RFQ_2025-051_-_Seismic_Monitoring_Equipment.pdf

Request for Quotation # 2025-051 SWP Seismic Equipment

RFQ for IT Goods $10,000 to $100,000 Page 1 of 11

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Supplier Instructions: Please review this Request for Quotation (RFQ) and submit a quotation to the Department of Water Resources (DWR) Contact listed below. A scanned and emailed PDF of your submission is acceptable and preferred. Facsimile machine (fax) quotations will not be accepted. To be considered responsive, the quotation must be received by the RFQ Due Date, and vendor must comply with the Administrative Requirements included in this RFQ.

RFQ Key Action Dates Release Date of RFQ September 10, 2025

RFQ Due Date September 25, 2025 by 2:00 PM PT

DWR Contact Information DWR Contact Name Peter Czerkies DWR Contact Email Peter.Czerkies@water.ca.gov DWR Contact Phone (916) 902-7601

Items Requested for Quotation: Please provide a quotation on your company’s official business letterhead with all items on the quotation listed in the same order as below.

Item Quantity Part or Item Description Reference

1. 10 3g Accelerograph Exhibit B, Table A

2. 10 DC Power Cable for 3g Accelerograph Exhibit B, Table B

3. 10 AC Power Cable for 3g Accelerograph Exhibit B, Table C

4. 10 Ethernet Cable for 3g Accelerograph Exhibit B, Table D

5. 10 Bullet-style GPS Antenna with TNC Connector Exhibit B, Table E

6. 1 Virtual Training to help DWR to configure, install, and troubleshoot equipment. Exhibit A

☒ If checked, please see the following:

1. Exhibit A – Statement of Work.

2. Exhibit B – Seismic Monitoring Equipment Specifications mailto:Peter.Czerkies@water.ca.gov

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GENERAL INFORMATION

1. DWR reserves the right to determine the successful quotations(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in DWR’s RFQ. Unless the Supplier specifies otherwise in its quotation, DWR may accept any item or groups of items of any quotation. DWR reserves the right to modify or cancel, in whole or in part, its RFQ at any time.

2. Award of the Purchase Order (PO) will be made to the Supplier that meets all of the Administrative Requirements stated below and provides the lowest net cost quotation after Small Business (SB) Preferences and/or DVBE incentives are applied.

3. If noted above in the RFQ Key Action Dates, Questions for this RFQ must be emailed to the DWR Contact shown above. No telephone responses are allowed. DWR may seek clarification for any question received.

4. Bidder Instructions (GSPD-451), revised and effective 11/09/11, will be incorporated in the PO by reference: https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/GSPD/Bidders-Instructions.ashx.

5. Department of General Services Procurement Division, Information Technology (IT) General Provisions – Non-Cloud Goods & Services GSPD-ITGP, DGS PD 403-ITGP (Non-Cloud), Revised and Effective 2/20/2025, are incorporated herein by reference:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List- Folder/Required-Language-for-Solicitations-and-Contracts

No other terms, conditions, policies, or general provisions from the Supplier are applicable or operative. A quotation that includes a Supplier’s policy, terms, and/or conditions may be rejected.

6. GENERATIVE ARTIFICIAL INTELLIGENCE (GEN AI) DISCLOSURE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/GSPD/Bidders-Instructions.ashx https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts

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7. For all prime suppliers that are SB/Disabled Veteran Business Enterprise (DVBE) or are using subcontractors when responding to this RFQ, a Bidder Declaration (GSPD-05-105) must be completed and included with the RFQ response. Suppliers must identify all subcontractors proposed for participation in the contract. Suppliers awarded a PO as a result of a RFQ are contractually obligated to use the subcontractors for the corresponding work identified unless DWR agrees to a substitution and it is incorporated by amendment to the PO. The GSPD-05-105 form link is under Administrative Requirements.

8. California-certified small business suppliers will be given a five percent (5%) preference for bid evaluation purposes only. In addition, a five percent (5%) bid preference is available to a non-small business claiming 25 percent (25%) California-certified small business subcontractor participation.

Suppliers claiming this preference must be certified by California as a small business or must commit to subcontract at least 25 percent (25%) of the net bid price with one or more California-certified small businesses.

Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime Suppliers meeting requirements specified in the Military and Veterans Code § 999.50, et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference.

California-certified small business suppliers will be given a five percent (5%) preference for bid

9. California-certified DVBE suppliers and/or suppliers who provide DVBE participation will be given an incentive, in accordance with Military and Veterans Code § 999.5(a). For evaluation purposes only, DWR shall apply an incentive to the quotations that propose California certified DVBE participation as identified on the GSPD-05-105 and confirmed by DWR. The incentive amount for the lowest net cost quotation will vary in conjunction with the percentage of DVBE participation. The following table identifies the percentages that will be used to adjust the net quotation price when calculating the DVBE Incentive:

Confirmed DVBE Participation: DVBE Incentive:

5 percent and Over 5 percent

4 percent – 4.99 percent inclusive 4 percent

3 percent – 3.99 percent inclusive 3 percent

Suppliers responding to this RFQ who have been certified by California as a Disabled Veteran Business Enterprise (DVBE) (or who are offering rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) Disabled Veteran Business Enterprise Declaration (STD. 843). The STD. 843 link is in Administrative Requirements section.

All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s).

The completed STD. 843 should be included with the response to a RFQ. At DWR’s option prior to award, contractors responding to a RFQ may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for quotation rejection.

https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=MVC&division=4.&title=&part=&chapter=6.&article=7.

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10. In accordance with GC section 14837 and M&VC section 999, all SB and DVBE contractors, subcontractors and suppliers that bid on or participate in a State contract, must perform a Commercially Useful Function (CUF).

11. It is unlawful for any person engaged in business within California to sell or use any article or product as a “loss leader” as defined in section 17030 of the Business and Professions Code.

12. Software license and maintenance fees are considered subscriptions. Any PO awarded for software support and maintenance for 12 months or longer will be paid for the first year only and must be invoiced on an annual basis for the remaining subscription period.

13. Award of the PO, if made, will be in accordance with the RFQ information on award to a responsible Supplier whose bid complies with all the requirements of the RFQ documents and addenda thereto, except for such immaterial defects as may be waived by DWR. Award, if made, will be made within 45 days after the scheduled date for PO Award as specified in the RFQ; however, a Supplier may extend the offer beyond 45 days in the event of a delay of award. DWR reserves the right to determine the successful Supplier(s) quotation either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the DWR’s RFQ. Unless the Supplier specifies otherwise in its quotation, DWR may accept any item or group of items of any bid. DWR reserves the right to modify or cancel in whole or in part it’s RFQ.

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=BPC&sectionNum=17030.

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ADMINISTRATIVE REQUIREMENTS

This RFQ and Supplier’s response will be made a part of the DWR’s procurement file. Any changes to this RFQ, including the Statement of Work (if applicable), shall be cause for rejection. All administrative requirements are Pass/Fail.

Required Forms

1. Completed DWR RFQ Cover Sheet (Attachment 1)

2. Quotation submitted on supplier’s official business letterhead and contain the following:

• Reference to the RFQ Number

• Manufacture or Vendor Part Number

• Quantity

• Description

• Unit Price

• Extended Price

• Software License/Maintenance Term Dates, if applicable

• UNSPSC Number, if available

3. Copy of California Seller’s Permit (If purchasing tangible property)

4. Bidder Declaration, GSPD-05-105 (Attachment 2) http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

5. Recycled Content Certification, CalRecycle form 74 (Attachment 3) https://www2.calrecycle.ca.gov/Docs/Web/111480

6. GenAI Disclosure, DWR 9834 (Attachment 4)

If Applicable Forms

7. DVBE Declarations, DGS PD 843 (Required when claiming DVBE Incentive) http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

8. Payee Data Record, STD. 204 (Required if doing business with DWR the first time) http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

9. Drug Free Workplace Certification, STD. 021 (Required if doing business with DWR the first time) https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std021.pdf http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www2.calrecycle.ca.gov/Docs/Web/111480 http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std021.pdf

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DWR RFQ Cover Sheet Attachment 1

The submission of this quotation does not obligate DWR to fund the proposed PO. If the quotation is approved for funding, a PO will be executed between DWR and the Supplier. When funding is authorized, the Supplier will be expected to adhere to the terms of the executed PO.

The undersigned Supplier hereby proposes to furnish all labor, materials, tools, and equipment to provide goods and services in accordance with the specifications and provisions received with the

RFQ.

1. Supplier’s Quote Submission Date:

2. Supplier’s Quote Reference Number:

3. Supplier’s Company Name:

4. Supplier’s Mailing Address:

Street City State Zip Code

5. Supplier’s Contact Person:

6. Telephone:

7. Email:

8. Federal Taxpayer Identification Number:

9. California Seller’s Permit Number:

10. Supplier’s SB/DVBE Certification Number, If applicable:

Check one or both boxes when applicable: ☐ Small Business ☐ DVBE

11. All documents have been provided per the Administrative Requirement page of this RFQ:

☐ Yes ☐ No

12. Principal who is authorized to bind the Supplier:

Typed Name Title

Original Signature Date

Request for Quotation # 2025-051 Attachment 2

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Request for Quotation # 2025-051 Attachment 2

RFQ for IT Goods $10,000 to $100,000 Page 8 of 11

SWP Seismic Equipment Attachment 3

RFQ for IT Goods $10,000 to $100,000 Page 9 of 11

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SWP Seismic Equipment Attachment 3

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SWP Seismic Equipment Attachment 4

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RFQ 2025-051

Exhibit A

Seismic Monitoring Equipment Page 1 of 2 Statement of Work

A. INTRODUCTION

The Department of Water Resources (DWR), Division of Operations and Maintenance (O&M) is soliciting bids for seismic monitoring equipment. The seismic monitoring equipment must meet the specifications outlined in Paragraph D in this Statement of Work (SOW) and the tables presented in Exhibit B.

All equipment must be delivered to DWR’s Central Warehouse located at:

California Department of Water Resources 1721 13th Street

Sacramento, CA 95811-5811

B. PURPOSE

The seismic monitoring equipment will be used to provide near real-time seismic shaking readings for the California State Water Project and/or California Earthquake Early Warning System. The seismic monitoring equipment will be installed throughout the State by O&M staff.

The data from the seismic monitoring equipment will be continuously transmitted to O&M’s central SeisComP collection and processing servers in Sacramento using Local Area Network (LAN), cell, and state microwave connections utilized by O&M. Triggered event data will also be saved to the data acquisition unit (DAU) in case of a communications failure.

C. STATE AND CONTRACTOR REPRESENTATIVES:

DWR Representative Contractor Representative Name Name Phone Phone Email Email

Representatives may be changed by written notice to the other party.

D. REQUIRED SPECIFICATIONS

1. General Requirements

a. Equipment must include a12 month warranty from the date of delivery to DWR and be in accordance with Paragraph 8 of the IT General Provisions Non-Cloud (DGS PD 403 ITGP Non-Cloud) revised 2/20/2025.

b. All equipment specified must be delivered within 90 days of receiving Purchase Order.

c. An electronic copy of the operation/installation manual(s) must be provided with the equipment. Links to a web accessible copy will be accepted.

d. All equipment proposed in response to this Request for Quote (RFQ) must be manufactured by the same equipment manufacturer.

e. The specific make and model of the equipment must be specified in the response.

RFQ 2025-051

Exhibit A Seismic Monitoring Equipment Page 2 of 2 Statement of Work

f. The equipment manufacturer of the proposed equipment must, at a minimum, also manufacturer the following types of equipment:

i. 3g Accelerograph with 24-bit or higher sensor channels, bandwidth from direct current (DC) to ≥100 hertz (Hz), and dynamic range ≥135 decibels (dB);

ii. 3-Channel or greater Seismic Digitizer with 24-bit or higher sensor channels;

iii. 6-Channel or greater Seismic Digitizer with 24-bit or higher sensor channels;

iv. 3g Triaxial Surface-Mountable Accelerometer with bandwidth from DC to ≥100 Hz and dynamic range ≥135 dB;

g. All the equipment proposed must meet the requirements specified in the mandatory tables below.

2. Live Virtual Training

a. Manufacturer or vendor will provide a minimum of 6 hours of live virtual training.

b. Training will cover at a minimum step-by-step configuration, installation, and troubleshooting of the equipment proposed in response to this RFQ.

c. Training must be sufficient for DWR staff who attend the training to be considered certified installers of all the equipment proposed in response to this RFQ.

E. PAYMENT

1. Payment for equipment to be made upon receipt of goods and a DWR approved invoice.

2. Payment for training will be made in arrears, and upon a DWR approved invoice.

3. Payment terms are Net 45 days in accordance with Government Code provision.

State of California DWR RFQ 2025-051 Department of Water Resources Exhibit B Seismic Monitoring Equipment Specifications Page 1 of 8

An electronic copy of the operation/installation manual(s) must be provided for all proposed equipment.

The Bidder must meet the mandatory solution requirements listed in this table.

Bids that do not meet the Mandatory Solution Requirements will be deemed non-responsive

Table A 3g Accelerograph Requirements

1. The sensor must have three orthogonal components with output of one vertical and two horizontals.

2. The sensor housing should indicate direction of sensitive axis.

3. Clip-level (peak) must be ±3 g or above.

4. The sensor dynamic range must exceed 140 dB at 1 Hz.

5. The sensor must have a flat response (–3 dB points) from DC to ≥100 Hz.

6. Sensitivity accuracy at 20 °C must be ≤1% for 0.1 to 10 Hz.

7. Cross-axis coupling (translation-translation) must be ≤ 1% for total cross-axis, including that due to misalignment of active axis relative to case reference

8. Linearity of Sensitivity vs. Input amplitude able to reproduce ground motion amplitudes must be within 1% across the full-scale range of the sensor.

9. Temperature-induced output offset must be < 2% full-scale over -10 to +40 °C.

10. Expected lifetimes should be fully operational in a field deployment for a minimum of 10 Years.

11. The digitizer must have at least three 24-bit or higher-resolution channels.

12. The Direct Current (DC) input voltage must be at least 11 to 25 V.

Seismic Monitoring Equipment Specifications Page 2 of 8

An electronic copy of the operation/installation manual(s) must be provided for all proposed equipment.

13. The digitizer dynamic range must be at least 135 dB at 100 sps.

14. The digitizer must be able to sample at 100 and 200 sps.

15. Samples must be taken simultaneously on all channels within ±1 μs of the mean sampling time.

16. The digitizer shall provide selectable minimum phase (causal) and linear phase (non-causal) filters.

17. The nominal gain must be accurate using a DC input at 20 °C to ≤ 0.5%.

18. The worst absolute timekeeping error with regular Global Positioning Systems (GPS) locks must be ≤ 1 ms.

19. Complete and continuous recording into a non-volatile storage (ring) buffer shall be provided and no portion of the ring buffer will ever be erased or overwritten except by more recent data added to the ring buffer.

20. Time intervals for triggered recordings must be user selectable. Pre-event times must at least be able to be set at 30 and 60 seconds.

Post-event times must at least be able to be set at 60 and 90 seconds.

21. The data file storage must be ≥ 2 GB.

22. Trigger Algorithms for High-Rate Store-and-Forward must be user selectable and include Short Term Average/Long Term Average (STA/LTA) or equivalent and thresholds from at least 0.001 to 0.1 g in steps ≤ 0.001g.

23. Threshold trigger must include predefined or user-definable high and low band pass filters.

24. Unit must be able to save triggered-event data in miniSEED format.

Seismic Monitoring Equipment Specifications Page 3 of 8

An electronic copy of the operation/installation manual(s) must be provided for all proposed equipment.

25. The unit must be capable of continuously transmitting 100 or 200 sps data packets with a latency of 0.5 seconds or less using the SeedLink data protocol.

26. Both continuous and event-triggered data must be available for local storage and via telemetry simultaneously.

27. The unit must support 10/100Base-T or 10/100/1000Base-T ethernet connections.

28. If equipped with Bluetooth, the Bluetooth must be able to be disabled.

29. All interruptions in the telemetry connection and all other events, within the limits of available DAU ring-buffer memory, shall not cause any break in the time series as recorded in the DAU buffer.

30. The digitizer and sensor must remain operational (even if not within Performance Metrics) from –20 to +60 °C.

31. State-of-health (SOH) information must be generated and capable of being transmitted using the Seedlink data protocol.

32. The SOH messages shall contain at a minimum (a) some indication of system operability, and (b) the current input voltage as seen by the unit.

33. The user must be able to remotely save configuration information (metadata), including unit serial number, sampling rate, full-scale range, and sensor sensitivity, to a data file. If additional software is required to read the data file, the software will be provided.

34. The unit shall draw an average total of ≤ 3.5 W at a sample rate of 200 sps inclusive of GPS and transmitting continuously over ethernet.

35. The accelerograph enclosure must be IP67 compliant.

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An electronic copy of the operation/installation manual(s) must be provided for all proposed equipment.

36. The unit shall include hardware needed to mount and level on a flat concrete surface.

37. The unit must weigh ≤ 10 kg.

38.

The units must be capable of being leveled and oriented with standard field tools (e.g. bubble level and orienting rod). If additional tools or software are required, they will be provided with the instrument as well as documentation on using the orientation and levelling equipment.

39. The unit must have a web-based interface for entering metadata and configuration changes.

40. Triggered-event data files must be downloadable remotely using the web-based interface.

41. The unit must have a TNC, BNC, or Type F connector to attach the GPS antenna cable. Dongles or adapters to convert the connector on the accelerograph to a TNC, BNC, or Type F connector will also be accepted.

42. The GPS output must be between 3 to 6 volts.

43. The height of the accelerograph including wiring necessary for continuous data collection and transmission must not exceed 9”.

44. The length and width of the accelerograph should not exceed 10”.

Seismic Monitoring Equipment Specifications Page 5 of 8

An electronic copy of the operation/installation manual(s) must be provided for all proposed equipment.

Table B DC Power Cable for 3g Accelerograph Requirements

1. The DC power cable must be at least one meter in length.

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An electronic copy of the operation/installation manual(s) must be provided for all proposed equipment.

Table C AC Power Cable for 3g Accelerograph Requirements

1. The Alternating Current (AC) power cable must be at least one meter in length.

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An electronic copy of the operation/installation manual(s) must be provided for all proposed equipment.

Table D Ethernet Cable for 3g Accelerograph Requirements

1. The ethernet cable must include the connectors to connect the 3g Accelerograph specified by the contractor in the bid items to a standard ethernet port (RJ-45 connector).

2. The ethernet cable must be at least 1.5 meters in length.

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An electronic copy of the operation/installation manual(s) must be provided for all proposed equipment.

Table E Bullet-style GPS Antenna with TNC Connector Requirements

1. The GPS Antenna must have a TNC connector to attach the GPS cable.

2. The GPS Antenna must accept a range of input voltages from at least 3.3 to 5 volts DC.

3. The antenna must be designed with weatherproof housing.