RFQ 2022-93 Stripe Grind.pdf

Revised 06/29/2021 Page 1

REQUEST FOR QUOTES (RFQ) #2202-93

Issue Date: October 3, 2022

Project Name: Stripe Grind – Various Locations Quote Due Date/Time: October 20, 2022, 2:00 PM Procurement Analyst: Mike Faris Email: mfaris@clackamas.us

SUBMIT QUOTES VIA EMAIL TO PROCUREMENT@CLACKAMAS.US

PLEASE NOTE: EMAIL SUBMISSIONS SHOULD HAVE

“RFQ 2022-93 STRIPE GRIND – VARIOUS LOCATIONS” IN THE SUBJECT LINE

1. ANNOUNCEMENT AND SPECIAL INFORMATION

Quoters are required to read, understand, and comply with all information contained within this Request for Quotes (“RFQ”). All quotes are binding upon Quoter for sixty (60) days from the Quote Due Date/Time. Quotes received after the Quote Due Date/Time may not be considered. If authorized in the RFQ and resulting contract, travel and other expense reimbursement will only be reimbursed in accordance with the Clackamas County Travel Reimbursement Policy in effect at the time the expense is incurred. The Policy may be found at https://www.clackamas.us/finance/terms.html.

RFQ Documents can be downloaded from OregonBuys at the following address:

https://oregonbuys.gov/bso/ Document No. S- C01010-00004569. Prospective Quoters will need to sign in to download the information and that information will be accumulated for a Plan Holder's List.

Prospective Quoters are responsible for obtaining any addenda or clarifying questions from OregonBuys.

Complete Quotes must be emailed to Procurement@clackamas.us. The subject line of the email must identify the RFQ title.

All questions regarding this RFQ are to be directed to the Procurement Analyst named above. Quoters may not communicate with County employees or representatives about the RFQ during the procurement process until the Procurement office has notified Quoters of the selected Quoter.

Communication in violation of this restriction may result in rejection of a Quoter.

2. SCOPE

The Clackamas County Department of Transportation and Development (DTD) Traffic Maintenance Division is seeking the services of a qualified contractor to remove residual centerline skip striping in areas where the county has replaced it with double yellow striping on various rural roads. The project also includes removal of all longitudinal pavement markings on SE 79th Ave between Luther Rd and Johnson Creek Blvd. This will include removal of double 4” yellow centerline stripes, and 8” white bike lane stripes plus five (5) bike lane stencils on the 0.26 mile roadway segment. Stop bars and crosswalk bars will remain.

Procurement Division Public Services Building

2051 Kaen Road Oregon City, OR 97045

(503) 742-5444 (Office) mailto:mfaris@clackamas.us mailto:Procurement@clackamas.us https://www.clackamas.us/finance/terms.html https://oregonbuys.gov/bso/ mailto:Procurement@clackamas.us

Revised 06/29/2021 Page 2

Scope of Work Remove pavement markings on the following road segments as directed:

Road Name Mile Points

4" Equivalent (ft)

Springwater Rd 1.36-1.41, 3.94-4.14, 4.73-4.82, 7.83- 7.88, 8.00-8.04, 8.27-8.69, 9.90-10.04 1307

Amisigger Rd 0.57-0.68 145 Stafford Rd 0.08-1.09, 1.67-2.06, 2.38-2.90, 3.06-3.31 2864 Airport Rd 0.52-0.56 53 Redland Rd 0.00-.20, 5.37-5.39 290 Redland Rd 8.06-8.36 396 Redland Rd 9.36 10 Hayden Rd 0.32 10 Bluff Rd 1.22-1.44, 2.71-2.84 462 Mountain Rd 3.68-3.73 66 Bakers Ferry Rd 1.12-1.14, 2.16-2.36 290 Harding Rd 1.92-1.97 66 Kelso Rd 3.18-3.28, 3.49-3.68 383 Kelso Rd 3.86-3.88, 4.20-4.22 53 Orient Dr 1.41-1.56, 3.40-3.49 317 Eagle Creek Rd 3.81-4.01 264 Ridge Rd 0.61, 1.68 20 Fischers Mill Rd 0.73-1.13, 1.42-1.43 541 Currin Rd 2.86-3.03 224

Continued

Road Name Mile Points

4" Equivalent (ft)

Divers Rd 0.99-1.05, 1.30-1.36 158 Currin Rd 0.00-0.16 211 Barlow Rd 0.00-0.08 106 Central point Rd 4.28-4.29 20 Union Mills Rd 1.98 20 Barnards Rd 2.20-2.33, 3.21-3.30, 5.37-5.56 541 Monte Cristo Rd 0.46-0.50, 1.11-1.28 277 Ramsby Rd 0.00-0.13 172 Kropf Rd 1.95-2.20, 4.65-4.67 92 Hillockburn 0.95-1.01 79 Beavercreek Rd 4.33-4.34, 7.09-7.10, 7.68-7.71 66 Borland Rd 3.19-3.47 370 Mulino Rd 2.40-2.48 106 Township Rd 1.32-1.36 53 Eilers Rd 0.08-0.16 106 Eilers Rd 0.27-0.33 79 Airport Rd 0.54-0.58 53 New Era Rd 1.06-1.10 50

Revised 06/29/2021 Page 3

Riggs-Dam Rd 0.01-0.16, 0.42-0.46 251 Wheeler Rd 0.58, 1.45-2.08 858 Bluff Rd 1.21-1.43 290 Hauglum Rd 0.07-0.22 198 Ten Eyck Rd 2.34-2.51 224 Arrah Wanna Blvd 0.07-0.10 40 Cherryville Dr 1.36 30 Brightwood Loop 0.22 30 Coleman Rd 0.91-0.98 92 Graves Rd 0.33-0.62 383 Callahan 0.52-0.55 50 Hillockburn 1.02-1.11 119 Metzler Park 0.53-0.55 50 Borges Rd 2.11-2.16 66 Haley Rd 0.58,1.46-2.08 818 222nd Dr 0.42, 1.33-1.41 106 Bohna Park Rd 1.41-1.46, 1.85-1.95 198 79th Ave 0.00-0.26 5491 Total Feet 19615 FT Bike stencil (5 @ 10 SQFT ea) 50 SQFT

For skip striping (i.e., all locations except 79th Ave), the values shown in the column titled “4” Equivalent (ft)” were determined by dividing the total segment length by 4, which represents 10 feet of paint per 40 feet of roadway length. For locations where only a single milepoint is given, the length was determined by documentation indicating the number of skip stripes that need to be removed. For 79th Ave, the 4” equivalent was calculated by multiplying the length of centerline striping by 2 (solid 4” double yellow), and multiplying the length of each 8” white line by 2. Five (5) bike lane stencils shall be removed on 79th, each assumed to consist of 10 square feet of removal.

DO NOT REMOVE CROSSWALK BARS AND STOP BARS ON 79th AVE.

Use vacuum shrouded equipment or other equally effective containment procedures to contain and collect all removed pavement marking materials and spent abrasive, and dispose of according to Oregon Standard Specifications section 00290.20.

Remove legends so that the legend outline is not recognizable on the Pavement surface.

Do not remove more than 1/8 inch of Pavement during pavement marking removal.

The unit of measurement for pavement marking removal shall be per foot. The unit of measurement for legend removal shall be square foot. Payment shall be payment in full for furnishing all equipment, labor and incidentals necessary to complete the work as specified.

Work Zone Traffic Control When needed, provide temporary work zone traffic control in accordance with the Manual on Uniform Traffic Control Devices and Oregon Temporary Traffic Control Handbook. Work will be performed on roadways that are open to public traffic. All work zone traffic control will be considered incidental and no separate payment will be made.

Prevailing Wage Prevailing Wage Rates requirements apply to this project because the maximum compensation for all owner-contracted work is more than $50,000. The selected contractor and all subcontractors shall comply with the provision of ORS 279C.800 through 279C.870, relative to the Prevailing Wage Rates and the required public works bond.

Revised 06/29/2021 Page 4

PREVAILING WAGE RATES for Public Works Contracts in Oregon, July1, 2022, as amended October 1, 2022 which can be downloaded at the following web address:

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx. The Work will take place in Clackamas County, Oregon.

• Performance and payment bods will be required part of the final contract.

• Should quotes exceed $100,000, a bid bond must accompany submitted quote.

Project Estimate: $75,000.00

3. SAMPLE CONTRACT

Submission of a Quote in response to this RFQ indicates Quoter’s willingness to enter into a contract containing substantially the same terms of the Public Improvement contract and the Clackamas County General Conditions dated October 13, 2021, which can be found at:

https://www.clackamas.us/finance/terms.html. No action or response to the sample contract is required under this RFQ.

4. QUOTE

Quotes should be short and concise with the following information:

A. Price to complete the entirety of the project presented on company letterhead.

B. CCB#

C. Estimated time for project completion.

D. Quote Certification Form; and E. Any additional information that Clackamas County should take into consideration for the project or qualifications.

5. EVALUATION

The quote received from the lowest responsive responsible Quoter will be awarded a contract. The "lowest responsive responsible Quoter" is the lowest Quoter who has substantially complied with all requirements of the Request for Quote and who can be expected to deliver promptly and perform reliably in the determination of Clackamas County.

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx https://www.clackamas.us/finance/terms.html

Revised 06/29/2021 Page 5

QUOTE CERTIFICATION FORM

RFQ #2202-93

Submitted by: ____________________________________________________________________ (Must be entity’s full legal name)

Each Quoter must read, complete and submit a copy of this Clackamas County Certification with their Quote. Failure to do so may result in rejection of Quote. By signature on this Certification the undersigned certifies that they are authorized to act on behalf of the Quoter and that under penalty of perjury the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Quoter is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS

305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Quoter to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Quoter has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Quoter or will Quoter discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST

The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFQ, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Quoter to submit this Quote. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a quote for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFQ (including any attachments); and

2. Are an authorized representative of the Quoter, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Quote or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFQ and Quote; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFQ.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State: ____________________

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CLACKAMAS COUNTY

INSTRUCTIONS TO QUOTERS

Quotes are subject to the applicable provisions and requirements of the Clackamas County Local Contract Review Board Rule C-047-0270 (Intermediate Procurements) and Oregon Revised Statutes.

QUOTE PREPARATION

1. QUOTE FORMAT: Quotes must be must be submitted as indicated in the RFQ.

2. CONFORMANCE TO RFQ REQUIREMENTS: Quotes must conform to the requirements of the RFQ. Unless otherwise specified, all items quoted are to be new, unused and not remanufactured in any way. Any requested attachments must be submitted with the quote and in the required format. Quote prices must be for the unit indicated on the quote. Failure to comply with all requirements may result in quote rejection.

3. ADDENDA: Only documents issued as addenda by Clackamas County serve to change the RFQ in any way. No other directions received by the Quoter, written or verbal, serve to change the RFQ document. NOTE: IF YOU HAVE RECEIVED A COPY OF THE RFQ, YOU SHOULD CONSULT OREGONBUYS (https://oregonbuys.gov/bso/view/login/login.xhtml) TO ENSURE

THAT YOU HAVE NOT MISSED ANY ADDENDA OR ANNOUNCEMENTS. QUOTERS

ARE NOT REQUIRED TO RETURN ADDENDUMS WITH THEIR QUOTE. HOWEVER,

QUOTERS ARE RESPONSIBLE TO MAKE THEMSELVES AWARE OF, OBTAIN AND

INCORPORATE ANY CHANGES MADE IN ANY ADDENDA ISSUED, AND TO

INCORPORATE ANY CHANGES MADE BY ADDENDUM INTO THEIR FINAL QUOTE.

FAILURE TO DO SO MAY, IN EFFECT, MAKE THE QUOTER'S QUOTE NON-

RESPONSIVE, WHICH MAY CAUSE THE QUOTE TO BE REJECTED.

4. USE of BRAND or TRADE NAMES: Any brand or trade names used by Clackamas County in the specifications are for the purpose of describing and establishing the standard of quality, performance and characteristics desired and are not intended to limit or restrict competition.

Quoters may submit quotes for substantially equivalent products to those designated unless the RFQ provides that a specific brand is necessary because of compatibility requirements, etc. All such brand substitutions shall be subject to approval by Clackamas County.

5. PRODUCT IDENTIFICATION: Quoters must clearly identify all products quoted. Brand name and model or number must be shown. Clackamas County reserves the right to reject any quote when the product information submitted with the quote is incomplete.

6. FOB DESTINATION: Unless specifically allowed in the RFQ, QUOTE PRICE MUST BE F.O.B. DESTINATION with all transportation and handling charges included in the Quote.

7. DELIVERY: Delivery time must be shown in number of calendar days after receipt of purchase order.

8. EXCEPTIONS: Any deviation from quote specifications, or the form of sample contract referenced in this RFQ, may result in quote rejection at County’s sole discretion.

9. SIGNATURE ON QUOTE: Quotes must be signed by an authorized representative of the Quoter. Signature on a quote certifies that the quote is made without connection with any person, firm or corporation making a quote for the same goods and/or services and is in all respects fair and without collusion or fraud. Signature on a quote also certifies that the Quoter has read and fully understands all quote specifications, and the sample contract referenced in this RFQ (including insurance requirements). No consideration will be given to any claim resulting from quoting without comprehending all requirements of the RFQ.

10. QUOTE MODIFICATION: Quotes, once submitted, may be modified in writing before the time and date set for quote closing. Any modifications should be signed by an authorized representative, and state that the new document supersedes or modifies the prior quote. Quoters may not modify quotes after quote closing time.

11. QUOTE WITHDRAWALS: Quotes may be withdrawn by request in writing signed by an authorized representative and received by Clackamas County prior to the Quote Due Date/Time.

Quotes may also be withdrawn in person before the Quote Due Date/Time upon presentation of appropriate identification.

12. QUOTE SUBMISSION: Quotes may be submitted by returning to Clackamas County Procurement Division in the location designated in the introduction of the RFQ; however, no oral https://oregonbuys.gov/bso/view/login/login.xhtml

Revised 06/29/2021 Page 7 or telephone quotes will be accepted. Envelopes, or e-mails containing Quotes should contain the RFQ Number and RFQ Title.

QUOTE EVALUATION AND AWARD

1. PRIOR ACCEPTANCE OF DEFECTIVE PROPOSALS: Due to limited resources, Clackamas County generally will not completely review or analyze quotes which fail to comply with the requirements of the RFQ or which clearly are not the best quotes, nor will Clackamas County generally investigate the references or qualifications of those who submit such quotes.

Therefore, neither the return of a quote, nor acknowledgment that the selection is complete shall operate as a representation by Clackamas County that an unsuccessful quote was complete, sufficient, or lawful in any respect.

2. DELIVERY: Significant delays in delivery may be considered in determining award if early delivery is required.

3. CASH DISCOUNTS: Cash discounts will not be considered for award purposes unless stated in the RFQ.

4. PAYMENT: Quotes which require payment in less than 30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected.

5. INVESTIGATION OF REFERENCES: Clackamas County reserves the right to investigate references and or the past performance of any Quoter with respect to its successful performance of similar services, compliance with specifications and contractual obligations, and its lawful payment of suppliers, sub-contractors, and workers. Clackamas County may postpone the award or execution of the contract after the announcement of the apparent successful Quoter in order to complete its investigation. Clackamas County reserves the right to reject any quote or to reject all quotes at any time prior to Clackamas County's execution of a contract if it is determined to be in the best interest of Clackamas County to do so.

6. METHOD OF AWARD: Clackamas County reserves the right to make the award by item, groups of items or entire quote, whichever is in the best interest of Clackamas County.

7. QUOTE REJECTION: Clackamas County reserves the right to reject any and all quotes for any reason including, but not limited to, a Quoter’s failure to constitute as a responsible bidder under ORS 279B.110 and LCRB C047-640-1-c-F-iii.

8. QUOTE RESULTS: Quoters who submit a quote will be notified of the RFQ results. Awarded quote files are public records and available for review by submitting a public records request or by appointment.