RFQ 2024-054 Easement Enforcement Services.pdf

May 1, 2024

2:00 PM EST

Electronic Submittal Union County Government Center Procurement Department 500 N. Main Street, Suite 709 Monroe, NC 28112

Request for Qualifications No. 2024-054

Easement Enforcement Services

Due Date:

Time:

Receipt Location:

Procurement Contact:

Erick Perjuste, Procurement Specialist Office: 704.283.3658 Erick.Perjuste@unioncountync.gov mailto:michael.high@unioncountync.gov

Union County, North Carolina RFQ 2024-054 Easement Enforcement Services

Contents 1 Notice of Advertisement 2 Submittal Details

2.1 SUBMISSION DEADLINE

2.2 SUBMISSION REQUIREMENTS

2.3 SUBMITTAL QUESTIONS

2.4 ADDENDA

2.5 COMMUNICATION

3 Introduction

3.1 PURPOSE

3.2 COUNTY

4 Project Description and Scope of Services 5 Detailed Submittal Requirements and Instructions

5.1 TERMS OF SUBMISSION

5.2 PROPOSAL FORMAT

5.2.1 Section A – Cover Letter

5.2.2 Section B – Experience

5.2.3 Section C – Project Team

5.2.4 Section D – Project Management and Quality Control

5.2.5 Section E – Project Approach and Methodology

5.2.6 Section F – History of Similar Projects

5.2.7 Section G – Reputation of Firm

5.2.8 Section H – Required Forms

6 Evaluation Criteria and Selection Process

6.1 SELECTION PARTICIPANTS

6.2 EVALUATION SELECTION PROCESS

6.3 AWARD PROCEDURE

7 General Conditions and Requirements

7.1 TERMS OF CONTRACT

7.2 CONTRACTUAL OBLIGATIONS

7.3 MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE)

7.4 EQUAL EMPLOYMENT OPPORTUNITY

7.5 EXPENSE OF FIRM

7.6 E-VERIFY

7.7 EQUAL EMPLOYMENT OPPORTUNITY

7.8 INSURANCE

7.9 INDEMNIFICATION

8 Appendix A – SOQ Submission Form 9 Appendix B – Addendum and Anti-Collusion 10 Appendix C – Template Multiple Project Agreement

RFQ 2024-054 Easement Enforcement Services

1 NOTICE OF ADVERTISEMENT

Request for Qualifications No. 2024-054

Easement Enforcement Services

Electronic Statements of Qualifications (SOQs) will be received by the Union County’s Procurement Department at the Union County Government Center, 500 North Main Street, Monroe, NC 28112 until 2:00 PM EST on May 1, 2024. Late submittals will not be accepted.

Union County, North Carolina, through Union County Water Department, is seeking SOQs from qualified firms for Easement Enforcement Services. As a Request for Qualifications (RFQ), responding firms are not required to submit price information nor work product with submittal packages. Compliance with N.C.G.S. 143-64.31 is required.

This solicitation may be examined at the Union County Government Center, Procurement Department, 500 North Main Street, Suite 709, Monroe, NC 28112, Monday through Friday between the hours of 8:00 am and 5:00 pm. Copies of the solicitation may be obtained from the locations listed below:

1. Download the Solicitation Documents from the Union County Website https://www.unioncountync.gov/government/departments-f-p/procurement-contract-management/current-bids

Download the Solicitation Documents from the State of North Carolina Electronic Vendor Portal: https://evp.nc.gov (Bid by Departments, search County of Union).

Union County (UC) reserves the right to reject any or all submittals, to waive technicalities and to make such selection deemed in its best interest. With limited response, Union County reserves the right to extend the solicitation opening date as appropriate in order to assure a competitive procurement process.

A North Carolina Land Surveying License is required by the prime or one the sub-contractor for this project.

Offerors are required to comply with the non-collusion requirements set forth in the Solicitation Documents.

Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and Small Businesses.

End of Advertisement https://www.unioncountync.gov/government/departments-f-p/procurement-contract-management/current-bids https://www.unioncountync.gov/government/departments-f-p/procurement-contract-management/current-bids https://evp.nc.gov/

RFQ 2024-054 Easement Enforcement Services

2 Submittal Details

2.1 SUBMISSION DEADLINE

All submittals, for the services specified, are to be received by the Union County Procurement Department no later than 2:00 PM EST on May 1, 2024 per the instructions below. Any submittals received after this date and time shall be rejected without exception.

2.2 SUBMISSION REQUIREMENTS

The SOQ must be submitted electronically by using the following link:

https://lfportal.unioncountync.gov/Forms/procurementsubmit.The submittal, one complete document, must be signed by a person who is authorized to bind the proposing Company.

Instructions for preparing the SOQ are provided herein. Select the Solicitation drop down arrow and choose this RFQ from the list. Complete the form, upload the SOQ as one complete document and select submit. The maximum size accepted is 20 MB. An email response will be sent to the address entered on the form as your confirmation of receipt.

The submittal must be signed by a person who is authorized to bind the proposing Company. Instructions for preparing the SOQ are provided herein.

Paper submissions will not be accepted.

There is no expressed or implied obligation for Union County to reimburse Offerors for any expenses incurred in preparing a response to this request.

Union County reserves the right to reject any or all submittals, to waive technicalities and to make such selection deemed in its best interest, to award to multiple vendors and to cancel this RFQ.

2.3 SUBMITTAL QUESTIONS

Submittal questions will be due on or before 11:00 AM EST April 10, 2024. The primary purpose is to provide participating Offerors with the opportunity to ask questions, in writing, related to the RFQ. Addenda will be issued prior to due date to answer applicable questions.

Submit questions by e-mail to Erick Perjuste at Erick.Perjuste@unioncountync.gov by the deadline shown above. The email should identify the RFQ number and project title.

All questions and answers may be posted as addenda on www.unioncountync.gov and / or the State of North Carolina Electronic Vendor Portal: https://evp.nc.gov.

2.4 ADDENDA

Union County may modify the RFQ prior to the date fixed for submission of SOQs by the issuance of an addendum.

Should an Offeror find discrepancies or omissions in this RFQ or any other documents provided by Union County, the Offeror should immediately notify the County of such potential discrepancy in writing via email as noted above.

https://lfportal.unioncountync.gov/Forms/procurementsubmit mailto:Erick.Perjuste@unioncountync.gov http://www.unioncountync.gov/

RFQ 2024-054 Easement Enforcement Services

Any addenda to these documents shall be issued in writing. No oral statements, explanations, or commitments by anyone shall be of effect unless incorporated in the written addenda. Receipt of Addenda shall be acknowledged by the Offeror on Appendix B - Addenda Receipt and Anti-Collusion form.

2.5 COMMUNICATION

All communications, any modifications, clarifications, amendments, questions, responses or any other matters related to this Request for Qualifications must be made only through the Procurement Contact noted on the cover of this RFQ. A violation of this provision is cause for the County to reject a Company’s SOQ. No contact regarding this document with the Board of County Commissioners or other County employees is permitted and may be grounds for disqualification.

3 INTRODUCTION

3.1 PURPOSE

Union County, North Carolina, through the Union County Water Department, is seeking proposals from qualified firms to provide Easement Enforcement Services in Union County.

3.2 COUNTY

The County (estimated population 239,859) is located in the central, southern piedmont.

The County provides its citizens with a full array of services that include public safety, water/wastewater utilities and sanitation, human services, cultural and recreational activities, and general government administration.

4 PROJECT DESCRIPTION AND SCOPE OF SERVICES

Union County Department of Union County Water Department has identified a need for consultant Services for easement acquisition services and easement violation enforcement. These services will include providing professional property acquisition services, easement violation enforcement procedures, Deed research, encroachment execution services, surveying, map development, plat creation, and services incidental thereto. The consultant will provide such professional property acquisition and other real estate services with professional skill, judgment, and due care in accordance with the standards of professional property acquisition and real estate services in the same or similar locality.

Union County may select up to three (3) qualified consultants to provide Easement Enforcement services described in this RFQ. The selected consultant(s) shall provide work on an as-needed basis upon assignment, by way of task order, from Union County.

The selection is not a guarantee that any minimum amount of easement enforcement services will be assigned to any specific consultant.

RFQ 2024-054 Easement Enforcement Services

NOTE: This is a Request for Qualification (RFQ). Responding firms are not required to submit project specific scope information nor price. Do not submit price information nor work product with your submittal package. Each submittal package will be reviewed based on qualification criteria listed in this RFQ. In accordance with NC G.S. 143-64.31, the county will negotiate a contract with the best qualified firm based on the Scope of Work listed in this RFQ.

4.1 OTHER ADDITIONAL SERVICES

The consultant is required to ensure that all services are performed by properly licensed firms. Reminder, please do not submit price information with your submission package.

• Any type of property surveys, other special field surveys or related engineering services needed for the transfer of interests in real property, as well as engineering surveys and staking to enable owner to proceed with the project.

• Facilitate the procurement of independent legal services to provide certified written title opinions and title updates, which shall reflect all necessary information, including, without limitation, legal property owners of record, nature of property owner interest, viable liens, encumbrances, other outstanding interests.

• Facilitate the procurement of independent legal services for performing real estate closing, and if necessary, the filing of condemnations in accordance with all applicable law.

• Procure an independent Certified General Real Estate Appraiser to determine the value of an easement and/or fee simple acquisition.

• Procure an environmental expert to determine the environmental impact related to any area of property which may be acquired.

• Procure a removal expert to estimate cost related to the removal of an obstruction under enforcement action.

• Procure a clearing/grubbing/mowing expect to estimate cost related to easement clearing and maintenance.

• Provide construction administration services for the removal of obstructions, restorations, easement clearing, and maintenance.

Any other property acquisition-related service and easement services that is authorized.

RFQ 2024-054 Easement Enforcement Services

5 DETAILED SUBMITTAL REQUIREMENTS AND INSTRUCTIONS

5.1 TERMS OF SUBMISSION

All material received from a person or company (“Respondent”) in response to this solicitation shall become the property of Union County and will not be returned to the Respondent. Any and all costs incurred by a Respondent in preparing, submitting, or presenting submissions are the Respondent’s sole responsibility and Union County shall not reimburse the Respondent. All responses to this solicitation will be considered a public record and subject to disclosure under applicable public records law.

Any material in a response which the Respondent considers a trade secret and exempt from disclosure as a public record under applicable law, including N.C.G.S. §§ 132-1.2 and 66-152, must be properly designated as a trade secret. In order to properly designate such material, the Respondent must: (i) submit any trade secret materials in a separate envelope, or file, from all other submitted material, being clearly marked as “Trade Secret

– Confidential and Proprietary Information,” and (ii) stamp the same trade secret/confidentiality designation on each page of the materials therein which contain trade secrets.

To the extent consistent with public records law, Union County will make reasonable efforts to maintain the confidential nature of trade secrets, as determined by Union County and subject to the conditions set forth herein. Respondent understands and agrees by submitting a response to this solicitation, that if a request is made to review or produce a copy of any information in the Respondent’s materials which was properly labeled by the Respondent as a trade secret, Union County will notify the Respondent of the request and the date that such materials will be released to the requestor unless the Respondent obtains a court order enjoining that disclosure. If the Respondent fails to obtain the court order enjoining disclosure prior to that date, Respondent understands and agrees that Union County will release the requested information to the requestor on that date.

Furthermore, the Respondent also agrees to indemnify and hold harmless Union County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that has been designated as a trade secret by Respondent.

5.2 PROPOSAL FORMAT

The County desires all responses to be identical in format in order to facilitate comparison. While the County’s format may represent a departure from the vendor’s preference, the County requests adherence to the format. All responses are to be in the format described below.

Offerors should prepare their SOQ in accordance with the instructions outlined in this section. The submittal should be one (1) complete document. Each Offeror is required to submit the SOQ electronically – Refer to item 2.2. The SOQ should be prepared as simply as possible and provide a straightforward, concise description of the Offeror’s capabilities to satisfy the requirements of the RFQ.

RFQ 2024-054 Easement Enforcement Services

Utmost attention should be given to accuracy, completeness, and clarity of content. All parts, pages, figures, or tables should be numbered and clearly labeled. Response information should be limited to pertinent information only. Marketing and sales type information is not to be included.

The total length of the submittal, including cover letter, should be no more than 25 single-sided pages. Submittals should be on 8 ½” x 11" paper with an 11-point minimum text size. Key personnel resumes may also be provided as an appendix to the document and will not count against the page limit. Covers, section acknowledgements, and the required forms, do not count against the page limit.

Please provide the following information in the sequence of the following major headings described below.

The submittal should be organized into the following sections:

• Section A – Cover Letter

• Section B – Experience

• Section C – Project Team

• Section D – Project Management and Quality Control

• Section E – Project Approach and Methodology

• Section F – History of Similar Projects

• Section G – Reputation of Firm

• Section H – Required Forms o Appendix A – SOQ Submission Form o Appendix B – Addenda Receipt and Anti-Collusion

Omissions and incomplete answers may be deemed unresponsive. Please initial any corrections.

5.2.1 SECTION A – COVER LETTER

In your cover letter, include the following information about your company:

• Legal company name and DBA (if applicable).

• Corporate headquarters’ address, phone number and Website address.

• Location Providing Service (if different from headquarters), address and telephone number.

• Name of single point of contact, title, direct telephone number and/or extension and direct email address.

• Name of person with binding authority, title, address, direct telephone number and/or extension and email address.

• Describe your interest in this project and the unique advantage your firm and team bring.

• Make the following representations and warranty in the cover letter, the falsity of which might result in rejection of its Statement of Qualifications:

“The information contained in this SOQ or any part thereof, including any exhibits, schedules, and other documents and instruments delivered or to be delivered to the County, is true, accurate, and complete. This SOQ

RFQ 2024-054 Easement Enforcement Services includes all information necessary to ensure that the statements therein do not in whole or in part mislead the County as to any material facts.”

5.2.2 SECTION B – EXPERIENCE

Provide a representative summary of your firm’s specialized experience or expertise as it relates to providing easement and surveying services as mentioned in the scope above. Reference recent experience with project costs and schedules as well as past performance on similar assignments.

5.2.3 SECTION C – PROJECT TEAM

Provide a detailed organization chart that presents the team to be dedicated to these services. This should include the project manager, consultant and/or architects, and other supporting staff to be used in completion of the work.

Information to be included in this section shall include:

• Professional, relevant qualifications of each team member, including which projects listed under the Project Experience section of the response, the project team individual(s) had a significant role;

• Include North Carolina license information for Engineers, Architects and/or Surveyors assigned to this project;

• Office location and number of year’s employee has worked with their current firm;

• Available time (in percent) that each team member may commit to these services.

• Familiarity with the area where the project is to be located.

• The specific experience the proposed program manager has in managing related or similar programs.

• Subconsultants to be utilized in the execution of the project must be clearly identified within the organizational chart. Provide relevant qualifications for up to five projects for each subconsultant proposed as part of the project team. Projects listed should demonstrate prior successful teaming with the respondent.

• Please provide the name of the sub-contractor (if applicable) that will perform the land surveyor services under this contract. Include their license number.

5.2.4 SECTION D – PROJECT MANAGEMENT AND QUALITY CONTROL

Provide a brief description of the systems and methods employed by the firm to effectively manage the project, including a summary on the management of: goal setting, managing client expectations, communications, scope, approach, quality control, managing project schedule, quality control/assurance, and risk.

RFQ 2024-054 Easement Enforcement Services

5.2.5 SECTION E – PROJECT APPROACH AND METHODOLOGY

Provide a brief summary to include the approach for this project including the team and consultants as it relates to the previously defined scope.

5.2.6 SECTION F – HISTORY OF SIMILAR PROJECTS

Provide a minimum of five (5) representative projects including the following information for each project:

• Owner’s name and title.

• Owner’s contact person name, title, address, telephone number and email address.

• Title and description of the project.

• Description of the services provided.

5.2.7 SECTION G – REPUTATION OF FIRM

Provide a record of successfully completed projects without major legal or technical problems.

State whether the firm has been sued or had a claim filed against it in the last five

(5) years. If the answer is “yes” please, provide details of each suit or claim and the resolution of the matter.

5.2.8 SECTION H – REQUIRED FORMS

Submittals must include the following documents:

• Appendix A – Statement of Qualifications Submission (signed)

• Appendix B – Addenda Receipt and Anti-Collusion (signed)

6 EVALUATION CRITERIA AND SELECTION PROCESS

6.1 SELECTION PARTICIPANTS

1. Maintaining the integrity of the RFQ process is of paramount importance for the County. To this end, do not contact any member of the Union County Board of Commissioners or any member of the Union County staff regarding the subject matter of this RFQ until a selection is made, other than the County’s designated contact person identified in the introduction to this RFQ. Failure to abide by this requirement shall be grounds for disqualification from this selection process.

2. The Owner will establish an RFQ Evaluation Team to review and evaluate the submittals independently in accordance with the published evaluation criteria.

3. Union County reserves the right to conduct interviews with a shortlist of selected respondents.

RFQ 2024-054 Easement Enforcement Services

4. At its sole discretion, the Owner may ask written questions of Offerors, seek written clarification, and conduct discussions with Offerors on the submittals.

5. The Owner will provide written notification to all Offerors of the selection at the conclusion of the Procurement process.

6. At the Owner’s discretion, it will initiate negotiations with the Preferred Offeror. The “Preferred Offeror” is the Offeror that the Owner determines achieves the apparent best overall ranking. If the Owner is unable to execute a contract with the Preferred Offeror, negotiations with the Preferred Offeror may be terminated, and provided that such negotiations are terminated in writing, the Owner may proceed to negotiate with the next Preferred Offeror. The Owner will continue in accordance with this procedure until a contract agreement is reached or the selection process is terminated. Negotiations are at the Owner’s sole discretion.

6.2 EVALUATION SELECTION PROCESS

A weighted analysis of the evaluation criteria will be utilized to determine the Vendor that represents the best value solution for the County.

In the evaluation and scoring/ranking of Offerors, the Owner will consider the information submitted in the RFQ as well as the meetings (if applicable) with respect to the evaluation criteria set forth in the RFQ.

The initial evaluation criteria/factors and relative weights listed below will be used to recommend selection of the Preferred Offeror or for the purpose of selecting Short-Listed Offerors. The County may choose to award without engaging in interview discussions.

SOQ Evaluation Criteria Weights

Project Team, Availability of Resources and Reputation of the Firm -Qualified adequate staff and proposed team for the project;

-Current workload and availability to support the project;

-Familiarity with the area where the project is located.

-Administration capabilities.

40%

Project Experience and History of Similar Projects -Specialized or appropriate project experience;

-Past performance on similar projects;

-Recent experience with project costs and schedules -Record of successfully completed projects without major legal or technical difficulties.

45%

Project Management and Quality Control -Project management with respect to project goals, communication, and cost & schedule control;

-Proposed approach for the project;

-Ability to address project challenges in a timely and definitive manner.

10%

Project Approach and Methodology -Proposed approach for the project including team and consultants. 5%

After identification of Short-Listed Offerors, the Owner may or may not decide to invite Short-Listed firms for interviews/demonstrations. If interviews are scheduled with the Short-Listed Offerors, previous evaluation and rankings are not carried forward. For the purpose of selecting a Preferred Offeror, the evaluation criteria will be given the following relative weights:

6.3 AWARD PROCEDURE

The County reserves the right to make an award without further discussion of the submittals received. It is understood that any SOQ submitted will become part of the public record.

A submittal may be rejected if it is incomplete. Union County may reject any or all submittals and may waive any immaterial deviation in a submittal.

The County may accept the SOQ that best serves its needs, as determined by County officials in their sole discretion.

More than one submittal from an individual, firm, partnership, corporation or association under the same or different names will not be considered.

County may select and enter into negotiations with the next most advantageous Offeror if negotiations with the initially chosen Offeror are not successful.

The award document will be a Contract incorporating, by reference, all the requirements, terms and conditions of the solicitation and the Offeror’s SOQ as negotiated.

7 GENERAL CONDITIONS AND REQUIREMENTS

7.1 TERMS OF CONTRACT

The contract award may have an initial term of two (2) years with three (3) one-year renewal option at the County’s discretion, pending annual budget approval.

Union County has the right to reject any or all SOQ, to engage in further negotiations with any Company submitting a proposal, and/or to request additional information or clarification.

All SOQ submitted in response to this request shall become the property of Union County and as such, may be subject to public review.

Interview Evaluation Criteria Weights Project Team and Availability of Resources Project Experience Project Approach and Project Management Reputation of Firm

75%

Quality and Relevance of Interview as it Relates to the Scope of the RFQ. 25%

7.2 CONTRACTUAL OBLIGATIONS

The contents of this submittal and the commitments set forth in the selected SOQ shall be considered contractual obligations if a contract ensues. Failure to accept these obligations may result in cancellation of the award. All legally required terms and conditions shall be incorporated into final contract agreements with the selected Service Provider(s).

7.3 MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE)

It is the policy of Union County that Minority Businesses (MBEs), Women businesses (WBEs), Disadvantaged Business Enterprises (DBEs) and other small businesses shall have the opportunity to compete fairly in contracts financed in whole or in part with public funds. Consistent with this policy, Union County will not allow any person or business to be excluded from participation in, denied the benefits of, or otherwise be discriminated against in connection with the award and performance of any contract because of sex, race, religion, or national origin.

7.4 EQUAL EMPLOYMENT OPPORTUNITY

All Firms will be required to follow Federal Equal Employment Opportunity (EEO) policies.

Union County will affirmatively assure that on any project constructed pursuant to this advertisement, equal employment opportunity will be offered to all persons without regard to race, color, creed, religion, national origin, sex, and marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age.

7.5 EXPENSE OF FIRM

The Owner accepts no liability for the cost and expenses incurred by firms in responding to this Procurement. Each Firm that enters into the Procurement process shall prepare the required materials and the SOQ at its own expense and with the express understanding that the Firm cannot make any claims whatsoever for reimbursement from the Owner for the costs and expenses associated with the process, even in the event the Owner cancels this Project or rejects all submittals.

7.6 E-VERIFY

E-Verify is the federal program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program, used to verify the work authorization of newly hired employees pursuant to federal law.

Vendor/Firm shall ensure that Firm and any Subcontractor performing work under this contract: (i) uses E-Verify if required to do so; and (ii) otherwise complies with applicable law.

7.7 EQUAL EMPLOYMENT OPPORTUNITY

All Firms will be required to follow Federal Equal Employment Opportunity (EEO) policies.

Union County will affirmatively assure that on any project constructed pursuant to this advertisement, equal employment opportunity will be offered to all persons without regard

RFQ 2024-054 Easement Enforcement Services to race, color, creed, religion, national origin, sex, and marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age. All submittals submitted in response to this request shall become the property of Union County and as such, may be subject to public review. All payroll taxes, liability and worker’s compensation are the sole responsibility of the Proposer. The Proposer understands that an employer/employee relationship does not exist under this contract.

7.8 INSURANCE

One or more of the following insurance limits may be required if it is applicable to the project. The County reserves the right to require additional insurance depending on the nature of the agreement.

At Contractor’s sole expense, Contractor shall procure and maintain the following minimum insurances with insurers authorized to do business in North Carolina and rated A-VII or better by A.M. Best, or as otherwise authorized by the Union County Risk Manager.

A. WORKERS’ COMPENSATION

Statutory (coverage for three or more employees) limits covering all employees, including Employer’s Liability with limits of:

$500,000 Each Accident $500,000 Disease - Each Employee $500,000 Disease - Policy Limit

B. COMMERCIAL GENERAL LIABILITY

(for any agreement unless otherwise waived by the Risk Manager)

Covering Ongoing and Completed Operations involved in this Agreement.

$2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $1,000,000 Each Occurrence $1,000,000 Personal and Advertising Injury Limit

C. COMMERCIAL AUTOMOBILE LIABILITY

(for any agreement involving the use of a contractor vehicle while conducting services associated with the agreement)

$1,000,000 Combined Single Limit - Any Auto

D. PROFESSIONAL LIABILITY

(only for any agreement providing professional service such as engineering, architecture, surveying, consulting services, etc.)

$1,000,000 Claims Made

RFQ 2024-054 Easement Enforcement Services

Contractor shall provide evidence of continuation or renewal of Professional Liability Insurance for a period of two (2) years following termination of the Agreement.

ADDITIONAL INSURANCE REQUIREMENTS

A. The Contractor’s General Liability policy shall be endorsed, specifically or generally, to include the following as Additional Insured:

UNION COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES ARE

INCLUDED AS ADDITIONAL INSURED WITH RESPECTS TO THE GENERAL

LIABILITY INSURANCE POLICY.

Additional Insured status for Completed Operations shall extend for a period of not less than three (3) years from the date of final payment.

B. Before commencement of any work or event, Contractor shall provide a Certificate of Insurance in satisfactory form as evidence of the insurances required above.

C. Contractor shall have no right of recovery or subrogation against Union County (including its officers, agents and employees).

D. It is the intention of the parties that the insurance policies afforded by contractor shall protect both parties and be primary and non-contributory coverage for any and all losses covered by the above-described insurance.

E. Union County shall have no liability with respect to Contractor’s personal property whether insured or not insured. Any deductible or self-insured retention is the sole responsibility of Contractor.

F. Notwithstanding the notification requirements of the Insurer, Contractor hereby agrees to notify County’s Risk Manager at 500 N. Main Street # 130, Monroe, NC 28112, within two (2) days of the cancellation or substantive change of any insurance policy set out herein. Union, in its sole discretion, may deem failure to provide such notice as a breach of this Agreement.

G. The Certificate of Insurance should note in the Description of Operations the following:

Department: _____________________ Contract #: _____________________

H. Insurance procured by Contractor shall not reduce nor limit Contractor’s contractual obligation to indemnify, save harmless and defend Union County for claims made or suits brought which result from or are in connection with the performance of this Agreement.

I. Certificate Holder shall be listed as follows:

RFQ 2024-054 Easement Enforcement Services

Union County Attention: Keith A. Richards, Risk Manager 500 N. Main Street, Suite #130 Monroe, NC 28112

J. If Contractor is authorized to assign or subcontract any of its rights or duties hereunder and in fact does so, Contractor shall ensure that the assignee or subcontractor satisfies all requirements of this Agreement, including, but not limited to, maintenance of the required insurances coverage and provision of certificate(s) of insurance and additional insured endorsement(s), in proper form prior to commencement of services.

7.9 INDEMNIFICATION

Contractor agrees to protect, defend, indemnify and hold Union County, its officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind in connection with or arising out of this agreement and/or the performance hereof that are due, in whole or in part, to the negligence of the Contractor, its officers, employees, subcontractors or agents.

Contractor further agrees to investigate, handle, respond to, provide defense for, and defend the same at its sole expense and agrees to bear all other costs and expenses related thereto.

--Intentional Left Blank--

RFQ 2024-054 Easement Enforcement Services

8 APPENDIX A – SOQ SUBMISSION FORM

Submit with SOQ

This SOQ is submitted by:

Company Legal Name:

Representative Name:

Representative Signature:

Representative Title:

Address:

City/State/Zip:

Email Address:

Phone Number:

Website Address:

It is understood that Union County reserves the right to reject any and all submittals, to make awards according to the best interest of the County, to waive formalities, technicalities, to recover and re-advertise this project. This Statement of Qualifications is valid for 120 calendar days from the due date and is submitted by an executive of the company that has authority to contract with Union County, NC.

Name:

Title:

Signature:

Date:

RFQ 2024-054 Easement Enforcement Services

9 APPENDIX B – ADDENDUM AND ANTI-COLLUSION

Submit with SOQ

Please acknowledge receipt of all addenda by including this form with your submittal. Any questions or changes received will be posted as an addendum on www.co.union.nc.us and / or the State of North Carolina Electronic Vendor Portal: https://evp.nc.gov. It is your responsibility to check for this information.

Addendum No. Date Downloaded

I certify that this SOQ is made in good faith and without collusion with any other offeror or officer or employee of Union County.

Legal Company Name:

Name:

Title:

Email Address:

Signature:

Date:

http://www.co.union.nc.us/

RFQ 2024-054 Easement Enforcement Services

10 APPENDIX C – TEMPLATE MULTIPLE PROJECT AGREEMENT

(Consultant Services)

Do Not Submit with SOQ

---Informational Purposes Only---