RFQ 2026-GS-DB-01.pdf
PDF 625 KB Posted
- Solicitation number
- RFP HHC 270000000159 2
- Issued by
- Michigan
About this file
This is a Request for Qualifications (RFQ) issued by the Hermansville Housing Commission (HHC) for Phase 1 of a two-phase design-build procurement to replace potable water infrastructure and remediate lead at the 24-unit Golden Shores multi-family facility. The project encompasses surgical extraction of existing copper lines with lead-soldered joints, lead remediation oversight, and replacement with commercial-grade PEX-A distribution systems. The solicitation seeks comprehensive Design-Build Teams comprising a licensed General Contractor and licensed Architectural & Engineering firm. Phase 1 submissions are due by December 1, 2026, at 2:00 PM CT via the State of Michigan SIGMA Vendor Self-Service portal or physical delivery to the HHC administrative office. The highest-ranked teams (three to five firms) will advance to Phase 2, which will include a Request for Proposals requiring conceptual designs, project management plans accommodating strict 5-day unit turnaround constraints, and firm-fixed-price cost proposals. The project is subject to a strict 12-month federal obligation deadline, necessitating accelerated delivery.
The procurement is funded by a HUD Emergency Capital Grant (No. MI33E19250126) and follows Two-Phase Design-Build Selection Procedures outlined in 2 CFR 200.320 and HUD Procurement Handbook 7460.8 REV 2, Chapter 6. Phase 1 qualifications will be evaluated on Specialized Experience (30 points), Past Performance (30 points), Capacity to Meet Emergency Timelines (25 points), and Key Personnel qualifications (15 points). Submissions must include a cover letter, corporate resumes (SF 330 for A&E and equivalent for GC), key personnel resumes, minimum three professional references, and executed federal forms (HUD Form 5369-C, HUD Form 2992, and Standard Form LLL). Cost proposals, fee estimates, and rate sheets are prohibited in Phase 1 and will result in disqualification. The Hermansville Housing Commission encourages submissions from Minority-Owned Business Enterprises (MBEs), Women-Owned Business Enterprises (WBEs), and Section 3 eligible businesses.
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Other files
| File | Type | Posted |
|---|---|---|
| SF330-21b.pdf | ||
| SFLLL_2_0-V2.0.pdf | ||
| Form HUD-5369C.pdf | ||
| Form_HUD-2992.pdf |
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Text version
REQUEST FOR QUALIFICATIONS (RFQ) – PHASE 1
TWO -PHASE DESIGN -BUILD SERVICES
Project Title: Golden Shores Emergency Potable Water Infrastructure Replacement and Lead
Remediation
Issuing Agency: Hermansville Housing Commission (HHC)
Grant Award: HUD Emergency Capital Grant No. MI33E19250126
Solicitation Number: RFQ # 2026 -GS -DB -01
Phase 1 Submission Deadline: December 1st 2:00 PM CT
1. Project Overview & Background
The Hermansville Housing Commission is soliciting Statements of Qualifications from comprehensive
Design -Build Teams (comprising a licensed General Contractor and a licensed Architectural &
Engineering firm) to execute an emergency potable water infrastruc ture replacement at the 24 -unit
Golden Shores multi -family facility.
Due to the systemic degradation of legacy lead -soldered copper joints, the facility requires surgical extraction of existing lines, lead remediation oversight, and replacement with commercial -grade PEX -A distribution systems. Because this project is funded by a HUD Emergency Capital Grant subject to a strict
12-month federal obligation deadline, HHC is utilizing an accelerated design -build delivery method.
2. Two -Phase Procurement Process
This procurement is being conducted pursuant to the Two -Phase Design -Build Selection Procedures outlined in 2 CFR § 200.320 and HUD Procurement Handbook 7460.8 REV 2, Chapter 6.
Phase 1 (Current): Request for Qualifications. Design -Build Teams will submit their qualifications, past performance, and capacity metrics. Submissions will be evaluated by an HHC Evaluation Committee. The highest -ranked teams (a shortlist of three to five maximum) will be selected to advance to Phase 2.
Phase 2: Request for Proposals (Shortlisted Firms Only). Only the shortlisted firms will receive the Phase
2 RFP, which will require the submission of conceptual designs, project management plans
(accommodating strict 5 -day unit turnaround constraints), an d a firm -fixed -price cost proposal.
CRITICAL COMPLIANCE NOTICE: Do not include any fee estimates, rate sheets, or cost proposals in this
Phase 1 submission. Inclusion of pricing data will result in immediate disqualification.
3. Phase 1 Evaluation Criteria
Submissions will be evaluated strictly on the following qualifications:
Specialized Experience (30 Pts): Demonstrated history of the Design -Build Team functioning cohesively on multi -family plumbing retrofits, occupied facility renovations, and hazardous abatement (lead).
Past Performance (30 Pts): Track record managing federally funded projects, adherence to HUD design standards, Davis -Bacon prevailing wage compliance, and successful budget control.
Capacity to Meet Emergency Timelines (25 Pts): The team’s current workload, availability of key personnel, and explicit capability to deliver complete design, procurement, and physical execution to meet the strict 12 -month federal emergency obligation dead line.
Key Personnel (15 Pts): Qualifications, licensure, and experience of the assigned primary architect, lead environmental engineer, and construction project manager.
4. Submission Requirements
Design -Build Teams must submit one (1) compiled electronic PDF of their qualifications package via the
State of Michigan SIGMA Vendor Self -Service (VSS) portal, or physically deliver three (3) copies and one
(1) USB drive or another electronic delivery method to the HHC administrative office.
Packages must include:
Cover Letter: Detailing the joint venture or prime/subcontractor relationship between the GC and A&E firm.
Corporate Resumes: Standard Form (SF) 330 for the A&E component and equivalent capability statements for the General Contractor.
Key Personnel Resumes: For all primary design and construction managers.
References: A minimum of three (3) professional references for similar PHA/public works projects completed jointly by the team, or individually if a new partnership.
Mandatory Federal Forms (Executed):
HUD Form 5369 -C (Certifications and Representations of Offerors)
HUD Form 2992 (Certification Regarding Debarment and Suspension)
Standard Form LLL (Disclosure of Lobbying Activities)
5. Inquiries & Delivery
All inquiries regarding this solicitation must be submitted in writing. Sealed physical packages or digital
SIGMA submissions must be received no later than 2:00 PM CT on 12/1/26. Late submissions will be strictly rejected.
Brooks E. Bray, Executive Director / Contracting Officer
Hermansville Housing Commission
W5577 W 3rd St.
Hermansville, MI 49847 director@hermansvillehousingmi.gov
(906) 498 -3170
The Hermansville Housing Commission is an Equal Opportunity Employer. Minority -Owned Business
Enterprises (MBE), Women -Owned Business Enterprises (WBE), and Section 3 eligible businesses are highly encouraged to submit qualifications.
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