RFQ 2026-064 Graffiti Removal Services.pdf

Category 1: Public Information

Request for Quotation #2026-064 Graffiti Removal Services

Procurement Contact:

Jenny Chang, CPPB Procurement Specialist

(425) 257-8904 bids@everettwa.gov

TIMELINE - The following represents the anticipated schedule for this solicitation. The schedule is subject to changes announced at https://www.everettwa.gov/2713/Bid-opportunities Issue Date November 3, 2026

Deadline for Questions November 23, 2026

Response Due Date December 3, 2026, 2:00 p.m. Pacific Standard Time

Anticipated Award December 2026

Anticipated Start Date December 2026

For updates including Addenda, bid tabulation and award, please see:

https://www.everettwa.gov/2713/Bid-opportunities

Submit bids to:

bids@everettwa.gov or

City of Everett Procurement, 2930 Wetmore, Suite 5C, Everett, WA 98201 For hand-delivery, please call the Point of Contact listed above to access the locked elevator.

mailto:bids@everettwa.gov https://www.everettwa.gov/2713/Bid-opportunities https://www.everettwa.gov/2713/Bid-opportunities https://www.everettconnect.org/DocumentCenter/View/19541/Everett-WA-black

Introduction This Competitive Solicitation seeks a service provider for graffiti removal services.

The terms “Bidder”, “Services Provider” or “Contractor” are used interchangeably; the term “bid,” “quote” and “response” are also used interchangeably and refer to the submittal. The term “bid” is not to indicate a sealed bid but instead a response to this solicitation.

This Competitive Solicitation seeks the Provider with the lowest responsive and responsible bid.

This Competitive Solicitation includes Prevailing Wage requirements. This is not established for the performance of Public Works projects under 39.04 authorities. For Service contracts that anticipate a one-year term or longer, prevailing wage adjustments are provided for in the contract renewal processes. The attached contract (see Section 7) provides the prevailing wage requirements including intent and affidavit filings and annual wage changes.

This Competitive Solicitation is divided into six (6) sections:

Section 1 identifies deadlines where to direct questions regarding the Competitive Solicitation, and the process for potential amendments or modifications

Section 2 provides the value of the contract (term, anticipated value, minimum qualifications).

Section 3 instructs how to prepare and submit a Bid for this Competitive Solicitation.

Section 4 provides information about the City process for Bid receipt, evaluation and award.

Section 5 provides the Scope of Work & Specifications.

Section 6 provides all the necessary submittal Forms.

FORM 1 – SUBMITTAL CERTIFICATION

Complete the certification, along with any exceptions or required explanations, and submit it as part of your response.

FORM 2 – BID PRICE

Bidder will need to complete the price worksheet tool and submit it with the response.

FORM 3 – WAGE COMPLIANCE

Section 7 provides the contract that any successful bidder will execute with the City.

Section 1 Deadlines, Questions, Procurement Contact & Modifications

This section identifies important deadlines for this Solicitation, where to direct questions regarding the Competitive Solicitation, and the process for potential amendments or modifications to the Competitive Solicitation. The term “Bidders” refer equally to any interested participant or business entity interested in or responding to the Solicitation.

1.1 QUESTIONS

Send questions to bids@everettwa.gov prior to the deadline for questions on the Cover Page (or as subsequently amended). Questions raised at the pre-bid conference and during the Q&A period will be answered and responses posted to: https://www.everettwa.gov/2713/Bid-opportunities

Bidders are encouraged to make any inquiry regarding this Solicitation as early as possible to allow City to consider and respond in a timely way. If a bidder does not notify Everett of an issue, exception, addition, or omission, Everett may consider the matter waived by the bidder for protest purposes. If bidder inquiries result in changes to the Competitive Solicitation, written amendments will be issued and posted on https://www.everettwa.gov/2713/Bid-opportunities.

1.2 PRE-BID CONFERENCE

Everett will host a pre-bid conference as noted on the Cover Page. Attendance is optional. Bidders are encouraged to attend and participate. The purpose is to clarify the Competitive Solicitation as needed and raise any issues or concerns that bidders may have. If changes to the Competitive Solicitation are required as a result of the pre-bid conference, the Procurement Contact will post an amendment to this Competitive Solicitation to https://www.everettwa.gov/2713/Bid-opportunities.

1.3 COMMUNICATIONS REGARDING THIS COMPETITIVE SOLICITATION

During the Competitive Solicitation process, all bidder communications regarding this Competitive Solicitation must be directed to the Procurement Contact specified on the Cover Page of this Competitive Solicitation. Bidders should rely only on this Competitive Solicitation and written amendments to this Competitive Solicitation issued by the Procurement Contact. In no event will oral communications regarding this Competitive Solicitation be binding. Unauthorized contact regarding this Competitive Solicitation with other City employees involved with the Competitive Solicitation may result in bidder disqualification.

1.4 REQUESTING EXTENSION OF DUE DATE

Prior to the deadline for questions submittal deadline, Bidders may request an extension of the Due Date. The Bidder shall supply any information that will facilitate a City decision. Any approved extension will be issued by addendum.

1.5 ADDENDA AND AWARD UPDATES

All Information including Addenda, Bid Tabulations and Award can be found at:

https://www.everettwa.gov/2713/Bid-opportunities. Bidders are responsible for checking the website for any addenda before submitting a bid. Submittal of a response is certification that the bidder received and considered all addenda.

https://www.everettwa.gov/2713/Bid-opportunities

1.6 MULTIPLE RESPONSES

Bidders may submit more than one response, providing each stands alone and independently.

1.7 NON-ENDORSEMENT

As a result of the selection of a Contractor, the City of Everett is neither endorsing nor suggesting that the Contractor's product is the best or only solution. The Contractor agrees to make no reference to the City of Everett in any literature, promotional material, brochures, sales presentation, or the like without the express written consent of the City of Everett.

1.8 NO CONFIDENTIALITY

By submitting a bid, the quoting contractor understands and agrees that the bid and all the materials submitted in connection with the bid will not be considered as confidential or proprietary by the City.

The City will disclose the bid and all such materials to anyone at any time and without notice to the quoting contractor. Please do not submit any information that is protected under RCW 42.56.590 or

42.560.420 such as sensitive computer system access information, social security numbers, home addresses, home phone numbers, driver license numbers. HIPPA information, tax returns, account numbers, credit or debit card information, security access codes, dates of birth, and/or military ID.

1.9 BIDS BECOME PROPERTY OF THE CITY OF EVERETT

All materials submitted in response to this invitation become the property of the City of Everett.

Selection or rejection of a response does not affect this right.

1.10 NO CITY OBLIGATION TO CONTRACT

The City of Everett reserves the right to refrain from contracting with any Contractor. The release of this Invitation for Bid does not compel the City of Everett to purchase.

1.11 COST OF PREPARING BIDS

The City of Everett is not responsible for any costs incurred by Bidders in the preparation and presentation of bids and demonstrations submitted in response to this Invitation to Bid.

1.12 NO BID BOND

A Bid Bond is not required for this solicitation.

1.13 OFFER PERIOD

All bids submitted shall remain open for City consideration until at least the time in which the City enters into a contract or rejects all offers.

1.14 WITHDRAWAL OF RESPONSES

Bidders may withdraw a response submitted prior to the due date and time. A written request signed by an authorized representative must be submitted to the Procurement Contact named on the Invitation for Response Cover sheet.

Bidders will not be allowed to alter responses after the deadline for submission. Without limiting the City’s right to find faults as immaterial or to correct mathematical extensions of pricing, Bidders are responsible for errors or omissions contained in their bids.

If a Contractor claims an error, and requests to be relieved of the award, they will be required to promptly present worksheets or other materials as determined by the Procurement Contact. The Procurement Contact will review the worksheets and other materials, if any, and if the Procurement

Contact finds error or critical omission of elements that determine the bid cost has been made, the Procurement Contact may relieve the Contractor of their bid.

1.15 DEBARMENT

By submitting a response, signing a contract form, and/or performing work as a result of a purchase order, the Service Provider certifies, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department or agency. The Service Provider shall immediately notify the City of any suspension or debarment or other action that excludes the Service Provider and any subcontractor level from participation in Federal contracting. Prior to performance of any work by the Contractor or any subcontractor under this contract, Contractor shall verify all subcontractors that are intended and/or used by the Contractor for performance of City work are in good standing and are not debarred, suspended or otherwise ineligible by the Federal Government. The Service Provider shall include this same provision in any subcontractor or lower contract agreements. Debarment shall be verified at https://www.sam.gov. The Provider shall keep documentation of such verification within their records.

Section 2 Information about the procurement

This Section provides information establishing the value and qualifications.

2.1 ESTIMATED ANNNUAL VALUE

The estimated annual value is $50,000. Total potential or estimated contract sales for this Solicitation are not guaranteed or ensured, but are an estimate based on past utilization. The City of Everett does not represent or guarantee any minimum purchase from a Contract

2.2 CONTRACT TERM

As set forth in the attached Contract for this Competitive Solicitation, the contract term is 3-years with a potential for two (2) extensions of one-year each.

2.3 PREVAILING WAGES

Prevailing Wage requirements apply to all covered wage classifications required to perform the work.

Section 3 How to Prepare and Submit a Bid for this Solicitation

This section identifies how to prepare and submit your bid to for this Competitive Solicitation. Bidders need to review and follow the Competitive Solicitation requirements including those in the Forms, which identifies the information that bidders must provide to constitute a responsive bid. By responding to this Competitive Solicitation and submitting a bid, bidders acknowledge having read and understood the entire Competitive Solicitation and accept all information contained within this Competitive Solicitation.

3.1 BID SUBMITTAL

Deliver the bid to the City Procurement Office by 2:00 p.m. Pacific Time. Bids arriving after the deadline will be unopened unless lateness is waived as immaterial by the City Procurement Manager or designee.

https://mcas-proxyweb.mcas-gov.ms/certificate-checker?login=false&originalUrl=https%3A%2F%2Fwww.sam.gov.mcas-gov.ms%2Fportal%2Fpublic%2FSAM%2F%3FMcasTsid%3D20893%231&McasCSRF=afaae58c2f6a5cfd74b30e2f36d5554db3e482ba46cc425548cbec78c7407a4e

Submit bids on the forms provided herein and ensure the bid is signed by an authorized representative of your firm to:

• E-mail: bids@everettwa.gov

• Hand or Courier delivery: Procurement, 2930 Wetmore, Floor 5, Suite C, Everett, WA 98201.

Please call the Procurement Contact to access the locked elevator.

3.2 PRICING

Prices must include all cost components needed for the delivery of the goods and/or services as described in this Competitive Solicitation. Failure to identify all costs in a manner consistent with the instructions in this Competitive Solicitation is sufficient grounds for disqualification, subject to the City Procurement Manager right to determine immateriality. If a Bidder is awarded a Contract, the total price for the goods and/or services shall be price as submitted. Except as provided in the Contract, there shall be no additional costs of any kind.

3.3 SUBMITTAL CHECKLIST

This identifies the submittals that must be provided to City of Everett. Responses that do not include the submittals identified below may be rejected as nonresponsive, although the City reserves the right to determine immateriality. Bidders may not provide unsolicited materials unless expressly required by this Solicitation.

FORM 1 – SUBMITTAL CERTIFICATION

Complete the certification, along with any exceptions or required explanations, and submit it as part of your response.

FORM 2 – BID PRICE

Bidder will need to complete the price worksheet tool and submit it with the response.

FORM 3 – WAGE COMPLIANCE

3.4 RESPONSE FORMAT

Responses must be complete, legible, signed, and follow all instructions stated in the Competitive Solicitation (including the Forms). Where required to do so, bidders may sign using either a physical or electronic signature.

Section 4 Bid Receipt, Evaluation and Award

This Section describes how Everett will review all solicitation responses to determine award, and the responsibilities of bidders upon notice of an intent to award. This is a bid seeking lowest-priced responsive and responsible offer.

4.1 OVERVIEW

Everett will evaluate responses for this Competitive Solicitation as described below. Responsiveness, performance elements, price factors, and responsibility, will be evaluated based on the process described herein.

Any bidder whose response is determined to be non-responsive or to fail the Minimum Qualifications, if any, will be rejected and will be notified of the reason(s). Bidders have the right to appeal such a decision, as explained further within this Section of the Solicitation.

Everett reserves the right to: (1) Request clarification regarding any bid; (2) Waive any informality;

(3) Reject any or all bids, or portions thereof; (4) Accept any portion of the bid unless the bidder stipulates all or nothing in their bid; (5) Cancel the Competitive Solicitation and, if desired, re-solicit bids;

and/or (6) Negotiate with the lowest responsive and responsible bidder(s) to determine if such bid can be improved.

4.2 PROCEDURE WHEN ONLY ONE BID IS RECEIVED

If the City receives a single responsive, responsible bid, the City may accept the bid or may choose to a price or cost analysis on such a bid. The Contractor shall promptly provide all cost or pricing data, documentation, and explanation requested by the City to assist in such analysis. The City shall not be obligated to accept the single bid.

4.3 RESPONSIVENESS

The City will review bids – on a pass/fail basis – to determine whether the response is ‘responsive’ to this Competitive Solicitation. This means that Everett will review each response to determine whether the response is complete – i.e., does the response include each of the required response submittals, are the submittals complete, signed, legible. The City reserves the right – in its sole discretion – to determine whether a response is responsive – i.e., to determine a bidder’s compliance with the requirements specified in this Competitive Solicitation and to waive informalities in a bid. An informality is an immaterial variation from the exact requirements of the Competitive Solicitation, having no effect or merely a minor or negligible effect on the submittal, quality, quantity, or delivery of the goods or the quality, capability, or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial, to bidders. Responsive bids will proceed to the next step in the evaluation process.

4.4 PRICING EVALUATION – COST & PRICE

The City of Everett will evaluate response prices – to identify the lowest – by comparing the submitted response prices provided in Form 2 - Bid Price. The City will verify the correctness of extensions of the prices per unit and the total price. If a discrepancy exists, the price per unit will control. The total of extensions, corrected where necessary, will be used be used to determine award.

4.5 BIDDER RESPONSIBILITY ANALYSIS

For responsive bids, the City will verify responsibility and determine whether the bidder is a ‘responsible bidder.’ The City will make reasonable inquiry to determine bidder responsibility on a pass/fail basis. If such information is requested by the City after the bid opening, the Bidder must comply within the time frame specified by the City for providing such information or barring a timely response from the Bidder to such a request, the City may proceed to decide of responsibility without the additional requested information. If a bid is rejected for responsiveness or responsibility, the Bidder will be promptly notified.

In determining bidder responsibility, the City may consider:

Bidder’s ability, capacity, and skill to perform the contract or provide the service required;

Bidder’s ability to perform the contract within the time specified;

Bidder’s performance quality pertaining to previous contracts or services;

Bidder’s compliance with laws relating to the contract or services;

Whether, within the five-year period immediately preceding the date of the Competitive Solicitation, bidder has been determined by a final and binding citation and notice of assessment issued by the Washington State Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW; and

Such other information as may be secured having a bearing on the responsibility of the Bidder,

4.8 FINANCIAL INFORMATION

City of Everett may request financial statements, credit ratings, references, record of past performance, clarification of bidder’s bid, on-site inspection of bidder's or subcontractor's facilities, or other information as necessary to determine bidder’s capacity to perform and the enforceability of bidder’s contractual commitments. The bidder must submit the documentation within five (5) business days of the City’s request. Failure to respond to these requests may result in a response being rejected as non-responsive.

4.9 INTENT TO AWARD

The successful Contractor will be sent a notice of Intent to Award, contract, bond forms if applicable, and instructions.

4.10 APPEAL

If Rejected for Responsiveness, Responsibility or Minimum Qualifications: The evaluation process will not proceed to an award decision for two business days to allow the rejected Bidder to submit a written appeal to the City Procurement Manager. Considerations that were known or should have been known prior to the response deadline shall not be considered for an appeal. Such an appeal must be received by the close of business within and including the two (2) business days after the Bidder receipt (or a reasonable expectation of receipt) of the City’s rejection notice.

4.11 PROTEST

Any protest by bidder of the Procurement Manager decision must be in strict conformity to Everett Municipal Code Chapter 3.46 titled Bid Protest Procedures: https://everett.municipal.codes/

4.12 DEBRIEF CONFERENCES

A Debrief Conference is an opportunity for a bidder and the City of Everett through its Procurement Coordinator, to meet and discuss the response. The City offers one meeting opportunity. Enterprise Services will not allow the debrief process to delay the Contract award. A Debrief Conference may be requested by a bidder following the Intent to Award announcement. Any bidder who has submitted a timely response may request a Debrief Conference to meet with Enterprise Services to discuss bidder’s bid and evaluation. It does not provide an opportunity to discuss other bids and evaluations.

4.13 EXECUTION OF CONTRACT & NOTICE TO PROCEED

The Apparent Successful Bidder will sign the contract and return it to the Procurement Office with:

the executed bond forms, if applicable, according to the solicitation and contractor bond options per the submitted bid;

certificate of insurance, if applicable;

required insurance endorsements; and other requirements per the solicitation and City instructions.

https://everett.municipal.codes/

Such material must be provided by the Apparent Successful Bidder in a timely manner, and within any deadline specified by the Procurement Contact. If not provided within the deadline specified, the Bidder may be disqualified and the City may proceed to the next highest-ranked or lowest-priced responsive and responsible Bidder. Upon execution and receipt of any additional required documentation or submittals, a purchase order number (for future invoicing purposes) and a Notice to Proceed will be issued. Any work performed prior to execution of the Contract is strictly at the Apparent Successful Bidder’s risk. The City of Everett will have no obligations until a contract is signed by both parties.

Section 5 Service Scope of Work & Specifications

5.1 INTENT

The City of Everett is seeking a contractor to provide on-call services for graffiti removal and coverage services for residential private properties through the city’s Graffiti Removal Program.

5.2 GRAFFITI REMOVAL PROGRAM

Residential private properties that experience graffiti vandalism may be eligible to participate in the City of Everett’s Graffiti Removal Program, which provides assistance to property owners by removing graffiti at the City’s expense. The program defines graffiti removal service as the removal of graffiti from any surface on the residential private property that is visible to the public. The service is coordinated through the City, and a signed graffiti waiver will be supplied to the contractor if work is required.

Section 5.3 outlines the process.

Graffiti to property may be painted, sprayed, chalked, or otherwise affixed. The Contractor must remove different types of graffiti, including, but not limited to:

• Painted graffiti

• Graffiti created by felt tip marker

• Etched graffiti

• Markings created by dye or ink

• Stickers and gummed labels

• Other materials affixed to the surfaces

Graffiti must be removed from different types of surfaces, including, but not limited to:

• Porous or non-porous

• Wood and masonry fences

• Painted and stained surfaces

• Stucco

• Concrete

• Brick

• Glass

• Metal

• Aggregate

• Plastics

• Terra cotta

5.3 GRAFFITI REMOVAL SCHEDULING & PROCESS

Work will be performed at properties located through the city of Everett. All scheduling under this contract is coordinated through the City’s Code Enforcement Unit Officer or Representative. The expected process for graffiti removal is as follows:

1. The City receives Graffiti Removal Consent Form from the property owner, tenant, or property manager. An example of the Graffiti Removal Consent Form is provided in Appendix A.

2. The City reviews the Graffiti Removal Consent Form to determine whether the graffiti is covered under the Graffiti Removal Program.

3. The Code Enforcement Unit Officer or Representative notifies the Contractor by email that graffiti needs to be removed from specified property(ies). They will provide the Contractor with the contact information of the property owner, tenant, or property manager, and a signed graffiti waiver.

a. The City does not provide photos for each incident. The contractor may conduct an on-site visit prior to the service.

b. If the contractor needs to use the water available on the specified property(ies), the Contractor can coordinate this service with the property owner, tenant, or property manager.

4. The Contractor must strive to complete the graffiti removal services within 48 hours of notification from the City, unless inclement weather has caused delay in removal. However, immediate graffiti removal may be required for graffiti containing racist, derogatory, or inciting language. In these instances, the City requests that the Contractor respond within 24 hours.

a. Graffiti removal methods may include painting, pressure washing, soda blasting, and safe chemical removers. Methods used on an area should not substantially go beyond what is necessary to remove the graffiti.

5. Billing time begins at the contractor’s arrival at the property until completion of the work. The City will only pay the actual hours accrued to complete the work order.

6. Contractor sends a report and invoice after services are completed in accordance with Section 5.9 and Section 5.10, respectively.

5.4 CONTRACTOR RESPONSIBILITIES

Contractor must, prior to beginning any work, thoroughly examine and be familiar with the work area and ensure the work can be completed in an orderly, safe manner. The Contractor must maintain a clean and safe work environment at all times. The Contractor will report any unsafe condition to the Code Enforcement Unit Officer or Representative immediately.

The Contractor will:

• Take photographs of graffiti prior to removal and after removal of graffiti and provide photos to Code Enforcement Unit Officer or Representative.

• Ensure the paint used for removal service will match, as close as possible, the existing color of the surface being painted.

• Provide quality services using recognized graffiti removal methods to remove graffiti and restore the surface on which it appeared to its original condition or as close to the original condition as possible.

• Have the resources, personnel, and equipment to provide graffiti removal services for a residential property in one (1) visit, unless circumstances make removal in one (1) visit impossible or unduly burdensome.

• Schedule work to minimize overtime hours. Any overtime scheduled must be pre-approved in writing by the Code Enforcement Unit Officer or Representative prior to commencing work.

• Instruct all employees, especially new employees, on the proper methods to remove or cover graffiti as outlined in the specifications.

• Take measures to prevent damages to property while all work is being performed.

• Notify and alert the Code Enforcement Unit Officer or Representative of any deficiencies or damage, which, in the professional opinion of the contractor, may need attention.

5.5 CITY OF EVERETT RESPONSIBILITIES

The City of Everett will:

• Provide contact information for the City Code Enforcement Unit Officer or Representative assigned to the property needing service.

• Notify Contractor of required graffiti removal at residential properties and ensure all approvals by the building owner, tenant or property manager have been properly and fully received, that the scheduling of the work conforms with the expectations of such building representatives, and that the work is properly approved.

• Monitor and review Contractor’s performance by inspecting the work, resolving issues as to work quality or performance, and approving the resultant payments.

5.6 PAINT

In addition to the hourly rate for graffiti removal services, the City will reimburse the contractor for any required paint at a straight cost, without overhead, markup, or profit to complete the assigned order.

Supporting documentation must accompany each invoice to be reimbursed.

5.7 CONSUMABLES

Consumables will be the expense and responsibility of the contractor. No additional compensation will be paid for these items; the City will reimburse the actual costs. The contractor must include copies of their manufacturer’s or supplier’s invoices for materials to allow the City to confirm actual material costs. The contractor must include copies of their manufacturer’s or supplier’s invoices for materials to allow the City to confirm actual material costs. At a minimum, consumables are considered as the following:

• Paint brushes

• Rollers

• Pans

• Tarps

If any consumables or supplies require shipping or delivery expenses, the City will reimburse the actual costs. When requested, the contractor must provide documentation of delivery cost with the invoice. If the shipping or delivery are for supplies more than what the City ordered, the Contractor must provide reasonable judgement as to how much the City must be billed. No mark-ups on the delivery costs are allowed or will be reimbursed.

5.8 EQUIPMENT

The City will not provide any tools or equipment to the Contractor. Appropriate crew size and equipment will be determined by the Contractor in conjunction with the Code Enforcement Unit Representative and be set per project. The Contractor must provide sufficient crews to meet the City’s requirements.

A. The equipment components of a basic job may consist of:

• Power Washing Equipment

• Any other equipment deemed necessary to complete work

B. All equipment and tools, including all safety equipment, supplied by the Contractor must be in good mechanical condition conforming to all Washington State safety laws. Any equipment deemed a safety hazard to the City must be either repaired or removed from performing City work.

C. All equipment must be adequate and rated to perform the type of work as required by the City.

D. All breakdown of equipment must be repaired as promptly as possible.

E. The City must not be charged for the time on any equipment while it is broken down or in an unsafe working condition or any crew time lost or mobilization or demobilization costs because of equipment down time. It is the responsibility of the Contractor to provide the City with an accurate account of all equipment downtime.

All equipment used for this work must be equipped and marked to meet all rules and regulations of the State of Washington and the personnel must be trained and qualified as may be required by the State of Washington Department of Labor and Industries’ Rules and Regulations. All work and equipment must meet all requirements of the Occupational Safety and Health Administration (OSHA) and the Washington Industrial Safety and Health Act of 1973 (WISHA).

5.9 REPORTS

The contractor will provide the City with a report after each individual service is completed that details the repair work performed. This information may include, but is not limited to:

• A description of the graffiti.

• A description of the completed work.

• Work location(s).

• Date and time work was performed.

• City representative who authorized the work to be performed.

5.10 INVOICES

Each invoice must contain a separate line item for each item being billed, including, at a minimum, as applicable:

a. Item or part number(s).

b. Description of supplies and services.

c. Services shall include the date and location of the service provided.

d. Quantities.

e. Unit of measure.

f. Unit prices.

g. Markup terms or amount, if applicable.

Invoices are due on the last Wednesday of each month, allowing the City to make prompt payment on work completed.

5.11 CONTRACTOR WORK HOURS

Work is to be performed during normal working hours, Monday – Friday, 7:00 a.m. – 5:00 p.m. In the event the City desires work to be performed at times other than those specified herein, the City will notify the Contractor prior to the start of the work.

5.12 PREVAILING WAGES

The Contractor is responsible to correctly identify the required trade(s) and assign workers the appropriate tasks within their trade, and the wages appropriate to the trade.

5.13 CERTIFIED PAYROLL

Contractors must comply with the requirements of RCW 39.12.

5.14 CITY BUSINESS LICENSE

The successful Contractor will be required to possess (or obtain) and maintain a City of Everett Business License and pay City of Everett B & O Tax throughout contract performance, when applicable. B & O Tax questions may be directed to the Everett Business Tax Division at (425) 257-8610.

5.15 PERFORMANCE CORRECTIVE ACTION PLAN

If the City determines that the Contractor’s services is not meeting expectations at a particular property, the City will communicate its concerns to the contractor with the requirement that the contractor will address and correct any performance discrepancies within seventy-two (72) hours at Contractor’s expense.

A service discrepancy or non-performance may include but is not limited to a missed or no-show scheduled service, late service visit, not reporting damage within the Contractor’s control, not performing or completing the scope of services tasks as expected, and inappropriate or false billing.

1. The City shall notify the Contractor through an emailed notice with documentation of the discrepancy and corrective action needed within seventy-two (72) hours of notification.

2. Alternatively, the City may dispatch a third-party contractor to perform or otherwise resolve any unacceptable scope of service or task. The awarded contractor would be responsible for any costs incurred to resolve the documented issues performed by a third-party contractor. The City would have the authority to withhold payment of an amount equal to such costs incurred to correct the non-performance or inadequate performance and would not receive payment for any “no-show” or for complete non-performance.

3. The City may terminate the contract for, among other reasons as provided in the termination provisions, repeated occasions of “no-show,” non-performance or inadequate performance, with a 30-day notice.

5.16 PROTECTION OF PROPERTY, SAFETY PROCEDURES, AND CONTRACTOR CONDUCT

The work described in this Section shall be done with the least inconvenience to the resident or building occupants. The amount of time that normal operations are interrupted must be kept to an absolute minimum and shall be coordinated with the City Code Enforcement Unit Officer or Representative.

All personnel assigned by the contractor to perform work as defined by this solicitation must be authorized employees of the contractor, who are in compliance with all state labor laws, properly trained and experienced in the services being performed and equipped with all necessary safety personal protective equipment (PPE).

The contractor will be directly responsible for the supervision and conduct of all personnel assigned to this contract. The contractor will be held responsible for any damages caused by the contractor’s service personnel.

All Contractor’s service personnel must always conduct themselves in a professional manner. Guests or unauthorized persons not part of the contractor’s service staff must never accompany contractor service personnel.

The contractor will be responsible for all actions by their service personnel. In the event of a complaint, it will be the contractor’s responsibility to take whatever steps necessary to satisfy the complaint including and not limited to any damage which may have resulted from the contractor’s service personnel and to protect the interest of City of Everett. Contractor working in or around the buildings specified in this contract shall wear distinctive uniforms identifying the name of their employer.

Section 6

Submittal Forms The forms listed below are to be returned by the bid due date and time to the designated location referenced in the cover sheet. Not submitting these forms by the due date and time may be found as immaterial or may deem your bid as non‐responsive.

Form 1 –Submittal Certification

Form 2 – Bid Price

Form 3 – Certification of Compliance with Wage Payment Statutes

Form 1- Submittal Certification Company Name:

Company Address:

City: State: ZIP:

Federal Tax ID #: UBI#: Contractor’s License #

Diversity Certification (if applicable): ☐ Disadvantaged Business Enterprise ☐ Minority Business Enterprise

☐ Women Business Enterprise ☐ Minority-Women Business Enterprise ☐ Public Works Small Business Enterprise

Employment Security # City of Everett Business License #

Contact Name (if different from Authorizing Official): Contact Title:

Contact Email: Contact Direct Phone:

Contact Address (If different from above):

City: State: ZIP:

By responding to this solicitation, the Contractor understands and agrees to be bound by all requirements and contract terms and conditions contained in this solicitation and the Contractor acknowledges receipt and understanding of all addenda issued for this solicitation. The Contractor certifies that:

I am authorized to commit my firm to this bid and that the information herein is valid until the city enters into a contract or rejects all bids. Information presented herein is accurate, complete and specifications can be performed as presented. I had an opportunity to ask questions regarding this bid and that those questions have been answered. This offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting an offer for this bid and is fair and without collusion or fraud.

An authorizing official must sign to further evidence certifications made as a result of bid submittal. The official may sign with an ink signature, copy of ink signature, copy of signature, e-signature, or any other form of signature. By submitting this bid, the Contractor agrees that the submittal represents the same legal effect as if the Contractor had signed below with an original ink signature.

Authorizing Official Printed Name: Authorizing Official Title:

Authorizing Official Email: Authorizing Official Phone:

Authorizing Official Signature & Date:

Form 2 - Bid Price

Service Provider Name:

Instructions to Bidders:

1. Do not change the description, units of measure, or quantity on the bid form below, unless the Procurement Contact instructs changes through an addendum.

2. To calculate the extended total for labor: Relevant Rate x Estimated Annual Quantity = Extended price.

3. Mobilization Rate – per job. Includes planning, one-way travel, and worksite preparation and setup.

Prices may be stated in whole dollars or to a maximum of two (2) decimal places. Whole-dollar prices will be understood to include zero cents.

Having carefully examined the specifications prepared by the City of Everett and understanding the premises and conditions affecting the work, the Contractor agrees to perform all work required for the following amount:

Line

Rate Type to Complete Services per Section 5

Relevant Rate Estimated

Annual Quantity*

Extended Price

1 Standard Rate

Hourly rate 300 $

2 Mobilization $

Lump sum cost per call out 15 $

Subtotal: $

Form 3 – Certification of Wage Compliance The Contractor hereby certifies that within the five-year period immediately preceding the bid solicitation due date the Contractor is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Contractor’s Business Name

Signature of Authorized Official*

Printed Name

Title

Date City where signed State

Check One:

Sole Proprietorship ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

The State of Incorporation, or if not a corporation, State where the business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, the proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, the proposal must be executed by a partner.

https://www.everettconnect.org/DocumentCenter/View/19542/Everett-WA-horiz-black-

Section 7

SERVICES AGREEMENT

This Services Agreement (“Agreement”) is effective as of the date of the last signature below ("Effective Date") and is between the City of Everett, a Washington municipal corporation (the “City”), and Service Provider identified in the Basic Provisions below (“Service Provider”). This Agreement is for the purpose of the Service Provider providing the services as set forth in this Agreement. This Agreement includes and incorporates the Basic Provisions, the attached General Provisions, and the documents listed as Agreement Documents in the Basic Provisions.

BASIC PROVISIONS

Solicitation/ Award Authority

#2026-064 Graffiti Removal Services

☐ RFP

☒ RFQ

☐ ITB

☐ Sole source

☐ Emergency

☐ Interlocal Agreement

Service Provider

Enter Service Provider name

Enter Service Provider street address

Enter Service Provider city, state, zip

Enter Service Provider email address

City Project Manager

Enter PM name

City of Everett – Public Works Code Enforcement

Enter PM office street address

Enter PM office city, state, zip

Enter PM email address

BASIC PROVISIONS

Brief Summary of Work Enter summary. One line maximum

Prevailing Wages ☒ Prevailing Wages Apply

☐ Prevailing Wages Do NOT Apply

Pricing Adjustments

☒ Pricing Adjustments Are Allowed in Accordance with General Provisions.

☐ Pricing Adjustments Are NOT Allowed. All pricing is firm for the life of the Agreement.

Completion Date ☒ The Completion Date is three years from the Effective Date.

☐ The Completion Date is as follows: Enter alternative

Extension Provision Two (2) one-year extensions

Maximum Compensation Amount

Enter dollar amount

Agreement Documents

The following documents (“Agreement Documents”) are incorporated by reference and are hereby made a part of this Agreement: this Services Agreement including without limitations its General Provisions; the solicitation and addenda thereto including without limitation any Instructions, specifications, and any other document included in the solicitation, and the following document(s), if any:

Enter additional contract document(s) or N/A

Service Provider’s response to the solicitation is part of the Agreement Documents, but only to the extent the response is responsive to the solicitation and is in accordance with Section 1 of the General Provisions.

During the Contract term, the City may issue one or more purchase orders for billing purposes. The purchase order’s preprinted terms and conditions are not part of this Agreement.

Service Provider Insurance Contact Information

Enter insurance contact name

Enter insurance contact phone number

Enter insurance contract email address

Willful Wage Violation Certification

By signing this Agreement, the Service Provider certifies that, within the five-year period immediately preceding the date of Service Provider’s signature, the Service Provider has not been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW. This certification covers any entity, however organized, that is substantially identical to Service Provider.

An untrue certification by Service Provider is a material breach and cause for Agreement termination.

Additional Provision(s) Enter other provision(s) or N/A.

State Retirement Systems (must answer both questions)

Does Service Provider have 25 or more employees?

Answer: Click for Dropdown Menu

If Service Provider has less than 25 employees, did any Service Provider Personnel who will work under this Professional Services Agreement retire under a DRS retirement system?

Answer: Click for Dropdown Menu

“DRS retirement system” refers to any of the following Public Employers’ Retirement System (PERS), School Employees’ Retirement System (SERS), Teachers’ Retirement System (TRS), and Law Enforcement Officers and Fire Fighters plan (LEOFF).

“Service Provider Personnel” includes Service Provider employees and owners (such as shareholders, partners or members). If Service Provider is a sole proprietor, then “Service Provider Personnel” refers to the sole proprietor.

The City Project Manager, Service Provider address, and Insurance Information does not require an amendment and may be changed by written notice to the other party.

SIGNATURES ON FOLLOWING PAGE

IN WITNESS WHEREOF, the City and Service Provider have executed this Agreement, which includes and incorporates the above Basic Provisions, the attached General Provisions, and the Agreement Documents listed in the Basic Provisions.

CITY OF EVERETT

WASHINGTON

Cassie Franklin, Mayor

Date

Enter Service Provider name – must match name in Basic Provisions

Signature: ____________________________

Name of Signer: Enter signer’s name

Signer’s Email Address: Enter email address

Title of Signer: Enter title

ATTEST

Office of the City Clerk

STANDARD DOCUMENT

APPROVED AS TO FORM

OFFICE OF THE CITY ATTORNEY

ATTACHMENT

SERVICES AGREEMENT

(GENERAL PROVISIONS)

1. Engagement of Service Provider. The City hereby agrees to engage Service Provider, and Service Provider hereby agrees, to perform the work in a competent manner and provide the services described in the Agreement Documents. The work so described is hereafter referred to as “Work”.

Service Provider shall provide all personnel, tools, materials, equipment, and supplies required to complete all Work under this Agreement.

A. Without a written directive of an authorized representative of the City, Service Provider shall not perform any services that are in addition to, or beyond the scope of, the Work. Service Provider has responsibility to limit its Work to those products or services authorized under the Agreement Documents, as they may be amended. The Service Provider is responsible for refusing orders from City staff that are not authorized under this Agreement. If the Service Provider invoices the City for unauthorized products or services, the City reserves the right to reject the invoice, terminate this Agreement for cause, place the Service Provider payments on “hold” for all incoming invoices while the City determines what is eligible for payment, and/or refuse invoices that contain non-authorized items. The City further reserves the right to audit invoices already paid for unauthorized Work, and Service Provider will refund the City for any payments made for unauthorized Work.

B. In the event of difference or conflict between parts of this Agreement, Service Provider shall be bound by whichever is more stringent on Service Provider, except that the following provisions in the Basic Provisions shall always govern: the Completion Date, the Maximum Compensation Amount, the Extension Provision, and the Additional Provisions.

2. Time of Beginning and Completion of Performance. This Work shall commence as of the date of mutual execution of this Agreement and shall be completed by Completion Date stated in the Basic Provisions. The Completion Date may be extended as set forth in the Basic Provisions.

3. Notice to Proceed. Service Provider will receive a purchase order number (for invoicing purposes) and a Notice to Proceed after both parties have signed this Agreement. Service Provider shall do no Work at until authorized in writing by the notice to proceed. If a purchase order is issued, it is not a notice to proceed, and the purchase order’s pre-printed terms and conditions are not part of the Agreement.

4. Schedule. Unless the City issues a written change, Service Provider shall complete and deliver Work on the schedule established in the Agreement Documents. At the City’s option, Service Provider’s failure to timely deliver or to perform may be cause for termination of the Agreement and the return or rejection of all or part of the Work at Service Provider’s expense. If Service Provider anticipates difficulty in meeting the schedule, the Service Provider shall promptly notify the City’s Procurement Contact of the difficulty and the length of the anticipated delay.

5. Minor Adjustments. The City at any time by notice to Service Provider may make reasonable changes in the place of delivery, installation or inspection; the method of shipment or packing;

labeling and identification; and ancillary matters that Service Provider may accommodate without substantial additional expense to the City.

6. Inspection. All Work shall be subject, at all times, to inspection by and with approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve the Service Provider of its responsibility for performance of the Work in accordance with the Agreement Documents, regardless of the City’s knowledge of defective or noncomplying performance, or its substantiality or the ease of its discovery. The Service Provider shall provide sufficient, safe, and proper facilities and equipment for such inspection and access as necessary for inspection from time to time.

7. Compensation.

A. The City shall pay Service Provider only for completed Work and for services actually rendered which are described herein. Such payment shall be full compensation for Work performed or services rendered, including, but not limited to, all labor, materials, supplies, equipment and incidentals necessary to complete the Work.

B. Service Provider shall be paid such amounts and in such manner as described in the Agreement Documents.

C. Total compensation, including all services and expenses, shall not exceed the Maximum Compensation Amount in the Basic Provisions.

D. If Service Provider fails or refuses to correct its work when so directed by the City, the City may withhold from any payment otherwise due an amount that the City in good faith believes is equal to the cost to the City of correcting, re-procuring, or remedying any damage caused by Service Provider’s conduct.

8. Pricing Adjustments. This Section applies if the Basic Provisions state that pricing adjustments are allowed.

A. Prices are firm for first six months after this…