RFQ-2025-128-OA - MFMP Solicitation Document.pdf

REQUEST FOR QUALIFICATIONS

RFQ-2025-128-OA

LAND SURVEYING SERVICES

(on continuing contract)

Solicitation Release Date: June 18, 2025

Replies Due Date: 2:30 p.m. ET on July 22, 2025

PROCUREMENT DEPARTMENT

Cypress Creek Administrative Center

6400 NW 6th Way, Fort Lauderdale, FL 33309 Phone 954-201-7455/Fax 954-201-7330

RFQ-2025-128-OA – LAND SURVEYING SERVICES

TABLE OF CONTENTS

SECTION 1 REQUIRED RESPONSE FORM

SECTION 2 INTRODUCTION, PURPOSE, AND GENERAL INFORMATION

SECTION 3 SPECIAL CONDITIONS

SECTION 4 SUBMITTAL REQUIREMENTS

SECTION 5 EVALUATION

SECTION 6 CONTRACT NEGOTIATIONS

SECTION 7 GENERAL CONDITIONS

ATTACHMENTS

ATTACHMENT A SCOPE OF WORK

ATTACHMENT B SAMPLE CONTRACT

ATTACHMENT C DRUG-FREE WORKPLACE CERTIFICATION FORM

ATTACHMENT D NON-DISCLOSURE AGREEMENT

ATTACHMENT E PUBLIC ENTITY CRIMES STATEMENT

ATTACHMENT F NON-COLLUSION AFFIDAVIT

ATTACHMENT G VENDOR CONFLICT OF INTEREST FORM

ATTACHMENT H PERFORMANCE EVALUATION SURVEY FORM

ATTACHMENT I FEDERALLY FUNDED PROJECTS ADDENDUM FORM

ATTACHMENT J STATEMENT OF “NO” RESPONSE

REPLY ORGANIZATION FORMAT AND SUBMITTAL CHECKLIST

TAB # SECTION SECTION

4.1 GENERAL INFORMATION

1 4.1.1 TITLE PAGE AND TABLE OF CONTENTS

1 4.1.2 ACKNOWLEDGEMENT OF RELEASED ADDENDA TO RFQ

1 4.1.3 W-9 FORM

1 4.1.4 NOTICE PROVISION

1 4.1.5 VENDOR CONFLICT OF INTEREST FORM – ATTACHMENT G

1 4.1.6 LITIGATION HISTORY

1 4.1.7 LETTER OF INSURABILITY

4.2 MINIMUM ELIGIBILITY CRITERIA

2 4.2.1 REQUIRED RESPONSE FORM – SECTION 1

3 4.2.2 LICENSES, CERTIFICATIONS, AND BUSINESS STRUCTURE

4.3 RESPONDENT’S QUALIFICATIONS

4 4.3.1 EXECUTIVE SUMMARY

4 4.3.2 RESPONDENT’S ENTITY AND CONTACT INFORMATION

4 4.3.3 ORGANIZATIONAL CHART/TEAM COMPOSITION

4 4.3.4 RELEVANT EXPERIENCE AND ADEQUACY OF ASSIGNED PERSONNEL

4 4.3.5 PERFORMANCE EVALUATION SURVEY FORM (REFERENCES) –

ATTACHMENT H (TO BE INSERTED BY THE COLLEGE)

4 4.3.6 EXPERIENCE AND PERFORMANCE RECORD

5 4.3.7 LOCATION

6 4.3.8 CURRENT AND PROJECTED WORKLOAD OVERALL

6 4.3.9 APPROACH AND METHOD

7 4.3.10 FINANCIAL CAPACITY

4.4 ATTACHMENTS

8 4.4.1 SAMPLE CONTRACT – ATTACHMENT B

8 4.4.2 DRUG-FREE WORKPLACE CERTIFICATION FORM – ATTACHMENT C

8 4.4.3 NON-DISCLOSURE AGREEMENT – ATTACHMENT D

8 4.4.4 PUBLIC ENTITY CRIMES STATEMENT – ATTACHMENT E

8 4.4.5 NON-COLLUSION AFFIDAVIT – ATTACHMENT F

8 4.4.6 FEDERALLY FUNDED PROJECTS ADDENDUM FORM – ATTACHMENT I

8 4.4.7 ADDITIONAL/VALUE-ADDED SERVICES (OPTIONAL)

SECTION 1 - REQUIRED RESPONSE FORM

RFQ #:

RFQ-2025-128-OA

RFQ TITLE:

LAND SURVEYING SERVICES

RELEASE DATE:

WED 06/18/2025

DUE DATE:

TUE 07/22/2025

TIME DUE -

AT OR

BEFORE:

2:30 p.m. ET

NUMBER OF

REPLY

COPIES

REQUIRED:

ORIGINALS:

One (1) Original

Electronic Copy

The College uses E-Bidding and will only accept electronic submittals via DemandStar at www.demandstar.com.

Complete Electronic Copy of Reply must be in a single Adobe PDF File

All Replies shall include this REQUIRED RESPONSE FORM fully executed. Reply must contain all information required to be included in the response as described herein. Respondents are encouraged to schedule additional time for upload of reply documents due to online procedures. Replies received after the date and time due will not be considered.

RESPONDENT’S INFORMATION

Respondent’s Name: _______________________________________________________________________

Street Address: ____________________________________________________________________________

City and State: ____________________________________________________________________________

Respondent Telephone: ____________________________ Respondent Fax: __________________________

Respondent Toll Free: _______________________________________________________________________

Contact Person: ____________________________________________________________________________

Contact Person’s Address: ___________________________________________________________________

Contact Telephone: ____________________________ Contact Fax: Contact Toll Free: __________________

Internet E-mail Address: ________________________ Internet URL: _________________________________

Respondent Taxpayer Identification Number: _____________________________________________________

How were you informed of this solicitation? (Please provide media name(s) in blank space):

Website: ___________________________ Newspaper: _______________________ Other: ________________________

REPLY CERTIFICATION

I hereby certify that I am submitting the following information as my company’s (Respondent) Reply, I am authorized by the Respondent to do so, and I warrant that I have legal power to bind the company on its behalf; the Respondent agrees to complete an unconditional acceptance of the contents of this document inclusive of this Request for Qualifications (RFQ), and all attachments, exhibits, and appendices and the contents of any Addenda released hereto; the Respondent agrees to be bound to any and all specifications, terms, and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply may result in disqualification of Reply submitted; the Respondent has not divulged, discussed, or compared the Reply with other Respondents and has not colluded with any other Respondent or party to any other Reply; the Respondent acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; and that all responses, data, and information contained in this Reply are true and accurate.

Signature of Respondent’s Authorized Principal Date

Name of Respondent’s Authorized Principal Title of Respondent’s Authorized Principal

NOTE: Entries must be completed in ink or typewritten. This original Required Response Form must be fully executed and submitted with this RFQ Submission.

http://www.demandstar.com/

SECTION 2 – INTRODUCTION, PURPOSE, AND GENERAL INFORMATION

2.1 INTRODUCTION. Broward College (hereinafter referred to as the “College”) is one of the 28 institutions comprising the Florida College System governed by Sections 1001.60 et seq. of the Florida Statutes. The College provides higher education, technical, and occupational training for the residents of Broward County, Florida. The College is a community-based institution that offers a comprehensive range of programs responsive to needs and changes in the community and in technology. Within Broward County, the College operates three main campuses, one urban center, and several satellite centers.

With the third-largest enrollment in the Florida College System, the College offers affordable, accessible education. The diverse College community boasts more than 45,000 students and over 3,000 full-time and part-time faculty and staff, who represent more than 100 countries and provide a wealth of cultural, ethnic, and experiential backgrounds. Up-to-date enrollment and campus community demographic data can be accessed at the following link: https://www.broward.edu/about/accreditation/index.html. The College provides more than 140 programs in eight career pathways which offer specialized certificates, two- and four-year degrees, non-degree training, workforce readiness, and an extensive list of continuing education curricula.

2.2 PURPOSE. The purpose of this Request for Qualifications (RFQ) is to identify Florida registered firms to provide Land Surveying Services on a continuing contract basis. The College requires surveys to be performed from time to time to support the design of improvements at the College’s various campuses.

Awarded firm(s) will provide data to the shape, contour gravitation, location, elevation, or dimension of land or land features on or near the earth’s surface for engineering, mapmaking, mining, land evaluation, construction, and other purposes. Before beginning the field work, the surveyor must meet with the College’s staff to determine the site limits, scope of work, and gain insight into the purpose of the survey.

Field work, in most cases, will take place during normal operational hours so consideration must be made to not disturb the students or faculty. The surveyor should consult with staff to coordinate access and gain any security clearances that may be needed, before scheduling field work.

All survey work shall meet the Florida Regulations 5J-17.050 – Minimum Technical Standards for Site Surveying and Mapping, as well as the specification set forth herein. Firm shall have prior experience in providing full land surveying and mapping services.

This continuing contract is to provide professional services to the College for projects in which the estimated construction cost of each individual project under the contract does not exceed $7.5 million or study activity if the fee for professional services for each individual study under the contract does not exceed $500,000.

2.3 OBJECTIVE AND MINIMAL QUALIFICATIONS. The objective is to establish a contract(s) for Land Surveying Services as per the terms and conditions specified herein.

In order to be considered, a Respondent must, as of the reply return date stated in this solicitation and throughout the duration of its program, meet the applicable minimum qualifications stated in SECTION

4. Respondent must provide documentation of existing qualifications in SECTION 4. Additionally, the Respondent must meet the following minimum qualifications:

2.3.1 Respondent must demonstrate a strong documented track record of current engagement and successfully completed surveying and mapping services, as specified in ATTACHMENT A – SCOPE OF WORK of this solicitation and are normally and routinely engaged in performing land surveying and mapping services.

2.3.2 Must be properly and legally licensed to perform such work. Must possess the following license(s)/registration(s) that is valid and active at the time of submittal due date. No other license(s)/registration(s) will be accepted. Failure to have below listed license(s)/registrations) will result in RFQ response being deemed non responsive.

• Surveyor and Mapper Business Organization issued by the State of Florida.

• Professional Surveyor and Mapper issued by the State of Florida https://www.broward.edu/about/accreditation/index.html

2.4 SCOPE OF WORK. The College is seeking Florida licensed, qualified, and experienced companies capable of providing Land Surveying Services on a continuing contract basis in accordance with the terms, conditions and specifications of this solicitation. A detailed SCOPE OF WORK is outlined in

ATTACHMENT A.

2.5 SOLICITATION CONTACT AND SUBMITTAL OF QUESTIONS.

Contact: Orlando Aponte Email: oaponte@broward.edu Telephone: 954-201-7897 Fax: 954-201-7330

Any questions concerning any condition or requirement of this solicitation must be received via email to oaponte@broward.edu, with subject line to read QUESTIONS-RFQ-2025-128-OA on or before the deadline date and time specified in SECTION 2.7 - TIMELINE. Any question(s) which require a response which amends this solicitation document in any way will be answered via addendum by the Procurement Department. If an addendum is posted, an email notification will automatically be sent to all plan holders who downloaded the solicitation on DemandStar (www.demandstar.com). Any verbal or written information received by Respondents, which is obtained by any means other than this solicitation or by addendum, shall not be binding on the College.

2.6 CONTACT AFTER RELEASE (CONE OF SILENCE). Any respondent or a lobbyist for a respondent is prohibited from having any communication concerning this solicitation or any response with any member of the College District Board of Trustees, the College President, any Evaluation Committee Member, or any other College employee after the release of the solicitation and prior to the contract being awarded with the exception of communications with the office of the Associate Vice President of Procurement, unless so notified by the Procurement Department. A reply from any vendor will be disqualified when the respondent or a lobbyist for the respondent violates this condition of the solicitation. No verbal or written information which is obtained other than by information in this document or by Addenda to this solicitation shall be binding on the College.

2.7 TIMELINE. The following are important pre-scheduled dates regarding the solicitation, though all dates are subject to change, if required.

DATE/TIME EVENT

June 18, 2025 Release of Solicitation June 19, 2025 Juneteenth – College closed June 30, 2025 4:00 p.m. ET

Written Questions Due in Procurement Department as specified in SECTION 2.5

July 4, 2025 Independence Day – College closed July 22, 2025 2:30 p.m. ET

Replies due on or before 2:30 p.m. ET Replies Due as specified in SECTIONS 1 and 2.8

TBD PHASE I: Evaluation Committee Shortlist Meeting TBD PHASE II: Evaluation Committee Meeting(s) for

Interviews/Presentations (if necessary) TBD PHASE III: Contract Negotiations (if necessary) TBD Anticipated Date to Post Award Recommendation (to be posted on DemandStar)

Any change to the above calendar dates and public meeting notices will be posted on the Broward College

Procurement Department website: www.broward.edu/about/community/vendor/.

2.8 SUBMITTAL REQUIREMENTS. The College uses E-Bidding and will only accept electronic submittals via DemandStar at www.demandstar.com.

Digital copies must not be larger than 150 MB for each document size and not the collection of them.

Files submitted must be formatted and enabled for printing, in page size letter as applicable.

The College may request clarifications and additional information after submission.

The College shall not be responsible for delays caused by any occurrence.

mailto:oaponte@broward.edu mailto:oaponte@broward.edu http://www.broward.edu/about/community/vendor/

In the event of technical difficulties when submitting documents, contact DemandStar support at support@demandstar.com or call (206) 940-0305

Respondents are requested to organize their replies in accordance with SECTION 4 – SUBMITTAL

REQUIREMENTS. The College reserves the right to reject and not consider any reply not organized and not containing all the information outlined in SECTION 4.

Replies must be submitted as established in SECTION 2.7 - TIMELINE. Submittals received after this date and time will not be considered.

When submitting your reply electronically through DemandStar at www.demandstar.com, please allow sufficient time to complete the online forms and upload documents. If you are in the middle of uploading your documents at the closing time, the system will stop the process, and your reply will not be received by the system.

2.9 VIRTUAL SOLICITATION CONFERENCE. A Virtual Solicitation Conference will NOT be held for this solicitation.

2.10 RESERVATION OF RIGHTS. The College reserves the right to waive informalities and to reject any, all, or part of any or all replies. The College also reserves the right to conduct discussions with, and obtain Best and Final Offers from, responsible Respondents who submit replies determined by the College to be reasonably susceptible of being selected for award. Further, the College reserves the right, but not limited, to:

a. Reject any and all replies received as a result of this solicitation;

b. Waive or decline to waive any minor informalities and any minor irregularities in any replies or responses received. A minor irregularity is a variation from the solicitation which does not affect the financials of the Reply, or give one Respondent an advantage or benefit not enjoyed by other Respondents, or substantively change the requirements and/or specifications of this solicitation, or adversely impact the interest of the College. Waivers, when granted, shall in no way modify the solicitation requirements or excuse the Respondent from full compliance with the solicitation specifications and other contract requirements if the Respondent is awarded the contract;

c. Determine equipment or other equivalency to the College’s specifications in evaluating responses;

d. Adopt all or any part of the Respondent’s reply;

e. Negotiate changes in the scope of work or services to be provided;

f. Award contracts to multiple Respondents;

g. Withhold the award of Contract;

h. Select the Respondent it deems to be most qualified to fulfill the needs of the College. The

Respondent with the highest-rated financial reply may not necessarily be the one most qualified, since a number of factors other than their offer are important in the determination of the most acceptable reply.

2.11 COLLEGE’S RIGHT TO REJECT.

2.11.1 The College reserves the right to reject any and all replies and readvertise at any time prior to District

Board of Trustees approval of the recommended respondent(s) and/or the negotiated agreement(s) and/or not award the contract in the best interests of the College. All costs incurred in the preparation of the Reply and participation in this solicitation process shall be borne by the Respondents. Replies submitted in response to this solicitation shall become the property of the College and considered public documents under applicable Florida law.

2.11.2 The College reserves the right to accept or reject any and all submittals, reject a submittal which is in any way incomplete, irregular or otherwise non-responsive, or to waive any technicalities or formalities in the solicitation requirements when and if it is in the best interests of the College.

2.11.3 A submittal shall be rejected for failure to comply with the following requirements:

The Respondent is not registered and licensed in the State of Florida to provide the proposed services.

The submittal is not received by the College by the specified deadline.

The Respondent has been determined to be non-responsible.

(REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK)

SECTION 3 - SPECIAL CONDITIONS

3.1 CONTRACT TERM. The purpose of this solicitation is to establish a contract(s) beginning with contract commencement date and continuing for a period of five (5) years, or as agreed to in resulting contract.

3.1.1 Contract Renewal(s). The term of the contract may, by mutual agreement between the College and the awarded vendor(s), upon final College approval, be renewed for three (3) additional one-year periods, and if needed, extended for 180 days beyond the expiration date of the final renewal period.

The College will, if considering renewal, request a letter of intent to renew from the selected vendor(s) prior to the end of the current contract period. The vendor(s) will be notified when the recommendation has been acted upon by the College.

The terms, specifications, and conditions of this proposal and the agreement herein when completed and signed constitute the total agreement and no further conditions will be accepted unless in writing in the form of an amendment to the original agreement and mutually agreed upon, approved, and signed by authorized College representative and the Vendor. Every covenant, term, provision, and agreement contained in this solicitation and agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns.

No waiver of any provisions of this solicitation shall be valid or effective unless in writing and signed by the parties hereto; no waiver of any breach or condition of this solicitation shall be deemed to be a continuing waiver or a waiver of any other breach or condition.

3.2 AWARD OF CONTRACT. The College will use the evaluation criteria stated in SECTION 5 to establish ranking. The College will recommend award to the Respondent(s) with whom a successful contract(s) can be negotiated. Recommended Vendor(s) must be approved by the College’s District Board of Trustees before award is final.

3.2.1 Additional Products and/or Services May Be Added or Deleted. Although this solicitation identifies specific products and/or services, it is hereby agreed and understood that products and/or services may be added to or deleted from this contract at the option of the College after the contract has been awarded. During the contract term, if a need arises for a product and/or service not included in the resulting contract, the College may request a quote for a specific product and/or service from all awarded Respondent(s) under this contract. Additionally, the College reserves the right to purchase products and/or services throughout the term of this agreement from alternate contract sources when it is determined to be in the best interest of the College.

3.2.2 If deemed in the College’s best interest, the College reserves the right to enter into a separate contract with a proposed subcontractor(s) for Optional and/or Value-Added Service(s) as may be required. In this case, the College may sign more than one contract for these services.

3.3 CONTRACT ADMINISTRATION. The responsibility and authority for the administration of this contract shall be assigned to the Facilities Management Department, hereinafter referred to in this solicitation as Contract Administrator. The successful vendor will be required to appoint one or more primary account representatives to work with the College in the administration of this contract. In the event this representative does not meet the College’s requirements, the successful vendor agrees that it will assign a replacement immediately.

3.4 PROBATION PERIOD. The first three months of the contract will be considered probationary. The probationary period may be extended for additional three-month periods if the College deems necessary.

The College representative will notify the Vendor of any contract deficiencies verbally and in writing. The situation must be remedied within a time period relative to the gravity of the situation and the representative of the College shall be notified when corrections have been completed. If, in the opinion of the College, the deficiencies observed are not satisfactorily corrected within a reasonable amount of time, the College reserves the right to terminate the contract per the termination of contract provisions. In addition, the College reserves the right in its best interest to re-award to the next approved Proposer or to review its needs to re-solicit.

3.5 FAMILIARITY WITH LAWS. All Respondents are required to comply with all applicable Federal, State and Local Laws and/or Ordinances, Codes, Rules and Regulations, including wage and labor requirements, controlling the action or operation of this solicitation. The relevant laws include but are not limited to FAA Regulations, The Fair Labor Standards Act (FLSA), Americans with Disabilities Act (ADA) of 1990, State Requirements for Educational Facilities (SREF), Office of Education 6A-2, Florida Statutes

402.301 - 402.319, OSHA regulations, Code of Federal Regulations (CFR), and all Civil Rights legislation.

The contractor will comply with all Affirmative Action provisions of Executive Order Number 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. All references in this solicitation to the “Applicable Laws” shall be deemed to be references to such laws, codes, rules, and regulations as the same may be amended from time to time and any successor laws, codes, rules and regulations.

3.6 OPTION TO EXTEND TO OTHER GOVERNMENTAL ENTITIES. Included as part of this formal solicitation, any vendor responding to this solicitation has the option to extend its offer to other government entities under the same terms and conditions and contract price(s), if agreeable by the bidder and the government agency. Other government agencies include, but are not limited to, the State of Florida, its agencies, political subdivisions, counties, and cities. All government agencies allowed by the vendor/contractor to use this contract shall do so independent of any other governmental entity. Each agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received, and accepted by such agency. No using agency receives any liability by virtue of this solicitation and subsequent contract award.

3.7 PERFORMANCE OR PAYMENT BONDS. No Performance or Payment Bonds will be required for this solicitation.

3.8 JOINT VENTURES. In the event that multiple Respondents submit a joint submittal, a single Respondent shall be identified as the Prime Respondent. If offering a joint submittal, the Prime Respondent must include the name and address of all parties of the joint submittal. The Prime Respondent shall provide all bonding and insurance requirements, execute any Contract, complete the REQUIRED RESPONSE FORM shown herein, and have overall and complete accountability to resolve any dispute arising within this contract. Only a single contract with one Respondent shall be acceptable. The Prime Respondent’s responsibilities shall include, but not be limited to, performing of overall contract administration, preside over other Respondents participating or present at College meetings, oversee preparation of reports and presentations, and file any notice of protest and final protest as described herein. The Prime Respondent shall also prepare and present a consolidated invoice(s) for services performed. The College shall issue only one check for each consolidated invoice to the Prime Respondent for services performed. The Prime Respondent shall remain responsible for performing services associated with response to this solicitation.

3.9 INSURANCE REQUIREMENTS. Proof of the following insurance will be furnished by any awarded vendor to the College by a Certificate of Insurance within 10 days of notification by the College.

a. Commercial General Liability:

Combined Single Limit per Occurrence $1,000,000 Personal & Adv Injury per Occurrence $1,000,000 General Aggregate $5,000,000 Products/Completed Operations $5,000,000

Policy must contain contractual liability coverage.

b. Automobile Liability Insurance (if commercial autos will be used, including owned, non-owned and hired vehicles)

$1,000,000

c. Professional Liability

Per Occurrence $1,000,000 General Aggregate $2,000,000

d. Cyber Liability. If vendor will have access to the college networks, systems, and student or employee data, or at the discretion of the College’s Office of Risk Management, liability policies shall include this coverage with limits no less than $1,000,000.

e. Workers' Compensation in accordance with Florida Statutory limits and Employer’s Liability

Insurance. If claiming exemption from this coverage, the vendor must provide evidence of exemption from the State of Florida. More information found at http://www.myfloridacfo.com/Division/WC/

f. Insurance Certification must contain a provision for notification to College of 30 days in advance of any material change in coverage or cancellation.

g. If any of the required policies provide coverage on a “claims-made” basis, then insurance must be maintained, and evidence of insurance must be provided for at least three years after completion of the contract of work. If coverage is canceled or non-renewed and not replaced with another “claims-made” policy form with a Retroactive Date prior to the contract effective date, the vendor must purchase “extended reporting” coverage for a minimum of three years after completion of contract work.

h. The College shall be named as an additional insured with reference to this solicitation as follows: “The District Board of Trustees of Broward College, Florida is additional insured with respect to General Liability (and Excess Liability if issued) in regard to the terms, conditions, and agreements of RFQ-2025-128-OA – LAND SURVEYING SERVICES from date of commencement to six (6) months after date of completion.”

i. The Insurance policies shall be issued by companies qualified to do business in the State of

Florida and grant the College thirty days of advanced written notice of cancellation, expiration, or any material change in the specified coverage. The insurance companies must be rated at least A-VI by AM Best or Aa3 by Moody’s Investor Service. All policies must remain in effect during the performance of the contract.

j. All certificates must be addressed and sent to:

The District Board of Trustees of Broward College, Florida Office of Risk Management 6400 NW 6th Way Fort Lauderdale, FL 33309

k. All exclusions added by endorsement must be indicated.

l. Certificate must be signed by an authorized representative.

m. Broward College, Office of Risk Management may, at its discretion, require higher limits or additional coverages based on the scope of services or other factors. The College will notify the vendor if the insurance requirements differ from those stated above.

n. All policies must remain in effect during the performance of the contract. The vendor shall promptly notify the College of any changes in insurance coverage or carrier.

The Vendor shall furnish the College proof of insurance coverage by certificates of insurance no later than ten days after contract award. Prior to the commencement of any work the Vendor must provide the College Procurement Services Department with a Certificate of Insurance which is evidence of the above.

The Vendor shall not commence any work in connection with this agreement until they have obtained, as a minimum, all of the above referenced types of insurance and such insurance has been approved by the College, nor shall the Vendor allow any subvendor to commence work on its subcontract until the subvendor has obtained equivalent insurance and provided certificates of insurance showing the coverage to the Vendor.

The College shall be exempt from, and in no way be liable for, any sums of money that may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor and/or subvendor that obtained the insurance.

http://www.myfloridacfo.com/Division/WC/

Any questions as to the intent or meaning of any part of the above required coverages should be submitted in writing in accordance with SECTION 2.5 – SOLICITATION CONTACT AND SUBMITTAL OF

QUESTIONS.

3.10 CONDITIONS FOR EMERGENCY / HURRICANE OR DISASTER (FORCE MAJEURE). Vendor shall provide first-priority services to the College in the event of a hurricane, flood or other natural disaster. It is hereby made a part of this solicitation that before, during and after a public emergency, disaster, hurricane, flood or other force majeure that the College shall require a “first priority” basis for goods and services.

It is vital and imperative that the majority of citizens are protected from any emergency situation which threatens public safety and health, as determined by the Associate Vice President for Procurement.

Vendor agrees to rent/sell/lease all goods and services to the College or other governmental entities, as opposed to a private citizen or corporation, on a first priority basis. The College expects to pay a fair and reasonable price for all products/services in the event of a disaster, emergency or hurricane. Vendor shall furnish a twenty-four (24) hour telephone number in the event of such an emergency.

3.11 CONFIDENTIAL INFORMATION. Florida law provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the College in connection with all Respondent’s replies shall be deemed to be public records subject to public inspection upon notice of intended decision or until 30 days after the solicitation opening, whichever occurs first. However, certain exemptions to the public records law are statutorily provided for in Section 119.07 F.S. Therefore, if the Respondent believes any of the information contained in its response is exempt from The Public Records Law, then the Respondent must in its response specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption; otherwise, the College will treat all materials received as public records.

3.11.1 From the date of issuance of the solicitation until the opening date, the Respondent must not make available or discuss their reply, or any part thereof, with any employee or agent of the College, unless allowed by the Procurement Services Department, in writing, for purposes of clarity only.

3.11.2 The Respondent is hereby notified that any part of the reply or any other material marked as confidential, proprietary, or trade secret, can only be protected against disclosure to the extent permitted by Chapter 119, Florida Statutes (Public Records Law).

3.12 PURCHASE ORDERS. All purchase orders shall bear the contract or solicitation number, shall be placed by the College directly with the Vendor, and shall be deemed to incorporate by reference the contract and solicitation terms and conditions. Purchase orders issued pursuant to a contract resulting from this solicitation must be received by the Vendor in a timely manner. The Vendor is obliged to fill those orders in accordance with the contract’s terms and conditions. Vendors are required to accept purchase orders specifying delivery schedules exceeding the contracted schedule even when such extended delivery will occur after expiration of the contract. The duration of purchase orders for recurring deliveries of commodities or performance of services shall not exceed the expiration of the contract by more than twelve months.

3.13 WARRANTY AND ABILITY TO PERFORM. The Respondent shall warrant that there is no action suit, proceeding, inquiry or governmental agency, public board or body, pending or, to the best of the Respondent's knowledge, threatened, which would in any way prohibit, restrain or enjoin the execution or delivery of the Respondent's obligations or diminish the Respondent's obligations or diminish the Respondent's financial ability to perform the terms of the proposed contract.

3.14 PRICE ADJUSTMENTS. The contract prices are the maximum prices the Vendor may charge. Prices offered shall remain firm for the initial three (3) years of the original contract term. No price increases shall be accepted in the first three (3) years of the original contract term. Vendor must consider this when providing pricing for this solicitation. Vendor, however, may propose price increases on an annual basis by written notice to the College Contract Administrator prior to the end date of the third year of the initial contract term. Consideration of price increases will be at the sole discretion of the College. If a price increase is approved in part or in full, the resulting new contract pricing will be implemented through a contract amendment. Vendor may not make contract extensions contingent on price adjustments.

A request for price adjustment, with proper documented justification, may be submitted only: (1) At approximately sixty (60) days prior to the end date of the third year; or (2) At approximately sixty (60) days prior to the end date of the fourth year; or (3) At the time of invitation to renew contract, approximately sixty (60) days prior to contract expiration; and will take effect only when the Vendor has received written approval from the College. Any price adjustment invoiced without prior written approval from the College shall not be paid and the invoice returned to the Vendor for correction. The request for price adjustment notice shall include the Vendor's proposal for an adjustment in the contract unit prices to be negotiated, and shall include supporting data explaining the cause and amount of the increase or decrease and the amount of the Vendor's adjustment proposal. Price adjustments shall be negotiated in good faith with the Vendor(s). Prices offered shall remain firm through each contract expiration date.

Requests for price adjustments shall not exceed the percentage of change in the Consumer Price Index for All Urban Consumers (CPI-U) (National), from the date of award, or shall not exceed 5%, whichever is less. The CPI index will not be seasonally adjusted.

In the event that the overall CPI index, at the time of invitation to renew, is lower than the overall CPI at the time of contract award or last renewal, the College reserves the right to request a reduction in contract prices equal to the percentage of change.

The College reserves the right to reject any price adjustments, and to consult the U.S. Department of

Labor Bureau of Labor Statistics indices or any commercial or commodity-based index for related services or its component parts as a basis for reviewing price adjustments.

The College reserves the right to not renew any contract regardless of price considerations and to cancel any renewal of any contract.

Information on the CPI may be obtained from the Bureau of Labor Statistics at http://www.bls.gov or by contacting the Bureau directly.

3.15 EQUITABLE ADJUSTMENT. The College may, in its sole and absolute discretion, after receipt of a written request therefor by the Vendor and any other documentation, data or information reasonably requested by the College including with respect to any material change in the allocation of rights, obligations, risks, and liability between the College and the Vendor and the financial, technical, construction, commercial, and economic viability of and consistency with the parties objectives and goals for the project, make an equitable adjustment in the Contract terms or pricing if pricing or availability of supply is affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all the following criteria: (1) the volatility is due to causes wholly beyond the Vendor’s control, (2) the volatility affects the marketplace or industry, not just the particular Contract source of supply, (3) the effect on pricing or availability of supply is substantial, and (4) the volatility so affects the Vendor that continued performance of the Contract would result in a substantial loss. The College shall, in its sole and absolute discretion, determine whether the aforementioned criteria have been met.

3.16 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES. This solicitation incorporates the scrutinized companies’ requirements of Florida Statutes Sections 287.135(2), 287.135(4), 215.473 and 215.4725 and any related sections. By submitting a response to this solicitation, the Vendor certifies its compliance with these sections.

3.17 STATEMENT PER FLORIDA STATUTE 1010.04. In accordance with Florida Section 1010.04, in the event that this solicitation is for non-academic commodities and/or contractual services (including leasing), the College has conducted the required review of purchasing agreements and state term contract available under Florida Statute Section 287.056.

3.18 INSPECTION OF COLLEGE FACILITIES. Before submitting a reply, it is strongly recommended that the

Respondent visit the College’s campuses/locations. It is the Respondent's responsibility to become fully informed as to local conditions, the nature and extent of the work required, and its relation to any other work in the area, including possible interference from academic or other College activities. All Respondents are expected to have examined the College sites prior to submitting their reply to become http://www.bls.gov/ familiar with the site conditions and determine their ability to perform the work. Respondent, by virtue of submitting a reply, certifies that they are fully informed of and inspected the job site.

3.19 EXTENSION OF PRICING TO COLLEGE APPROVED CONSTRUCTION MANAGERS. Should the need arise to provide product as specified in this solicitation as a result of new construction or remodeling projects at the College, the Vendor shall extend College pricing to the vendor/contractor of record for the project.

3.20 ADDING OR DELETING CAMPUS/CENTER LOCATIONS. The following is a listing of the current

College locations. The College may, during the term of the contract, add or delete services, wholly or in part, at any College campus or center location. In the event that a site listed herein is deleted, the quoted cost for service being deleted shall be removed from the monthly invoice amount, if applicable. In the event that a site not listed herein is added to the contract, the vendor shall invoice the same amount as prices quoted herein for similar product/services.

A. Hugh Adams Central Campus 3501 SW Davie Road Davie, FL 33314

North Campus 1000 Coconut Creek Blvd Coconut Creek, FL 33066

Judson A. Samuels South Campus 7200 Hollywood/Pines Blvd Pembroke Pines, FL 33024

Willis Holcombe Center 111 East Las Olas Blvd, Building 33 Fort Lauderdale, FL 33301

Pines Center / Academic Village 16957 Sheridan Street Pembroke Pines, FL 33331

Weston Center 4205 Bonaventure Boulevard, Suite #2 Weston, Florida 33331

Miramar Town Center 2050 Civic Center Place Miramar, FL 33025

Miramar West Center 1930 SW 145 Avenue Miramar, FL 33027

Tigertail Lake Center 580 Gulfstream Way Dania Beach, FL 33304

Broward College at the YMCA 1409 NW 6th Street Fort Lauderdale, FL 33311

Cypress Creek Administrative Center 6400 NW 6th Way Fort Lauderdale, FL 33309

SECTION 4 – SUBMITTAL REQUIREMENTS

In order to maintain comparability and facilitate the review process, Respondents are requested to organize their replies in the manner specified below, with proper section dividers and tabs. Include all information requested herein in your reply.

Electronic submittals should be limited to not more than 75 pages letter size. Covers, table of contents, section dividers and/or tabs, secondary dividers, samples, attachments, and supporting documents do not count towards the page limit. Required forms count towards the page limit. Dividers shall divide the sections TAB 1 through TAB

8. Secondary dividers (not in the page count) may be used at the Respondent’s discretion to present information clearly. Submissions in excess of 75 pages or not organized in a manner consistent with this section will not be disqualified; however, clarity, conciseness, and brevity will be taken into consideration during the evaluation process.

The College reserves the right to reject and not consider any reply not organized and not containing all the information outlined herein. The College reserves the right to not consider replies not clearly identified, enumerated, and titled. Submittals received after date and time established herein in SECTION 2.7 – TIMELINE will not be considered.

4.1 GENERAL INFORMATION.

(TAB 1)

4.1.1

Title Page and Table of Contents

Include RFQ number, date, subject, name of the Respondent, address, and telephone number. Include a clear identification of the material with a Table of Contents by section and by page number.

4.1.2

Acknowledgement of Released Addenda to

RFQ

The College reserves the right to issue any addendum modifying any portion of this solicitation. Caution is given that certain addenda may be required to be submitted with replies as specified in the particular addenda.

It is the prospective Respondent’s responsibility to verify they have received all released addenda and thereby must include acknowledgement (as per addenda instructions when addenda are released) of any addenda that are required to be submitted with reply.

4.1.3

W-9 Form It is a requirement of this solicitation that all Respondents submit a completed Internal Revenue Service W-9 Form (Request for Taxpayer Identification Number and Certification) with reply or within three (3) days of notification. The W-9 Form may be downloaded at www.irs.gov.

Failure to submit W-9 Form as stated herein will result in no payments being issued in relations to this project, once awarded, until such time as W-9 is received.

4.1.4

Notice Provision Following contract award, when any of the parties desire to give notice to the other, such notice must be in writing, sent by U.S. Mail, postage prepaid, addressed to the party for whom it is intended at the place last specified; the place for giving notice shall remain such until it is changed by written notice in compliance with the provisions of the paragraph.

This information must be submitted with the reply or within three days of request. For the present, the parties designate the following as the respective places for giving notice:

To College: Orlando Aponte, Associate Vice President Procurement Department – 2nd Floor 6400 NW 6th Way Fort Lauderdale, FL 33309 http://www.irs.gov/

With Copy To (College):

Office of the General Counsel 111 East Las Olas Boulevard, Room 523 Fort Lauderdale, FL 33301

With Copy To:

(College Contract

Administrator)

Sheldon Riles Associate Vice President, Real Estate Broward College Facilities Department Central Campus, Building 23 3501 Davie Road Davie, FL 33314

To Respondent: (Respondent to Insert)

With Copy To (Respondent):

(Respondent to Insert)

4.1.5

Vendor Conflict of Interest Form

The award of this solicitation is subject to the provisions of Chapter 112, Florida Statutes, as currently enacted or as amended from time to time.

All Respondents must disclose with their reply the name of any officer, director, or agent who is also an employee of the College. All Respondents must disclose in their response the name of any officer, director, employee, or agent of company who is also an employee of College or an immediate family member of an employee of College.

Respondent must submit ATTACHMENT G – VENDOR CONFLICT OF

INTEREST FORM.

4.1.6

Litigation History State whether any team member has been involved in any services related litigation, action or claim of projects of same or similar size, including but not limited to any action against or by any owner, whether active, pending, or concluded, at the mediation, arbitration, trial or appellate level, within five years preceding the submission of this submittal. For each instance include the following information:

a. the style/caption of the matter.

b. the case number.

c. the forum/venue of the action.

d. a description of the claim, action, or litigation.

e. evidence of satisfactory resolution of the claim, action, or litigation by affirming or providing documentary evidence that a final judgment has been rendered in favor of the company or any final judgment rendered against the company is satisfied within 90 days of the date that the judgment becomes final.

If “NO” litigation or regulatory action has been filed against your company(s), please provide a statement to that effect. For companies with a parent or holding company or related subsidiary, submit requested information for all parties

Truthful and complete answers to this question will not disqualify a company from consideration but will be a factor in the selection process.

Untruthful, misleading or false answers to this question shall result in the disqualification of the company for this project.

4.1.7

Letter of Insurability Submit letter of insurability per coverage outlined in SECTION 3.9.

Certificate of Insurance (COI) will not be considered in lieu of the letter of insurability in reply submittal.

Certificate of Insurance (COI) shall be provided only by awarded vendor upon request within ten days of notification by the College.

4.2 MINIMUM ELIGIBILITY CRITERIA.

In order to be considered for award and to be further evaluated, Respondent must meet or exceed the following criteria. Failure to meet minimum eligibility criteria, detailed below, will result in reply disqualification. Failure to submit the documents requested herein will also result in reply disqualification.

4.3 RESPONDENT’S QUALIFICATIONS

(TAB 4)

4.3.1

Executive Summary Submit a brief summary, of no more than three (3) pages, to include the following:

(TAB 2)

4.2.1

Required Response Form

Submit SECTION 1 - REQUIRED RESPONSE FORM with all required information completed and all signatures as specified.

The enclosed original Required Response Form will be the only acceptable form. Failure to submit a Required Response Form, as requested herein, will result in reply disqualification. Any modifications or alterations to this form shall not be accepted and submittal will be rejected.

(TAB 3)

4.2.2

Licenses, Certifications, and

Business Structure

a. Respondent shall be properly registered/licensed and possess all required active registrations, certifications and licenses to practice land surveying and mapping services in the State of Florida at the time of submittal due date. Identified subconsultants shall be properly registered/licensed and possess all required active registrations, certifications and licenses to practice and/or provide the applicable services in the State of Florida at the time of submittal due date.

b. Respondent must hold the following license/registration that is valid and active at the time of submittal due date. Submit copy of the following:

• Surveyor and Mapper Business Organization issued by the State of Florida.

• Professional Surveyor and Mapper license as a “LS” issued by the State of Florida that authorizes the Surveyor and Mapper to supervise and perform the work.

No other licenses/registrations will be accepted in lieu of those listed above. Failure to have active licenses/registrations as listed above will result in the solicitation response being deemed non-responsive.

c. Company’s current active license/registration from the State of Florida.

d. Submit a list of current and former business entities that the Respondent is operating under and has operated under in the past.

Failure to submit documentation and required licensures/registrations, as requested herein, will result in reply disqualification.

a. Respondent’s interest in the contract, why Respondent is interested, and why Respondent would be the best choice for the contract.

b. Understanding of the requirements and needs of the College, educational programs and project, and Respondent’s ability to comply with all requirements of contract.

c. Knowledge and understanding of College site and existing site conditions.

4.3.2

Respondent’s Entity and Contact Information

Identify the following:

a. Respondent’s legal entity name, as registered with the State of

Florida Division of Corporations, i.e. Corporation, Limited Partnership, Limited Liability Company, General Partnership, Limited Liability Partnership or Joint…