RFQ 2025-07 Safe Streets for All Consultant_f.pdf

TOWN OF PAONIA, COLORADO

REQUEST FOR QUALIFICATIONS

Safe Streets for All Consultant

RFQ 2025-07

ISSUED: AUGUST 27, 2025

PROPOSAL DUE DATE: OCTOBER 22, 2025, NOON (M.T.)

RFQ 2025-07 Safe Streets for All Consultant

REQUEST FOR QUALIFICATIONS – Safe Streets for All Consultant

The Town of Paonia, Colorado, is soliciting Statements of Qualifications (SOQs) from qualified consulting firms to provide professional services in support of the Town’s Safe Streets and Roads for All (SS4A) Comprehensive Safety Action Plan. This project is funded through a Fiscal Year 2024 SS4A Planning and Demonstration Grant administered by the United States Department of Transportation’s Federal Highway Administration (FHWA).

The total project cost is $367,468, supported by a federal award of $293,974, with the Town providing $71,988 in local funds and $1,506 in in-kind contributions.

The SS4A initiative is designed to address pressing transportation safety challenges within the Town of Paonia. As a small rural community, Paonia has limited pedestrian and bicycle infrastructure, inadequate ADA accessibility, and aging roadway and stormwater systems.

Many streets lack sidewalks altogether, while existing sidewalks are broken, buckled, and without ADA-compliant crossings. The absence of bike facilities, combined with deteriorating roadway surfaces and reliance on irrigation ditches as stormwater conveyance, creates unsafe conditions for all users. In September 2024, the Town experienced its first fatal vehicle–bicyclist collision, underscoring the urgent need for systemic safety improvements.

Through this RFQ, the Town seeks a consultant partner to guide the development of a Comprehensive Safety Action Plan (CSAP) that prioritizes infrastructure investments aimed at eliminating roadway fatalities and serious injuries.

The consultant will assist the Town in:

• Developing an implementable Action Plan that ensures safe travel for drivers, pedestrians, cyclists, and persons with disabilities.

• Incorporating ADA standards and Complete Streets design principles to promote multimodal mobility and community health.

• Identifying cost-effective, high-impact strategies suitable for a rural context.

• Evaluating innovative technologies and practices proven effective in comparable communities.

• Collaborating with Delta County, Delta County Public Schools, Paonia Fire District, and other stakeholders to ensure regional safety coordination.

• Engaging residents in an inclusive planning process to reflect a broad range of community experiences and perspectives.

The SS4A Action Plan will provide the framework for prioritizing future capital improvement projects, including sidewalks, bike paths, intersection redesigns, drainage improvements, and roadway resurfacing. Once complete, the plan will guide the Town in aligning transportation investments with federal, state, and local safety objectives.

The consultant selected through this RFQ will play a critical role in shaping a plan that is data-driven, community-informed, and designed for implementation. The project must be completed in one phase, with the Comprehensive Safety Action Plan publicly available by May 8, 2027, and the final SS4A report delivered by June 1, 2027.

By undertaking this initiative, the Town of Paonia reaffirms its commitment to creating safer, more accessible streets for all residents and visitors, ensuring that transportation networks support long-term community vitality, mobility, and quality of life.

Prospective Bidders are requested to submit proposals clearly marked as, “RFQ 2025-07 Safe Streets for All Consultant,” with the vendor’s name and address on the front.

Only emailed PDF proposals sent to: Paonia@TownofPaonia.com and cc’d to StefenW@TownofPaonia.com, will be accepted on or before 12:00 P.M. (Noon) on OCTOBER 22, 2025. Proposals submitted through bidnetdirect.com will not be considered unless they are also emailed to the addresses above.

This RFQ has been advertised on https://www.bidnetdirect.com/. Any modifications to this RFQ or addenda pertaining to this RFQ will be published on the above-mentioned website, and all proposers are responsible to periodically check the site for relevant updates prior to submittal of a proposal.

BACKGROUND INFORMATION/SITE DESCRIPTION

The Town of Paonia is a statutory municipality located in Delta County, Colorado.

Incorporated on July 21, 1902, Paonia has a long and distinctive history shaped by agriculture, coal mining, and creative enterprise. The community was first settled in 1880 by pioneers who established orchards and ranches in the fertile North Fork Valley. Paonia’s unique climate, naturally moderated by mountain airflows, makes it particularly well-suited for the cultivation of cherries, apricots, peaches, plums, pears, nectarines, and apples. This agricultural legacy continues to be a defining characteristic of the Town and its surrounding region.

Culturally, Paonia is recognized for its vibrant arts and creative sector. The Town is home to the North Fork Valley Creative Coalition, which manages Paonia’s state-certified Creative District. This initiative has fostered a strong arts community and hosts recurring events such as Final Friday Frolics, the Mountain Harvest Festival, and the Holiday Art Fair. The Town also draws visitors to long-standing traditions including Cherry Days, Top ‘O the Rockies BMW Rally, and Pickin’ in the Park, reinforcing Paonia’s identity as both an agricultural hub and a center of cultural vitality.

For much of the twentieth century, coal mining was the primary economic driver for Paonia and the greater North Fork Valley. However, the closures of the Elk Creek Mine in 2013 and the Bowie #2 Mine in 2016 resulted in significant job losses, population decline, and a sharp reduction in revenues. Today, the West Elk Mine remains the only operational mine in the area, with finite reserves. In recognition of these economic challenges, the State of Colorado has designated Paonia as a Disadvantaged Community (DAC). Current socioeconomic mailto:Paonia@TownofPaonia.com mailto:StefenW@TownofPaonia.com https://www.bidnetdirect.com/ indicators underscore this designation, with the Town’s 2023 median household income of $53,646 and median home value of $217,400 falling below statewide averages.

Paonia has faced additional infrastructure and public service challenges. In 2019, a catastrophic water loss crisis forced the Town to declare a local emergency, shut off its water system, and impose a moratorium on new water taps. Since then, the Town has embarked on a comprehensive 20-year capital improvement plan to rebuild its water system. Funded by the Colorado Drinking Water Revolving Fund and supplemented through grants, the plan includes replacement of the main distribution line, rehabilitation of raw water systems, and tank relining projects. Early results from a hydrogeological study conducted in 2024 revealed greater water availability than previously anticipated, providing a foundation for long-term system resiliency.

In the summer of 2025, the Town also began developing an ADA Self-Evaluation and Transition Plan with the assistance of Mile High Accessibility Consultants, Inc. This federally required process, first mandated under the Americans with Disabilities Act in 1992, involves identifying and prioritizing barriers to accessibility across Town facilities, parks, and the public right-of-way. Paonia’s nearly completed assessment has cataloged existing barriers, engaged the public and disability community for input, and is preparing a comprehensive plan to reduce obstacles to participation in Town services. Importantly, the Transition Plan is being structured to guide prioritization of barrier removal projects and compliance efforts, and it will serve as a critical reference for Safe Streets for All planning. By aligning ADA compliance initiatives with SS4A objectives, Paonia will ensure that infrastructure investments simultaneously advance multimodal safety, accessibility, and equity.

In 2024, the Town experienced a tragedy when a cyclist was killed in a collision with a commercial truck on one of Paonia’s main thoroughfares. This fatality brought renewed urgency to the community’s efforts to improve roadway safety and underscored the vulnerabilities faced by pedestrians, cyclists, and other non-motorized users in areas lacking adequate infrastructure.

Today, Paonia is primarily a residential community with a limited commercial district concentrated in retail, restaurants, and nonprofit operations. Lacking large-scale industry, the Town continues to diversify its economy through tourism, agriculture, and the creative arts. Proximity to outdoor recreation in the North Fork Valley and the surrounding mountains further strengthens its appeal as a destination. While economic stresses remain, Paonia has demonstrated resilience by investing in infrastructure modernization, improving financial transparency, and fostering community partnerships.

These conditions make the Safe Streets for All initiative particularly important for Paonia. As a rural community with limited transportation infrastructure, economic challenges, and a recent history of serious safety incidents, the Town must ensure that streets are designed and managed to protect all users. Development of a Comprehensive Safety Action Plan will allow Paonia to prioritize investments that support safe multimodal travel, strengthen community connectivity, and align transportation improvements with long-term economic recovery and quality of life goals.

SCOPE OF SERVICES

The consultant selected through this RFQ will assist the Town of Paonia in developing a Comprehensive Safety Action Plan (CSAP) in accordance with the requirements of the Federal Highway Administration (FHWA) under the Safe Streets and Roads for All (SS4A) Planning and Demonstration Grant Program. The consultant will serve as the Town’s lead planning partner, working closely with staff, elected officials, and regional stakeholders to ensure the successful development of a plan that prioritizes projects and strategies aimed at eliminating roadway fatalities and serious injuries within the municipal boundary and entrances from Colorado Highway 133.

The Scope of Services shall include, but not be limited to, the following:

1. Planning and Data Collection

1.1 Project Initiation: Conduct a project kickoff meeting with Town staff, elected officials, and identified stakeholders, establishing project goals, schedule, and communication protocols.

1.2 Data Collection: Inventory existing roadway, sidewalk, bicycle, and ADA infrastructure; review crash data, traffic counts, and roadway condition reports; and document safety hazards unique to Paonia such as irrigation ditch conflicts and deteriorated roadway edges.

1.3 Analysis: Evaluate existing conditions, identify multimodal gaps, and assess safety concerns near schools, businesses, neighborhoods, and community destinations. Develop baseline mapping and data products to inform plan recommendations.

2. Community and Stakeholder Engagement

2.1 Public Involvement Plan: Develop and implement a plan that ensures broad community participation, with outreach designed to include underrepresented and vulnerable populations.

2.2 Engagement Activities: Facilitate public meetings, workshops, open houses, and surveys to capture resident input and lived experiences related to transportation safety.

2.3 Regional Coordination: Collaborate with Delta County, CDOT, Delta County

Public Schools, the Paonia Fire District, and other partners to align priorities across jurisdictions and agencies.

2.4 Documentation: Record and summarize public input, ensuring that engagement outcomes are incorporated into draft and final Action Plan recommendations.

3. Development of the Comprehensive Safety Action Plan

3.1 Identification of Strategies and Projects: Identify and evaluate infrastructure improvements and policy strategies that enhance safety for drivers, pedestrians, cyclists, and persons with disabilities.

3.2 Prioritization: Rank proposed projects based on safety benefits, equity, feasibility, cost-effectiveness, and alignment with federal and state objectives.

3.3 Best Practices: Incorporate Complete Streets, ADA-compliant design standards, and low-cost/high-impact strategies proven effective in similar rural

3.4 Draft and Final Plan Preparation: Prepare a draft Comprehensive Safety

Action Plan that integrates existing conditions, public input, and prioritized project lists. Revise based on Town and stakeholder feedback, and deliver a final Action Plan suitable for adoption by the Paonia Board of Trustees.

4. Reporting and Deliverables

4.1 Progress Reports: Provide regular updates to the Town and FHWA in compliance with SS4A grant requirements, including documentation of milestones, community engagement, and performance measures.

4.2 Final Deliverables: Deliver the Comprehensive Safety Action Plan in both print-ready and digital formats.

4.3 Compliance: Ensure that the final Action Plan satisfies FHWA program requirements, including performance measurement, lessons learned, and recommendations for preventing roadway fatalities and serious injuries.

4.4 Final Deadlines: Ensure that the Action Plan is publicly available no later than

May 8, 2027, with the final SS4A report submitted to FHWA no later than June 1, 2027.

PROPOSAL REQUIREMENTS

Firms responding to this RFQ must provide complete and comprehensive proposals that demonstrate the ability to perform the required planning, engagement, and technical services for the development of the Town of Paonia’s Comprehensive Safety Action Plan under the Safe Streets and Roads for All (SS4A) program.

Proposals shall be concise, well-organized, and include the following information:

1. Cover Letter & Submission Checklist

• Include the Proposer Submission Checklist (Attachment A of this RFQ).

• Introduce the firm, identifying the principal contact person and the location of the office that will manage the project.

• Provide a brief statement of the firm’s interest in and understanding of the project.

2. Firm Qualifications and Experience

• Describe the firm’s history, size, organizational structure, and areas of expertise.

• Provide examples of at least three (3) successfully completed projects of similar scope, scale, and complexity, preferably within Colorado or other rural communities.

• Highlight experience with federally funded planning projects, particularly those involving SS4A, multimodal transportation safety, ADA compliance, or Complete Streets planning.

3. Project Team

• Identify the proposed project manager, key staff, and technical personnel.

• Provide resumes that highlight relevant certifications, qualifications, and experience in transportation safety planning, ADA accessibility, community engagement, and multimodal planning.

• Clearly indicate staff availability for this project and their role/responsibility.

4. Project Understanding and Approach

• Demonstrate understanding of Paonia’s transportation safety challenges, including limited pedestrian and bicycle infrastructure, ADA accessibility barriers, and the need to address roadway safety in a rural community context.

• Outline a proposed methodology for data collection, public engagement, project prioritization, and development of the Comprehensive Safety Action Plan.

• Identify strategies to integrate findings from Paonia’s ADA Transition Plan into the

SS4A Action Plan to ensure accessibility, inclusion, and equity are prioritized.

5. Quality Assurance and Compliance

• Provide a detailed description of the firm’s approach to ensuring compliance with:

o Federal Highway Administration SS4A program requirements o Americans with Disabilities Act (ADA) and Public Right-of-Way Accessibility Guidelines (PROWAG) o Title VI of the Civil Rights Act and other applicable equity requirements

• Identify internal quality control processes to ensure accuracy, timeliness, and completeness of deliverables.

6. Schedule and Availability

• Provide a staffing and availability plan that ensures timely completion of project milestones.

• Confirm the capacity to complete the Comprehensive Safety Action Plan and publish it publicly by May 8, 2027, with the final SS4A report delivered to FHWA no later than June 1, 2027.

7. References

• Provide contact information for at least three (3) client references for similar work performed within the past five (5) years.

8. Other Required Information

• Proof of insurance meeting minimum Town and FHWA requirements.

• Any other information the responding firm deems relevant.

SUBMISSION INSTRUCTIONS

Firms interested in providing professional planning services for the Safe Streets and Roads for All Comprehensive Safety Action Plan must submit their proposal in accordance with the requirements outlined in this RFQ.

Submissions must be clearly titled and in the email subject line as:

RFQ 2025-07 Safe Streets for All Consultant [Insert Firm Name]

Proposals must be submitted electronically in PDF format by email to:

Paonia@TownofPaonia.com

AND

cc’d to: StefenW@TownofPaonia.com

Deadline: 12:00 P.M. (Noon), Friday, OCTOBER 22, 2025 (MT)

• Proposals submitted through bidnetdirect.com or any platform other than direct email will not be considered unless they are also sent to the addresses above.

• Mailed or hand-delivered proposals will not be accepted.

• Proposals received after the deadline will be rejected.

The Town will not be bound by, nor responsible for, any explanations or interpretations of this RFQ other than those provided in writing. No oral interpretations will be made to any consultant.

Any questions or requests for clarification must be submitted via email to Paonia@TownofPaonia.com, and cc’d to StefenW@TownofPaonia.com. All questions must be received no later than October 10, 2025, at 4:00 P.M. (MT). Questions will be answered by publishing an addendum to bidnetdirect.com.

The Town reserves the right to request additional information or clarifications from proposers, and to allow corrections of errors or omissions. Submission of a proposal indicates acceptance by the proposer of all conditions contained in this RFQ.

mailto:Paonia@TownofPaonia.com

SELECTION PROCESS

The Town of Paonia will utilize a qualifications-based selection process consistent with state and federal requirements under the Safe Streets and Roads for All (SS4A) program.

Evaluation of Proposals

All proposals will be evaluated by a Selection Committee based on the criteria outlined in the Evaluation Criteria section of this RFQ. The Town may seek clarification of submitted proposals as deemed necessary. Proposals that do not meet the minimum qualification requirements may be deemed non-responsive.

• Proposals will be evaluated by a Selection Committee based on the criteria outlined in the Evaluation Criteria section of this RFQ.

• The Town may seek clarification of submitted proposals as deemed necessary.

Shortlisting and Interviews

Based on the initial evaluations, the Selection Committee may create a shortlist of the most qualified firms. Shortlisted firms may be invited to participate in interviews to further assess qualifications, proposed approach, and team capabilities. Interviews will provide proposers an opportunity to present their understanding of Paonia’s transportation safety challenges and their methodology for developing the Comprehensive Safety Action Plan.

• Based on initial evaluations, the Selection Committee may create a shortlist of the most qualified firms.

• Shortlisted firms may be invited to participate in interviews to further assess qualifications, proposed approach, and team capabilities.

Final Selection

Following evaluations and interviews (if conducted), the Selection Committee will rank firms and make a recommendation to the Paonia Board of Trustees for award of contract. The Committee’s recommendation will be based on the firm’s overall qualifications, demonstrated experience, project understanding, engagement strategy, and ability to comply with federal requirements.

Negotiations will then be conducted with the highest-ranked firm to finalize scope, fees, and contract terms. If an agreement cannot be reached, the Town reserves the right to negotiate with the next highest-ranked firm.

Anticipated Schedule The following schedule is provided as a general guideline and is subject to change at the Town’s discretion:

• RFQ Issued: August 27, 2025

• RFQ Issued: August 27, 2025

• Deadline for Questions: October 10, 2025, at 4:00 P.M. (MT)

• Proposals Due: October 22, 2025, at 12:00 P.M. (Noon, MT)

• Selection and Recommendation: October 28, 2025, Board of Trustees Meeting

• Contract Award: within 7-days of selection

• Notice to Proceed: within 5-Days after fully-executed contract award

PROPOSAL EVALUATION

All proposals will be reviewed and evaluated by a Selection Committee. The Committee may include Town staff and other individuals with expertise relevant to the services described in this RFQ. The Committee will independently assess and rank proposers in accordance with the evaluation criteria outlined below. Evaluation of proposals will be based solely on the judgment and discretion of the Committee.

During the evaluation process, all communications shall be directed exclusively to the Town Administrator & Treasurer. Proposers are prohibited from contacting or lobbying members of the Selection Committee directly. Any attempt to do so may compromise the integrity of the selection process and may result in disqualification.

The Committee will evaluate only those proposals that meet the minimum qualification requirements set forth in this RFQ. Proposals that appear unrealistic in terms of technical or scheduling commitments may be deemed indicative of insufficient competence or a lack of understanding of the complexity and risks inherent in the Town’s requirements.

At the Town’s discretion, the evaluation process may include oral interviews with shortlisted proposers. If oral interviews are conducted, proposers will be notified in advance of the date, time, location, and any additional information that may be requested. In the event the Town receives three or fewer proposals, the Town reserves the right to forego oral interviews.

Evaluation Criteria:

Proposals will be evaluated according to the following criteria. Each criterion will be scored on a zero-to-five-point scale. Scores will then be weighted according to the assigned values to produce a total score. The maximum possible score is 500 points. Proposals with higher weighted totals will be considered more advantageous to the Town.

1. Firm Qualifications and Relevant Experience (25 points)

• Demonstrated experience providing transportation safety planning, multimodal infrastructure assessments, ADA compliance planning, and community engagement.

• Successful completion of projects of similar scope and complexity, preferably within Colorado and/or rural communities.

2. Project Team and Key Personnel (25 points)

• Qualifications, certifications, and experience of proposed project manager and key staff.

• Availability of personnel to perform services throughout the duration of the project.

3. Project Understanding and Approach (20 points)

• Demonstrated understanding of Paonia’s transportation safety challenges, including limited sidewalks, ADA barriers, bicycle and pedestrian safety, and rural roadway conditions.

• Clarity, feasibility, and effectiveness of proposed methodology for data collection, analysis, engagement, and plan development.

• Integration of Paonia’s ADA Transition Plan findings into the Safe Streets Action Plan.

4. Community Engagement and Equity (20 points)

• Demonstrated ability to design and implement inclusive engagement strategies that reach diverse residents, underrepresented populations, schools, businesses, and people with disabilities.

• Experience ensuring compliance with Title VI and advancing equity in transportation planning.

5. Quality Assurance and Compliance (20 points)

• Proven ability to ensure adherence to SS4A program requirements, ADA and PROWAG standards, and other applicable federal and state requirements.

• Internal processes for ensuring accuracy, timeliness, and completeness of deliverables.

6. References and Past Performance (10 points)

• Quality of references and prior client satisfaction.

• History of successful collaboration with small municipalities, state agencies, and federal programs.

GENERAL TERMS AND CONDITIONS

1. Town’s Rights The Town reserves the right to conduct its own investigation in evaluating proposals and shall have sole discretion to accept or reject any or all submissions.

2. Ownership of Proposals All proposals become the property of the Town upon receipt and will not be returned to the proposer, regardless of selection or rejection.

3. Public Disclosure The Town operates in compliance with applicable public disclosure laws. Proprietary or confidential information should be clearly identified within the proposal and will be protected to the extent permitted by law.

4. Proposal Costs All costs associated with the preparation and submission of a proposal, including participation in any meetings, interviews, or pre-proposal conferences, shall be borne solely by the proposer. The Town will not reimburse these expenses under any circumstances.

5. Conformance with RFQ Requirements Failure to comply with the instructions, requirements, and format outlined in this RFQ, including responding to each item in the Proposal Requirements section, may result in disqualification. Proposals must include all information necessary for a complete evaluation.

6. Conflict of Interest The successful proposer shall not permit any individual employed by the Town to benefit financially from an interest in the proposer’s firm, its affiliates, or any subcontractors engaged in the contract.

7. Basis for Selection Final selection will be based on the evaluation of the written proposal, reference responses, and any oral interviews conducted by the Town.

8. Interpretations and Clarifications The Town will not be bound by, nor responsible for, any explanations or interpretations of this RFQ other than those provided in writing. No oral interpretations will be issued.

Any questions or requests for clarification must be submitted by email to:

Paonia@TownofPaonia.com and cc: StefenW@TownofPaonia.com. The Town reserves the right to request additional information or clarifications from proposers, and to allow correction of errors or omissions.

mailto:Paonia@TownofPaonia.com

9. Submission Deadline Proposals must be submitted as a single PDF document by email, with the subject line clearly titled:

“RFQ 2025-07 SAFE STREETS FOR ALL CONSULTANT [Insert Firm Name]”

Proposals must be received on or before 12:00 P.M. (Noon), Friday, OCTOBER 22, 2025 (MT) at the email addresses above.

Proposals received after the deadline will not be considered.

Proposals submitted through BidNetDirect or any other platform will not be considered unless they are also emailed to the addresses listed above.

Mailed or hand-delivered proposals will not be accepted.

10. Reservation of Rights The Town reserves the right to reject any or all proposals, to waive any informalities or irregularities, and to request new proposals if deemed in the best interest of the Town.

11. Acceptance of Conditions Submission of a proposal constitutes acknowledgment and acceptance by the proposer of all terms, conditions, and requirements set forth in this RFQ.

The accuracy of the proposal is the sole responsibility of the Proposer. No changes in the proposal shall be allowed after the submission deadline, except when the Proposer can show clear and convincing evidence that an unintentional factual mistake was made, including the nature of the mistake and the price actually intended. Alternate proposals will not be considered.

The Town reserves the right to accept or reject any and all responses and to waive any informalities or irregularities in said Reponses. The Request for Proposals does not bind the Town to accept a proposal when, in the Town’s sole discretion, the Town determines not to do so. Additionally, the Town reserves the right to modify the schedule as necessary and will notify those participating in the RFQ of the change in writing. The Town of Paonia is an equal opportunity employer.

TERMINATION OF CONTRACT

The Town may, by written notice to the successful Firm, terminate the contract if the Consultant has been found to have failed to perform in a manner satisfactory to the Town’s specifications, including delivery as specified.

The date of termination shall be stated in the notice. The Town shall be the sole judge of non-performance.

The Town may cancel the contract upon thirty (30) days’ written notice for reasons other than cause. This may include the Town’s inability to continue with the contract due to non-appropriation or a reduction of funding.

RFQ 2025-07 Safe Streets for All Consultant- Attachment A

Proposer Submission Checklist

RFQ 2025-07 Safe Streets for All Consultant Town of Paonia, Colorado

The following checklist is provided to ensure that all required elements of the proposal are completed and included. Proposers must verify that their submission contains all items listed below. Failure to include any required item may result in rejection of the proposal as non-responsive.

☐ Cover Letter Introduce the �irm, identify the principal contact person, and state the of�ice location managing the project.

☐ Completed Checklist Attach this Proposer Submission Checklist (Attachment A).

☐ Firm Quali�ications and Experience

Provide �irm history, size, organizational structure, and expertise. Include at least three (3) similar projects, preferably in Colorado or rural communities.

☐ Project Team Identify project manager and key staff. Include resumes with relevant certi�ications, quali�ications, experience, roles, and availability.

☐ Project Understanding and Approach

Demonstrate understanding of Paonia’s transportation safety and accessibility challenges. Outline methodology for data collection, engagement, prioritization, and Action Plan development.

Community Engagement and Equity Approach

Describe strategies to involve residents, schools, businesses, underrepresented groups, and people with disabilities.

☐ Quality Assurance and Compliance

Describe processes to ensure compliance with SS4A program requirements, ADA/PROWAG, Title VI, and federal/state regulations.

☐ Schedule and Availability

Con�irm ability to complete all deliverables, including making the Comprehensive Safety Action Plan publicly available by May 8, 2027, and submitting the �inal SS4A report by June 1, 2027.

☐ References Provide at least three (3) client references from the past �ive years with contact information.

☐ Proof of Insurance Submit documentation meeting minimum Town and FHWA requirements.

☐ Other Required Information Include any additional information deemed relevant by the proposer.

☐ Electronic Submission Submit as a single PDF, titled: “RFQ 2025-07 Safe Streets for All Consultant [Insert Firm Name]”.

☐ Deadline Con�irmation Submission must be received no later than 12:00 P.M. (Noon), Friday, October 22, 2025 (MT) by email to Paonia@TownofPaonia.com and cc’d to StefenW@TownofPaonia.com.

Town of Paonia

Proposal Evaluation Scoring Sheet

Proposer Name: ___________________________________________ Evaluator Name: __________________________________________ Date: ___________________________________________________

Each proposal will be scored on a 0–5 scale for each criterion:

• 0 = Does not meet requirements

• 1 = Poor

• 2 = Fair

• 3 = Good

• 4 = Very Good

• 5 = Excellent

Scores will then be weighted according to the assigned point values. The maximum possible score is 500 points.

Evaluation Criteria Weight Score (0–5)

1. Firm Quali�ications and Relevant Experience 25

• Demonstrated experience with safety planning, multimodal infrastructure, ADA compliance, and federally funded projects.

• Successful completion of similar projects in Colorado or rural

2. Project Team and Key Personnel 25

• Quali�ications, certi�ications, and experience of proposed staff.

• Clear de�inition of roles, responsibilities, and availability.

3. Project Understanding and Approach 20

• Demonstrated understanding of Paonia’s safety and accessibility challenges.

• Feasibility and clarity of methodology for Action Plan development.

• Integration of ADA Transition Plan into SS4A planning.

4. Community Engagement and Equity 20

• Strategies for inclusive and equitable engagement.

• Experience engaging underrepresented populations, schools, businesses, and disability community.

Evaluation Criteria Weight Score (0–5)

5. Quality Assurance and Compliance 20

• Processes to ensure compliance with SS4A program requirements, ADA/PROWAG, Title VI, and other federal/state standards.

• Internal quality control measures.

6. References and Past Performance 10

• Quality of references and history of successful collaboration with municipalities, agencies, and federal programs.

TOTAL SCORE (Maximum 500 points): ___________