RFQ 19R01025Q0006 Final.pdf

U.S. Embassy Bucharest Date: February 20, 2025

Dear Prospective Offeror:

Subject: Request for Quotations number 19R01025Q0006

Enclosed is a Request for Quotations (RFQ) for Painting Services for Make Ready process on residential apartments and villas. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form SF-1442 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Any prospective offerors/quoters who would like a pre-bid meeting should contact:

BucharestGSOProcurement@state.gov no later than February 24, 2025 for additional information or to arrange entry to the building.

Quotations are due by March 10, 2025 at 16:00 hours. No quotations will be accepted after this time.

Quotations must be in English and incomplete quotations will not be considered.

Your quotation must be submitted electronically to: BucharestGSOProcurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, a vendor must complete and submit the following:

1. SF-1442

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a quotation for this service.

Sincerely, John K McDonald Contracting Officer mailto:BucharestGSOProcurement@state.gov https://www.sam.gov/

COVER PAGE - SF-1442

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19R01025Q0006

2. TYPE OF SOLICITATION

X SEALED BID (IFB)

[ ] NEGOTIATED (RFP)

3. DATE ISSUED

02/20/2025

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR15142935

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

U.S EMBASSY BUCHAREST

4-6 Dr. Liviu Librescu Blvd., Attn.: GSO Procurement District 1, 015118 Bucharest Romania E-mail: BucharestGSOProcurement@state.gov

CONTRACTING OFFICER

U.S EMBASSY BUCHAREST

4-6 Dr. Liviu Librescu Blvd., Attn.: GSO Procurement District 1, 015118 Bucharest

Romania E-mail: BucharestGSOProcurement@state.gov

9. FOR INFORMATION

CALL:

A. NAME

Cristian Mircea Stancu

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) +4-021-200-3669

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

STATEMENT OF WORK

11. The Contractor shall begin performance within _10_ calendar days and complete it within 10 calendar days after receiving award, X notice to proceed. This performance period is X mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES X NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Offers to perform the work required are due to BucharestGSOProcurement@state.gov by 16:00 hours local time on March 10, 2025.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _21_ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

Electronic Funds Transfer

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

X 28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return 1 copy to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

John K McDonald

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

SECTION B - SUPPLIES OR SERVICES

AND PRICES/COSTS

B.1 SCOPE

The Contractor shall provide painting and related services for real property owned or managed by the U.S. Government at U.S. Embassy Bucharest. The Contractor shall furnish services under task orders issued by the Contracting Officer.

B.2 TYPE OF CONTRACT

This contract is an indefinite-delivery indefinite-quantity contract with firm-fixed prices. Task orders will be priced and payable entirely in the currency indicated in the SF-1442. The Government will not pay any additional sums due to any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted due to fluctuations in the currency exchange rates. The Government will make changes in the contract price or time to complete only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract. The estimated quantities listed in B.1 above are estimates only and the Government does not guarantee that such quantities will be ordered.

B.3 CONTRACT PRICE

B.3.1 General. The Contractor shall complete all work, including furnishing all labor, material, equipment and services, required under this contract, for painting services. The price listed below shall include all labor, materials, overhead (including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit.

B.3.2 Payment. The Government will make payment in local currency.

B.3.2 (a) Value Added Tax

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.3 Pricing - Base Period: The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

Contract Line Item Number

Description of Service Unit Unit Price

Estimated Quantity

Estimated Total2

RESIDENCES

INTERIOR

PAINTING

001 INTERIOR PAINTING –

MATERIALS (Latex Paint)

Sqm1 20500

002 INTERIOR PAINTING –

LABOR (including all other minor materials)

Sqm1 20500

Total Estimated Amount (Lei):

VAT (Lei):

Total including VAT (Lei):

1Sqm = square meter 2This estimated amount is based on total estimated Government requirements for this period of performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

B.4 MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, the United States Government (USG) shall place orders totaling a minimum of 2500 sqm. This reflects the contract minimum guarantee for each period of performance. The amount of all orders shall not exceed 25000 sqm. This reflects the contract maximum.

B.4.1 Contract Minimum During the contract period, the Government shall place orders for a minimum of $19,900.00. This is the contract minimum for this period of performance.

B.4.2 Contract Maximum During the contract period, the amount of all orders shall not exceed $199,000.00 This is the contract maximum for this period of performance.

SECTION C - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 INTRODUCTION

1.1 The U.S. Embassy, Bucharest intends to award a contract for the listed type of Painting services for the Make Ready process on residential apartments and villas to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions.

However, we may hold discussions with companies in the competitive range if there is a need to do so.

1.2 The Contractor shall provide managerial, administrative, and direct operational personnel, supplies and equipment for all listed make- ready services for residences (apartments and villas) for the US Embassy in Bucharest as described under Item #11 and the exhibits in Section J.

1.3 Proposals are due on or before March 10, 2025 at 16:00 hours and must be submitted electronically to BucharestProcurement@state.gov

1.4 A site visit for this project may be requested through the contact listed in Block 7.A of Standard Form 1442. All interested offerors are invited to attend and must request access at least 24 hours in advance.

C.2 GENERAL REQUIREMENTS

2.1 The Contractor must provide construction personnel, equipment, materials, tools and supervision as needed to complete the services that meet the technical requirements in this Statement of Work [SOW].

2.2 The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period.

The period of performance per residence (apartment or villa) from the Notice to proceed (NTP) date. shall not exceed (evening, weekend, and holiday work expected to meet deadlines)

- 1 calendar week (5 working days) for an apartment regardless of size

- 1 ½ ---max 2 calendar weeks (7---max 10 working days) for villa depending on the painting areas size NOTE: At Embassy request, pending on the scheduling requirements for the final completion date, the Contractor may be required to work during non-regular working days (Saturdays, Sundays, Holidays).

These days will be included in the total time frame allocated, as per the above paragraph.

2.3 The Contractor shall have limited access into any structure outside the areas designated for the project, except with permission from the COR. The Contractor shall minimize the impact of disruption and provide accommodations for a continuing level of operation during construction.

2.4 The Contractor shall be required to prepare and submit reports, bill of materials, product literature, drawings, specifications, quality control schedules, safety plan and construction costs. These documents shall provide the necessary interfaces, coordination, and communication between the US mailto:MoscowGSOProcurement@state.gov mailto:BucharestProcurement@state.gov

Embassy and Contractor for the delivery of a completed project.

C.3 GOVERNMENT MATERIAL (GM)

3.1 Pursuant to Contract Clause FAR 52-245-2, Government-Furnished Property (Short Form), If applicable the Government will furnish the following materials, equipment, and utilities for the installation by the Contractor:

- Materials:

- PVC Foil to protect Embassy owned items of furniture

- Equipment: N/A

- Utilities: Water connections, 230/400 V electricity

3.2 The contractor shall be responsible for damage or loss occurring after receiving the GM.

3.3 Contractor shall provide adequate quantities of materials in addition to the inventory of materials currently stored at the site to provide a complete the project as specified.

C.4 CONTRACT ADMINISTRATION

4.1 The sole person authorized to enter in and responsible for administrating contracts on the behalf of the US Embassy is the Contracting Officer (CO). The CO will nominate a Contractor Office Representative (COR) that will be responsible to coordinate the project and act as the point of contact between the CO and the Contractor. The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer.

Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the Contractor’s own expense and at no cost to the US Embassy.

4.2 The Contracting Officer Representative (COR) shall provide a written Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the COR.

4.3 The Contracting Officer may designate more than one individual to serve as the Contracting Officer's Representative (COR). The Contractor will be furnished evidence of COR appointments, including explicit authority delegated to each COR and their responsibilities.

4.4 The US Embassy does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

4.5 The US Embassy review, approval, or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

4.6 The US Embassy has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Office of Overseas Buildings may perform Quality Assurance Inspections [QAI] and tests during construction to confirm the work is installed according to the SOW.

4.7 The Contracting Officer has the authority to issue a temporary stop order during the execution of any particular phase of this SOW. This authority may be executed when the US Embassy requires time for official functions or is in possession of specific credible information indicating that the lives of US Embassy personnel are immediately threatened and that the execution of the project will increase the US Embassy's vulnerability. The Contractor shall promptly notify the CO that work has been stopped.

4.8 If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The US Embassy may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the US Embassy that is directly related to the performance of such service or terminate the contract for default.

4.9 The US Embassy has the right to terminate this contract of convenience at any time in whole, or from time to time, if the Contracting Officer determines it is in the interest of the US Embassy.

C.5 RESPONSIBILITY OF THE CONTRACTOR

5.1 The Contractor must be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

5.2 The Contractor will identify a Project Site Manager who will be responsible for the overall management of the project and represent the Contractor on the site during construction. The Project Site Manager will be approved by the COR.

5.3 The Project Site Manager must attend all project meetings, prepare Status Reports on the project and submit them to the COR as requested. Status Reports will contain meeting minutes, accomplishments, raising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance.

5.4 All documentation produced for this project will become the ownership of the US Embassy at the completion of this project.

5.5 The Contractor must verify that all materials, equipment, and systems provide operational dependability. The Contractor assures the completed construction shall be easily maintained or replaced with readily available materials and services.

5.6 Any cost associated with services subcontracted by the Contractor must be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

5.7 The Contractor is responsible for safety and is his obligation complies with all local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters. The Contractor will promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR.

Work site will be inspected by COR, Assistant Post Safety and Health Officer daily to ensure safety of work environment.

5.8 The Contractor must be and remain liable to the US Embassy in accordance with applicable law for all damages to the US Embassy caused by the Contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the US Embassy provided for under this contract are in addition to any other rights and remedies provided by law.

5.9 MATERIALS AND EQUIPMENT SUPPLIED BY THE CONTRACTOR

• Latex paint.

• Supply all necessary tools, personal protective equipment (PPE) and materials.

• All materials replaced must be the same or similar in standard quality to the existing.

• If equivalent replacement/s must be used, the Contractor shall obtain the prior approval from the COR

5.10 DAILY CLEANING

• Cleanup - At the end of each workday the contractor shall remove all equipment, empty cans, rags, rubbish and other discarded paint materials from the site;

• Painting materials must not be cleaned on premise.

• The contractor will properly dispose all trash and debris off site.

5.11 PROTECTION

• Protect all surfaces pursuant to this SOW:

Flooring, counter-tops, cabinetry, heat radiators, appliances, light fixtures, security fixtures, gas and smoke detectors, thermostats, outlets, switches, railings, doors, windows, frames, baseboards and all other similar items not to be painted shall be adequately protected and, if necessary, disassembled and re-installed

5.12 Specific OBLIGATIONS AND RESPONSIBILITIES of the CONTRACTOR:

• Contractor will provide on-site supervision during ALL work periods. (Sub-contractors, vendors, etc.)

• Contractor will schedule deliveries at least three (3) days in advance with COR

• Contractor will ensure gas appliances are not used by staff or subcontractors.

• Contractor will ensure Air Conditioning equipment are not used by staff or subcontractors during the scheduled works.

• Contractor will ensure all drains and sewer are cleaned and any debris removed. Any clogged drain identified after work completion shall be properly cleaned and restore to operational status by the Painting Contactor

• To provide and use approved and competent professional labor and supervision.

• Not attend any residence for any work without previous coordination and approval from the

COR.

• Not do any works beyond the SOW, unless contractor receives written instructions from the

COR.

• Responsible for any and all damage caused to the property and those adjacent due to the Contractor’s negligence, including their staff, equipment, vehicles, and products used.

• To abide by local labor laws.

• To provide direct supervision of their staff.

• To use all necessary personal protective equipment to perform all tasks and will ensure safety procedures are followed. USG safety professionals may direct and determine safety requests.

• Replace damaged parts with the same type, quality and make.

• To remove and properly dispose all rubbish and debris generated during the course of the work.

• To carry out a visual inspection of the residence once the work is completed to ensure the work has been done satisfactorily per this scope of work.

• To comply with the legislation relevant to accident prevention, according to ordinance

3.214 / 78 of the Ministry of Labor. In addition, they must comply with the provisions of the Regulatory Norms (NRs), approved by Ordinance No. 3214 of June 8, 1978, of the Ministry of Labor and Employment and Law 6514 of December 22, 1977, on Occupational Safety and Medicine.

• To ensure their employees:

• Are courteous at all times.

• Arrive at the work site promptly at the scheduled time, with materials necessary to properly complete the job.

• Identify themselves as employees of the contractor and use a company badge.

• Be clean and neatly dressed.

• Refer any unresolvable questions to their supervisor.

• Do not smoke in the residences.

• Do not arrive at the residence under the influence of drugs or alcohol, or even with alcohol on the breath.

• Do not drink alcohol beverages on the job, even if offered.

• Do not use the client bathroom or towels without permission.

• Do not perform any work for the client not specified in the SOW.

• Contractor is permitted to use microwave oven, washer, dryer, and refrigerator only. Other appliances shall not be used by the Contractor.

• Extend the work schedule to meet deadlines on week-ends Saturdays and Sundays and holidays if the targeted maximum duration of the works requires so.

• As the below listed works are to be conducted in Apartment buildings and Villas compounds, the contractor shall respect the “Quiet hours” 22,00-8,00 and 13,00-14,00 acc.

to Legea 61/1991

During these times, other non- noise producing activities can be conducted

C.6 PRE-CONSTRUCTION REQUIREMENTS

6.1 It’s a contractor responsibility to examine all the documents and visit the site (if the case) to fully inform themselves of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

6.2 Provide a statement that the Contractor’s company and all personnel are experienced in installation and capable of performing all of the requirements as specified in Section 4.

6.3 The Contractor must prepare and submit a Quality Control Schedule [QCS] and Project Safety Plan

[PSP] to address the project. The QCS and PSP are intended to document the entire project from beginning to end.

6.4 At specific request of the COR, submit a Bill of Materials [BOM], product literature, samples, and standard specification submittals of all materials to be used in the project provided by the contractor. The BOM's shall list the equipment and materials in sufficient detail that a purchase order for the materials and equipment can be executed without further elaboration or specifications.

These documents will be used by the US Embassy to approve all equipment and materials.

C.7 CONSTRUCTION REQUIREMENTS

7.1 No construction shall begin until approvals of the Pre-Construction Submittals are accepted by the CO and COR. If any type of necessary, work to be performed by contractor shall interfere in the US Embassy normal work (as example power interruption) it must be scheduled and it must be advised. It’s Contractor responsibility to get all approval before starting the work.

7.2 The Contractor will be responsible for all required materials not provided by the Embassy, equipment and personnel to manage, administer, and supervise the project. All workmanship must be of good quality and performed in a skillful manner as determined by the CO and dictated by standards in Section 9.

7.3 All materials and equipment incorporated into the project must be new unless noted otherwise. The Contractor shall transport and safeguard all materials and equipment required for construction.

7.4 Equipment and materials must be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations.

Damaged or defective items have to be replaced. The contractor will be responsible for security of all materials and equipment.

7.5 The Contractor shall be identifying a storage and staging area as determined by the COR. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work.

The Contractor shall be responsible for repair of any damage incurred to buildings or pavement as a result of storage activities. The Contractor is responsible for obtaining any additional off compound storage areas as required.

7.6 The Contractor shall at all times keep the work area free from accumulation of waste materials.

Upon completing construction, the Contractor has to remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

7.7 The Contractor shall perform the work at the site during the Embassy's normal workday hours, unless agreed upon with the COR. Construction Schedule will take this into account. If specific work schedule is required, shall be observed as indicated by the Embassy COR.

7.8 The Contractor shall be responsible for connection of temporary utilities to existing utilities including water and power lines (if necessary for the work). All temporary connections to local water and power lines have been coordinated with the COR. The Contractor must pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor will be responsible for making connections including providing back flow preventer devices on connections to domestic water lines, providing transformers, and for disconnections.

7.9 At the end of each workday, or notification of a temporary stop order, the Contractor will lower and fixed all temporary work platforms and/or harnesses. Contractor must notify the COR of the temporary barricade locations. Beginning the next workday, the contractor has to remove the temporary barricades before continuing the project.

7.10 Storm Protection - Should warnings of wind of gale force or stronger be issued, the Contractor must take every practicable precaution to minimize danger to person, the work and adjacent property.

Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and other temporary work.

7.11 Cleanup - The Contractor must keep the work area, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. The Contractor will not use US Embassy waste disposal facilities including garbage cans, trash piles or dumpsters.

7.12 Landscape Restoration - The surfaces of all unpaved areas disturbed by construction activities must be sodded with an approved grass native to the sodded area as approved by the COR. These shall include areas which existing pavement is removed, areas where excavation takes place, and areas where existing sod is damaged or compacted by construction activities. Landscape features and plants damaged by construction activities will be replaced with same species and size.

C.8 PROJECT SECURITY

8.1 The work to be performed under this contract may require that the Contractor, its employees, and sub-contractors submit personnel information to the USG. Information submitted by the Contractor will not be disclosed beyond the need to ensure the security and safety of USG personnel assigned to the US Embassy

8.2 The Contractor will submit on COR specific request these information including construction vehicle requirements within 10 days of the Notice to Proceed. During construction all new names and vehicles information’s must be submitted to the COR with at least 24 hours (1 working day) in advanced of the needed date of access.

8.3 COR will notify the Contractor of the approved list of employees as soon as possible, contractor will not be penalized for any delays due to clearing of his personnel.

C.9 SAFETY HEALTH AND ENVIRONMENTAL MANAGEMENT (SHEM)

9.1 The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Embassy and in particular, all equipment used by the Works Contractor shall be used in such a manner and maintained to minimize the danger of accident, death, injury, loss or damage arising from the use such equipment. In addition to relevant statutory requirements, standard or other provision of this Contract, the Works Contractor shall fulfill following requirements:

9.1.1 Prepare and submit a Safety Management Plan for COR approval prior to starting performance under this contract. Training program(s) shall be presented and must satisfy the US Embassy Bucharest during the submittal process.

9.1.2 The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and Safety Data Sheets.

9.1.3 Ensure that the Works Contractor’s and its Sub-Contractor personnel comply with all safety procedures and requirements which apply to the US Embassy Compound. The COR may request for additional safety procedures if deemed necessary and the Contractor must comply with these.

9.1.4 Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE) required for safe implementation of this contract, including, but not limited to, coveralls, safety shoes, gloves, body harness, safety ropes etc. needed for safe performance of works.

9.1.5 Use approved and/or certified tools, ladders and scaffolding for work on elevated surfaces.

9.1.6 All electrical equipment and associated materials for the Works Contract comply with the requirements of all Relevant Authorities and have been tested and tagged by a competent person at least once every 2 years.

9.1.7 Follow both Romanian legislation and all US NFPA rules and guidelines against fire, production of smoke or the venting of any noxious substances.

9.1.8 Ensure that the Service Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Works and provide reasonable proof of such to the US Embassy Bucharest on request.

Provide training to workmen in handling and application of various types of paint materials.

Follow directions provided in manufacturer’s Safety Data Sheet for each type of material.

Maintain a copy of easily accessible Safety Data Sheet for all materials at work site.

The Contractor shall promptly report all accidents, minor or major, to the COR.

C.10 QUALITY CONTROL REQUIREMENTS

10.1 The Contractor needs to attach to quotation Company’s registration and taxpayer documents as well as a portfolio of clients with similar works in the past.

• The Contractor must allow the US Embassy access to the quality control system as well as the relevant quality systems of its subcontractors to enable monitoring and quality auditing of the contract specific construction works.

• The US Embassy may reject any aspect of the Works that fails to comply with the requirements of the Contract, or its quality system, at any time.

• If, because of an examination, inspection, measurement or testing, any Materials or workmanship is found to be defective or otherwise not in accordance with the Contract, the COR shall give a Notice to the Contractor describing the item of Materials or workmanship that has been found to be defective. The Contractor shall then promptly prepare and submit a proposal for necessary remedial work. If the rejection causes the Employer to incur additional costs, the Employer shall be entitled to payment of these costs by the Contractor.

10.2 In addition to any previous examination, inspection, measurement, or testing, at any time before the issue of the Taking-Over Certificate for the Works, the COR may instruct the Contractor to:

10.2.1 Repair or remedy (if necessary, off the Site), or remove from the Site and replace any Plant or Materials which are not in accordance with the Contract,

10.2.2 Repair or remedy, or remove and re-execute, any other work which is not in accordance with the Contract,

10.2.3 Carry out any remedial work which is urgently required for the safety of the Works, whether because of an accident, unforeseeable event or otherwise.

The Contractor shall comply with the instruction as soon as practicable and not later than the time (if any) specified in the instruction, or immediately if urgency is specified under sub-paragraph (11.1.3) above.

The Contractor shall bear the cost of all remedial work required, except to the extent that any work under sub-paragraph (11.1.3) above is attributable to any act by the Employer or the Employer’s Personnel or an Exceptional Event.

10.3 Performance Monitoring and Reporting:

The Works Contractor shall provide a quality control plan for the COR approval. The plan shall describe work instructions, inspection procedures and corrective action procedures to be employed by the Contractor.

The Works Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when required by the US Embassy.

10.4 The giving of any approval, direction, instruction or information by the US Embassy

Representatives and compliance with the same by the Works Contractor will not relieve or reduce the Works Contractor’s sole responsibility for the performance of the Works in accordance with this Contract.

C.11 STATEMENT OF WORKS (SOW)

The following items of works are required:

11.1 INSPECTION BY CONTRACTOR PRIOR TO WORKS START

Standard tasks to be performed in each residence (apartment or villa):

The Contractor shall inspect the residence, The contractor shall document in detail any splashed paint existing from previous paint jobs on the wood works, appliances (switches and outlets frames, wall mounted light fixtures, etc. Failure to do so will result in imputing these damages to the current painting contractor and hold the payment until all completely removed.

Note: If any space in the residence is affected by cigarette smoke or other unpleasant smells, presence of foul gases such as sewage smell, vendor must make COR aware of this to identify the source and identify targeted solutions outside the scope of this agreement.

11.2 INTERIOR PAINTING

Standard tasks to be performed in each residence (apartment or villa):

Note: Before interior painting starts, all sheers and drapes shall be removed, placed in separate bags and labeled with room and location. Additionally, include new sheer and drape hooks.

• The Embassy shall provide:

Services:

• The total painting areas sqm (ceilings and walls) for your reference in the determination of labor needed for the order (The areas are determined by a third-party contractor)

• The total SQM to be used as reference for the price quote in table under par. 12.1

• Gather and protect with PVC foil the Embassy owned furniture

Materials:

• PVC protective foil, etc. for the furniture

• All other job required services and materials shall be provided by the Contactor under this Statement of Works

• The Contractor shall provide (but not limited to): The latex paint, the labor for the purpose, small materials (sandpaper, masking tape, etc.), painting tools (rollers, trays, brushes, etc.), protection materials for the floors (wood, ceramic tiles), light switches, outlets, etc.

• Surfaces to be painted will be identified by COR but will normally consist of all walls and ceilings.

• Important information for resources allocation by the Contractor:

Maximum duration for contracted works:

• Apartment -- 1 calendar week (5 working days), regardless of size

• Villa-- 1 ½ ---max 2 calendar weeks (7---max 10 working days), depending on the painting areas size NOTE: At Embassy request, pending on the scheduling requirements for the final completion date, the Contractor may be required to work during non-regular working days (Saturdays, Sundays, Holidays).

These days will be included in the total time frame allocated, as per the above paragraph

Painting Tasks simultaneity/overlap:

Per particular scheduling requirements of the Embassy (deadline for the availability of properties to be presented to the customer), there may be instances with orders up to 3-4 simultaneous tasks. (3-4 residences to be painted during the same allocated period)

• "Paint" includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

• Paint colors:

• Ceilings: White – Matte finish

• Walls: White – Matte finish

Important Notes:

• All flooring and residence furniture that belongs to the Landlord (not covered by the Embassy) other items such as counters, built-in cabinets, etc. must be adequately covered to protect them from any paint drips.

When painting works are completed, the cover materials shall be removed from the protected surfaces/items and disposed of the premises.

The existing sheers and drapes shall be removed, placed in plastic bags, labeled with room they originate and stored inside the apartment for the dry-cleaning stage (per item #9)

• The contactor shall protect adequately all crossings between the areas to be painted and all other wood/plastic, ceramic tiles, window/doors rolling blinds etc. surfaces that are not painted.

As splash paint identified over areas not required to be painted, the Contactor shall, under his costs and time, remove them to restore the elements al the initial condition.

• Remove / Adequately protect hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted, or provide protection such as taping prior to surface preparation and painting (taping includes but is not limited to windows, door jambs, security fixtures, gas and smoke detectors, thermostats, fireplaces, air conditioners, etc.)

• Remove nails, screws and other hanging devices on the walls to be painted. Patch all holes.

• Clean and prepare surfaces to be painted following manufacturer's instructions before applying paint or surface treatments. Remove oil, dust, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. All surfaces must be clean and dry. Schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

• Apply paint following manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film. All paint splatters will be cleaned immediately from surfaces not intended to be painted.

• Painting materials and tools (brushes, pans, buckets, etc.) must not be cleaned on the premise.

• At the works completed announcement by the Contractor, the COR shall inspect the works status (quantity and quality inspection) to determine if compliant with the requirements.

Any corrections deemed necessary by the COR must be completed by the Contractor prior to invoice submission.

11.3 FIRST CLEANING AFTER CONTRACTOR’S WORKS/SERVICES

11.3.1 Standard tasks to be performed in each residence (apartment or villa):

• Prior to the final COR inspection of the assigned works, the Contractor shall perform a basic cleaning of the location of both the interior and exterior:

• Remove off the premises all debris created during works,

• Remove paint off the light switches, outlets, door/windows trimming. etc.

• Remove all protections of floors, furniture items construction elements, etc.

• Restore furniture on original location as found prior to initiate painting works

• Remove all splashed/droplets of paint

• Dust all interior and exterior surfaces (floors, walls, appliances, built in furniture. Etc.)

• Mop wash all interior and exterior surfaces: floors

• All sanitary objects and countertops in bathrooms and kitchen, appliances, existing furniture and cabinets, shall be clean, free of any construction debris,

• Remove paint off the light switches, outlets, door/windows trimming. etc.

11.3.2 Temporary additional tasks to be performed in each residence (apartment or villa) on a as needed basis:

• Deep cleaning per hour

11.4 IMPORTANT INFORMATION FOR CONTRACTOR’S RESOURCES ALLOCATION

11.4.1 Maximum duration for contracted works:

• Apartment -- 1 calendar week (5 working days), regardless of size

• Villa-- 1 ½ ---max 2 calendar weeks (7---max 10 working days), depending on the painting areas size NOTE: At Embassy request, pending on the scheduling requirements for the final completion date, the Contractor may be required to work during non-regular working days (Saturdays, Sundays, Holidays). These days will be included in the total time frame allocated, as per the above paragraph

11.4.2 Painting Tasks simultaneity/overlap:

Per particular scheduling requirements of the Embassy (deadline for the availability of properties to be presented to the customer), there may be instances with orders up to 3-4 simultaneous tasks. (3-4 residences to be painted during the same allocated period)

11.5 FINAL ACCEPTANCE

11.5.1 Standard tasks to be performed in each residence (apartment or villa):

• If during the acceptance inspection items of works are identified as corrective items, the Contractor shall make the required remedies in no longer than 2 workdays. The remedies will also be inspected for acceptance

• At the end of the Make Ready process, a final take over inspection report hall be signed between the COR and the Contractor

• Only when the residence under contract fully passes the inspection report the Contractor may submit the invoice for final approval and payment.

• Any uncompleted items of works shall be proportionally deducted from the due amount of the Contract

C.12 SUBMITALS – BID PRESENTATION FORM

12.1 BID PREENTATION FORM

12.1.1 BASE YEAR PRICES (starting on the date stated in the Notice to Proceed and continuing for a period of 12 months):

NOTE: The listed estimated quantity SQM represents gross SQM of total floor plans of residences to be totally ordered in the reference contract year (based on the housing pool list)

CLIN

Description of Service

Unit of Measure

Price per Unit in

RON

Estimated Quantity

Total Est.

Price in

RON

A. STANDARD SERVICES

1 INTERIOR PAINTING -

MATERIALS (Latex Paint)

SQM 20500

2 INTERIOR PAINTING – LABOR

(including all other minor materials)

SQM 20500

TOTAL A (1-2 ABOVE), RON

VAT A, RON

TOTAL A (1-2 ABOVE), including VAT, RON

Abbreviations:

- SQM- Square Meter Note: the value represents Gross Square Meters provided by the Embassy

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER

ATTACHMENTS

EXHIBIT 1 TYPICAL QUANTITY OF ITEMS TO SERVICE IN

APARTMENT

EXHIBIT 2 SAMPLE TASK ORDER FORM

EXHIBIT 3 TECHNICAL SPECIFICATIONS AND CHECKLISTS

EXHIBIT 4 GOVERNMENT FURNISHED PROPERTY

EXHIBIT 5 SAMPLE MONTHLY REPORT FORM

EXHIBIT 6 CONTRACTOR FURNISHED PROPERTY

EXHIBIT 7 APPROX NUMBER OF APARTMENT AND

VILLAS INTENDED FOR THIS SCOPE OF

WORKS

EXHIBIT 8 TYPICAL PAINT USED (REFERENCE)

EXHIBIT 9 APPROX PAINTING AREAS (WALLS AND

CEILINGS) OF APARTMENT AND VILLAS

INTENDED FOR THIS SCOPE OF WORKS

EXHIBIT 10 “HOUSING INSPECTION MAINTENANCE & REPAIR’S”

WORK COMPLETION QUALITY CONTROL (QC)

CHECKLIST

EXHIBIT 1 - TYPICAL QUANTITY OF ITEMS TO SERVICE IN AN

AVERAGE RESIDENCE

N/A

EXHIBIT 2 - SAMPLE TASK ORDER FORM

Task Order # Approval: Page 1 of

Requestor: Telephone #: Priority

Property # or address

Equipment: Requested Date:

Due:

Unit:

Shop:

Task # Description

Approved: Reviewed by: _ Printed by:

Customer Signature :

Comments:

Worker's Name Worker's ID:

Worker's Signature: Completion Date:

FOR MAJOR REPAIRS ONLY:

Work: OT: Travel: OT: Wait: OT:

Materials used (use other side as needed):

EXHIBIT 3 - TECHNICAL SPECIFICATIONS AND CHECKLISTS

N/A

EXHIBIT 4 - GOVERNMENT FURNISHED PROPERTY (GFP)

The Embassy will provide to the Contractor power service for hand tools and equipment and water at no cost to the Contractor during the work period. The electricity and water shall be utilized solely for the contracted work. Toilet facilities will also be provided by the Embassy.

The Embassy will provide all supplies, materials and equipment (except ordinary hand tools such as screwdrivers, wrenches, etc.) required to perform the work identified in the contract. The Embassy can provide operational training on equipment, if needed.

EXHIBIT 5 – SAMPLE MONTHLY REPORT FORM

Monthly Report for the Month of

U.S. EMBASSY, Bucharest

1. Services Requested During the Month:

Task Order Location/Description Dates Status

2. Other Notes (include task order number):

A. Problems Encountered:

B. Repairs Needed:

C. Repairs Made:

D. Recommendations:

Signed by Date

EXHIBIT 6 CONTRACTOR FURNISHED PROPERTY

The Contractor shall provide all necessary personal protective equipment and devices (boots, glasses, hearing protection, etc.), uniforms, ordinary hand tools (such as screwdrivers, wrenches, etc.) and administrative items required to perform duties and meet requirements of the contract.

EXHIBIT 7 APPROX NUMBER OF APARTMENT AND

VILLAS INTENDED FOR THIS SCOPE OF

WORKS

Approx. 35 residences (apartment and villas) will be the subject of this solicitation.

-Gross square meters per locations interval:

- Apartment: 140—240 sqm

- Villas: 215 sqm --- 450 sqm Note: on occasion basis, the gross sqm will increase in certain cases. These instances will be dully notified to the contractor.

The above numbers may the subject of variations as needed by the Embassy.

The residences are located in the North area of Bucharest + Iancu Nicolae Street + Pipera Blvd. areas.

EXHIBIT 8 TYPICAL PAINT USED (REFERENCE)

Vopsea ultra-lavabila interior, Savana Ultra Rezist, alba, mata

EXHIBIT 9 APPROX. PAINTING AREAS (WALLS AND

CEILINGS) OF APARTMENT AND VILLAS

INTENDED FOR THIS SCOPE OF WORKS

The painting areas range between:

1/ apartment type: 350 sqm to 600 sqm

2/ villa type: 600 sqm to 1060 sqm

EXHIBIT 10 - “HOUSING INSPECTION MAINTENANCE & REPAIR’S” WORK

COMPLETION QUALITY CONTROL (QC) CHECKLIST

CONTRACTORS ARE REQUIRED TO HAVE All PERSONAL PROTECTIVE EQUIPMENT (PPE) AT ALL TIMES

UNIT DETAILS

Unit Submission Date

Tenant ETA Priority

FAC check GSO check

PR # (M&R) BPA Call # (painting)

MAINTENANCE & REPAIR TASKS

TASK TASK DESCRIPTION Room Date Time Y/N ETC/Hours Name

INTERIOR PAINTING

MAKE READY Perform Interior Painting per Clause 11.2.1

FAC

Comments

HOUSING

HOUSING

SECTION D - PACKAGING AND MARKING

D.1 PLACE OF DELIVERY

D.1.1. Subsection F.7 lists all deliverables, and whether they are required to be delivered to the Contracting Officer or the Contracting Officer’s Representative (COR).

D.1.2. The Contractor shall submit deliverables for the Contracting Officer to the following address:

US Embassy Bucharest

No. 4-6, Dr. Liviu Librescu Blvd.

Sector 1, 015118 Bucharest

D.1.3. The Contractor shall submit deliverables for the COR to the following address:

US Embassy Bucharest

No. 4-6, Dr. Liviu Librescu Blvd.

Sector 1, 015118 Bucharest

D.2 PACKING AND MARKING

The Contractor shall deliver material to the job site in the manufacturer's original, unopened packages and containers bearing manufacturer's information.

SECTION E - INSPECTION AND ACCEPTANCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website…