RFQ 2026-001 - Public Works Office Additions_1.pdf

City of Aransas Pass / Public Works Office Additions Page 1

CITY OF ARANSAS PASS

REQUEST FOR QUALIFICATIONS (RFQ)

ENGINEERING SERVICES

PUBLIC WORKS OFFICE ADDITIONS

May 21, 2026

INTRODUCTION

The City of Aransas Pass invites the submittal of responses to this RFQ from qualified architectural and engineering firms interested in providing services related to the planning and design of the Public Works Office Additions, which includes a new Public Works office building. The City is seeking a qualified firm with extensive experience, skill, and success in designing municipal facility improvements. Responses are solicited for this service in accordance with the terms, conditions, and instructions set forth in the RFQ guidelines.

The City of Aransas Pass will receive responses to this RFQ at the location indicated below until 2:00 p.m. on Thursday, June 18, 2026:

City of Aransas Pass Attn: City Secretary

RFQ – Public Works Office Additions City of Aransas Pass

600 W. Cleveland Aransas Pass, Texas 78336

The Request for Qualifications document may be obtained from the City Secretary’s Office located at 600 W. Cleveland, Aransas Pass, Texas 78336, (361) 758-5301, or from the City’s website at www.aptx.gov http://www.aptx.gov/ http://www.aptx.gov/

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Request for Qualifications documents will be mailed upon request; however, the city is not responsible for ensuring timely delivery of mailed Request for Qualification documents.

Questions regarding the RFQ shall be directed to David Flores, Director of Public Works, at dflores@aptx.gov, or (361) 758-3111.

Receipt of responses does not bind the city to any contract for said services, nor does it guarantee that a contract for the Project will be awarded.

The city will give prime consideration to the Respondents with significant, current experience in the development, design, and construction of Emergency Response facilities, and including Fire Administration facilities. The city reserves the right to negotiate with one or more parties and is not obligated to enter into any contract with any Respondent on any terms or conditions.

The city reserves the right to select an Architectural/Engineering design team based solely on the evaluation of the responses to this RFQ. Alternatively, the city may select to hold interviews with no more than the three (3) highest-ranking Respondents.

THE PROJECT

This project is to engineer and design 4 offices, lobby for Administrative Assistant, conference room, break room, men’s and women’s restrooms, copy/filing room, storage room and janitor’s closet.

ENGINEER SCOPE OF WORK

The awarded Respondent will be required to perform the engineering services to be specified more fully in a contract agreement to be negotiated after selection. The contract agreement will provide for payment for phases of work completed with options to proceed through all phases or to discontinue work as the circumstances may dictate. Upon selection of a firm, more defined Scope of Work will be developed.

The city anticipates a contracted Scope of Work which will include:

- Evaluation of Existing Conditions

- Cost Estimating at each design phase

- Production of computer-generated renderings

- Design Development

- Construction Documents

- Permitting

- Bid-Phase Assistance

- Value Engineering as necessary

- Construction Administration

- Project Closeout

- Warranty-Phase Assistance mailto:dflores@aptx.gov

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However, the city reserves the right to include additional project elements in the initial or subsequent professional services agreements as the city may (in its sole discretion) deem appropriate. The selected Engineering firm will be required to retain and be responsible for all basic engineering and design disciplines as appropriate for the Scope of Work negotiated. The Engineer is also required to identify and select the appropriate sub-consultants; however, the city reserves the right to approve proposed sub-consultants that will be associated with the Project.

Presented below is a general outline of consultant services that may be required for this project:

Pre-Design Services

Conduct a pre-design review with the city’s designated design representative(s) of existing site conditions, space needs, and preliminary budget. Develop a building program that meets the budget. Develop a conceptual site plan identifying site ingress/egress and all site constraints such as easements and storm water detention requirements.

Design Services

Prepare schematic design drawings, design development drawings, construction/permit drawings, and bid documents for all work outlined in the above proposed Scope of Work in compliance with current local Building Codes, other applicable ordinances, and county, state and federal regulatory requirements. Prepare and distribute meeting minutes.

1. Schematic Design Phase

a. Provide design documents, drawings, conceptual renderings, and outline specifications developed with input from the city’s designated design representative(s).

b. Provide area and space tabulations with a corresponding budget.

c. Make presentation(s) of design and budget documents to the city for approval to proceed to the Design Development Phase.

d. Make recommendations to the city regarding project delivery method. If the city’s selected delivery method requires, prepare solicitations for pre-construction general contracting services.

2. Design Development Phase

a. Lead design team members shall attend design/planning meetings with designated city representatives for each design discipline.

b. Development of the approved schematic phase documents into design development documents for submittals to the city for review. Submittals shall have accurately sized all equipment and materials to a degree that an accurate cost estimate can be prepared.

c. Develop alternates as required to allow options to keep project within budget.

d. Provide value engineering recommendations and solutions if budget constraints are exceeded.

e. Respond to and incorporate comments from the city’s designated representative(s).

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f. Make presentation(s) of design and budget documents to the city’s for approval to proceed to the Construction Documents Phase.

3. Construction Documents

a. Lead design team members shall attend design/planning meetings with designated city representatives for each design discipline.

b. Coordinate and integrate requested changes, owner-supplied equipment and pre-purchased materials as applicable.

c. Provide documents that are fully coordinated with each design discipline.

d. Submit drawings required for building and construction permits to the appropriate

Jurisdiction Having Authority and State (TDLR) authorities and agencies.

e. Produce complete documents required for bid packet. All drawings and specifications shall be stamped and signed by Texas licensed engineers and architects.

4. Design Review Procedures and Value Engineering

a. Design Review - Designer will comply with requirements of the city’s design review process. This includes meetings with the city designated design representative(s) to review the design and incorporate review comments into the design document where directed.

b. Propose and implement Value Engineering design changes as needed to comply with the Project Budget.

5. Bid-Phase Services

a. Assist the city in soliciting a general contractor, unless this has already been completed, depending on the city’s selected project delivery method.

b. Respond to requests for information from bidding contractors.

c. Organize and lead the Pre-Bid conference and Bid-Opening.

6. Construction Administration Services

a. Organize and direct pre-construction meetings and construction progress meetings in coordination with General Contractor.

b. Respond to Requests for Information (RFI) and other inquiries from the construction team.

c. Prepare design changes to the work initiated by the city’s design representative(s).

d. Review and approve submittals, shop drawings, and substitutions.

e. Attend onsite construction meetings at designated milestones with city’s design representative(s). The lead registered architect responsible for the design shall attend the meetings.

f. Conduct site observations and provide detailed field progress reports.

g. Report to the city with monthly project updates and status reports.

h. Administrate the issuance and completion of punch lists for each design discipline’s scope of work.

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PRELIMINARY PROJECT TIMELINE

Site Planning and Programming August 2026

Design Development October 2026

Construction Documents December 2026

Permit / Bid Phase February 2027

Begin Construction April 2027

This is an anticipated timeline based on the needs of the city and is subject to modification.

GENERAL SUBMISSION REQUIREMENTS

It is the intention of the city to retain an Engineering firm with demonstrated abilities to meet timelines, budgets and client expectations. The city is especially interested in firms or teams with relevant facility experience and experience in the local region. Listing of projects should focus on those performed with experience of key personnel tied to the listed projects.

The Statement of Qualifications shall not exceed twenty (20) single-sided or ten (10) double-sided pages, excluding cover sheet, tabs, and cover letter. Provide 6 printed and bound copies of the submittal, as well as one (1) electronic (PDF) copy.

Proposals must be properly signed with a manual signature of an authorized agent of the firm. All proposals must be packaged in a sealed envelope or package and be clearly marked on the outside with the proposer’s name and address and the following written information:

REQUEST FOR QUALIFICATIONS

Attn: City Secretary RFQ – Public Works Office Additions

City of Aransas Pass 600 W. Cleveland

Aransas Pass, Texas 78336 DEADLINE: June 18, 2026, 2:00 P.M.

Proposers mailing their proposals must allow sufficient time for delivery of their proposal by the time and date specified. LATE PROPOSALS WILL NOT BE ACCEPTED.

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PUBLIC INFORMATION NOTIFICATION

The City considers all material, information, communications and correspondence in any form from the respondents to this RFQ to be non-proprietary and non-confidential and therefore subject to public disclosure under the Texas Public Information Act after award of contract.

EVALUATION CRITERIA / FORMAT FOR SUBMISSIONS

The purpose of the proposal is to demonstrate the firm’s qualifications, competence, capability, and capacity to meet the City’s requirements. An evaluation committee will review the proposals submitted and rank each based on the evaluation criteria specified below. The City may require additional information after the review of the initial information received. Interviews may be conducted at the City’s discretion to make the final decision on the best qualified firm to meet the City’s needs. The City of Aransas Pass reserves the right to reject any and all submittals and does not guarantee a contract will be awarded. All costs associated with the preparation of the proposals; presentations and any other costs are the responsibility of the submitting firms.

Responding to this RFQ constitutes understanding and agreement to methods of evaluation and selection.

Evaluation Criteria

Relevant Consulting Experience – 50% Firm has demonstrated experience in accomplishing similar projects with an emphasis on emergency service facilities Experience and longevity of the proposed team members who will design and oversee the construction of the proposed project – registered architect shall oversee the project from start to finish

Current Capabilities – 15%

Firm has demonstrated its capacity to respond (current workload and availability) Firm’s history of ethics violation or board actions Demonstrated capability of firm to meet schedule and deadlines Demonstrated capability to complete projects without having major cost escalations, change orders or overruns

Professional References – 20%

Relevant references on similar recent projects References shall be limited to last 3 years

General Quality and Adequacy of Response – 15% Completeness, thoroughness and responsiveness to terms and conditions Understanding of the project – site and scope of work Degree of interest shown in undertaking the project

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FORMAT FOR SUBMISSIONS

The criteria used to evaluate the RFQ responses will follow the prescribed format for submissions, described below:

Cover Letter – Briefly respond with the Respondent’s interest in the project as well as capacity to perform according to the presented schedule (current workload and availability). Limit 1 page.

TAB 1) Team Members – Include Organization Chart and resumes of key personnel who will be directly involved with the project. Identify specific project roles for each proposed team member.

Experience of personnel should specifically relate to similar projects. Identify key sub-consultants.

Identify the office location of all key personnel to be assigned to the project.

TAB 2) Team Experience – Related project experience of the individuals who would be assigned to this Project. Identify the roles of the proposed individuals on each past project presented.

TAB 3) Approach to the Project – Include the design tools, personnel, resources, methodologies, and processes commonly used by the firm that may be applicable to this project.

TAB 4) Professional References

TAB 5) Unique Qualifications – Identify those characteristics of your Firm/Team that distinguish your Firm/Team as the most appropriately qualified for this project and the city’s needs.

In addition to the criteria described above, the city shall also consider the Quality and Responsiveness of the Submittal as part of the evaluation criteria.