RFQ 2025-MRSD-BellPA System Replacement.pdf

RFQ 2025-MRSD-Bell/PA System Replacement

MOLALLA RIVER SCHOOL DISTRICT 35

Bell/PA System Replacement

Single Point of Contact (SPC) Chris Shaw, Director of Technology

Phone: (503) 829-2359 Email: chris.shaw@molallariv.k12.or.us

SUBMIT QUOTES TO:

Chris.Shaw@molallariv.k12.or.us

DEADLINE: March 21, 2025, at 4:00 PM

MOLALLA RIVER SCHOOL DISTRICT 35 is seeking bids and quotes for replacement of our Bell/PA System

WORK TO BE PERFORMED AT

• Molalla High School - 357 E Francis Street, Molalla, OR 97038

BUILDING MAPS

Building maps are available upon request to the SPC and will not be posted for general availability for school safety and security purposes.

WALK-THROUGH APPOINTMENTS

Please contact the SPC listed above by either phone or email to schedule a walk-through appointment.

PROJECT DESCRIPTION

District is requesting pricing to replace high schools existing PA/Bell system.

The District would like to use existing speakers and cabling for the project.

Repair and replacement of any damaged speakers or cabling should be included in the quote.

The system should be modular and allow for upgrades in the future such as classroom reader boards.

The SPC listed must approve any changes to the specifications in writing.

The following general definition, standard, and clarification are to be considered by all Contractors submitting quotations:

Replace outdated wiring, patch panels, jacks, cable management, and remove the existing wiring.

The Contractor will be responsible for providing and installing all necessary cable mailto:chris.shaw@molallariv.k12.or.us hooks/trays, conduit, and Cat 6 cables from the data closet(s) to multiple locations if there is not existing infrastructure.

Coil - excess cable must be coiled. Coiled shall mean looped, zip tied and stored in a professional manner.

Labels - all specified labels shall be printed with a label maker, and use the identifications as listed on the provided plans included in the school tour.

Contractor is responsible for communicating work schedule and work progress with District Designee. All scheduling requires final approval by the District.

Access to building shall be mutually agreed upon, within the designated timelines.

Contractor is responsible for replacing all ceiling tiles to their original configuration upon completion of the project.

Any damage to District property must be reported to the District Designee immediately and documented in writing within 48 hours.

Installation method shall be concealed in attics and walls. Drops into the network closets shall be protected by Panduit Corrugated Loom Tubing or equivalent.

Contractor must designate a lead person for the job to serve as liaison with the District and be responsible for employee supervision, communication with the District, and Project Success.

Billing must be submitted by location, including labor and materials.

If permits are required, it is the Contractor's responsibility to obtain permits and fees should be included as part of the bid. Contractor is responsible to obtain all inspections and close out permits at end of project.

The law requires that when a contract for construction, re-construction, maintenance, or repair for a public agency exceeds $50,000, the bid or quote specifications must contain a provision stating the minimum hourly rates of pay to be paid to workers, as those rates are determined by the Labor Commissioner. Prevailing wage shall be paid at the current wage rates published by the Bureau of Labor and Industry. Contracting agencies are required to include in their contracts, a provision that workers shall not be paid less than such rates.

(Chapter 39.12 RCW) The Contractor must state in the proposal whether the proposal is a prevailing wage proposal.

BIDDING INSTRUCTIONS

• Proposals are to be submitted electronically via email to chris.shaw@molallariv.k12.or.us.

• District will follow the purchasing policies of the District Board, State procurement laws and regulations. The District will have the right to allow any associated Contracts to expire without implementation if appropriate funding does not come available.

• Service Providers must be and remain in compliance of requirements issued by the SLD throughout the contractual period.

• Pursuant to ORS 279B.100, District may reject any or all Proposals in-whole or in-part, or may cancel this RFQ at any time when the rejection or cancellation is in the best interest of the State or District, as determined by District. Neither the State nor any State agency is liable to any Proposer for any loss or expense caused by or resulting from the delay, suspension, or cancellation of the RFQ or a Contract award, or the rejection of any Proposal.

• Proposals should not include marketing or advertising material or other materials not essential to the utility and clarity of the Proposal (i.e., mass marketing emails) and should be straightforward and address the request. Proposals containing excessive marketing will be considered non-responsive.

• Lowest Corresponding Price - Proposers should propose their Lowest Corresponding Price (LCP).

• The District reserves the right to extend the proposal deadline with appropriate vendor notice issued as an Amendment.

Schedule The table below represent a tentative schedule of events. All times are listed in Pacific Time.

All dates listed are subject to change. N/A denoted that event is not applicable to this RFQ.

Event Date Opening of Proposal 2/15/2025 Scheduling Walk Throughs 2/15/2025-3/1/2025 Questions, Requests for Clarifications 3/1/2025 Answer to Question and Requests for Clarifications

3/7/2025

RFP Protest Period Ends 3/15/2025 Closing (proposal due) 3/21/2025 Issuance of Intent to Award 4/30/2025 Award Protest Ends 5/31/2025

QUESTIONS

To ensure the integrity of the Competitive Bidding process, questions and inquiries must be specifically submitted in writing through email correspondence. Questions/inquiries will not be taken verbally by phone. All questions should be submitted directly to the Single Point of Contact listed. Correspondence to any other agent will not be responded to. Unsolicited sales inquiries for services not explicitly requested in this Request for Quotes will not be addressed.

DISQUALIFICATION FACTORS

• Late Submission

• Not SLD Compliant

• Proposal Not Relevant to Services Requested

• District reserves the right to disqualify any bid that does not follow the BIDDING

INSTRUCTIONS listed above.