RFQ 2025 Zoning Code Rewrite Final.pdf

RFQ CD-25-01

Request for Qualifications City of Peachtree Corners

Zoning and Land Development Code Rewrite

Hard Copy Proposals Due: 3:00PM(EST), Wednesday, May 07, 2025.

Electronic submissions via email or fax will not be accepted.

Questions should be directed in writing to

Shaun Adams, Community Development Director, via email at: sadams@peachtreecornersga.gov

Submit Proposals to:

City of Peachtree Corners Community Development Department

310 Technology Parkway Peachtree Corners, GA 30092 mailto:sadams@peachtreecornersga.gov

RFQ CD-25-01 / Page 2

Table of Contents

PROPOSAL LETTER

PROPOSAL SIGNATURE AND CERTIFICATION

SCHEDULE OF EVENTS

SECTION 1: PURPOSE AND BACKGROUND

1.1 PURPOSE

1.2 BACKGROUND

SECTION 2: SCOPE AND SCHEDULE OF WORK

2.1 SCOPE OF WORK

2.2 ALTERNATES

2.3 PERFORMANCE OBJECTIVES

SECTION 3: RFQ INSTRUCTIONS

3.1 POINT OF CONTACT

3.2 ADDENDA

3.3 QUESTIONS

3.4 SUBMITTING A PROPOSAL

3.5 COST OF PREPARING PROPOSAL

3.6 COPIES REQUIRED

3.7 LATE PROPOSALS

SECTION 4: Evaluation of Proposals

4.1 INSTRUCTIONS

4.2 REVIEW AND DISCUSSION

4.3 NEGOTIATION

4.4 INVESTIGATIONS

CONTRACT AWARD

RFQ CD-25-01 / Page 3

PROPOSAL LETTER

FAILURE TO INCLUDE THIS SIGNED PROPOSAL LETTER AND PROPOSAL CERTIFICATION MAY RESULT

IN THE REJECTION OF YOUR PROPOSAL

We propose to furnish and deliver any and all of the deliverables and services named in the attached Request for Qualifications (“RFQ”) for the City of Peachtree Corners (“City”).

It is understood and agreed that this proposal constitutes a good faith offer. As such, if it is accepted in writing by the City of Peachtree Corners, then a contract will be negotiated by the two parties in accordance with the terms and conditions outlined in the proposal.

It is understood and agreed that we have read the City’s specifications shown or referenced in the RFQ and that this proposal is made in accordance with the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included in this proposal meet or exceed any and all such City specifications described in this RFQ. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City reserves the right to reject any or all proposals, waive technicalities, and informalities, and to make an award in the best interest of the City.

PROPOSAL SIGNATURE AND CERTIFICATION

I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal ("Applicant") for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the Proposer.

Authorized Representative __________________________________________________________

Print/Type Name __________________________________________________________________

Position in Company _________________________________________ Date__________________

Company Name ___________________________________________________________________

RFQ CD-25-01 / Page 4

SCHEDULE OF EVENTS

EVENT DATE

RFQ Issue Date...................................................................................................Apr. 09, 2025

Deadline for Receipt of Written Questions………………………………….…………….……Apr. 16, 2025

Deadline for Posting of Written Answers to City’s Website……………………....…...Apr. 21, 2025

RFQ Response Due Date……………………………………………………………....…3:00 PM May 07, 2025

RFQ Opening - RFQ Participants Declared…………………….......……………………3:30 PM May 07, 2025

Interviews (if needed)…………………………………………………………………..………….May 09-May 14, 2025

Anticipated Award Date ……………………………………...……………………………………....….May 16, 2025

SECTION 1: PURPOSE AND BACKGROUND

1.1 PURPOSE

The City of Peachtree Corners (“City”), a community of more than 40,000 residents, is seeking proposals from qualified firms, partnerships, joint ventures, teams, or co-proposers (“Proposer”) to provide a comprehensive rewrite of the City’s Zoning Ordinance along with updates to the City’s Land Development and Building Codes. The City desires to enter into a professional services contract with a qualified Proposer who can demonstrate competency and experience in drafting municipal zoning ordinances and development codes in the State of Georgia.

1.2 BACKGROUND

The City of Peachtree Corners, incorporated in 2012, is a diverse community with a variety of industries, jobs, and neighborhoods. The City’s motto is ‘Innovative and Remarkable’ and the City’s identity is closely linked to technology. Peachtree Corners has received numerous awards as a ‘Smart City’ in large part due to its extensive integration of technology throughout the community.

There are several unique characteristics and distinct areas within Peachtree Corners including the following:

• Curiosity Lab- a living laboratory for innovation that anchors Atlanta’s first Technology Park.

• Town Center - the first mixed-use development in the city that includes shops, restaurants, residences, recreational amenities, high-tech features, and an outdoor concert stage with event lawn.

• The Forum – a regional shopping and dining destination.

• Corners Connector – an 11-mile multi-use trail currently under development.

More information about the City of Peachtree Corners can be found at: peachtreecornersga.gov.

RFQ CD-25-01 / Page 5

SECTION 2: SCOPE AND SCHEDULE OF WORK

2.1 SCOPE OF WORK

The City desires to enter into a professional services contract with a qualified team, including a dedicated point person, who can demonstrate competency and experience in ordinance drafting, zoning ordinances, development ordinances, building codes, and sign ordinances.

The finished product will be a new zoning ordinance, resulting in the complete repeal and replacement – entirely or in part – of the existing zoning ordinance and other Chapters as identified herein. The work shall focus on the following Chapters/Appendices of the City’s Code: Zoning (Appendix A); Planning and Development (Chapter 50); and Signs (Chapter 54).

Although the following sections are not part of the project, the consultant will be asked to provide general feedback and identify issues on existing codes related to and affecting zoning policy:

Administration (Chapter 2), Buildings and Building Regulations (Chapter 10), Business (Chapter 14), and Land Development Regulations (Chapter 34). Such feedback may include updating cross-references, providing policy recommendations, or minor revisions as required to align with proposed changes otherwise provided under the project scope.

The Scope of Work should include the items listed below. City staff will work with the selected consultant to establish specific timelines, budget, and deliverables for the project. Generally, the consultant shall be responsible for writing the new zoning code, as well as providing guidance on best practices and trends, and checking assumptions.

1. Analyze Current Zoning Ordinance and Planning and Development Chapter. The consultant will work closely with City staff to produce an analysis of the existing code, including evaluating existing zoning districts and overlays, adding in appropriate zoning language for new uses, districts, overlays, regulations, etc.

2. Analyze the existing Sign Ordinance (Chapter 54) and provide feedback and proposed language regarding sign dimensions, design requirements, and other provisions as appropriate.

3. Review the Comprehensive Plan. The consultant will identify goals, recommendations, and implementation strategies, to ensure the new code is consistent with the Comprehensive Plan and other applicable studies/plans.

4. Help with Public Outreach. The consultant will assist City staff with public outreach initiatives and will attend all public hearings/public outreach events.

5. Draft the Document. The consultant will prepare drafts of the ordinance revisions, including graphics for review by staff, culminating in a final version to be presented to and acted upon by the Planning Commission and City Council.

6. Format the code. The consultant will format the code and organize it in a way that follows a logical outline and promotes transparency.

RFQ CD-25-01 / Page 6

2.2 ALTERNATES

The City is also seeking separate pricing and qualifications for the revision and/or recodification of the remaining Chapters of the City’s Code. The Scope of Work for alternates shall be consistent with the expectations set out in Section 2.1 of this RFQ.

2.3 PERFORMANCE OBJECTIVES

The successful Proposer will also be expected to perform the following work:

• Data collection and analysis

• Preliminary and final identification of issues

• Meet with staff on a regular basis (schedule set by staff) to discuss status and deliverables

• Facilitate participatory exercises (charrettes, visioning sessions, etc.)

• Preparation of additional (optional) plan elements to meet the needs of Peachtree Corners

• Preparation of a set of digital and hard copy maps

• Review of existing zoning, other ordinances, and land use regulations and confirm they align with our current plans/studies as well as other sections of the existing code.

• Be present and/or make presentations at Planning Commission and City Council meetings as requested by staff.

• Create detailed maps, graphics and illustrations to support all components of the Zoning rewrite

• Attendance at meetings with staff o Facilitate a minimum of three community workshops (two at city hall and one at a city hosted event) o Create a community participation plan for online and in-person community engagement

• Produce the following:

o One PDF file of the final report and all appendices o All electronic files in their original format (i.e. Word, Excel, In Design, etc.) with supporting graphics o All original GIS shapefiles o Fifteen (15) printed and bound color copies of the final report and appendices

Brian, Dave, Angela, Shaun, Kylie. Hard copies should also be printed for board members/council

RFQ CD-25-01 / Page 7

SECTION 3: RFQ INSTRUCTIONS

3.1 POINT OF CONTACT

From the date of this request, Proposers should communicate with designated staff only. (See the contact below.) Unauthorized contact with other city staff or elected officials may disqualify the Proposer from consideration.

Point of Contact: Shaun Adams

Community Development Director

Address: 310 Technology Parkway Peachtree Corners, GA 30092

Email: sadams@peachtreecornersga.gov

3.2 ADDENDA

The city may add or revise this RFQ by issuing an addendum prior to opening. The addendum will be posted on the city’s website alongside the posting of the RFQ at peachtreecornersga.gov/bids.

3.3 QUESTIONS

Proposers with questions or requiring clarification should email sadams@peachtreecornersga.gov by April 16, 2025 at 4:00 PM. Responses will be posted on the city’s website alongside the RFQ.

3.4 SUBMITTING A PROPOSAL

Organization of Proposal: Each proposal should be prepared simply, providing straight-forward, concise delineation of the Proposer’s capabilities to satisfy the requirements of this RFQ. Fancy bindings are unnecessary and an orderly, logical presentation is preferred. Proposers must organize their proposals in the following format with tabs separating each section:

1. The Proposal Letter attached earlier in this RFQ must be signed and returned.

2. Cover Letter (2 pages maximum)

a. Describe the familiarity of the Proposer with the City of Peachtree Corners and its regional context.

b. Describe the interest of the Proposer in the project and give a brief description of relevant project experience that qualifies the Proposer and its team for consideration to perform the work described.

c. Detail Proposer’s familiarity with DCA, ARC, and other applicable government entities that may impact the scope of the RFQ.

d. Detail Proposer’s familiarity with Gwinnett County and City’s ordinances.

3. Proposer team qualifications (8 pages maximum)

a. Include a resume or bio for the project manager and each team member.

b. Describe the personnel resources that are available to the project manager to ensure mailto:sadams@peachtreecornersga.gov https://www.peachtreecornersga.gov/bids.aspx mailto:sadams@peachtreecornersga.gov

RFQ CD-25-01 / Page 8 timely and successful outcomes of the project.

4. Methodology (3 pages maximum)

a. Include a narrative that describes the overall approach to developing a revised Zoning Ordinance and that demonstrates an understanding of the specific requirements outlined in this RFQ, including specific milestones to meet the timetable shown on the Anticipated Project Meeting Schedule (Sec. 2.2).

5. Experience and Examples (8 pages maximum)

a. Provide up to 4 case studies of relevant projects that illustrate comparable projects completed by the Proposer.

b. Provide up to 2 examples of final documents that demonstrate the content, formatting, graphics, and tables that are representative of the deliverables that can be expected for this project. (Examples should be submitted in digital format on a flash drive or listed as hyperlinks).

6. References (1 page)

a. Provide three references from previous projects that may be contacted as a part of the proposal evaluation.

7. Availability to meet time requirements of this work (1 page)

a. Identify other projects and commitments through 2024 and indicate the Proposer’s available resources (hours per week, staffing, etc.) to manage the work outlined in this

RFQ.

8. Budget (1 page)

a. Include separate pricing for alternates.

3.5 COST OF PREPARING PROPOSAL

The costs for developing and delivering responses to this RFQ and any subsequent presentations as requested by the City are entirely the responsibility of the Proposer. The City is not responsible for any expense incurred by the Proposer in the preparation and presentation of its proposal.

3.6 COPIES REQUIRED

Proposer must submit One (1) unbound original and five (5) printed copies, and one (1) digital copy (submitted on flash drive) of the complete submission materials. The electronic copy must be submitted by USB flash drive in PDF format and organized in the same manner as the original submission.

3.7 LATE PROPOSALS

Late proposals will not be accepted.

RFQ CD-25-01 / Page 9

SECTION 4: Evaluation of Proposals

4.1 INSTRUCTIONS

Proposers who fail to comply with these instructions may be subject to scoring reductions or disqualification. An Evaluation Committee designated by the City will evaluate the remaining proposals and recommend the highest-scoring Proposer.

The Evaluation shall be scored along the following criteria (100 points):

1. Cover Letter …………………………………………………………….…….5 points

2. Consultant Team Qualifications ……………………………….…..20 points

3. Methodology………………………………………………………………..15 points

4. Experience and Examples……………………………………………..25 points

5. Experience with DCA, ARC and Gwinnett County…………...5 points

6. Experience with Peachtree Corners Ordinance.................5 points

7. References……………………………………………………………………10 points

8. Budget………………………………………………………………………….15 points

4.2 REVIEW AND DISCUSSION

Selection and award will be based on the Proposer’s proposal and other items outlined in this RFQ.

Applicants may be required to make an oral presentation to clarify their RFQ responses.

4.3 NEGOTIATION

Upon recommendation from the Evaluation Committee, the Point of Contact may begin negotiations with the selected Proposer. If negotiation is unsuccessful or the highest-scoring applicant fails to provide the necessary documents in a timely manner, or fails to negotiate in good faith, the city may terminate negotiations and begin negotiations with the next highest-scoring applicant.

4.4 INVESTIGATIONS

The City may make such investigations as deemed necessary to determine the ability of the Proposer to perform the services specified.

CONTRACT AWARD

While the City has every intention to make an award as a result of this RFQ, issuance of the RFQ in no way constitutes a contract. It is understood and agreed that the Proposer’s proposal constitutes a good faith offer. The City may reject any and all proposals and offers.