RFQ-2024-015-OA - MFMP Solicitation Document.pdf

REQUEST FOR QUALIFICATIONS

RFQ-2024-015-OA

CONSTRUCTION MANAGEMENT AT

RISK SERVICES FOR NORTH

CAMPUS BUILDINGS 56 & 57

REMODEL INTO STEM AND

NURSING EXPANSION

Solicitation Release Date: April 9, 2024

Replies Due Date: 2:30 p.m. ET on May 15, 2024

PROCUREMENT SERVICES

Cypress Creek Administrative Center

6400 NW 6th Way, Fort Lauderdale, FL 33309 Phone 954-201-7455/Fax 954-201-7330

RFQ-2024-015-OA – CONSTRUCION MANAGEMENT AT RISK SERVICES

FOR NORTH CAMPUS BUILDINGS 56 & 57 REMODEL INTO STEM AND NURSING EXPANSION

TABLE OF CONTENTS

SECTION 1 REQUIRED RESPONSE FORM

SECTION 2 INTRODUCTION, PURPOSE, AND GENERAL INFORMATION

SECTION 3 SPECIAL CONDITIONS

SECTION 4 SUBMITTAL REQUIREMENTS

SECTION 5 EVALUATION

SECTION 6 CONTRACT NEGOTIATIONS

SECTION 7 GENERAL CONDITIONS

ATTACHMENTS

ATTACHMENT A SCOPE OF WORK

ATTACHMENT B SAMPLE CONTRACT

ATTACHMENT C DRUG-FREE WORKPLACE CERTIFICATION FORM

ATTACHMENT D NON-DISCLOSURE AGREEMENT

ATTACHMENT E PUBLIC ENTITY CRIMES STATEMENT

ATTACHMENT F NON-COLLUSION AFFIDAVIT

ATTACHMENT G VENDOR CONFLICT OF INTEREST FORM

ATTACHMENT H PERFORMANCE EVALUATION SURVEY FORM

ATTACHMENT I FEDERALLY FUNDED PROJECTS ADDENDUM FORM

ATTACHMENT J PROJECT ABSTRACT AND CAPITAL IMPROVEMENT PLAN

REQUEST 2023 BUILDINGS 56 & 57

ATTACHMENT K STATEMENT OF “NO” RESPONSE

REPLY ORGANIZATION FORMAT AND SUBMITTAL CHECKLIST

TAB # SECTION SECTION

4.1 GENERAL INFORMATION

1 4.1.1 TITLE PAGE AND TABLE OF CONTENTS

1 4.1.2 ACKNOWLEDGEMENT OF RELEASED ADDENDA TO RFQ

1 4.1.3 W-9 FORM

1 4.1.4 NOTICE PROVISION

2 4.1.5 VENDOR CONFLICT OF INTEREST FORM – ATTACHMENT G

3 4.1.6 LITIGATION HISTORY

4 4.1.7 LETTER OF INSURABILITY

4.2 MINIMUM ELIGIBILITY CRITERIA

5 4.2.1 REQUIRED RESPONSE FORM – SECTION 1

5 4.2.2 LICENSES, CERTIFICATES, AND BUSINESS STRUCTURE

4.3 ADDITIONAL INFORMATION TO BE INCLUDED IN THE SUBMITTED

REPLY/QUALIFICATIONS

6 4.3.1 EXECUTIVE SUMMARY

7 4.3.2 BONDING CAPACITY

8 4.3.3 PROFILE INFORMATION

9 4.3.4 PROJECT STAFF AND ORGANIZATION CHART

10 4.3.5 REFERENCES - PERFORMANCE EVALUATION SURVEY FORM –

ATTACHMENT H (TO BE INSERTED BY THE COLLEGE)

11 4.3.6 RELATED BUILDING EXPERIENCE AND PERFORMANCE RECORD

12 4.3.7 SCHEDULING AND COST CONTROL

13 4.3.8 DISTANCE TO SITE

14 4.3.9 FINANCIAL CAPACITY

4.4 ATTACHMENTS

15 4.4.1 DRUG-FREE WORKPLACE CERTIFICATION FORM – ATTACHMENT C

15 4.4.2 NON-DISCLOSURE AGREEMENT – ATTACHMENT D

15 4.4.3 PUBLIC ENTITY CRIMES STATEMENT – ATTACHMENT E

15 4.4.4 NON-COLLUSION AFFIDAVIT – ATTACHMENT F

15 4.4.5 FEDERALLY FUNDED PROJECTS ADDENDUM FORM – ATTACHMENT I

15 4.4.6 ADDITIONAL VALUE ADDED SERVICES (OPTIONAL)

SECTION 1 - REQUIRED RESPONSE FORM

RFQ #:

RFQ-2024-015-OA

RFQ TITLE:

CONSTRUCTION MANAGEMENT AT RISK SERVICES

FOR NORTH CAMPUS BUILDINGS 56 & 57 REMODEL INTO

STEM AND NURSING EXPANSION

RELEASE DATE:

TUE 04/09/2024

DUE DATE:

WED 05/15/2024

TIME DUE -

AT OR

BEFORE:

2:30 p.m. ET

NUMBER OF

REPLY

COPIES

REQUIRED:

ORIGINALS:

One (1) Original

Electronic Copy

The College uses E-Bidding and will only accept electronic submittals via DemandStar at www.demandstar.com.

Complete Electronic Copy of Reply must be in a single Adobe PDF File

All Replies shall include this REQUIRED RESPONSE FORM fully executed. Reply must contain all information required to be included in the response as described herein. Respondents are encouraged to schedule additional time for upload of reply documents due to online procedures. Replies received after the date and time due will not be considered.

RESPONDENT’S INFORMATION

Respondent’s Name: _______________________________________________________________________

Street Address: ____________________________________________________________________________

City and State: ____________________________________________________________________________

Respondent Telephone: ____________________________ Respondent Fax: __________________________

Respondent Toll Free: _______________________________________________________________________

Contact Person: ____________________________________________________________________________

Contact Person’s Address: ___________________________________________________________________

Contact Telephone: ____________________________ Contact Fax: Contact Toll Free: __________________

Internet E-mail Address: ________________________ Internet URL: _________________________________

Respondent Taxpayer Identification Number: _____________________________________________________

How were you informed of this solicitation? (Please provide media name(s) in blank space):

Website: ___________________________ Newspaper: _______________________ Other: ________________________

REPLY CERTIFICATION

I hereby certify that I am submitting the following information as my company’s (Respondent) Reply, I am authorized by the Respondent to do so, and I warrant that I have legal power to bind the company on its behalf; the Respondent agrees to complete an unconditional acceptance of the contents of this document inclusive of this Request for Qualifications (RFQ), and all attachments, exhibits, and appendices and the contents of any Addenda released hereto; the Respondent agrees to be bound to any and all specifications, terms, and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply may result in disqualification of Reply submitted; the Respondent has not divulged, discussed, or compared the Reply with other Respondents and has not colluded with any other Respondent or party to any other Reply; the Respondent acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; and that all responses, data, and information contained in this Reply are true and accurate.

Signature of Respondent’s Authorized Principal Date

Name of Respondent’s Authorized Principal Title of Respondent’s Authorized Principal

NOTE: Entries must be completed in ink or typewritten. This original Required Response Form must be fully executed and submitted with this RFQ Submission.

http://www.demandstar.com/

SECTION 2 – INTRODUCTION, PURPOSE, AND GENERAL INFORMATION

2.1 INTRODUCTION. Broward College (hereinafter referred to as the “College”) is one of the 28 institutions comprising the Florida College System governed by Sections 1001.60 et seq. of the Florida Statutes. The College provides higher education, technical, and occupational training for the residents of Broward County, Florida. The College is a community-based institution that offers a comprehensive range of programs responsive to needs and changes in the community and in technology. Within Broward County, the College operates three main campuses, one urban center, and several satellite centers.

With the third-largest enrollment in the Florida College System, the College offers affordable, accessible education. The diverse College community boasts more than 45,000 students and over 3,000 full-time and part-time faculty and staff, who represent more than 100 countries and provide a wealth of cultural, ethnic, and experiential backgrounds. Up-to-date enrollment and campus community demographic data can be accessed at the following link: https://www.broward.edu/about/accreditation/index.html. The College provides more than 140 programs in eight career pathways which offer specialized certificates, two- and four-year degrees, non-degree training, workforce readiness, and an extensive list of continuing education curricula.

As the College forges forward, it does so as one of the nation’s largest institutions of its type, with a reputation for the pursuit of excellence and service to the diverse communities it serves. Accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACS), Broward College has been named as one of the 10 finalists for the 2023 Aspen Prize for Community College Excellence.

The Aspen Award is the nation’s signature recognition of high achievement and performance in America's community colleges.

2.2 PURPOSE. The College is releasing this Request for Qualifications (RFQ) with the intent to receive replies from Florida licensed, qualified, and experienced companies capable of providing Construction Management at Risk Services for the North Campus Buildings 56 & 57 Remodel into STEM and Nursing Expansion, located at the North Campus of Broward College in Coconut Creek, Florida, in accordance with the terms, conditions and specifications of this solicitation.

2.3 OBJECTIVE AND MINIMAL QUALIFICATIONS. The objective is to establish a term contract for

Construction Management at Risk Services for the North Campus Buildings 56 & 57 Remodel into STEM and Nursing Expansion, as per the terms and conditions specified herein. In order to be considered, a Respondent must, as of the reply return date stated in this solicitation and throughout the duration of its program, meet the applicable minimum qualifications detailed in SECTION 4. Respondent must provide documentation of existing qualifications in SECTION 4.

2.4 SCOPE OF WORK. The College is seeking Florida licensed, qualified, and experienced companies capable of providing Construction Management at Risk Services for the North Campus Buildings 56 & 57 Remodel into STEM and Nursing Expansion, located at the North Campus of Broward College in Coconut Creek, Florida, in accordance with the terms, conditions and specifications of this solicitation. A detailed SCOPE OF WORK is outlined in ATTACHMENT A.

2.5 SOLICITATION CONTACT AND SUBMITTAL OF QUESTIONS.

Contact: Orlando Aponte Email: oaponte@broward.edu Telephone: 954-201-7897 Fax: 954-201-7330

Any questions concerning any condition or requirement of this solicitation must be received via email to oaponte@broward.edu, with subject line to read QUESTIONS-RFQ-2024-015-OA on or before the deadline date and time specified in SECTION 2.7 - TIMELINE. Any question(s) which require a response which amends this solicitation document in any way will be answered via addendum by the Procurement Services Department. If an addendum is posted, an email notification will automatically be sent to all plan holders who downloaded the solicitation on DemandStar (www.demandstar.com). Any verbal or written information received by Respondents, which is obtained by any means other than this solicitation or by addendum, shall not be binding on the College.

https://www.broward.edu/about/accreditation/index.html mailto:oaponte@broward.edu

2.6 CONTACT AFTER RELEASE (CONE OF SILENCE). Any respondent or a lobbyist for a respondent is prohibited from having any communication concerning this solicitation or any response with any member of the College District Board of Trustees, the College President, any Evaluation Committee Member, or any other College employee after the release of the solicitation and prior to the contract being awarded with the exception of communications with the Office of the Associate Vice President of Procurement, unless so notified by the Procurement Services Department. A reply from any vendor will be disqualified when the respondent or a lobbyist for the respondent violates this condition of the solicitation. No verbal or written information which is obtained other than by information in this document or by Addenda to this solicitation shall be binding on the College.

2.7 TIMELINE. The following are important pre-scheduled dates regarding the solicitation, though all dates are subject to change, if required.

DATE/TIME EVENT

April 9, 2024 Release of Solicitation April 16, 2024 2:00 p.m. ET

Virtual Solicitation Conference as specified in SECTION 2.9

April 18, 2024 4:00 p.m. ET

Written Questions Due in Procurement Services Department as specified in SECTION 2.5

May 15, 2024 2:30 p.m. ET

Replies due on or before 2:30 p.m. ET Replies Due as specified in SECTIONS 1 and 2.8

TBD PHASE I: Evaluation Committee Shortlist Meeting TBD PHASE II: Evaluation Committee Meeting(s) for

Interviews/Presentations (if necessary) TBD PHASE III: Contract Negotiations (if necessary) TBD Anticipated Date to Post Award Recommendation

Any change to the above calendar dates will be posted on the Broward College Procurement Services website: https://www.broward.edu/about/community/vendor/index.html.

2.8 SUBMITTAL REQUIREMENTS. The College uses E-Bidding and will only accept electronic submittals via DemandStar at www.demandstar.com.

Digital copies must not be larger than 150 MB for each document size and not the collection of them.

Files submitted must be formatted and enabled for printing, in page size letter as applicable.

The College may request clarifications and additional information after submission.

The College shall not be responsible for delays caused by any occurrence.

In the event of technical difficulties when submitting documents, contact DemandStar support at support@demandstar.com or call (206) 940-0305

Respondents are requested to organize their replies in accordance with SECTION 4 – SUBMITTAL

REQUIREMENTS. The College reserves the right to reject and not consider any reply not organized and not containing all the information outlined in SECTION 4.

Replies must be submitted as established in SECTION 2.7 - TIMELINE. Submittals received after this date and time will not be considered.

When submitting your reply electronically through DemandStar at www.demandstar.com, please allow sufficient time to complete the online forms and upload documents. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your reply will not be received by the system.

2.9 VIRTUAL SOLICITATION CONFERENCE. A Virtual Solicitation Conference will be held as established in SECTION 2.7 – TIMELINE. Representatives from all interested vendors are encouraged to attend. The purpose of the Virtual Solicitation Conference is to allow prospective Respondents to bring forth questions they may have, to allow prospective Respondents to be aware of questions other Respondents may have, and to stimulate discussions that will generate questions in an effort to assist prospective Respondents https://www.broward.edu/about/community/vendor/index.html in preparing the best and most comprehensive reply for submission to the College. While project questions and dialogue are encouraged at the Virtual Solicitation Conference, no information provided is binding unless it is contained within a College released addendum.

All questions submitted in writing will be answered to all Respondents via Addenda. All questions shall be submitted in accordance with SECTION 2.5 – SOLICITATION CONTACT AND SUBMITTAL OF QUESTIONS. Any information given, by any party, at the Virtual Solicitation Conference is not binding on the College unless it is contained within a subsequently released Addenda. Only the information provided in the solicitation or via Addenda shall be considered by Respondents.

This meeting will be administered virtually. Microsoft Teams meeting only. For Microsoft Teams meeting information details, please email Orlando Aponte, Procurement Officer, at oaponte@broward.edu with subject line to read “Access Code – Virtual Solicitation Conference Meeting – RFQ-2024-015-OA”, by Monday, April 15, 2024, before 4:00 p.m. ET.

2.10 RESERVATION OF RIGHTS. The College reserves the right to waive informalities and to reject any, all, or part of any or all replies. The College also reserves the right to conduct discussions with, and obtain Best and Final Offers from, responsible Respondents who submit replies determined by the College to be reasonably susceptible of being selected for award. Further, the College reserves the right, but not limited, to:

a. Reject any and all replies received as a result of this solicitation;

b. Waive or decline to waive any minor informalities and any minor irregularities in any replies or responses received. A minor irregularity is a variation from the solicitation which does not affect the financials of the Reply, or give one Respondent an advantage or benefit not enjoyed by other Respondents, or substantively change the requirements and/or specifications of this solicitation, or adversely impact the interest of the College. Waivers, when granted, shall in no way modify the solicitation requirements or excuse the Respondent from full compliance with the solicitation specifications and other contract requirements if the Respondent is awarded the contract;

c. Determine equipment or other equivalency to the College’s specifications in evaluating responses;

d. Adopt all or any part of the Respondent’s reply;

e. Negotiate changes in the scope of work or services to be provided;

f. Award contracts to multiple Respondents;

g. Withhold the award of Contract;

h. Select the Respondent it deems to be most qualified to fulfill the needs of the College. The

Respondent with the highest-rated financial reply may not necessarily be the one most qualified, since a number of factors other than their offer are important in the determination of the most acceptable reply.

2.11 COLLEGE’S RIGHT TO REJECT.

2.11.1 The College reserves the right to reject any and all replies and readvertise at any time prior to District

Board of Trustees approval of the recommended respondent(s) and/or the negotiated agreement(s) and/or not award the contract in the best interests of the College. All costs incurred in the preparation of the Reply and participation in this solicitation process shall be borne by the Respondents. Replies submitted in response to this solicitation shall become the property of the College and considered public documents under applicable Florida law.

2.11.2 The College reserves the right to accept or reject any and all submittals, reject a submittal which is in any way incomplete, irregular or otherwise non-responsive, or to waive any technicalities or formalities in the solicitation requirements when and if it is in the best interests of the College.

2.11.3 A submittal shall be rejected for failure to comply with the following requirements:

The Respondent is not registered and licensed in the State of Florida to provide the proposed services.

The submittal is not received by the College by the specified deadline.

The Respondent has been determined to be non-Responsible.

SECTION 3 - SPECIAL CONDITIONS

3.1 CONTRACT TERM. The purpose of this solicitation is to establish a contract beginning with contract commencement date and continuing until such time as contract requirements are complete and project completed. The successful Respondent will be required to establish a project timeline prior to contract award.

The terms, specifications, and conditions of this solicitation and the agreement herein when completed and signed constitute the total agreement and no further conditions will be accepted unless in writing in the form of an Amendment to the original agreement and mutually agreed upon, approved, and signed by authorized College representative and the Vendor. Every covenant, term, provision, and agreement contained in this solicitation and Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns.

No waiver of any provisions of this solicitation shall be valid or effective unless in writing and signed by the parties hereto; no waiver of any breach or condition of this solicitation shall be deemed to be a continuing waiver or a waiver of any other breach or condition.

3.2 AWARD OF CONTRACT. The College will use the evaluation criteria stated in SECTION 5 to establish ranking. The College will recommend award to the Respondent with whom a successful contract can be negotiated. Recommended awardee must be approved by the College’s District Board of Trustees before award is final.

3.2.1 Additional Products and/or Services May Be Added or Deleted. Although this solicitation identifies specific products and/or services, it is hereby agreed and understood that products and/or services may be added to or deleted from this contract at the option of the College after the contract has been awarded. During the contract term, if a need arises for a product and/or service not included in the resulting contract, the College may request a quote for a specific product and/or service from the awarded Respondent under this contract. Additionally, the College reserves the right to purchase products and/or services throughout the term of this agreement from alternate contract sources when it is determined to be in the best interest of the College.

3.2.2 If deemed in the College’s best interest, the College reserves the right to enter into a separate contract with a proposed subcontractor(s) for Optional and/or Value-Added Service(s) as may be required. In this case, the College may sign more than one contract for these services.

3.3 CONTRACT ADMINISTRATION. The responsibility and authority for the administration of this contract shall be assigned to the Facilities Management Department, hereinafter referred to in this solicitation as Contract Administrator. The successful vendor will be required to appoint one or more primary account representatives to work with the College in the administration of this contract. In the event this representative does not meet the College’s requirements, the successful vendor agrees that it will assign a replacement immediately.

3.4 FAMILIARITY WITH LAWS. All Respondents are required to comply with all applicable Federal, State and Local Laws and/or Ordinances, Codes, Rules and Regulations, including wage and labor requirements, controlling the action or operation of this solicitation. The relevant laws include but are not limited to FAA Regulations, The Fair Labor Standards Act (FLSA), Americans with Disabilities Act (ADA) of 1990, State Requirements for Educational Facilities (SREF), Office of Education 6A-2, Florida Statutes

402.301 - 402.319, OSHA regulations, Code of Federal Regulations (CFR), and all Civil Rights legislation.

The contractor will comply with all Affirmative Action provisions of Executive Order Number 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. All references in this solicitation to the “Applicable Laws” shall be deemed to be references to such laws, codes, rules, and regulations as the same may be amended from time to time and any successor laws, codes, rules and regulations.

3.5 OPTION TO EXTEND TO OTHER GOVERNMENTAL ENTITIES. Included as part of this formal solicitation, any vendor responding to this solicitation has the option to extend its offer to other government entities under the same terms and conditions and contract price(s), if agreeable by the bidder and the government agency. Other government agencies include, but are not limited to, the State of Florida, its agencies, political subdivisions, counties, and cities. All government agencies allowed by the vendor/contractor to use this contract shall do so independent of any other governmental entity. Each agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received, and accepted by such agency. No using agency receives any liability by virtue of this solicitation and subsequent contract award.

3.6 PERFORMANCE AND PAYMENT BOND. Awardee shall execute a Performance and Payment Bond in an amount equal to project costs and in accordance with the requirements of Section 255.05 Florida Statutes, as currently enacted or as amended from time to time. In addition to the requirements of Section 255.05, the Surety must be listed on the Department of Treasury's Listing of Approved Sureties (Department Circular 570). The Insurance Company that issues the Bond must be licensed to do business in the State of Florida. If the Insurance Company is an out of state firm, a Power of Attorney from a Resident Agent must be properly executed and included with the bond. Bond must be furnished to the College within ten (10) days after award and contract execution and must comply with Florida Statutes

255.05. In case of default on the part of the Vendor, actions for all expenses incident to ascertaining and collecting losses under the bond, including legal services, shall lie against the bond.

3.7 JOINT VENTURES. In the event that multiple Respondents submit a joint submittal, a single Respondent shall be identified as the Prime Respondent. If offering a joint submittal, the Prime Respondent must include the name and address of all parties of the joint submittal. The Prime Respondent shall provide all bonding and insurance requirements, execute any Contract, complete the REQUIRED RESPONSE FORM shown herein, and have overall and complete accountability to resolve any dispute arising within this contract. Only a single contract with one Respondent shall be acceptable. The Prime Respondent’s responsibilities shall include, but not be limited to, performing of overall contract administration, preside over other Respondents participating or present at College meetings, oversee preparation of reports and presentations, and file any notice of protest and final protest as described herein. The Prime Respondent shall also prepare and present a consolidated invoice(s) for services performed. The College shall issue only one check for each consolidated invoice to the Prime Respondent for services performed. The Prime Respondent shall remain responsible for performing services associated with response to this solicitation.

3.8 INSURANCE REQUIREMENTS. Proof of the following insurance will be furnished by any awardee to the

College by a Certificate of Insurance within 10 days of notification by the College.

a. Commercial General Liability:

Combined Single Limit per Occurrence $1,000,000 Personal & Adv Injury per Occurrence $1,000,000 General Aggregate $5,000,000 Products/Completed Operations $5,000,000

Policy must contain contractual liability coverage.

b. Automobile Liability Insurance (if commercial autos will be used, including owned, non-owned and hired vehicles)

$1,000,000

c. Professional Liability

Per Occurrence $1,000,000 General Aggregate $2,000,000

d. Cyber Liability. If vendor will have access to the college networks, systems, and student or employee data, or at the discretion of the College’s Office of Risk Management, liability policies shall include this coverage with limits no less than $1,000,000.

e. Workers' Compensation in accordance with Florida Statutory limits and Employer’s Liability

Insurance. If claiming exemption from this coverage, the vendor must provide evidence of exemption from the State of Florida. More information found at http://www.myfloridacfo.com/Division/WC/ http://www.myfloridacfo.com/Division/WC/

f. Insurance Certification must contain a provision for notification to College of 30 days in advance of any material change in coverage or cancellation.

g. If any of the required policies provide coverage on a “claims-made” basis, then insurance must be maintained, and evidence of insurance must be provided for at least three years after completion of the contract of work. If coverage is canceled or non-renewed and not replaced with another “claims-made” policy form with a Retroactive Date prior to the contract effective date, the vendor must purchase “extended reporting” coverage for a minimum of three years after completion of contract work.

h. The College shall be named as an additional insured with reference to this solicitation as follows: “The District Board of Trustees of Broward College, Florida is additional insured with respect to General Liability (and Excess Liability if issued) in regard to the terms, conditions, and agreements of RFQ-2024-015-OA entitled CONSTRUCION MANAGEMENT AT RISK

SERVICES FOR NORTH CAMPUS BUILDINGS 56 & 57 REMODEL INTO STEM AND NURSING

EXPANSION from date of commencement to six (6) months after date of completion.”

i. The Insurance policies shall be issued by companies qualified to do business in the State of

Florida and grant the College thirty days of advanced written notice of cancellation, expiration, or any material change in the specified coverage. The insurance companies must be rated at least A-VI by AM Best or Aa3 by Moody’s Investor Service. All policies must remain in effect during the performance of the contract.

j. All certificates must be addressed and sent to:

The District Board of Trustees of Broward College, Florida Office of Risk Management 6400 NW 6th Way Fort Lauderdale, FL 33309

k. All exclusions added by endorsement must be indicated.

l. Certificate must be signed by an authorized representative.

m. Broward College, Office of Risk Management may, at its discretion, require higher limits or additional coverages based on the scope of services or other factors. The College will notify the vendor if the insurance requirements differ from those stated above.

n. All policies must remain in effect during the performance of the contract. The vendor shall promptly notify the College of any changes in insurance coverage or carrier.

The Vendor shall furnish the College proof of insurance coverage by certificates of insurance no later than ten days after contract award. Prior to the commencement of any work the awardee must provide the College Procurement Services Department with a Certificate of Insurance which is evidence of the above.

The Vendor shall not commence any work in connection with this agreement until they have obtained, as a minimum, all of the above referenced types of insurance and such insurance has been approved by the College, nor shall the Vendor allow any subvendor to commence work on its subcontract until the subvendor has obtained equivalent insurance and provided certificates of insurance showing the coverage to the Vendor.

The College shall be exempt from, and in no way be liable for, any sums of money that may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor and/or subvendor that obtained the insurance.

Any questions as to the intent or meaning of any part of the above required coverages should be submitted in writing in accordance with SECTION 2.5 – SOLICITATION CONTACT AND SUBMITTAL OF

QUESTIONS.

3.9 CONFIDENTIAL INFORMATION. Florida law provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the College in connection with all Respondent’s replies shall be deemed to be public records subject to public inspection upon notice of intended decision or until 30 days after the solicitation opening, whichever occurs first. However, certain exemptions to the public records law are statutorily provided for in Section 119.07 F.S. Therefore, if the Respondent believes any of the information contained in its response is exempt from The Public Records Law, then the Respondent must in its response specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption; otherwise, the College will treat all materials received as public records.

3.9.1 From the date of issuance of the solicitation until the opening date, the Respondent must not make available or discuss their reply, or any part thereof, with any employee or agent of the College, unless allowed by the Procurement Services Department, in writing, for purposes of clarity only.

3.9.2 The Respondent is hereby notified that any part of the reply or any other material marked as confidential, proprietary, or trade secret, can only be protected against disclosure to the extent permitted by Chapter 119, Florida Statutes (Public Records Law).

3.10 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES. This solicitation incorporates the scrutinized companies’ requirements of Florida Statutes Sections 287.135(2), 287.135(4), 215.473 and 215.4725 and any related sections. By submitting a response to this solicitation, the Vendor certifies its compliance with these sections.

3.11 STATEMENT PER FLORIDA STATUTE 1010.04. In accordance with Florida Section 1010.04, in the event that this solicitation is for non-academic commodities and/or contractual services (including leasing), the College has conducted the required review of purchasing agreements and state term contract available under Florida Statute Section 287.056.

3.12 E-VERIFY SYSTEM. Respondent shall comply with the Executive Order No. 12989 as amended, and

Executive Order No. 11-116, and agrees to utilize the U.S. Department of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp, to verify the employment eligibility of one (1) all persons employed by Respondent during the contract term to perform any duties within Florida; and two (2) all persons, including subcontractors, assigned by Respondent to perform work pursuant to this Contract.

Respondents meeting the terms and conditions of the E-Verify System are deemed to be in compliance with this provision.

3.13 EQUAL EMPLOYMENT OPPORTUNITY. The College does not discriminate on the basis of race, color, sex, gender, national origin, religion, age, disability, marital status, sexual orientation, gender identity, genetic information or other legally protected classification in its programs and activities.

(REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK)

https://e-verify.uscis.gov/emp https://e-verify.uscis.gov/emp

SECTION 4 – SUBMITTAL REQUIREMENTS

In order to maintain comparability and facilitate the review process, Respondents are requested to organize their replies in the manner specified below, with proper section dividers and tabs. Include all information requested herein in your reply.

Electronic submittals should be limited to not more than 100 pages letter size. Covers, table of contents, section dividers and/or tabs, secondary dividers, samples, attachments, and supporting documents do not count towards the page limit. Required forms count towards the page limit. Dividers shall divide the sections TAB 1 through TAB

15. Secondary dividers (not in the page count) may be used at the Respondent’s discretion to present information clearly. Submissions in excess of 100 pages or not organized in a manner consistent with this section will not be disqualified; however, clarity, conciseness, and brevity will be taken into consideration during the evaluation process.

The College reserves the right to reject and not consider any reply not organized and not containing all the information outlined herein. The College reserves the right to not consider replies not clearly identified, enumerated, and titled. Submittals received after date and time established herein in SECTION 2.7 – TIMELINE will not be considered.

4.1 GENERAL INFORMATION.

(TAB 1)

4.1.1

Title Page and Table of Contents

Include RFQ number, date, subject, name of the Respondent, address, and telephone number. Include a clear identification of the material with a Table of Contents by section and by page number.

4.1.2

Acknowledgement of Released Addenda to

RFQ

The College reserves the right to issue any addendum modifying any portion of this solicitation. Caution is given that certain addenda may be required to be submitted with replies as specified in the particular addenda.

It is the prospective Respondent’s responsibility to verify they have received all released addenda and thereby must include acknowledgement (as per addenda instructions when addenda are released) of any addenda that are required to be submitted with reply.

4.1.3

W-9 Form It is a requirement of this solicitation that all Respondents submit a completed Internal Revenue Service W-9 Form (Request for Taxpayer Identification Number and Certification) with reply or within three (3) days of notification. The W-9 Form may be downloaded at www.irs.gov.

Failure to submit W-9 Form as stated herein will result in no payments being issued in relations to this project, once awarded, until such time as W-9 is received.

4.1.4

Notice Provision Following contract award, when any of the parties desire to give notice to the other, such notice must be in writing, sent by U.S. Mail, postage prepaid, addressed to the party for whom it is intended at the place last specified; the place for giving notice shall remain such until it is changed by written notice in compliance with the provisions of the paragraph.

This information must be submitted with the reply or within three days of request. For the present, the parties designate the following as the respective places for giving notice:

To College: Orlando Aponte, Associate Vice President, Procurement Procurement Services Department – 2nd Floor 6400 NW 6th Way Fort Lauderdale, FL 33309 http://www.irs.gov/

With Copy To (College):

Office of the General Counsel 111 East Las Olas Boulevard, Room 523 Fort Lauderdale, FL 33301

With Copy To:

(College Contract

Administrator)

Ana Ovalles Associate Vice President, Facilities Planning and Capital Budgets Broward College Facilities Department Central Campus, Building 23 3501 Davie Road Davie, FL 33314

To Respondent: (Respondent to Insert)

With Copy To (Respondent):

(Respondent to Insert)

(TAB 2)

4.1.5

Vendor Conflict of Interest Form

The award of this solicitation is subject to the provisions of Chapter 112, Florida Statutes, as currently enacted or as amended from time to time.

All Respondents must disclose with their reply the name of any officer, director, or agent who is also an employee of the College. All Respondents must disclose in their response the name of any officer, director, employee, or agent of company who is also an employee of College or an immediate family member of an employee of College.

Respondent must submit ATTACHMENT G – VENDOR CONFLICT OF

INTEREST FORM.

(TAB 3)

4.1.6

Litigation History State whether any team member has been involved in any services related litigation, action or claim of projects of same or similar size, including but not limited to any action against or by any owner, whether active, pending, or concluded, at the mediation, arbitration, trial or appellate level, within five years preceding the submission of this submittal. For each instance include the following information:

a. the style/caption of the matter.

b. the case number.

c. the forum/venue of the action.

d. a description of the claim, action, or litigation.

e. evidence of satisfactory resolution of the claim, action, or litigation by affirming or providing documentary evidence that a final judgment has been rendered in favor of the company or any final judgment rendered against the company is satisfied within 90 days of the date that the judgment becomes final.

If “NO” litigation or regulatory action has been filed against your company(s), please provide a statement to that effect.

For companies with a parent or holding company or related subsidiary, submit requested information for all parties.

Truthful and complete answers to this question will not disqualify a company from consideration but will be a factor in the selection process.

Untruthful, misleading or false answers to this question shall result in the disqualification of the company for this project.

(TAB 4)

4.1.7

Letter of Insurability Submit letter of insurability per coverage outlined in SECTION 3.8.

Certificate of Insurance (COI) will not be considered in lieu of the letter of insurability in reply submittal. Certificate of Insurance (COI) shall be provided only by awardee upon request within ten days of notification by the College.

4.2 MINIMUM ELIGIBILITY CRITERIA.

In order to be considered for award and to be further evaluated, Respondent must meet or exceed the following criteria. Failure to meet minimum eligibility criteria, detailed below, will result in reply disqualification. Failure to submit the documents requested herein will also result in reply disqualification.

(TAB 5)

4.2.1

Required Response Form

Submit SECTION 1 - REQUIRED RESPONSE FORM with all required information completed and all signatures as specified.

The enclosed original Required Response Form will be the only acceptable form. Failure to submit a Required Response Form, as requested herein, will result in reply disqualification. Any modifications or alterations to this form shall not be accepted and submittal will be rejected.

(TAB 5)

4.2.2

Licenses, Certificates, and Business

Structure

Respondent must submit proof of a valid General Contractor’s license, issued by the State of Florida, that authorizes the contractor to supervise and perform the work within the scope of the construction management of risk services under this contract in the State of Florida.

a. Respondent shall be properly registered/licensed and possess all required active registrations, certifications and licenses to practice Construction Management at Risk Services and provide General Contractor services in the State of Florida at the time of submittal due date. Identified subconsultants and subcontractors shall be properly registered/licensed and possess all required active registrations, certifications and licenses to practice and/or provide the applicable services in the State of Florida at the time of submittal due date.

b. All appropriate licenses shall be provided on a list. List name of company, name of each person, license number, and the type of license held. Licenses are presumed to be State of Florida issued licenses unless Respondent states otherwise. Copies of the licenses are not required to be submitted with the submittal response.

c. Submit a copy of State of Florida Department of State records indicating when corporation was organized, corporation number, and date and status of most recent annual report.

d. Company’s current active license/registration from the State of Florida, as applicable to your company.

e. The company qualifier’s current active license/registration as State of Florida Licensed General Contractor that authorizes the qualifier to supervise/perform the work within the scope of the construction projects under the continuing contract for the respondent/company.

f. Current active State of Florida license/registration for key personnel and key subconsultants/subcontractors to be used on these (projects).

4.3 ADDITIONAL INFORMATION TO BE INCLUDED IN THE SUBMITTED REPLY/QUALIFICATIONS

(TAB 6)

4.3.1

Executive Summary Submit a brief summary, of no more than three (3) pages, to include the following:

a. Respondent’s interest in the contract, why Respondent is interested, and why Respondent would be the best choice for the continuing contract.

b. Understanding of the requirements and needs of the College, educational programs and project(s), and Respondent’s ability to comply with all requirements of contract.

c. Knowledge and understanding of College sites and existing site conditions.

d. Knowledge and understanding of the College’s Design and Construction Standards.

(TAB 7)

4.3.2

Bonding Capacity Submission of evidence of bonding capacity designating single contract bonding limit of not less than $38,000,000 is required. Submit evidence of bonding capacity through a Letter of Intent from Surety Company designating single contract bonding limit not less than $38,000,000 and total aggregate bonding capacity.

The surety company shall be rated no less than “A” or better in the current AM Best Guide, Fitch, Moody or Standard and Poor, and qualified to do business within the State of Florida.

Failure to meet bonding capacity and submit evidence, as requested herein, will result in reply disqualification.

g. Current active licenses(s) issued by Broward County, Florida if there are license(s) that are applicable to provide construction management at risk services.

h. All Respondent’s other applicable certified licenses, if any.

i. All Respondent’s current active occupational/business licenses appropriate for type of business are required as applicable.

j. For respondent/prime only, submit documentation of State of Florida Department of State registration (sunbiz.org) indicating when corporation/LLC or other form of legal entity was organized and corporation number with reply submittal, or within three days of request.

k. Submit a list of current and former business entities that the Respondent is operating under and has operated under in the past.

l. Respondent, subcontractors, and subconsultants must be registered by the Florida Department of State, Division of Corporations, to operate in the State of Florida at the time of contract negotiation.

Failure to submit documentation and required licensures/registrations, as requested herein, will result in reply disqualification. Subcontractor licenses will be required during or prior to Notice to Proceed issuance.

(TAB 8)

4.3.3

Profile Information Identify the following:

a. Respondent’s legal entity name, as registered with the State of

Florida Division of Corporations, i.e. Corporation, Limited Partnership, Limited Liability Company, General Partnership, Limited Liability Partnership or Joint Venture name.

b. Respondent’s Fictitious Name (doing business as / dba name) if company has a dba name registered with the State of Florida.

c. Respondent’s address, telephone number, fax number, company’s website address.

d. Principal’s name and work phone number.

e. Name(s) of the person(s) who will be authorized to make representations for the Respondent, their title(s), address(es), work telephone number(s) and work email addresses: (1) during the solicitation process, and (2) during subsequent contract (if selected).

f. The date that firm was established.

g. Number of years established in business, include operation under other company names, providing services same or similar as described herein.

h. Number of years in business in the State of Florida.

In the event that the Respondent is a Joint Venture, a fully executed Joint Venture Agreement between the parties is required to be submitted in accordance with SECTION 3.7. At a minimum, the Joint Venture Agreement must outline the roles and responsibilities of the parties and must identify one party as Prime for the purposes of this contract.

Clearly state the percentages of participation of fees for each joint venture partner.

For the information that is requested in this solicitation for the proposing entity, submit only the information that the proposing entity accrued as the joint venture unless otherwise noted in this solicitation. Provide projects completed as a joint venture as requested below.

(TAB 9)

4.3.4

Project Staff and Organization Chart

Submit evidence that Respondent employs adequate personnel to perform the services for the proposed project. List the total number and breakdown of professional and technical staff dedicated to current projects and those estimated to be available for this contract. List the personnel in the following categories as applicable for Respondent's company; CEO(s), directors/managers, project managers, engineer(s), supervisors, estimator(s), and scheduling assistants.

List the key personnel (include subcontractor(s)/subconsultant(s) when applicable) designated for the proposed project(s). Include the management in charge, project manager. Indicate their assigned roles, expertise, registration/license, education and experience for the proposed service(s), including for planning, construction administration and construction contracting. Provide the number of years key personnel have been with the company and successfully practiced their profession.

Identify their past/current projects for higher education and others, date, position and company that individual was employed with at the time services were performed. Specify familiarity with requirements of Florida State Board of Education Administrative Rules, Chapter 6A-2, State Requirements for Educational Facilities, and the Florida Building Code.

Describe the unique capabilities of the team with special emphasis on the qualifications and capabilities of key personnel how those qualifications and capabilities apply to educational construction projects.

Submit a comprehensive organizational chart including all members of the proposed project team.

Describe the relative size of the Respondent’s company for the number of employees, including management, technical, and support staff.

Describe how the organizational structure will ensure orderly communications, distribution of information, effective coordination of activities, accountability, and decision-making authority. Include the names of individuals responsible for the roles and responsibilities of each team member. If the Respondent is a joint venture or other form of association, explain how the work will be divided and why.

It is the intent of the College to insist that those key personnel indicated as the project team in this RFQ response actually be assigned to construct the Project.

(TAB 10)

4.3.5

References

All Respondents providing a response to this Solicitation shall have their clients submit directly to the College via email as indicated below, a completed PERFORMANCE EVALUATION SURVEY FORM (ATTACHMENT H) in PDF format. All forms must be received from your clients directly by the College by the due date as stated in SECTION 1

– REQUIRED RESPONSE FORM by 2:30 p.m. ET or through an addendum and/or change of calendar date in our website.

At least three related PERFORMANCE EVALUATION SURVEY FORMS (ATTACHMENT H), preferably higher education clients, are required to be considered for the maximum solicitation points. If the College receives less than three completed forms directly from your client, points will be proportionally reduced.

Respondents must have their clients utilize the referenced Attachment for the reference’s information/response. References shall be from clients who have performed (or are currently performing) work, similar in nature and size, as the scope described herein within the five years prior to the solicitation due date.

All references are to be emailed from your clients directly to the College to:

Procurement Officer: Orlando Aponte Email: oaponte@broward.edu

ANY BROWARD COLLEGE PROJECTS SHOULD NOT BE INCLUDED

AS A REFERENCE.

The College reserves the right to verify all references received and/or use an external party, such as Dun & Bradstreet Open Rating (or other), to conduct reference checks.

REFERENCES TO BE…