RFQ-2026-249- Kitchen equipment repairs-2025-2026.pdf

BUREAU OF PURCHASING, CITY OF YONKERS, ONE LARKIN CENTER, 3RD FL, YONKERS, NY 10701

REQUEST FOR QUOTATION - This Is Not an Order

JULY 21, 2025 RFQ-2026-249

TO: Prospective Bidders ( PAGES 5 )

PLACE OF PERFORMANCE: Various Fire Stations - YONKERS NY

All price quotes must be firm, i.e., no price adjustments are allowed. All quotes are deemed F.O.B. Destination.

Payment terms are Net 30 Days, unless a discount is offered for prompt payment. NOTE: The New York State Tax Law exempts the City of Yonkers from the payment of sales and use taxes on all purchases – tax exemption numbers are not issued to governmental entities. The Tax Law states that vendors are not required to collect tax when they are presented with the City’s official Purchase Order or Contract document.

Estimated Start of Work Quote Not Later Than F. O. B.

ASAP July 25, 2025 DESTINATION

NOTICE TO CONTRACTOR: If this work involves the employment of laborers, workmen, or mechanics under Articles 8 or 9 of the NYS Labor Law, the Contractor and its Subcontractors (if any) must pay these employees at least the Prevailing

Wage rate and supplements, and these employees may not work more than the number of hours and days as set forth by the

NYS Department of Labor per the Labor Law. The current NYS Prevailing Wage Schedule can be found at http://wpp.labor.state.ny.us/wpp/showFindProject.do?method=showIt. All Plumbing and Electrical Contractors engaged on this project must be licensed by Westchester County (914-995-2000). Licensing information can be obtained at:

http://consumer.westchestergov.com/trades/plumbers-and-electricians. Bidder warrants under penalty of perjury that it’s Quote was arrived at independently and without collusion aimed at restricting competition. Any resultant contract shall be construed in accordance with the laws of the State of New York. The Contractor will be required to provide at his own cost and expense any and all safety devices as may be required by the Project Manger. All work must comply with applicable Federal, State, and local laws, rules, and regulations. Contractor shall be responsible for removal of all waste material from the job site and for its lawful disposal. The Contractor shall, on a daily basis, thoroughly clean and keep clean the work site, all roadways, sidewalks, and other indoor and outdoor areas in connection with this Work. Required Insurance coverage: A) The Contractor shall provide Worker's

Compensation Insurance and Employer's Liability Insurance as required under the New York State Worker's Compensation Law. B)

The Contractor shall maintain Commercial General Liability Insurance, listing YONKERS as an additional insured, in the minimum amount of $1,000,000 in the aggregate, $500,000 each incident, with a company or companies licensed in New York State with an A or better Best Rating. The Certificate of Insurance for the above coverage must bear a notation evidencing a minimum of 30-day cancellation notice to YONKERS, and list the City of Yonkers/Yonkers Public Schools as additional insured with a waiver of subrogation in favor of the additional insured.

NY STATE PREVAILING RATE CASE NUMBER: PRC# 2025008966 - Equipment Repair. THE RESULTANT CONTRACT

SHALL BE REGISTERED WITH THE DEPT. OF LABOR. CERTIFIED PAYROLLS MUST BE SUBMITTED WITH

PAYMENT REQUISITION.

RETURN QUOTATION VIA EMAIL TO: FRANCIS.BROWN@YONKERSNY.GOV OFFICE TEL. 914-376-8056

REQUISITIONS. To access the prevailing wage rate schedule for this project, enter the PRC number at the following New

York State Dept. of Labor webpage:https://apps.labor.ny.gov/wpp/showFindProject.do?method=showIt

Complete NYSDOL requirements can be viewed at: https://dol.ny.gov/public-work-and-prevailing-wage

Starting December 30, 2024, all contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State

Department of Labor (NYSDOL) under Labor Law Section 220-i.

Private projects subject to Article 8 of the Labor Law include those covered by Labor Law Sections 224-a (public subsidy funded projects), 224-d (renewable energy systems), 224-e (broadband projects), 224-f (climate risk-related and energy transition projects, and roadway excavations.)

The law defines a “contractor” as any entity entering into a contract to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication. The law defines

“subcontractor” as any entity subcontracting with a contractor to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication, which is subject to Article 8 of http://wpp.labor.state.ny.us/wpp/showFindProject.do?method=showIt http://consumer.westchestergov.com/trades/plumbers-and-electricians https://apps.labor.ny.gov/wpp/showFindProject.do?method=showIt https://dol.ny.gov/public-work-and-prevailing-wage https://www.nysenate.gov/legislation/laws/LAB/A8 https://www.nysenate.gov/legislation/laws/LAB/220-I the Labor Law. Contractors are responsible for verifying that any subcontractors they work with are registered. Contractors need to register before submitting any new bids or commencing new work on a covered project on or after December 30, 2024.

Subcontractors need to register before commencing new work on a covered project on or after December 30, 2024. NYSDOL encourages all contractors and subcontractors to register as soon as possible to obtain a Certificate of Registration to avoid negatively impacting a bidding period or project schedule

Certificate of Contractor Registration for prime contractor with the NYSDOL Public Work Contractor and Subcontractor

Registry – failure to submit this Certificate with your bid/ quote may result in the disqualification of your bid/quote.

SCOPE OF WORK: The City of Yonkers (“the city”) is seeking a vendor to perform on-call equipment repairs – as needed, for the Yonkers Fire Dept., at multiple locations throughout the city, for a period of 12 months. (See attached list of equipment)

• The awarded contract shall furnish all labor, material, tools, and equipment to properly repair all equipment.

• The awarded contractor shall have the ability and capability to service a wide variety of equipment including, but not limited to, ranges, ovens, refrigerators, and ice machines.

• All equipment will vary by manufacturer. Equipment may be either gas or electric.

• Awarded contractor must respond within 24 hours of receiving a request for a service call.

• All replacement parts must be new and equal to or better than the original part.

• The City will call the contractor in for a service call to diagnose the issue with the equipment. NO Work shall be completed without prior approval from the Fire Department.

• The City shall be responsible for payment of service calls, labor and parts only. All other costs (i.e.

shipping and travel) must be incorporated into the requested pricing.

• All labor must be performed during normal work hours and operate as “straight time”.

• When submitting invoices for parts, the contractor must also submit the invoice incurred by the contractor to show proof of pricing and that the required markup has been satisfied.

• The amounts listed below are only estimates and are being used for the sole purpose of price comparison.

Actual amounts may be less than or exceed what is listed below.

• The contractor is to fill in the chart below to arrive at the total cost for this quotation

REQUIREMENTS FOR THIS QUOTATION: ALL QUOTES MUST BE EMAILED TO:

FRANCIS.BROWN@YONKERSNY.GOV Quote MUST be filled out using this quote form ONLY.

Vendors must submit firm, fixed pricing for each item. All unit costs shall include SHIPPING AND

IF NEEDED INSIDE DELIVERY. New Goods / Fresh Stock: Unless otherwise specifically stated in the Quote/ Bid Requirements, all goods delivered against the resulting PO shall be new and unused, fresh stock, latest model, design or pack.

Vendor to enter

Item QTY U/M ITEM DESCRIPTION FOR RFQ 2025-0318

KITCHEN EQUIP REPAIRS

Unit

COST

Total

COST

1 30 HOURS LABOR,RATE, STRAIGHT TIME

2 20 EACH SERVICE CALLS

3 $4000.00 DOLLARS BILLING FOR PARTS &

MATERIALS___________% PERCENT MARK-UP

X $4,000.00 = _________________________

(add to total cost on right)

QUOTATION: (To be entered by Contractor) The undersigned CONTRACTOR, with a complete understanding of the aforementioned requirements, specifications, and the existing conditions at the Work Site (if required), and having inspected the

Work Site (if required) and having become familiar with all conditions likely to be encountered affecting the cost and scheduling of the work, and having a complete understanding of the work specifications and insurance requirements hereby offers the amount set forth below as full compensation for all costs and expenses of completing the work in accordance with the terms, conditions and specifications presented herein and at the site inspection (if required), including, but not limited to all labor, materials, tools, equipment, overhead, fees and profit.

PLEASE TYPE OR PRINT:

Price in figures:

Price in words:

CONTRACTOR:

Legal Name of Company:

Federal ID#______________________________________

Address:______________________________________________________________________________________________________________

Date: ____________Telephone No: ________________________________________Cell #: __________________________________________

Name of person quoting

(pleaseprint)______________________________________________________________________Title_________________________________

E-Mail:

Signature:____________________________________________________________________________________________________________

SCHEDULE “C”

STANDARD INSURANCE PROVISIONS

(Vendor / Contractor)

1. Prior to commencing work, and throughout the term of the Agreement, the Contractor shall obtain at its own cost and expense the required insurance as delineated below from insurance companies licensed in the State of

New York, carrying a Best's financial rating of A or better. Contractor shall provide evidence of such insurance to the

City of Yonkers and the City’s School District, acting by and through its Board of Education (together the “City”), either by providing a copy of policies and/or certificates as may be required and approved by the Director of

Purchasing (“Director”). The policies or certificates thereof shall provide that ten (10) days prior to cancellation or material change in the policy, notices of same shall be given to the Director either by overnight mail or personal delivery for all of the following stated insurance policies. All notices shall name the Contractor and identify the

Agreement.

If at any time any of the policies required herein shall be or become unsatisfactory to the Director, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the Director, the

Contractor shall upon notice to that effect from the City, promptly obtain a new policy, and submit the policy or the certificate as requested by the Director to the Purchasing Bureau of the City for approval by the Director. Upon failure of the Contractor to furnish, deliver and maintain such insurance, the Agreement, at the election of the City, may be declared suspended, discontinued or terminated.

Failure of the Contractor to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the Contractor from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Contractor concerning indemnification.

All property losses shall be made payable to the “City of Yonkers” and adjusted with the appropriate

City personnel.

In the event that claims, for which the City may be liable, in excess of the insured amounts provided herein are filed by reason of Contractor’s negligent acts or omissions under the Agreement or by virtue of the provisions of the labor law or other statute or any other reason, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Contractor until such time as the Contractor shall furnish such additional security covering such claims in form satisfactory to the Director.

In the event of any loss, if the Contractor maintains broader coverage and/or higher limits than the minimums identified herein, the City shall be entitled to the broader coverage and/or higher limits maintained by the

Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

2 The Contractor shall provide proof of the following coverage (if additional coverage is required for a specific agreement, those requirements will be described in the Agreement):

a) Workers' Compensation and Employer’s Liability. Certificate form C-105.2 or State Fund Insurance Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law. State

Workers' Compensation Board form DB-120.1 is required for proof of compliance with the New York State

Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York."

Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits

Policy, or both, the employer must complete NYS form CE-200, available to download at: http://www.wcb.ny.gov.

http://www.wcb.ny.gov/

If the employer is self-insured for Workers’ Compensation, he/she should present a certificate from the New York

State Worker's Compensation Board evidencing that fact (Either SI-12, Certificate of Workers’ Compensation Self-

Insurance, or GSI-105.2, Certificate of Participation in Workers’ Compensation Group Self-Insurance).

b) Commercial General Liability Insurance with a combined single limit of $1,000,000 (c.s.1) per occurrence and a $2,000,000 aggregate limit naming the “City of Yonkers” and, if applicable, the “City of Yonkers School District, acting by and through its Board of Education” as additional insured on a primary and non-contributory basis. This insurance shall include the following coverages:

i.Premises - Operations.

ii.Broad Form Contractual.

iii.Independent Contractor and Sub-Contractor.

iv.Products and Completed Operations.

c) Commercial Umbrella/Excess Insurance: $2,000,000 each Occurrence and Aggregate naming the “City of

Yonkers” and, if applicable, the “City of Yonkers School District, acting by and through its Board of Education” as additional insured, written on a “follow the form” basis.

NOTE: Additional insured status shall be provided by standard or other endorsement that extends coverage to the “City of Yonkers” and, if applicable, the “City of Yonkers School District, acting by and through its Board of Education” for both on-going and completed operations.

All Contracts involving the use of explosives, demolition and/or underground work shall provide proof that XCU is covered.

d) Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and a minimum limit of $100,000 per occurrence for property damage or a combined single limit of $1,000,000 unless otherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages and name the “City of Yonkers” and, if applicable, the “City of Yonkers School District, acting by and through its Board of Education” as additional insured:

(i) Owned automobiles.

(ii) Hired automobiles.

(iii) Non-owned automobiles.

e) Cyber Liability insurance with a combined single limit of $1,000,000 (c.s.1) per occurrence and a $2,000,000 aggregate limit naming the “City of Yonkers” and, if applicable, the “City of Yonkers School District, acting by and through its Board of Education” as an additional insured on a primary and non-contributory basis.

3. All policies of the Contractor shall be endorsed to contain the following clauses:

(a) Insurers shall have no right to recovery or subrogation against the City (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance.

(b) The clause "other insurance provisions" in a policy in which the City is named as an insured, shall not apply to the City.

(c) The insurance companies issuing the policy or policies shall have no recourse against the City (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy.

(d) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Contractor.