RFQ 2026-10 On Call Geotech Testing Services.pdf

City of Hanford Request for Qualifications 2026-10 On-Call Materials Testing & Geotechnical Services

CITY OF HANFORD

REQUEST FOR QUALIFICATIONS

No. 2026-10

ON-CALL MATERIALS TESTING &

GEOTECHNICAL CONSULTANT SERVICES

(3 YEAR CONTRACT)

SUBMITTAL DEADLINE:

AT OR BEFORE 2:00 P.M. LOCAL TIME ON

Thursday, October 23, 2025

Release Date: September 25, 2025

City of Hanford Request for Qualifications

CITY OF HANFORD, CALIFORNIA

REQUEST FOR QUALIFICATIONS RFQ 2026-10

ON-CALL MATERIALS TESTING & GEOTECHNICAL SERVICES

PROPOSALS will be received electronically through BidNet Direct’s California Purchasing Group website below until 2:00 p.m. on Thursday, October 23, 2025, for On-Call Materials Testing & Geotechnical Services, at which time they will be publicly opened digitally and posted for performing work in accordance with the Scope of Work for this project.

Proposer Teleconference: A non-mandatory, informational proposer teleconference has been scheduled for Thursday, October 9, 2025 beginning at 10:00 a.m. To register for the teleconference, please email the attendee’s contact information to purchasing@hanfordca.gov and a link to the teleconference will be emailed to you. This meeting is an opportunity for interested proposers to ask questions regarding the project and the Request for Qualification requirements.

Contract documents may be obtained via download by registered users through the City’s BidNet website available at the following link: https://www.bidnetdirect.com/california/cityofhanford.

CONTRACT DURATION: The Consultant Agreement will have a performance period of three years, with the possibility of up to two additional one-year extensions by amendments. The contract shall not, in any case, exceed five years, including any amendments.

LICENSE REQUIREMENTS: Consultant is to be licensed in accordance with the California Business and Professions Code and possess current professional registration to perform materials testing & geotechnical services work in the State of California. No bid will be accepted from a geotechnical engineer who is not licensed in accordance with the provisions of Chapter 7 and Chapter 3, respectively, of Division III of the California Business and Professions Code.

CONTRACT BUDGET/NOT TO EXCEED AMOUNT: The City intends to award contracts to up to (3) three firms for the work associated with this project. The total combined amount payable to the consultants for State and Federally funded projects alone shall not exceed $300,000 per year, with a maximum total of $900,000 over three years, without a signed amendment. Locally funded projects are excluded from this total.

CONTRACT DOCUMENTS may be obtained via download by registered users through the City’s BidNet website available at the following link: https://www.bidnetdirect.com/california/cityofhanford.

This RFQ does not commit the City of Hanford to award a contract, to pay any costs incurred in the preparation of a proposal for this requires, or to procure or contract for services. The City of Hanford reserves the right to accept or reject any or all SOQs received as a result of this request, to negotiate with any qualified Consultant, or to modify or cancel in part or in its entirety the RFQ if it is in the best interests of the City of Hanford to do so. The prospective Consultants are advised that should this RFQ result in a recommendation for award of a contract, the contract will not be in force until it is approved and fully executed by the City of Hanford, City Council, and Caltrans for any State or Federal contract requirements, per Chapter 10 of the Local Assistance Procedures Manual (LAPM), current version.

mailto:purchasing@hanford.city https://www.bidnetdirect.com/california/cityofhanford

All products used or developed in the execution of any contract resulting from this RFQ will remain in the public domain until the completion of the contract.

PUBLIC WORKS CONTRACT: Notice is hereby given that this is a Public Works Project. Proposers must be registered with the California Department of Industrial Relations (DIR). In addition, consultants and subconsultants must be currently registered and qualified to perform public works pursuant to CLC section 1725.5 to be qualified to bid, be listed in a bid proposal, or perform any public work for the City. Proof of registration for each consultant and subconsultant is required to bid.

This project will be subject to all applicable State and Federal Wage Determinations for all trades. The wages are set forth in the General Prevailing Wage Rates for this project, available from the following websites:

http://www.dir.ca.gov.dlsr.PWD/index.htm and http://www.wdol.gov/dba.aspx#0.

Anticipated Trades for this contract include, but are not limited to:

• materials sampling and testing such as drilling rig operators, pile driving, crane operators

• inspection work

• soil or foundation investigations

• environmentally hazardous materials and so forth

Fieldwork must comply with minimum prevailing wage rates as required.

Consultants must comply with all State and Federal regulations applicable to this contract, including prevailing wages. Prevailing wages paid shall be the higher of the two agencies (State and Federal). Awarded consultant will be required to furnish electronic Certified Payroll records for projects to the DIR Labor Commissioner. The Consultant must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.

USE OF SUBCONSULTANTS: The proposal may include subconsultants and should delineate the responsibilities of each of those participants within your proposal. However, the City will recognize the party legally signing the Bid Proposal as the prime consultant and contracting party, who as such, will assume ultimate responsibility for ensuring compliance with the specifications, terms and conditions of this request for qualifications. Any subconsultant agreements prepared by the proposer shall include the language in this agreement, in full.

THE CITY OF HANFORD AFFIRMATIVELY ENSURES that Minority Business Enterprises (MBE) and Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit proposals in response to this notice. Individuals and/or entities submitting proposals to the City of Hanford will not be discriminated against on the basis of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, age, sexual orientation, or military and veteran status in any consideration leading to the award of the contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.

The right is reserved by the city of Hanford to reject any or all proposals, to waive any irregularities or informalities not affected by law, to evaluate the proposals submitted and to award the contract according to the proposal which best serves the interest of the City. All products used or developed in the execution of any contract resulting from this RFQ will remain in the public domain at the completion of the contract.

Publication Dates: September 25, 2025

October 2, 2025 http://www.dir.ca.gov.dlsr.pwd/index.htm http://www.wdol.gov/dba.aspx#0

TABLE OF CONTENTS

I. INTRODUCTION

A. Information B. City of Hanford Background C. Purpose, Objective, and Services Provided D. Timeline of Events

II. SCOPE OF WORK

A. Consultant Services B. City Responsibilities

III. SUBMITTAL REQUIREMENTS AND REQUIRED FEDERAL FORMS

A. Introductory Letter… B. Executive Summary

C. Consultant Information, Qualifications, and Experience D. Organization and Approach

E. Scope of Work…… F. Conflict of Interest Statement G. Litigation…………………………… H. Contract Agreement I. Federal Aid Provisions J. Cost Proposal…………………………………………………………………………….…… K. Escalation…………………………………………………………………………………….…..22 L. Required Federal Forms...………………………………………………………………….……23 M. Approval or Acceptance of Indirect Rates………………………………………………………23

IV. STATEMENT OF QUALIFICATIONS EVALUATION

A. Evaluation Process…………… B. Evaluation Critieria

V. EXAMINATION OF RFP REQUIREMENTS

A. Withdrawal of Proposals B. Rejection of Proposals C. Award of Contract

VI. GENERAL CONDITIONS

A. Important Notice

B. Contracting Agency C. Legal Responsibilities D. Permits and Licenses E. Indemnification and Insurance Requirements F. Assignment of Contract G. Right to Require Performance H. Ethics in Public Contracting I. Russian Sanctions/Executive Order N-6-22 J. Equal Employment Opportunity K. Venue L. Protest Procedures M. Proprietary Information N. Incurring Costs

O. Cancellation Due to Unavailability of Funds P. Firearms Prohibited Q. Special Conditions……………………………………………………………………….…….… 34

VII. Appendix A

1. Mini-RFP Example

2. Work Order Example……………

3. Federal and State Requirements

a. Acknowledgement (submit with proposal)

4. Forms to be Submitted with Proposal

5. Sample Professional Services Agreement

VIII. Appendix B – (Attachments)

A. 10R: Sample On-Call Geotechnical Engineering Services Consultant Contract Agreement Language

B. LAPM Exhibit Forms C. City of Hanford Quality Assurance Plan (QAP)

I. INTRODUCTION

A. INFORMATION

The City of Hanford is requesting Statements of Qualifications (SOQ’s) from qualified and experienced consulting firms who can provide Geotechnical Engineering services to the Utilities and Engineering Division.

The purpose is to establish a contract with up to three (3) consultants who are licensed and qualified to provide geotechnical and lab testing services.

It is the City’s intent to select up to three consultants for these services. Based on the expected yearly volume of work, it is not beneficial for either the City or the consultants to select more than three consultants for these contracts. The City is concerned that having only one consultant may result in an excessive workload and potential delays in the completion of assignments. Conversely, if more than three consultants are selected, the amount of work assigned to each consultant could be minimal.

Limiting the number of selected consultants will allow City staff and their consultants to establish more effective working relationships with the professional staff, providing consistency on projects. Therefore, the City reserves the right to select up to three consultants. The consultants selected will have scored the highest based on the total points received on the selection criteria of this RFQ and will meet the minimum requirements of this RFQ.

The selected consultant(s) shall perform services on locally funded projects, as well as state and federally funded projects. The City of Hanford has adopted the procedures of the "Caltrans Local Assistance Procedures Manual (LAPM) Chapter 10, Consultant Selection" for all state and federally funded projects. When performing work on a state or federally funded project, the selected consultant shall follow all requirements as stated herein and as required by the Federal Highway Administration (FHWA), Caltrans, and Chapter 10 of the LAPM.

The total combined amount payable to the consultants for state and federally funded projects shall not exceed $300,000 per year, with a maximum total of $900,000 over three years, without a signed amendment. Locally funded projects are excluded from this total. The Consultants Agreements will have an initial performance period of three years, with the possibility of up to two additional one-year extensions through amendments. The contract, including any extensions and amendments, shall not exceed five years.

All qualified firms interested in providing these services are invited to submit their Statement of Qualifications (SOQs). The consultants' SOQs will be evaluated and ranked according to the criteria provided in the "Statement of Qualifications Evaluation," attachment of this RFQ.

B. CITY OF HANFORD BACKGROUND

Hanford is located West of State Highway 43 and along State Highway 198. The City’s population is approximately 60,000. The incorporated area covers approximately seventeen square miles. Hanford is the county seat of Kings County, located in the heart of California’s San Joaquin Valley between Fresno and Bakersfield. Agriculture is the predominant land use surrounding Hanford and is the leading contributor to the City’s economy. Hanford continues to exhibit a strong small-town character and takes pride in its vibrant downtown which has remained the focal point and geographic center of the City.

As with many cities in the Central Valley, Hanford is experiencing extensive growth in commercial and private developments. The city has approximately 1500 new homes planned in the next 5 years. Land developers typically employ their own geotechnical engineer services for their development site, therefore, work performed under this contract will perform minimal private development services on behalf of the city.

C. PURPOSE, OBJECTIVE AND SERVICES PROVIDED

The consultant shall provide materials testing and geotechnical services and follow the City of Hanford Quality Assurance Plan (QAP) per Appendix B, Exhibit C, and other standards, along with all pertinent Local, State, and Federal requirements.

This solicitation is not for specific projects, but for On-Call specific services. The services are to be rendered for the duration of the contract term. The City of Hanford will execute up to three on-call contracts with consultants for Materials Testing and Geotechnical Services for local, state, and federal-funded projects. Work Orders based on a mini-proposal process will be issued for specific Local funded projects. For state and federally funded projects, work orders will be issued through mini-Request for Proposals (Mini-RFP) process (refer to Appendix A, Attachment 1 for example).

The Consultant shall only perform work that is assigned in an authorized and executed Work Order. This Contract does not guarantee that a Work Order shall be issued. The City does not guarantee a specific number or dollar amount of projects that will be assigned to the selected consultants. The Consultant may provide services to the City including, but not limited to: concrete, aggregates, soils, cement, metals, masonry blocks, hot mix asphalt, asphalt binder, and Independent Assurance; equipment calibrations; materials analysis & evaluation; field sampling; construction materials testing; analysis; reports; plant inspection; sampling of fresh concrete, asphalt, aggregate, soil, and other related materials; field nuclear gauge compaction tests on aggregate base, subgrade, and other related materials; core sampling of cured concrete, pavement, and other related materials; sampling of structural steel, rebar, and other related materials; field testing of concrete slump, soil compaction, and other related materials; field testing of welds, bolted connections; laboratory testing of various types of samples; special materials analysis & evaluation; provide materials information; and work related to testing equipment calibration. Consultants' services provided on specific Work Orders must include all necessary sub-contractor work, paid at prevailing wages if applicable, including traffic control and any other safety measures required for said work.

The on-call quality assurance material testing work consists, in general, of performing the City of Hanford standard field and laboratory testing to evaluate the construction contract’s compliance with the project specifications. For all testing work on federal and state aided projects, the laboratory and testing personnel must be certified by the Local Agency Independent Assurance Program. The consultant must follow all pertinent State testing requirements, and the City of Hanford adopted Quality Assurance Plan (Appendix B, Exhibit C).

D. TIMELINE OF EVENTS

Event Date of Event

RFQ Available to the public September 25, 2025

Informational Proposal Teleconference at 10:00 a.m. October 9, 2025

Deadline for questions at 4:00 p.m. thru BidNet October 16, 2025

Proposal submittal deadline: due no later than 2:00 p.m. thru BidNet

October 23, 2025

Interviews/Presentations with short-listed firms November 2025

Announce selected firm(s) November 2025

Approval of ICR and Contract through Caltrans December 2025

Award of Contract @ City Council Meeting (estimated)

December 2025

Contract Begins (3 years, with option to twice extend contract for one year, total not to exceed 5 years) January 2026

II. SCOPE OF WORK

A. CONSULTANT SERVICES

The City of Hanford’s current on-call Geotechnical and Testing Services contract is ready to expire, and the City is in need for on-call Geotech and testing services. Additionally, the City constructs several Capital Improvement Projects, some of which receive state and federal funding. To comply with state and federal regulations, and due to limited staffing and expertise, certain services are contracted out to consultants. The selected consultant shall perform consultation, research, and professional and technical services required for Environmental Compliance, Special Inspections, and Construction Materials Sampling and Testing Services, including, but not limited to, Phase I and II ESA, Environmental Studies, certified field and laboratory testing, field sampling, construction materials testing, analysis, reports, plant inspection, and work related to testing equipment calibration, on an as-needed, On- Call basis.

The scope of Geotechnical services includes:

1. Professional services of a Geotechnical/ Soil Engineering nature, as defined by state law, are required to be performed or approved by a person licensed, registered, or certified to provide such services.

2. Professional services of a Geotechnical/Soil Engineering nature that are associated with research, planning, development, design, construction, alteration, or repair of real property.

3. Other professional services of a Geotechnical/Soil Engineering and Material Testing nature, or incidental services, which members of the geotechnical profession (and individuals in their employ) may logically or justifiably perform. These services include studies, investigations, evaluations, consultations, planning, management, conceptual designs, plans and specifications, value engineering, construction phase services, drawing reviews, preparation of operation and maintenance manuals, laboratory and field testing of materials, and other related services.

4. Project management services. For a consultant to provide project management services, the consultant must fill out and submit Exhibit 10-U, "Consultant in Management Support Role Conflict of Interest and Confidentiality Statement," with the SOQ.

TESTING SERVICES:

At a minimum testing service shall include:

1. Test sampling, test coring, earthwork observation and ASTM D-2922 and/or ASTM D-1556 spot soil density and moisture content tests on an hourly rate basis with a set minimum hours per visit including travel time.

2. Caltest 216 Maximum Density/Optimum Moisture Determination.

3. Caltest 217 Sand Equivalent Test.

4. Caltest 301 Resistant (R) Value Determination.

5. ASTM C-136 soil and aggregate sieve analysis including wash.

6. ASTM C-136 soil and aggregate sieve analysis including hydrometer.

7. ASTM D-4318 Atterberg Limits, Plasticity Index, Liquid Limit and Plastic Limit.

8. UBC 29-2 Expansion Index.

9. ASTM C-39 Concrete Compressive Strength Tests (1 – 7 day, 2 – 28 day, and 1 – hold).

10. Four-inch diameter cores to determine material and thickness.

11. Testing labs that can provide additional testing services should include those services in the proposed fee schedule.

12. Other tests requested by the City of Hanford that are not included in the proposed fee schedule will be negotiated.

Reports shall involve the submittal of test results (field data) within 24 hours of date of test and also a written report signed and stamped by a professional engineer within five working days of the tests.

FIELDWORK:

The consultant should include a Unit Cost Summary for field work (hourly) for at least the following:

1. Field Technician for compaction testing via nuclear densometer

2. Field Technician for concrete testing

3. Field Technician for rebar testing

4. Field Technician for asphalt testing

5. Field Technician for coring

6. Field Technician for general services

LABORATORY WORK:

The Unit Cost Summary should also include laboratory work (per unit, including report) for at least the following:

1. Compressive concrete cylinder strength

2. Compressive grout cube strength

3. Asphalt testing (gradation, specific gravity, asphalt content, and volumetrics)

4. Soil density curves

OTHER GENERAL SERVICES:

1. Geotechnical Investigations:

a. Soil borings and sampling.

b. Rock core drilling.

c. Test pits and trenching.

2. Subsurface Exploration:

a. SPT (Standard Penetration Test) and CPT (Cone Penetration Test).

b. Groundwater level monitoring and analysis.

c. Laboratory testing of soil and rock samples for properties such as shear strength, compressibility, and permeability.

3. Site Characterization:

a. Geophysical surveys (e.g., resistivity, seismic refraction).

b. Environmental assessments and contamination testing.

4. Geotechnical Analysis and Design:

a. Stability analysis for slopes, embankments, and retaining walls.

b. Foundation design recommendations.

c. Settlement analysis and recommendations.

5. Earthwork and Grading Recommendations:

a. Recommendations for excavation, fill placement, and compaction.

b. Guidance on handling problematic soils

6. Instrumentation and Monitoring:

a. Installation and monitoring of inclinometers, piezometers, and settlement plates.

7. Geotechnical Report Preparation:

a. Detailed geotechnical reports including findings, interpretations, and recommendations.

b. Design and construction recommendations based on geotechnical investigations.

8. Construction Observation and Quality Control:

a. Monitoring of earthwork operations.

b. Verification of compliance with geotechnical recommendations during construction.

By contracting out these services, the City of Hanford aims to ensure compliance with regulations and manage the workload efficiently.

PROPOSING CONSULTANT REQUIREMENTS:

The proposing consultant shall provide information about the services available from their firm, along with past experience and references for such work. The consultant shall only perform work for which they are qualified and that is assigned in an authorized work order. This contract does not guarantee that a work order will be issued.

Consultants may be required to team up and work with other preselected consultants to complete projects.

Consultants shall fully cooperate and share information.

LOCATION OF WORK

Projects will take place within the City of Hanford. Coordination with Kings County, Caltrans, BN&SF Railway, SJV Railway, Union Pacific Railways, Rail Pros, Irrigation Districts, Utilities, and other relevant agencies will be necessary. Fieldwork coordination, which may include night work or operations in remote areas within the City of Hanford, may also be required.

REQUIRED SERVICES

All work performed under this contract will require approval by the City of Hanford Contract Administrator and will be issued through a Work Order.

For work performed with Federal and/or State dollars, a Mini RFP will be requested from the prequalified On-Call Consultants to identify and refine the scope of services. The Mini RFP’s will be evaluated based on similar work qualifications and scope approach. The cost will be based on the specified rates identified in the AGREEMENT and shall be quoted on a “Fixed Fee” or a “Not to Exceed” fee, including indirect cost expenses, for the specific project and to establish the completion date. The costs rate shall be identified in the individual RFP’s.

For work performed with local dollars, a mini proposal shall be requested from the Consultant to identify and refine the scope of services prior to issuing the Work Orders. The Work Order shall detail the tasks required for particular projects, schedule, and projected costs. The costs will be based on the specified rates of compensation in the contract and shall be quoted on a “Fixed Fee” or “Not to Exceed” amount. The Contract Administrator shall confer and negotiate with the consultant to establish the maximum fee, including expenses, for the specific project and to refine the scope and establish the completion date. The cost rate for each project will be specified at the time of request for proposal.

Pursuant to an authorized Work Order, the Consultant shall include and provide Construction Material Testing and Geotechnical Engineering within the geographical jurisdiction of this Contract set forth in “Location of Work” section, and all necessary personnel, material, transportation, lodging, instrumentation, and the specialized facilities and equipment necessary to satisfy all appropriate agencies and required to ensure compliance with all applicable Federal, State, and Local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the Consultant's services and work product.

The consultant is responsible for supplying and providing all necessary equipment and protective clothing in accordance with City of Hanford standards.

The potential projects may vary in scope and size and may encompass any type of improvement for the transportation system, city buildings, and city development including, but not limited to those listed in scope of services. The project location, project limits, purpose, expected results, project deliverables, period of performance, project schedule, and scope of work to be performed shall be described in each Work Order.

The consultant shall only perform work that is assigned in an authorized Work Order and an award of a contract does not guarantee any Work Orders will be issued. Work shall not begin until the Work Order has been approved by the Contract Administrator.

The Consultant shall perform services relating to field sampling and in-situ testing of materials (collectively, "Materials Sampling and Testing Work") as required by the Local Agency Contract Manager and specified in a Work Order. The Consultant shall perform services relating to laboratory testing, analysis, and reporting of materials (collectively, "Special Materials Analysis Work") as required by the Local Agency Contract Manager and as specified in a Work Order.

The Consultant shall inspect roadway material processing plants operation during the production of Asphalt Concrete, Portland Cement Concrete, and other related materials. The Consultant shall sample and test rock and sand according to the California Test Methods and Local Agency QAP. The Consultant shall also obtain samples of oil binders, cements and admixtures in accordance with the requirements of the QAP. The Consultant shall visit quarries and mine pits to witness material source sampling, stockpiling and testing samples of binders, cement admixtures and other related materials.

The Consultant shall maintain a set of project files that shall be indexed in accordance with California Test Methods Manual.

The Consultant shall prepare the required calculations and reports according to Local Agency standards and requirements for the Materials Sampling and Testing Services work including the plant inspection services work.

The Consultant shall have access to plant and mobile laboratories to perform Materials Sampling and Testing Services. The Consultant shall provide a copy of the firm’s nuclear gauge license to Local Agency.

The Consultant shall have the ability to respond in a timely and cost-efficient manner to Local Agency requests for Materials Testing and Geotechnical Services work at any project location.

QUALITY ASSURANCE TESTING SERVICES

Quality assurance materials sampling and testing work consists of performing Local Agency or ASTM test methods.

The frequency and testing requirements are found in the City of Hanford’s Quality Assurance Plan. Reports shall be provided to the City within one day of test completion via email or hand delivery. Laboratory tests shall begin the next business day after samples are received at the lab. Test reports shall indicate City job number, date/time sample taken, and project name. A monthly summary of tests performed by job number shall be submitted at the end of each month.

Field and laboratory testing required for assurance testing must be performed by individuals certified through the Local Agency Independent Assurance Program. Certifications demonstrating each individual’s qualification to perform any required testing shall be provided to the City prior to any testing work done.

The laboratory in which all necessary Local Agency tests are performed for assurance testing shall be certified through the Local Agency Independent Assurance Program. All qualifications shall be kept current at all times and shall be provided to the City prior to work.

The range of tests that may be required for City’s projects is provided in the City of Hanford Quality Assurance Plan (Appendix B, Exhibit C).

GENERAL PERSONNEL REQUIREMENTS

The Consultant’s personnel shall be capable, competent, and experienced in performing the types of work in this Contract with minimal instruction. Personnel skill level should match the specific job classifications as set forth herein or as noted in the Consultant’s Cost Proposal and task complexity. The Consultant’s personnel shall be knowledgeable about and comply with all applicable Federal, State, and Local laws and regulations.

The Consultant shall assign a Contract Manager who shall be a Registered Geotechnical Engineer licensed in the State of California in good standing with the California State Board for Professional Engineers, Land Surveyors, and Geologists at all times during the Contract period, to perform the tasks described in this Contract and in the Work Orders and shall have a documented minimum ten (10) years of demonstrated experience acceptable to the City of Hanford in Construction means and methods, Design Services, testing services, and Project Management work. The Contract Manager shall be currently employed by the Consultant or its Subconsultants at the time the deliverables are submitted to the City of Hanford for consideration under the review and acceptance process.

Other project personnel not identified on the Consultant’s cost proposal, including, but not limited to, office staff, drafters, and technicians, shall also satisfy appropriate minimum qualifications for assigned Work Orders. The City of Hanford’s prior written approval is required for all personnel not identified on the Consultant’s organization chart or the Consultant’s cost proposals before providing services under this Contract.

The Consultant is responsible for providing fully trained personnel to efficiently perform the work. The Consultant’s personnel may be asked to attend certain special training if recommended by the City Contract Manager. On such occasions, with the approval of the City Contract Manager, the City shall compensate the Consultant for the Consultant’s actual cost for time spent in training only. All other costs, fees, and expenses associated with the training, including any transportation costs and training fees, shall be the Consultant’s responsibility. Services to train the City of Hanford personnel shall not be provided by the Consultant under this Contract.

In location(s) where the Consultant personnel is expected to work for an extended period(s) of time, the Consultant shall either relocate the personnel or make every effort to hire local persons.

The Consultant’s personnel shall typically be assigned to and remain on specific City projects/deliverables until completion and acceptance of the project/deliverables by the City. Personnel assigned by the Consultant shall be available at the start of a Work Order and after acceptance of the project/deliverable by the city.

In responding to the work order and in consultation with the City’s Contract Manager, the Consultant Contract Manager shall identify the specific individuals proposed for the task and their job assignments. The Consultant shall provide documentation that the proposed personnel meet the appropriate minimum qualifications as required by this Contract.

Resumes containing the qualifications and experience of the Consultant’s and Subconsultant’s personnel, which include existing, additional, and substitute personnel, and copies of their minimum required certifications, shall be submitted to the City Contract Manager for review before assignment on a project or Work Order. The resume and copies of the current certification for each candidate shall be submitted to the City Contract Manager within one (1) week of receiving the request.

The City Contract Manager may interview the Consultant’s personnel for the qualifications and experience. The City Contract Manager’s decision to select the Consultant’s personnel shall be binding to the Consultant and its subconsultants. The Consultant shall provide adequately qualified personnel to be interviewed by the City Contract Manager within one (1) week of receiving the request.

The City Contract Manager shall evaluate the adequacy (quality and quantity) of the work performed by the Consultant’s personnel and determine whether the deliverables satisfy the acceptance tests and criteria. The City Contract Manager may reject any Consultant personnel determined by the City Contract Manager to lack the minimum qualifications. If at any time the level of performance is below expectations, the City Contract Manager may direct the Consultant to immediately remove Consultant personnel from the project specified in a Work Order and request another qualified person be assigned as needed. The substitute personnel shall meet the qualifications required by this Contract for the performance of the work as demonstrated by a resume and copies of current certifications submitted by the Consultant. Substitute personnel shall receive prior written approval from the City Contract Manager. Invoices with charges for personnel not pre-approved by the City Contract Manager for work on the Contract and for each Work Order shall not be reimbursed.

The Consultant shall not remove or replace any existing personnel assigned to the Contract or to the Work Orders without the prior written consent of the City Contract Manager. The removal or replacement of personnel without the written approval from the City Contract Manager shall be violation of the Contract and may result in termination of the Contract.

After the City Contract Manager’s approval of the Consultant’s personnel proposal and finalization of a Work Order, the Consultant may not add or substitute personnel without the City’s Contract Manager’s prior written approval.

In addition to other specified responsibilities, the Consultant Contract Manager shall be responsible for all matters related to the Consultant’s personnel, and any Subconsultants operations including, but not limited to, the following:

1. Ensuring that deliverables are clearly defined, acceptance tested and that criteria are specific, measurable, attainable, realistic and time-bound; and that the deliverables satisfy the acceptance tests and criteria.

2. Supervising, reviewing, monitoring, training, and directing the Consultant’s and Sub-Consultants’ personnel.

3. Assigning qualified personnel to complete the required Work Order work as specified on an “as-needed” basis in coordination with the City Contract Manager.

4. Administering personnel actions for Consultant personnel and ensuring appropriate actions taken for Subconsultant personnel.

5. Maintaining and submitting organized project files for record tracking and auditing.

6. Developing, organizing, facilitating, and attending scheduled coordination meetings, and preparation and distribution of meeting minutes.

7. Implementing and maintaining quality control procedures to manage conflicts, insure product accuracy, and identify critical reviews and milestones.

8. Assuring that all applicable safety measures are in place.

9. Providing invoices in a timely manner and providing monthly Contract expenditures.

10. Reviewing invoices for accuracy and completion before billing to City.

11. Managing Subconsultants.

12. Managing overall budget for Contract and provide report to the City Contract Manager.

13. Monitoring and maintaining required DBE involvement.

14. Ensuring compliance with the provisions in this Contract and all specific Work Order requirements.

15. Monitor the health and safety of personnel working in a hazardous environment in accordance with all applicable Federal, State, and Local regulations.

16. Knowledge, experience, and familiarity with prevailing wage issues and requirements in State of

California.

DELIVERABLES

The Consultant shall provide the City with final, hard copy, wet signed plans, specifications, reports, or other deliverables as specified in the Work Order. Additional geotechnical analysis and capabilities may be required for individual projects and shall be stated in the Work Order. The Consultant shall provide the City with the final geotechnical reports and other relevant files for the project upon completion of the analysis. The Consultant shall utilize appropriate geotechnical software and capabilities for all soil data, site investigations, and subsurface assessments, and shall provide the City with all electronic and hard copy relevant information regarding the project.

Additional deliverables shall be as agreed upon by the City of Hanford and Consultant in a Work Order for each project. All geotechnical reports, data, and files shall be the ownership of the City of Hanford and shall not be used for projects outside the scope of this agreement without written permission from the City of Hanford.

SCHEDULE

Schedule of work shall be as agreed upon between the City of Hanford and Consultant in a Work Order for each project.

If the City determines that the work cannot be performed during normal business hours or the work is necessary at off hours to avoid danger to life or property, the Consultant's operations may be restricted to specific hours during the week which shall become the normal workday for the Consultant’s personnel. Night work may be required on projects involving high traffic areas. Changes in hours or schedules shall be documented by amendment of Work Orders. Any shift differential rate pay shall be reimbursed in accordance with the applicable Department of Industrial Relations (DIR) determination.

METHOD OF PAYMENT AND ESCALATION

The Consultant shall be paid based on the approved specific rates of compensation from the approved Cost Proposal (Exhibit 10H-2) and Fee Schedule in the Agreement. All prices, fees, and wages shall be firm against any increase for one (1) year after the acceptance of the Agreement by the City. For subsequent periods, it shall be the Consultants’ responsibility to 1) notify the City in advance of ANY changes in prices, and 2) submit a request for a rate increase. The City reserves the right to accept or reject the request for increases prior to the renewal option period. If the cost increase is approved, prices will remain firm for a minimum of one (1) year from the date of increase. Prevailing wage rates associated with Local, State, or Federal prevailing wages, shall be automatically increased and paid per the current posted prevailing wage rates required by law. Each individual Work Order shall state a maximum, Not to Exceed, total fee for the project. The project costs will be billed to the City at the hourly rates per this agreement, and total cost shall not be exceeded without an approved and executed change order between the City of Hanford and the Consultant.

Work Orders based on a Fixed Fee shall be invoiced on a percent complete basis.

OTHER ON-CALL GEOTECHNICAL SERVICES

Any Geotechnical Engineering and technical services required to support the City in the development and construction of city road, bridge, building, or development projects on an as-needed basis. The method of payment for these services will be based on specified rates of compensation approved by the Contract Administrator and based on approved work orders.

GENERAL REQUIREMENTS

1. The Consultant shall begin the required work within two (2) working days after receiving a fully executed Work Order and the issuance of the Notice to Proceed (NTP) from the City Contract Manager to the Consultant Contract Manager or on the date specified in the Work Order. Some work, however, may require Consultant personnel to mobilize within 24-hour of notifications.

Once the work begins, the work shall be performed diligently until all required work has been completed to the satisfaction of the City Contract Manager or City designee.

2. The work shall not be performed when conditions prevent safe and efficient operation and shall only be performed with written authorization by the City.

3. The Consultant Contract Manager may direct the Consultant’s employees to work overtime to meet Work Order schedules at the request of the City Contract Manager. All overtime shall be pre-approved by the City Contract Manager. Overtime shall be worked only when directed in writing by the City Contract Manager and specifically required by the Work Order and shall only be paid to persons covered by the Fair Labor Standards Act.

4. All Consultant personnel are required to sign a confidentiality and nondisclosure agreement.

The City of Hanford shall not reimburse the Consultant for costs to relocate its personnel to the service area of this Contract, nor shall the City pay for travel time to the work location. The City shall not reimburse the Consultant for per diem costs, unless preapproved by the City Contract Manager. The City shall not reimburse the Consultant for out-of-state travel without prior written approval from the City Contract Manager.

The City of Hanford shall not incur costs beyond the funding commitments in the Contract and each Work Order.

If the Consultant anticipates that funding for work will be insufficient to complete work, the Consultant shall promptly notify the City Contract Manager. Costs beyond the approved Work Order Not to Exceed amount shall not be paid without an executed Change Order between the City of Hanford and the Consultant.

The Consultant may claim reimbursement for providing equipment or supplies. However, such claimed costs shall be in compliance with 48 Code of Federal Regulation (CFR), Chapter 1, Part 31 (Federal Acquisition Regulation - FAR cost principles) and 2 CFR, Part 200, and be consistent with the Consultant's company-wide allocation policies and charging practices with all clients including federal government, state governments, local agencies, and private clients.

The Consultant shall have and provide adequate office equipment and supplies to complete the work required by this Contract. Such equipment and supplies shall include, but not be limited to, the following:

a. Office Supplies.

b. Computers with appropriate software, printers, plotters, fax machines, calculators, data collectors and their necessary attachments and accessories.

c. Data processing systems, software packages, reference materials, or other tools, including hardware and software, used in providing geotechnical report deliverables. This includes, but not be limited to, the following:

i. Microsoft Office Software (including, but not limited to, Word, Excel, PowerPoint, MSProjects, etc.).

ii. Adobe Acrobat Professional version 5 or later.

iii. Recording test data.

iv. Calculating test results.

The Consultant shall provide all necessary tools, instruments, equipment, materials, supplies, and safety equipment required to perform the work identified in each Work Order and this Contract accurately, efficiently, and safely.

The Consultant’s personnel shall be fully trained in the use of such necessary tools, instruments, equipment, materials, supplies, and safety equipment. The Consultant shall not be reimbursed separately for tools of the trade, which may include, but not be limited to, the above-mentioned equipment.

If the Consultant fails to submit the required analytical results, plans, designs, specifications, estimates, notes, calculations, analysis, reports, graphics, drawings, visual simulations, studies, product, data, manuals, details, deliverables, backup documents, other documents, and other items required by this Contract and any approved Work Order, the City shall have the right to withhold payment and/or terminate this Contract in accordance with the termination provisions of this Contract. If the Contract is terminated, the Consultant shall, at the City’s request, return all materials to the City that were recovered or developed by the Consultant under the Contract including, but not limited to, photos, field notes, computer data files, maps, artifact collections, catalogs, analytical results, plans, designs, specifications, estimates, notes, calculations, analysis, reports, graphics, drawings, visual simulations, studies, product, data, manuals, details, deliverables, backup documents, other documents, and other items required by this Contract.

LABORATORY STANDARDS

When the Consultant is providing construction materials testing during construction, failing tests shall be reported immediately to the Local Agency Contract Manager.

All test documents produced by the Consultant shall be certified (signed and stamped) by the Laboratory Manager.

In the absence of the Laboratory Manager, certification shall be made by an Acting Laboratory Manager who is a Registered Professional Civil Engineer licensed in the State of California in good standing with the California State Board for Professional Engineers, Land Surveyors, and Geologists at all times during the Contract period. All test results shall be recorded on the appropriate forms as prescribed in the Local Agency California Test Methods.

The Consultant shall certify in writing that each tester is qualified to perform the required tests and plant field engineering according to the current procedures described in the Local Agency California Test Methods.

The Consultant shall have a program in effect during the entire time work is being performed under Contract to train personnel and arrange achievement of the required certifications.

The Consultant shall maintain an inventory of the testing equipment (listing the manufacturer, model, serial number, calibration and tolerances).

Local Agency and the Federal Highway Administration (FHWA) reserve the right to periodically review field testing and sampling in progress at job sites and laboratory facilities by Consultant personnel.

The Consultant shall have a quality control plan in effect for the duration of work being performed under the Contract. This plan shall include quality control, quality assurance and equipment calibration programs for the Consultant’s main laboratory and for any satellite or project laboratories.

If any laboratory work is to be subcontracted, the Subconsultant’s laboratory shall meet the same requirements as the Consultant’s laboratory.

MATERIALS TO BE PROVIDED BY THE CONSULTANT

Unless otherwise specified in this Contract, the Consultant shall provide all materials to complete the required work in accordance with the delivery schedule and cost estimate outlined in each Work Order.

The City of Hanford shall not pay the Consultant for the Consultant’s work under this Contract and the charges incurred by the Consultant that do not conform to the requirements specified in this Contract and to the applicable Work Order, and such work shall be corrected at the Consultant’s sole expense at no additional cost to the City.

All data shall remain the property of the City of Hanford and all pertinent data and files shall be provided to the City in electronic form upon project completion. Signed vellum or mylar plans of completed projects shall be provided to the city along with the final AutoCad project file. The consultant shall not use any data provided or produced for any other projects outside of the scope of the Agreement.

STATE & LOCAL REQUIREMENTS

The successful Proposer must possess or obtain a valid California Contractor’s license relative to building code equipment installation prior to the scheduled award of the Contract.

The successful Proposer shall obtain the following permits necessary for the project(s):

A. City of Hanford

1. Business License

a. Proposer and all Subcontractors performing work under this project shall be required to secure and maintain a current City Business License during work on any part of the project.

Pursuant to Labor Code section 1771.4, all Proposers are hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

B. CITY RESPONSIBILITIES

1. Compensate the Vendor as provided in the contract agreement.

2. Provide first-line supervision and ongoing project management to the Vendor.

3. Provide a lead "City Representative", who will represent the City and who will work with the Vendor in conducting the provisions of the RFQ. The Consultant shall communicate with the City representative who will provide the following services:

A. Provide information consisting of relevant materials and reports from the City’s files and databases for the purpose of minimizing background research costs charged by the vendor.

B. Examine documents submitted to the City by the vendor and render timely decisions pertaining thereto.

C. Give prompt consideration and responses to all matters submitted by the Consultant for approval to the end that there will be no substantial delays in the Vendor's program of work.

D. Process invoices submitted by Vendor.

E. Provide Vendor with information, maps, and other documentation necessary…