RFQ 2026_001 Building Commissioning Services .pdf

City of Douglasville

Request for Qualifications RFQ No. RFQ 2026-001

To Provide

Building Commissioning Services for City Hall

City of Douglasville, Georgia

TABLE OF CONTENTS

I. PROJECT FACT SHEET

II. RFQ OVERVIEW

1. GENERAL PROJECT INFORMATION

2. PROCUREMENT PROCESS

3. TERMS

III. REQUEST FOR QUALIFICATIONS (RFQ)

1. SCHEDULE OF EVENTS

2. QUESTIONS

3. MINIMUM QUALIFICATIONS

4. EVALUATION CRITERIA

5. COMMISSIONING AGENT TASKS

5.1 TASKS

5.2 SYSTEMS TO COMMISSION

5.3 OWNER’S DOCUMENTATION

6. STATEMENT OF QUALIFICATIONS CONTENTS

7. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

8. FINALIST NOTIFICATION

IV. EXHIBITS

1. Exhibit A – Certification Form

2. Exhibit B – Contractor Affidavit Under O.C.G.A §13-10-91(b)(1)

3. Exhibit C – Commissioning Item Checklist

I. PROJECT FACT SHEET

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

Schedule of Events Date Time Activity

January 29, 2026 --- RFQ issued

February 11, 2026 4:00 PM EST Deadline for written questions

March 02, 2026 4:00 PM EST Statement of Qualifications Due

Procurement Contact:

Name: Alyssa Gordon – Procurement Manager

Email: gordona@douglasvillega.gov

Phone: (678) 449-3074

Upload one (1) electronic copy of the complete package in .pdf format onto the City’s Procurement Portal at https://www.bidnetdirect.com.

https://www.bidnetdirect.com/

II. RFQ OVERVIEW

The City of Douglasville (the Owner) is seeking firms interested in providing building commissioning services for a project known as Douglasville City Hall located in downtown Douglasville, Georgia at 6695 Church St.

1. GENERAL PROJECT INFORMATION

The project consists of the demolition of the existing City Hall along with two additional connecting buildings, and the new construction of a three-story 41,641 SF City Hall Building.

Project Delivery Method

The delivery method for this Project is Construction Manager At-Risk (CMAR). A Program Manager, Design Professional, and Construction Manager At-Risk have been selected and are currently providing design and pre-construction services, respectively.

Budget

The construction budget for the Project is estimated at $25,000,000. The final construction budget may be revised by the Owner due to final programmatic requirements, funding availability or other circumstances.

Project Schedule

The services of the Commissioning Agent (CxA) are anticipated to commence in March of 2026. The design team has completed Design Development. (Note: All of the dates indicated in this section are estimates and as such are subject to change.)

Sustainable Approach

It is the desire of the Owner to incorporate sustainable design and construction concepts in the project where feasible to do so. No specific sustainable certifications are currently anticipated for the project.

Contract Information

The City of Douglasville contract for Building Commissioning Services will be posted as an addendum to this solicitation. Firms are encouraged to review the contract and become familiar with its terms and conditions.

The contract issued as an addendum is intended to represent the substantive terms of the agreement. Limited modifications may occur as necessary during final contract negotiations.

Any such modifications shall be subject to review and approval by the City of Douglasville, which shall retain final authority over the contract terms.

By participating in this procurement process, firms acknowledge that, if selected, they will be required to execute the City of Douglasville contract form, as approved by the City.

2. PROCUREMENT PROCESS

Selection of the Commissioning Agent will be a one-step process based upon the CxA’s qualifications, as determined by the Selection Committee.

Request for Qualifications

The selection process starts with the Request for Qualifications (“RFQ”). Interested firms shall submit Statements of Qualifications. Firms meeting the Minimum Qualifications outlined in the RFQ will have their Statements of Qualifications reviewed by Selection Committee consisting of representatives of the City of Douglasville. The Selection Committee shall score each Statement of Qualifications to determine the top ranked firm.

3. TERMS

All respondents to this RFQ are subject to instructions communicated in this document and additional terms and conditions contained herein.

Restriction of Communications

From the issue date of this solicitation until the final selection is made, proposers are not allowed to communicate FOR ANY REASON regarding this project with any members of the Selection Committee except communications allowed or required during the solicitation process. Proposers are further prohibited from communicating with the City of Douglasville REGARDING THIS RFQ OR THIS PROJECT except for communications with the City’s Procurement Representative. All questions regarding this RFQ should be directed to the Procurement Representative. For violation of this provision, the Owner reserves the right to reject the qualifications/proposal of the offending proposer. If additional assistance is needed, please contact Alyssa Gordon – Procurement Manager at gordona@douglasvillega.gov.

mailto:gordona@douglasvillega.gov

Submittal Costs and Confidentiality

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until the final award.

Award Conditions

This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this RFQ and to reject any or all Statements of Qualifications submitted in response. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any proposal.

Evaluation of Submittals and Qualifications

Evaluation of the Statements of Qualifications will be conducted by a Selection Committee consisting of various project stakeholders. Based upon the predetermined rating criteria contained in the RFQ, the committee will assign a composite rating to each firm. Proposers understand and accept that by responding to this solicitation they are willingly participating in a process that consists to some degree of subjectivity on the part of selection committee members in determining the firm(s) capable of providing the best overall solution.

Statement of Agreement

With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Qualifications, and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issue(s) in any section of the Request for Qualifications with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein.

With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal; (c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

III. REQUEST FOR QUALIFICATIONS

All firms interested in performing Commissioning Services shall submit a Statement of Qualifications in accordance with the terms below.

1. SCHEDULE OF EVENTS

Refer to the Project Fact Sheet for Schedule of Events.

2. QUESTIONS

The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events shown above. All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled, and answers will be posted to https://www.bidnetdirect.com via Addendum. Questions from Commissioning Firms about any aspect of the RFQ, or the project, shall be submitted in writing (e-mail is preferable) to the Point of Contact on the Project Fact Sheet.

3. MINIMUM QUALIFICATIONS

Firms must meet the following Minimum Qualifications in order to have their Statement of Qualifications reviewed and scored by the Selection Committee.

- The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

- The firm or its principals have not been terminated for cause and/or are not currently in default on any public works contract.

- The firm must have current Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence. Firm must also have current professional liability coverage in the amount of at least $1,000,000 per occurrence.

(The Owner reserves the right to require additional limits and/or coverage for actual contract.)

4. EVALUATION CRITERIA

The Selection Committee will evaluate the Statements of Qualifications which have met the above minimum qualifications according to the Criteria for the evaluation are listed below:

25% - Stability

Stability of the firm, including the firm’s corporate history, growth, resources, form of ownership, litigation history, financials, and other evidence of stability.

45% - Experience & Qualifications

Firm’s relevant project experience and qualifications, including:

- The demonstrated ability of firm in effective commissioning of facilities comparable in complexity, size, and function to the one contemplated hereby.

- Experience with Owners such as the City of Douglasville or other similarly structured organizations.

- Proposed organization of the CxA Team for this project including individuals and their roles and responsibilities.

- Proposed CxA Plan for the project including firm’s proposed overall role in this project, firms anticipated level of management responsibility and accountability for project concerns.

30% - Suitability Firm’s apparent suitability to provide the required services for the Project, including but not necessarily limited to the firm’s apparent fit to the project type and/or needs of the Owner. Any special or unique company or personnel qualifications, current and projected workloads with the Owner, the proximity of office or lead staff to Project location, and services offered by the firm that are best suited for the anticipated scope of the project. Firms process for efficiently addressing and reporting discrepancies as well as your follow-up procedures. Proposed timeline covering the commissioning milestones throughout the commissioning process. O&M Documentation and training process.

5. COMMISSIONING AGENT TASKS

The Owner desires Commissioning (Cx) for the project to ensure that all systems including the building envelope are complete and will function properly when installed or constructed and that the facility staff has adequate system documentation and training.

Specific requirements of the Cx process and responsibilities, duties, and obligations of the Commissioning Authority (CxA) team are described herein, Commissioning Tasks. To accomplish these tasks, the CxA shall be required to coordinate their activities with other entities.

The Cx process does not take away from or reduce the responsibility of the Design Professional to provide a finished and fully functioning product. It is noted that the services of the Design Professional or Construction Professional and various subcontractors are NOT provided for under this Scope of Work and the CxA is not responsible for providing their services.

The CxA will not be responsible for design concept, design criteria, compliance with codes, design, or general construction scheduling, cost estimating, construction management, or construction supervision.

The CxA may assist the Design Professional with design issues or problem solving, but ultimate responsibility for meeting the project objectives and requirements resides with the Design Professional.

5.1 COMMISSIONING TASKS

The following tasks (for MEP Systems and Building Envelope) will be accomplished by the CxA to provide Cx during the following phases of the project:

GENERAL RESPONSIBILITIES

• Plan and manage the full commissioning process.

• Execute and document commissioning tasks using industry-standard reporting formats and tools.

• Submit all required deliverables in alignment with schedules agreed upon with the City of Douglasville.

DESIGN PHASE

• Conduct a Design Phase Cx kickoff meeting.

• Develop preliminary Commissioning Plan, provide DP with draft.

• Coordinate with the Design Professional to incorporate commissioning specifications/requirements into the construction documents.

• Conduct Cx design reviews of drawings and specs at Design Development, GMP, and 100% Construction Documents.

• Create commissioning deficiencies / issues log to be updated throughout Cx.

• Complete checklist verifying that CxA has received the latest version of design documents.

• Develop and submit commissioning specifications for incorporation into project construction documents.

CONSTRUCTION PHASE

• Conduct a Construction Phase Cx kickoff meeting.

• Update Cx plan as necessary

• Review construction submittals applicable to systems being commissioned.

• Develop Construction checklists for equipment and systems to be commissioned.

• Develop functional test procedures and documentation formats for all commissioned equipment and systems.

• Develop and maintain site observation reports.

• Prepare Cx progress reports.

• Hold construction phase Cx meetings in conjunction with construction progress meetings (OAC meetings)

• Maintain Cx deficiencies / issues log.

• Verify Cx deficiency corrections.

• Review Requests for Information (RFIs) and changes for impacts on Cx.

• Review completed copies of factory or contractor provided pre-start up and start up test forms.

• Perform on-site validation of successful completion of Functional Performance

Test (FPT).

• Maintain record of functional testing.

• Witness the Test and Balance (TAB) testing for completeness and accuracy.

• Review TAB report.

• Review Operation & Maintenance (O&M) manuals, as-built documentation, and training documentation.

• Perform installation and walk-through and prepare observation reports.

• Review equipment warranties.

• Review and participate in contractor provided training program for agency maintenance personnel.

• Verify that requirements for staff training are complete.

• Develop a system manual for commissioned systems.

• For Envelope Cx the following activities will apply:

o Review of building envelope mock-ups (roof, skin, windows, etc).

o Observe or conduct envelope tests (water, sealant tests, wind load, etc.).

o Attending installation meetings as needed (pre-roof, curtain wall, exterior skin, etc.).

o Conduct envelope inspections and prepare observation reports during installation.

OCCUPANCY AND WARRANTY

• Complete final Cx issues log that includes resolved and unresolved issues.

• Address concerns with operating facility and staff.

• Verify the installation and performance of all commissioned systems no later than 10 months after Substantial Completion of the Project.

• Complete final Cx Report.

(Final Commissioning Report to contain all relevant information, correspondence, tests, data, findings, and summary for the entire project.

Typical reports include an executive summary, Cx plan, Cx specifications, issues log and other logs, updates, design reviews, submittal reviews, site observations, TAB reports, history of training, and reports for each commissioned system.)

• Coordinate or witness deferred and seasonal testing and balancing.

5.2 SYSTEMS TO COMMISSION

Those systems and equipment to be included in the commissioning providers scope are reflected in the COMMISSIONING ITEM CHECKLIST, attached as Exhibit C to this RFQ.

5.3 OWNER’S DOCUMENTATION

The documentation (reports) submitted to the Owner shall be in electronic form and paper form. Documentation refers to all correspondence (letters, memos, observations, etc.) all test reports and all Test and Balance Reports.

The actual scope of services could vary from the tasks listed above and communicated to eligible firm(s) prior to actual agreement. The Owner will provide additional details and a list of general duties required in Cx Services for this Project to eligible finalists.

6. STATEMENTS OF QUALIFICATIONS CONTENTS

Statements of Qualifications shall include the following information and required forms.

A DESCRIPTION AND RESOURCES OF FIRM

A-1 Provide basic company information:

a. State company name, address, name of primary contact, telephone number and e-mail address. (If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately.)

b. Identify office from which the project will be managed (“Project Managing Office or PMO”).

c. Indicate the year the Project Managing Office was established and the number of persons staffing that office and their disciplines.

d. Provide form of ownership (LLC, Corporation, Partnership, etc), including state of residency of incorporation, and the year the company was established.

e. Provide general information about the firm's personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices.

f. List the firm’s annual revenue, for the parent office and the local office separately, if applicable, for the past 5 years

A-2 Describe your experience with ANY litigation with Owners and/or Architects. State basis of litigation (nonpayment, breach of contract, etc).

A-3 State whether the firm, or a member thereof, has ever been removed from a contract or failed to complete a contract as assigned? If so, provide explanation.

A-4 Provide name of insurance carrier, types and levels of coverage, and deductible amounts per claim.

A-5 Complete and submit the Certification Form (Exhibit A) as Section “A5” of the Statement of Qualifications.

A-6 Complete and submit a “CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10- 91(b)(1)” (Exhibit “B”) with response as Section “A6” of the firm’s Statement of Qualifications. Failure to submit this form with Statement of Qualifications will result in the firm being eliminated from consideration for this project.

A-7 Complete and submit the “Disclosure Statement” (Exhibit “C”) with response as Section “A7” of the firm’s Statement of Qualifications.

B EXPERIENCE AND QUALIFICATIONS

B-1 Describe your firm's proposed commissioning services team, including consultants, and include an organizational chart of the team. Identify the primary point of contact on the chart. Please designate the specific individuals who will fill the key roles on your team and provide a resume for each of the team members highlighting relevant project experience, qualifications, and any applicable professional certifications.

B-2 Provide information on the firm’s commissioning experience on projects of similar type, size, function, and complexity. Describe no more than seven (7) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project at hand. For each project, the following information should be provided:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description (buildings, square footage, number of stories, site areas, systems commissioned).

c. Services performed by your firm.

d. Owner’s stated satisfaction level in the Commissioning and/or overall service of your firm.

e. Owner contact information.

f. Contractor and/or Architect contact information.

C PROJECT SUITABILITY

C-1 Provide any information that may serve to differentiate the firm from other firms in suitability for the project. Suitability may include, but is not limited to, the firm’s fit to the project and/or needs of the Owner, any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location, and any services offered by the firm that may be particularly suitable for this project.

C-2 Describe your anticipated level of management responsibility and accountability for project concerns; your project reporting process and process for efficiently addressing and reporting discrepancies as well as your follow up procedures.

Describe your approach to the design review phase.

C-3 Describe your proposed timeline covering the commissioning milestones throughout the commissioning process and describe your O&M Documentation and training process.

7. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

Firms shall submit/upload one (1) electronic copy in .pdf format of the complete qualifications package to https://www.bidnetdirect.com. Submittals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. (The entire response shall not exceed 50 pages. Licenses and forms do not count against the page count.) Submittals that include qualifications of more than one firm shall not exceed the page limits. Emphasis should be on completeness, relevance, and clarity of content. To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below:

Upload one (1) electronic copy of the complete package in .pdf format onto the City’s Procurement Portal at https://www.bidnetdirect.com. Uploaded responses (file names) must reference the RFQ No.-CxA, the firm’s name, and the word “QUALIFICATIONS.”

The entire submittal should be submitted as ONE (1) file. Please do not submit individual documents or sections separately.

(File Name Example: RFQ No.-CxA, ABC Company, Qualifications)

UPLOAD INSTRUCTIONS

Upload one (1) electronic copy of the complete package in .pdf format onto the City’s Procurement Portal by selecting the link listed on the Project Fact Sheet and following the upload instructions provided below.

Proposers are reminded that failure to comply with the following could result in your submission being deemed non-responsive. Non-responsive submittals will not be considered by the selection committee.

The entire response shall not exceed 50 pages. Licenses and forms do not count against the page count. No links to external electronic documents are permitted.

• Be sure to include the following completed exhibits in your submission. (Forms located at the end of this document):

o Exhibit A – Certification Form o Exhibit B – Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

• Statements of Qualifications must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events (refer to the Project Fact Sheet).

• Printed copies will not be accepted.

• Firms are encouraged to verify with the City that their submittal was received and should do so on the date they are due. Contact the point of contact on the Project Fact Sheet for assistance or confirmation that the file was received.

8. FINALIST NOTIFICATION

The Owner anticipates that firms will be evaluated and ranked based on the qualifications submitted. The highest ranked firm will be notified, and the results of the selection will be posted on the https://www.bidnetdirect.com.

The Owner will enter into contract negotiations with the highest ranked firm. In the event a satisfactory fee agreement cannot be reached with the highest ranked firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest ranking firm, and so on until a mutual agreement is established and the Owner awards a Commissioning Services contract. The actual Form of Contract shall be developed by the Owner.

End of Section

IV. LIST OF EXHIBITS

Exhibit A - Certification Form

Exhibit B - Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

Exhibit C – Commissioning Item Checklist

Exhibit A

CERTIFICATION FORM

I, _____________________________, being duly sworn, state that I am ______________________ (title) of _______________________________ (Firm) and hereby duly certify that I have read and understand the information presented in the attached Proposal for RFQ 2026-001, Commissioning Services – Douglasville City Hall and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the Request for Qualifications is full, complete and truthful.

I further certify that the Proposer and any principal employee of the Proposer have not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the Proposer and any principle employee of the Proposer have not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the Proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the Proposer or any principle employee of the Proposer has not in the immediately preceding five years been defaulted in any federal, state or local government agency Contract, and further, that the Proposer is not now under any notice of intent to default on any such Contract or have been terminated for cause on any such Contract.

I acknowledge, agree and authorize, and certify that the Proposer acknowledges, agrees and authorizes, that the Owner may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the Proposer and that the Owner may contact any individual or entity named in the Proposal for the purpose of verifying the information supplied therein.

I acknowledge and agree that all of the information contained in the Proposal is submitted for the express purpose of inducing the Owner to award a Contract.

A material false statement or omission made in conjunction with this Proposal is sufficient cause for suspension or debarment from further Contracts, or denial of rescission of any Contract entered into based upon this Proposal thereby precluding the Firm from doing business with, or performing work for, the City of Douglasville. In addition, such false statement or omission may subject the person and entity making the Proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C.

§§1001 or 1341.

Signature Sworn and subscribed before me

This _____ day of ________, 20___.

NOTARY PUBLIC

NOTARY SEAL

My Commission Expires: _________________

Exhibit B

NON-COLLUSION AFFIDAVIT

(This Affidavit is Part of the Bid Documents)

BID DATE:

PROJECT DESCRIPTION:

STATE OF _______________ }

COUNTY OF _____________ }

__________________________________________, being first duly sworn, deposes and says that (s)he is

______________________________________ (the sole owner, a partner, president, secretary, etc.) of

______________________________________________________ the party making the foregoing Proposal or Bid;

that such Bid is genuine and not collusive or a sham; that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid, or that such other person refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the Bid Price of affiant or any other Bidder, or to fix any overhead, profit or cost element of said Bid Price, or that of any other Bidder, or to secure any advantage against City of Douglasville, or any person interested in the proposed Contract; and that all statements in said Proposal or Bid are true; and further, that such Bidder has not, directly or indirectly submitted this Bid, or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.

Affiant: Date:

Signed and sworn to (or affirmed) before me on ___________________, 202____ by ________________________________________, Printed name(s) of individual(s) making statement.

who proved to me on the basis of satisfactory evidence to be the person who appeared before me.

Personally Known Or

Produced Identification

Type and # of ID (last 4 digits)

ID Expiration Date

Notary Public

(SEAL)

My Commission Expires:

Contractor Affidavit and Agreement

STATE OF GEORGIA

CITY OF DOUGLASVILLE

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of City of Douglasville, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor agrees that the employee-number category designated below is applicable to the Contractor:

□ 500 or more employees □ 100 or more employees □ Fewer than 100 employees

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Douglasville, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________, 202__ in __________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE _______ DAY OF _________, 202__.

Notary Public

[NOTARY SEAL]

My Commission Expires: _________

SUBCONTRACTOR AFFIDAVIT

STATE OF GEORGIA

CITY OF DOUGLASVILLE

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-

91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _______________________ (name of contractor) on behalf of City of Douglasville, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. The undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five (5) business days of receipt.

Subcontractor agrees that the employee-number category designated below is applicable to the

Subcontractor:

□ 500 or more employees □ 100 or more employees □ Fewer than 100 employees

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Subcontractor

Name of Project

Douglasville, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________, 202__ in _____(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF

______________,202__.

NOTARY PUBLIC

[NOTARY SEAL]

My Commission Expires:

RFQ RFQ 2026-001 Douglasville City Hall 23

Exhibit C

COMMISSIONING CHECKLIST

PROJECT NAME: Douglasville City Hall

MECHANICAL SYSTEMS - Heating, Ventilating, and Air Conditioning (HVAC)

Main Items Included in Scope

Required

Thermometers and gauges Yes

Vibration isolation Yes

Steam condensate system No

Hot water heating systems No

Computer room HVAC systems No

Chemical water treatment systems No

Chillers No

Cooling towers No

Condenser water system No

Air terminal unit systems, VAV, PIU, etc. Yes VRF

Humidifiers No

Duct silencers No

Dampers Yes

Variable frequency drives and motors Yes

Air distribution systems Yes

Exhaust air systems Yes

Trend logs Yes

Network communication Yes

Test and Balance verification Yes

RFQ RFQ 2026-001 Douglasville City Hall 24

Refrigeration equipment and controls No

Chilled Water System No

Yes

BUILDING ENVELOPE

Main Items Included in Scope

Required

Options

Selected

Roofing system – water-proofing, insulation, roof membrane, rain and ice shield, pitch, coping, flashing, curbs for mechanical equipment, downspouts, drains, scuppers

Exterior skin – curtainwall, storefront, masonry, brick / stone veneers, precast panels, metal panels, stucco / EIFS, siding

Walls – vapor barriers, insulation, mortar nets, weeps, joints, sealants, masonry ties

Slab on grade – vapor barriers, water-proofing, drainage, foundation drains

Doors and windows – sealants, mechanical operation, sills, flashing, end dams, hardware

Water tests (mock – up wall including) , mockups, wind loads, thermal infiltration -

Special design features – dome, cornice, canopy, skylight, etc. No

NOTES: