RFQ-2025-09 Designer Services FreezerCooler.pdf
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- Solicitation number
- 191-#RFQ-2025-09
- Issued by
- Harnett County, North Carolina
About this file
Harnett County Schools (HCS) has issued a Request for Qualifications (RFQ-2025-09) for a design consultant to develop professional services for a new school nutrition freezer/cooler facility. The project involves designing a metal building with an integrated freezer/cooler and a specialized vented foundation, located adjacent to 1500 South Main Street in Lillington, NC. Interested design consultants must submit a Statement of Qualifications by July 31, 2025, at 2:00 PM EST, with responses to be evaluated based on firm experience (30%), project team qualifications (25%), project understanding (25%), work capacity (10%), and references (10%). The selection process will be two-part: first a qualifications-based ranking, then fee negotiations with the top-ranked firm.
The RFQ is conducted under the Mini-Brooks Act, which requires selection based on demonstrated competence without regard to fee. Harnett County Schools encourages participation from minority-owned, women-owned, and Historically Underutilized Businesses (HUBs). Submissions must not exceed 25 pages and should include a cover letter, firm overview, relevant experience, project team details, references, current workload, and project understanding. The school system reserves the right to select the firm that best meets its needs and may conduct interviews at its discretion. Responses can be submitted via email to gmcdowell@harnett.k12.nc.us or as hard copies to the Director of Purchasing.
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Text version
HARNETT COUNTY SCHOOLS
MAINTENANCE DEPARTMENT
LILLINGTON, NC 27546
REQUEST FOR QUALIFICATIONS FOR
DESIGN CONSULTANT
SCHOOL NUTRITION FREEZER/COOLER
RFQ-2025-09
QUALIFICATION PROPOSALS DUE JULY 31, 2025, NO LATER THAN 2:00 P.M.
SUBMIT VIA EMAIL, DELIVERY SERVICE, OR HAND DELIVER TO:
HARNETT COUNTY SCHOOLS PURCHASING DEPARTMENT
ATTN: GARLAND MCDOWELL
DIRECTOR OF PURCHASING
125 ALEXANDER DR.
LILLINGTON, NC 27546
RFQ-2025-09 Site Assessment Services School NutriTon Freezer/Cooler 2
Introduc4on HarneW County Schools (HCS) is soliciTng Statements of QualificaTons from qualified design consultants for professional services for the design of a metal structure containing a freezer/cooler with a specialized vented foundaTon. The structure is to be located adjacent to 1500 South Main Street, Lillington, NC 27546.
This solicitaTon is being conducted in accordance with the Mini-Brooks Act (N.C.G.S.
§143-64.31), which requires that contracTng for architectural, engineering, and other professional design services be based on demonstrated competence and qualificaTon without regard to fee.
Scope of Services
• Design a metal building with an integrated freezer/cooler.
• Include a specialized vented foundation system in the plans.
• Provide stamped construction drawings prepared by a licensed professional.
• Submit all required design documents for review and approval.
• Collaborate with the selected general contractor during construction to ensure adherence to design specifications.
The scope may be adjusted as needed during project planning and coordinaTon
RFQ Response Timeline
Issue RFQ June 23, 2025 Deadline for QuesTons July 17, 2025 by 2:00 PM Addenda Answering QuesTons July 22, 2025 Deadline for Proposal Submission July 31, 2025 by 2:00 PM Review of Proposals and Create Shortlist August 4, 2025 Evaluates and Select Qualified Firms August 6, 2025 Approval of firms and Begins NegoTaTons August 2025 (AnTcipated)
SubmiCal Requirement Interested firms shall submit a Statement of QualificaTons (SOQ) that includes the following:
• Cover Letter (1 page)
• Firm Overview – general background, size, office locations, services
• Relevant Experience – summary of comparable project experience in NC
• Project Team – résumés and roles of key personnel assigned.
• Description of similar projects completed within the last five years.
RFQ-2025-09 Site Assessment Services School NutriTon Freezer/Cooler 3
• References – at least three (3) public sector clients for whom similar services were provided (preferred).
• Current workload and availability.
• Statement of understanding of project scope and schedule.
Submissions must not exceed 25 pages, excluding the cover leWer.
Evalua4on Criteria Responses will be evaluated based on the following:
• Firm’s experience with similar projects (30%)
• Project team qualificaTon (25%)
• Understanding of the project and methodology (25%)
• Capacity to perform work within HCS’s schedule (10%)
• References and past performance with public sector clients (10%)
HarneW County Schools reserves the right to select the firm that best meets its needs and may conduct interviews at its discreTon.
Selec4on Process This RFQ is the first step in a two-part selecTon process:
1. QualificaTons-based selecTon: HCS will evaluate and rank firms based on submiWed qualificaTons.
2. Fee negoTaTon: Amer ranking, HCS will negoTate a fair and reasonable fee with the top-ranked firm. If negoTaTons fail, HCS will proceed to the next-ranked firm.
Submission Deadlines & Delivery Responses must be received no later than:
2:00 PM (EST) on Tuesday, July 31, 2025
Submit via:
Email Garland McDowell to: gmcdowell@harne..k12.nc.us OR hard copy (1 original + 3 copies) to:
Garland McDowell Director of Purchasing HarneW County Schools 125 Alexander Dr.
Lillington, NC 27546 mailto:gmcdowell@harnett.k12.nc.us
RFQ-2025-09 Site Assessment Services School NutriTon Freezer/Cooler 4
Late submissions will not be considered.
Ques4ons & Clarifica4ons All inquiries must be submiWed in wriTng by July 17, 2025, at 2:00 PM to:
Garland McDowell Director of Purchasing Email: gmcdowell@harne..k12.nc.us Subject Line: RFQ-2025-09 Design Consultant
Historically Underu4lized Businesses (HUBs) HarneW County Schools encourages parTcipaTon from minority-owned, women-owned, and Historically UnderuTlized Businesses (HUBs). Firms are encouraged to indicate any HUB cerTficaTon and parTcipaTon.
Public No4ce Requirement This RFQ is publicly adverTsed in accordance with Session Law 2021-189 and G.S. 143-64.31, with at least seven (7) full calendar days between posTng and the submission deadline.
mailto:gmcdowell@harnett.k12.nc.us
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