents within this section. The below format is to show required information for each section)

Tab 1: Firm Information

Name of Firm: ________________________________________________________________

Federal Tax ID Number:

Business Address:

Business Address of Office that will provide services (if different from above)

Principals

Contact Person: Phone Number:

Type of Organization: Years in Business:

(Individual, Partnership, Corporation, Association)

Has firm operated under any other name(s)? If so, state name(s) and dates of operation.

(Name) (Date)

RFQ-20261029-DBS 8

Financial Statement

Please attach a financial statement for your firm as of your most recent fiscal year end. An audited financial statement is preferred.

Please furnish bank reference and bank contact person:

Name of Bank:

Business Address:

Contact Person: Phone Number:

Firm’s Litigation and Arbitration History

Each respondent shall include in its proposal a complete disclosure of any civil or criminal litigation or investigation pending which involves the respondent or which has occurred in the past in which the respondent has been judged guilty or liable by a competent court regardless of whether the Court Order or Judgment is final or on appeal.

Insert Insurance Certificate of Liability Insurance

Tab 2: Firm Experience

Provide a description of at two (2) most recent projects: list of building types, budgets, and completion dates, emphasis on any repair/renovation work.

Tab 3: Firm Capacity

Attach organizational chart for firm and resumes of principals, personnel and major sub-consultant assigned to this project.

RFQ-20261029-DBS 9

Tab 4: References

• Minimum of three (3) references for projects

• Should include name, title, contract information, and project

Tab 5: Certifications/Forms

• Licensure Certifications

• Reservation of Rights

• Non-Collusion Certification

• Conflict of Interest Questionnaire

• Certificate of Interested Parties (Form 1295)

• Israel Verification Form

• Non-Suspension or Debarment Certification

• Felony Conviction Notification (Statement of Affirmation)

• W-9

• Acknowledgment of Receipt of Addendum, if any

RFQ-20261029-DBS 10

NON-COLLUSION CERTIFICATION

The undersigned affirms that he or she is duly authorized to execute this questionnaire, that this company, corporation, firm, partnership or individual has not prepared this statement of qualifications in collusion with any other person, firm or entity making or considering submitting a statement of qualifications to Victoria County for this Project, and that contents of this submittal as to terms or conditions of said submittal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this submittal.

The undersigned further affirms that he or she has had no conversations, correspondence or communication with any Victoria County employees or members of Commissioners Court regarding this Project since the issuance of this RFQ, save and except authorized communication with Victoria County’s representative designated in this RFQ.

The foregoing is true and correct. Victoria County, or any authorized representative of the Victoria County, is authorized by the undersigned to contact any firm, institution, or person listed above to obtain relevant information.

Firm:

Address:

City/State/Zip:

Phone No:

Fax No:

Signature:

Typed Name:

Date:

RFQ-20261029-DBS 11

CONFLICT OF INTEREST QUESTIONNAIRE

RFQ-20261029-DBS 12

CERTIFICATE OF INTRESTED PARTIES (FORM 1295)

Government Code (Chapter 2252) states that Victoria County may not enter into a contract with a business entity unless and until the business entity has submitted a Certificate of Interested Parties (hereafter referred to as “Form 1295”) to Victoria County for filing with the Texas Ethics Commission (hereafter referred to as “TEC”). Instructions for completing this form are included at https://www.ethics.state.tx.us/whatsnew/elf_info.form1295.htm.

Form 1295 must be submitted with your SOQ.

RFQ-20261029-DBS 13

https://www.ethics.state.tx.us/whatsnew/elf_info.form1295.htm

ISRAEL VERIFICATION FORM

I, ______________________________________, the undersigned representative of _________________________________________________________ (the “Company”) being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby declare, represent, and verify under oath that the Company, under the provisions of Chapter 2271 of the Texas Government Code, as amended:

1. does not boycott Israel currently; and

2. will not boycott Israel during the term of the contract.

Pursuant to Section 2271.001 of the Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exist to make a profit.

DATE SIGNATURE OF COMPANY REPRESENTATIVE

On this the _____ day of _________________________, 20____, personally appeared ________________________________________, the above-named person, who after by me being duly sworn, did swear and confirm that the above is true and correct.

NOTARY SEAL ____________________________________

NOTARY SIGNATURE

Date

RFQ-20261029-DBS 14

NON-SUSPENSION OR DEBARMENT CERTIFICATION

Victoria County is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from Federal, State, or Victoria County contracts. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000.00 and all non-procurement transactions. This certification is required for all Vendors on all Victoria County contracts to be awarded and all contract extensions with values equal to or in excess of $25,000.00 or more and all non-procurement transactions.

The Offeror hereby certifies that its firm and its principals are not currently suspended or debarred from bidding on any Federal, State, or Victoria County contracts.

Dated this _________________ day of ___________________, ____________

APPLICANT NAME _________________________________________________

Authorized Signature ________________________________________________

Title ______________________________________________________________

RFQ-20261029-DBS 15

FELONY CONVICTION NOTIFICATION

Note: The Statement of Affirmation Must Be Notarized

STATEMENT OF AFFIRMATION

“The undersigned affirms that he/she is duly authorized to provide this information by the person(s) or business entity making the proposal, and the information provided below concerning felony convictions has been personally and thoroughly reviewed, and verified, and is, therefore, current, true and accurate to the best of my knowledge.”

a. ____ My firm is a publicly held corporation, therefore, this reporting requirement is not applicable.

b. ____ My firm is not owned nor operated by anyone who has been convicted of a felony.

c. ____ My firm is owned or operated by the following individual(s) who has/have been convicted of a felony.

Name of Felon(s)

Details of Conviction(s)

PLEASE CHECK a, b, or c ABOVE AND SIGN BELOW.

Respondent’s Name_____________________________________________________________

Position/Title ________________________________________________________

Offerors Signature ___________________________________________________

Date ______________________________________________________________

Subscribed and sworn to me on this __________day of __________________

Notary Public ___________________________________________________

My Commission expires on _________________________________________

RFQ-20261029-DBS 16

ACKNOWLEDGEMENT OF ADDENDA

SUBMIT TO:

Victoria County, Texas Procurement Specialist Beacon Bid https://www.beaconbid.com/solicitations/victoria-county/open

REQUEST FOR

QUALIFICATIONS

(RFQ)

Title: DESIGN-BUILD SERVICES

Number: RFQ-20261029-DBS

Closing Date & Time:

OCTOBER 29, 2026 AT 2:00 PM CST

RESPONDENT/ENTITY NAME:

AUTHORIZED SIGNATURE:

DATE:

PRINTED NAME:

TITLE:

Please initial by all that apply. I acknowledge receipt of the following addenda:

Addendum No. 1 __________ Addendum No. 2 __________

Addendum No. 3 __________ Addendum No. 4 __________

PLEASE NOTE:

• This page must be completed and returned with your response.

• Responses received after the above closing date and time will not be accepted.

RFQ-20261029-DBS 17

https://url.usb.m.mimecastprotect.com/s/hMlyCl8WykI25WwKtGfLHzunAe?domain=beaconbid.com

CONFLICT OF INTEREST QUESTIONNAIRE