RFQ_19R01024Q0005.pdf

U.S. Embassy Bucharest Date: February 09, 2024

Dear Prospective Offeror:

Subject: Request for Quotations number 19R01024Q0005

Enclosed is a Request for Quotations (RFQ) for Painting Services for Make Ready process on residential apartments and villas. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form SF-1442 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-quotation conference will be held on February 21, 2024 at 10:00 hours (local time) at the US Embassy in Bucharest. Prospective offerors/quoters should contact: BucharestGSOProcurement@state.gov no later than February 16, 2024 for additional information or to arrange entry to the building.

Quotations are due by March 04, 2024 at 16:00 hours. No quotations will be accepted after this time.

Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to: BucharestGSOProcurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Anthony P Giorgianni Contracting Officer mailto:BucharestGSOProcurement@state.gov mailto:BucharestGSOProcurement@state.gov https://www.sam.gov/

COVER PAGE - SF-1442

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19R01024Q0005

2. TYPE OF SOLICITATION

X SEALED BID (IFB)

[ ] NEGOTIATED (RFP)

3. DATE ISSUED

02/09/2024

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR12324578

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

U.S EMBASSY BUCHAREST

4-6 Dr. Liviu Librescu Blvd., Attn.: GSO Procurement District 1, 015118 Bucharest Romania E-mail: BucharestGSOProcurement@state.gov

CONTRACTING OFFICER

U.S EMBASSY BUCHAREST

4-6 Dr. Liviu Librescu Blvd., Attn.: GSO Procurement District 1, 015118 Bucharest

Romania E-mail: BucharestGSOProcurement@state.gov

9. FOR INFORMATION

CALL:

A. NAME

Cristian Mircea Stancu

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) +4-021-200-3669

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

STATEMENT OF WORK

11. The Contractor shall begin performance within _10_ calendar days and complete it within 10 calendar days after receiving award, X notice to proceed. This performance period is X mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES X NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Offers to perform the work required are due to BucharestGSOProcurement@state.gov by 16:00 hours local time on March 04, 2024.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _21_ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

Electronic Funds Transfer

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

X 28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return 1 copy to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Anthony P Giorgianni

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

SECTION B - SUPPLIES OR SERVICES

AND PRICES/COSTS

B.1 SCOPE

The Contractor shall provide painting and related services for real property owned or managed by the U.S. Government at U.S. Embassy Bucharest. The Contractor shall furnish services under task orders issued by the Contracting Officer.

B.2 TYPE OF CONTRACT

This contract is an indefinite-delivery indefinite-quantity contract with firm-fixed prices. Task orders will be priced and payable entirely in the currency indicated in the SF-1442. The Government will not pay any additional sums due to any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted due to fluctuations in the currency exchange rates. The Government will make changes in the contract price or time to complete only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract. The estimated quantities listed in B.1 above are estimates only and the Government does not guarantee that such quantities will be ordered.

B.3 CONTRACT PRICE

B.3.1 General. The Contractor shall complete all work, including furnishing all labor, material, equipment and services, required under this contract, for painting services. The price listed below shall include all labor, materials, overhead (including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit.

B.3.2 Payment. The Government will make payment in local currency.

B.3.2 (a) Value Added Tax

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.3 Pricing - Base Period: The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

Contract Line Item Number

Description of Service Unit Unit Price

Estimated Quantity

Estimated Total2

RESIDENCES

INTERIOR

PAINTING

001 Material: INTERIOR PAINT (ceilings)

Sqm1 10000

002 Material: INTERIOR PAINTING (walls)

Sqm1 20000

003 Labor: Interior Painting Sqm1 30000 Total Estimated Amount (Lei):

VAT (Lei):

Total including VAT (Lei):

1Sqm = square meter 2This estimated amount is based on total estimated Government requirements for this period of performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

B.4 MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, the United States Government (USG) shall place orders totaling a minimum of 3500 sqm. This reflects the contract minimum guarantee for each period of performance. The amount of all orders shall not exceed 35000 sqm. This reflects the contract maximum.

B.4.1 Contract Minimum During the contract period, the Government shall place orders for a minimum of $19,000.00. This is the contract minimum for this period of performance.

B.4.2 Contract Maximum During the contract period, the amount of all orders shall not exceed $190,000.00 This is the contract maximum for this period of performance.

SECTION C - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 CHARACTER AND SCOPE OF WORK

The Contractor shall furnish and apply all Materials (to include the latex Paint, PVC foil, work related materials, protection materials, etc.), Tools and Labor required by this contract, unless the contract states that materials and equipment will be provided by or work performed by the Government or by others under separate contracts.

C.2 SURVEY

The Contractor shall survey the property and verify the work required against the task order before beginning work, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the Contracting Officer and shall not begin work until such matters are resolved.

C.3 APPLICABLE PAINTING STANDARDS/PAINT SPECIFICATIONS

Painting and preparatory work shall follow the industry standards and procedures.

Paint used shall be or equivalent in quality with:

- Savana Superalba, 15 l can, Matte finish – for the ceilings

- Savana Ultrarezist 9 l can color code 0571 G6R, Matte finish -- for the walls.

C.4 PREPARATION/PROTECTION OF WORK AREA

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The Contractor shall move, protect and return such property to its original position upon completion of work in that area.

The Contractor shall protect floors from soiling and paint spills. Wooden floors shall not be washed under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover. The Contractor shall also equip ladders and scaffolding with clean rubber shoes or similar protection devices.

The Contractor shall also protect with PVC foil the property specific items: kitchen, bathrooms, built in wardrobes,/dressings, doors, windows, baseboards, countertops etc.

The Contractor shall protect all surfaces pursuant to this Statement of works:

Floorings, counter-tops, cabinetry, heat radiators, appliances, light fixtures, security fixtures, gas and smoke detectors, thermostats, outlets, switches, railings, doors, windows, frames, baseboards and all other similar items not to be painted shall be adequately protected and, if necessary, disassembled and re-installed The Contractor shall remove as preparation part, all covers of the light switches and outlets. After painting and cleaning are completed, all dismantled covers of the light switches and outlets shall be re-installed.

If during the process of removal/reinstallation one or several covers plates are damaged, they shall be replaced on Contractor’s cost.

If the Contractor spills any paint, or in any way soils the floors, the Contractor shall clean up using a specialist floor finishing company at the Contractor's expense. After completion of the painting work, the Contractor shall return all furnishings to their original position, and clean the work area free of litter and debris.

C.5 UTILITIES

The Government cannot ensure that utilities will be available at all properties at all times. The Contractor shall have an alternate source of power (generator) available if needed to ensure that paint will be applied following the manufacturer's specifications. The Contractor shall not adjust the heating or air conditioning controls in properties with utilities turned on to maintain temperature. The Contractor shall have its own source of water available for clean up if water has been turned off in the property for winterization of the plumbing system.

C.6 EQUIPMENT

The Contractor shall provide all necessary painting supplies and equipment, including brushes, rollers, buckets, mixers, space heaters, drop cloths, scrapers, sanding gear, electric sprayers, and texture sprayers if necessary to perform the work. The Government will not furnish any materials.

C.7 WARRANTY

The warranty shall be valid for 1 year after the final inspection. During the warranty period, the Contractor shall repair or replace, free of charge, any occurring defects or ensuing damages. If the Contractor fails to do so after receipt of a written request to that effect, the Government may have such discrepancies remedied at the Contractor's expense.

C.8 TECHNICAL SPECIFICATIONS FOR PAINTING WORK

a. Interior and Exterior Painting

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(1) Paint: This category includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(2) Product Data: The Contractor shall submit manufacturer's technical information, label analysis, and application instructions to the COR for each paint material proposed for use, prior to starting work. The Contractor shall list each material and cross-reference specific coating and finish system and application as an attachment to the above submittal. The Contractor shall identify each material by the manufacturer's catalog number and general classification.

(3) Single Source Responsibility: The Contractor shall provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(4) Material Quality: The Contractor shall provide the manufacturer's best quality trade sale type paint material. Paint material containers not displaying manufacturer's product identification are not acceptable.

(5) Material Delivery: The Contractor shall deliver materials to the job site in manufacturer's original, unopened packages and the containers shall bear the manufacturer's name and label with trade name and manufacturer's instructions.

(6) Material Storage: The Contractor shall store materials not in use in tightly covered containers in a well ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C). The Contractor shall protect materials from freezing and keep storage area neat and orderly. Contractor shall remove oily rags and waste daily.

(7) Project Conditions: The Contractor shall not apply paint when the relative humidity exceeds 85 percent, or at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to damp or wet surfaces. The Contractor shall apply paint only in temperatures that comply with the manufacturer's specifications.

(8) Preliminary Examination: The Contractor shall examine substrates and conditions under which painting will be performed for compliance with requirements and shall not begin application until unsatisfactory conditions have been corrected.

(9) Preparation:

(a) The Contractor shall remove hardware and hardware accessories, plates, light fixtures, light switches, outlets, and items in place that are not to be painted, or provide protection such as taping, prior to surface preparation and painting. (Taping includes windows, door jams, etc.)

(b) The Contractor shall clean and prepare surfaces to be painted following the manufacturer's instructions before applying paint or surface treatments. This preparation includes removal of oil, dust, direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, chipping, etc. All surfaces must be clean and dry. The Contractor shall schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(c) The Contractor shall notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed.

Remove existing nails / dowels, hangers, fil in holes, sand and apply primer. Replace all electrical covers with new covers after painting.

(10) Materials Preparation: The Contractor shall mix and prepare paint following the manufacturer's directions.

(11) Application: The Contractor shall apply paint following the manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

Maintain a 2 cm white band the top of the walls around the ceiling to mask the imperfections of the ceilings.

(a) Unless otherwise specified, the Contractor shall use a high quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, door frames, and window frames. The Contractor shall use a flat or satin flat latex base paint (containing no lead or mercury) in the remainder of the unit. The color shall be consistent with the balance of the room, which will normally be an off-white. The Contractor shall provide samples of the color on sample of the type of material to be painted before actual paint date is scheduled.

(b) When required, on exterior surfaces, the Contractor shall apply a high quality exterior grade latex base paint that matches as closely as possible the existing color on the exterior of the property, or a color as otherwise specified by the COR. Prior to painting, the Contractor shall scrape, sand, fill, and prime the surface with a latex base primer. The Contractor should plan on extensive preparatory work prior to painting. The Contractor shall not apply exterior paint in snow, rain, fog or mist, or when the relative humidity exceeds 85 percent; or to damp or wet surfaces.

(c) The Contractor shall provide finish coats that are compatible with primers used.

(d) The number of coats (minimum two) and film thickness required is the same regardless of application method. The Contractor shall not apply succeeding coats until previous coat has cured. The Contractor shall sand between applications where required to produce a smooth, even surface.

(e) The Contractor shall apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

(12) Scheduling Painting: The Contractor shall apply the first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not recoat until paint has dried.

(13) Minimum Coating Thickness: The Contractor shall apply materials at the manufacturer's recommended spreading rate. The Contractor shall provide a total dry film thickness of the system as recommended by the manufacturer.

(14) Prime Coats: Before application of finish coats, the Contractor shall apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and which has not been prime coated.

(15) Brush Application: The Contractor shall brush-out and work brush coats into surfaces in an even film. The Contractor shall eliminate cloudiness, spotting, lap marks, brush marks (ropiness), runs, sags, or other surface imperfections. The Contractor shall draw neat glass lines and color breaks.

The Contractor shall apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(16) Mechanical Applications: The Contractor shall use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

Wherever spray application is used, the Contractor shall apply each coat to provide the equivalent hiding of brush-applied coats. The Contractor shall not double-back with spray equipment building-up film thickness of two coats in one pass, unless recommended by the manufacturer.

(17) Upon completion of painting, the Contractor shall clean the glass and paint-spattered surfaces. The Contractor shall remove spattered paint by washing, scraping or other proper methods using care not to scratch or damage adjacent finished surfaces.

(18) The Contractor shall remove temporary protective wrappings after completion of painting operations.

b. Drywall/Plaster Repair

The Contractor shall patch defective drywall with a similar thickness and fire-rated drywall. Joints shall be taped in a manner so they are not readily visible. The patch shall be textured with a texture consistent with the rest of the surface being patched. The Contractor shall set and spackle all nail heads. The Contractor shall tape joints and cover them with a joint compound. The Contractor shall sand smooth spackled nail heads and tape joints and remove all dust prior to painting. The Contractor shall spackle exterior surfaces with exterior grade compounds.

c. Texture Only - Walls

Occasionally, the Government may require a wall to be textured that has not previously been textured. The Contractor shall prepare the wall by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply a texture type material. If any other walls within that room are textured, the texture material shall closely match the texture of any other existing textured walls in that room. The Contractor shall not be required to do less than one room on any individual task order.

d. Texture Only - Ceiling

Occasionally the Government may require a ceiling to be textured that has not previously been textured. The Contractor shall prepare the ceiling by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply an "Acoustic" type texture.

e. Paint Exterior Trim

The Contractor shall apply a high quality exterior grade latex base paint that matches as closely as possible the existing color on the exterior trim of the property, or a color as specified by the Contracting Officer. The Contractor shall scrap, sand, fill, and prime the trim with a latex base primer, prior to painting. The Contractor shall plan on extensive preparatory work prior to painting. The specifications for exterior paint apply, unless otherwise specified in the task order.

f. Remove Wall Covering

Upon assignment by task order, the Contractor shall remove the designated wall covering (wallpaper, cork, mirror, tile, etc.). After removing the wall covering, the Contractor shall clean and make ready for painting the area. The Contractor shall remove and properly dispose of the old wall covering.

g. Plaster

The Contractor shall repair any damaged interior or exterior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

h. Stucco

The Contractor shall repair any damaged stucco and remove any loose stucco before applying paint.

i. Work Painting Task maximum duration / Period of Performance:

The period of performance per residence (apartment or villa) from the Notice to proceed (NTP) date. shall not exceed (evening, weekend, and holiday work expected to meet deadlines)

- 1 calendar week for an apartment regardless of size

- 2 calendar weeks for a villa regardless of size

j. Government provided materials (GM), labor and other

- The Embassy is not providing any materials in conjunction with this statement of works;

- The Embassy team shall first remove or gather in the center of the rooms the Embassy owned items of furnishings (such as furniture and rugs) and protect it with the appropriate coverings;

- For each painting task received by the contractor under this Statement of Works, the Embassy shall provide the painting area measurements (walls and ceilings) as determined by a third party contractor. These measurements shall be used to determine the volume of materials (Paint, white and colored, PVC foil etc.) and labor needed

k. Daily Cleaning

-Cleanup - At the end of each workday the contractor shall remove all equipment, empty cans, rags, rubbish and other discarded paint materials from the site;

- Painting materials must not be cleaned on premise.

- The contractor will properly dispose all trash and debris off site.

l. Specific Obligations and Responsibilities of the Contractor

- Contractor shall provide all materials required under this statement of works:

- Paint (white and colored)

- PVC protection foil for all floors, furniture (both Embassy and landlord: kitchen bathrooms, built in dressings, doors, windows, baseboards, countertops, etc.)

- Contractor shall remove all traces of paint splashes identified on all surfaced other that the walls and ceilings under the contract

- Contractor will provide on-site supervision during ALL work periods. (Sub-contractors, vendors, etc.)

- Contractor will schedule deliveries at least three (3) days in advance with COR

- Contractor will ensure gas appliances are not used by staff or subcontractors.

- Contractor will ensure Air Conditioning equipment are not used by staff or subcontractors during the scheduled works.

- Contractor will ensure all drains and sewer are cleaned and any debris removed. Any clogged drain identified after work completion shall be properly cleaned and restore to operational status by the Painting Contactor

- To provide and use approved and competent professional labor and supervision.

- Not attend any residence for any work without previous coordination and approval from the COR.

-Not do any works beyond the SOW, unless contractor receives written instructions from the COR.

- Responsible for any and all damage caused to the property and those adjacent due to the Contractor’s negligence, including their staff, equipment, vehicles and products used.

The contractor shall make all needed repairs to assure the property is returned to Embassy at the end of the painting task undamaged.

- To abide by local labor laws.

- To provide direct supervision of their staff.

- To use all necessary personal protective equipment to perform all tasks and will ensure safety procedures are followed. USG safety professionals may direct and determine safety requests.

- Replace damaged parts with the same type, quality and make.

- To remove and properly dispose all rubbish and debris generated during the course of the work.

- To carry out a visual inspection of the residence once the work is completed to ensure the work has been done satisfactorily per this scope of work.

- To comply with the legislation relevant to accident prevention, according to ordinance 3.214 / 78 of the Ministry of Labor. In addition, they must comply with the provisions of the Regulatory Norms (NRs), approved by Ordinance No. 3214 of June 8, 1978, of the Ministry of Labor and Employment and Law 6514 of December 22, 1977, on Occupational Safety and Medicine.

- To ensure their employees:

- Are courteous at all times.

- Arrive at the work site promptly at the scheduled time, with materials necessary to properly complete the job.

- Identify themselves as employees of the contractor and use a company badge.

- Be clean and neatly dressed.

- Refer any unresolvable questions to their supervisor.

- Do not smoke in the residences.

- Do not arrive at the residence under the influence of drugs or alcohol, or even with alcohol on the breath.

- Do not drink alcohol beverages on the job, even if offered.

- Do not use the client bathroom or towels without permission.

- Do not perform any work for the client not specified in the SOW.

- Contractor is permitted to use microwave oven, washer, dryer, and refrigerator only. Other appliances shall not be used by the Contractor.

- Extend the work schedule to meet deadlines on week-ends Saturdays and Sundays and holidays if the targeted maximum duration of the works requires so.

- As the below listed works are to be conducted in Apartment buildings and Villas compounds, the contractor shall respect the “Quiet hours” 22,00-8,00 şi 13,00-14,00 acc. to Legea 61/1991 During these times, other non- noise producing activities can be conducted

m. Quality Controls Requirements

-The Contractor needs to attach to quotation Company’s registration and taxpayer documents as well as a portfolio of clients with similar works in the past.

- The Contractor must allow the US Embassy access to the quality control system as well as the relevant quality systems of its subcontractors to enable monitoring and quality auditing of the contract specific construction works.

- The US Embassy may reject any aspect of the Works that fails to comply with the requirements of the Contract, or its quality system, at any time.

- If, because of an examination, inspection, measurement or testing, any Materials or workmanship is found to be defective or otherwise not in accordance with the Contract, the COR shall give a Notice to the Contractor describing the item of Materials or workmanship that has been found to be defective. The Contractor shall then promptly prepare and submit a proposal for necessary remedial work. If the rejection causes the Employer to incur additional costs, the Employer shall be entitled to payment of these costs by the Contractor.

- In addition to any previous examination, inspection, measurement, or testing, at any time before the issue of the Taking-Over Certificate for the Works, the COR may instruct the Contractor to:

- Repair or remedy (if necessary, off the Site), or remove from the Site and replace any Plant or Materials which are not in accordance with the Contract,

- Repair or remedy, or remove and re-execute, any other work which is not in accordance with the Contract,

- Carry out any remedial work which is urgently required for the safety of the Works, whether because of an accident, unforeseeable event or otherwise.

- The Contractor shall comply with the instruction as soon as practicable and not later than the time (if any) specified in the instruction, or immediately if urgency is specified.

-The Contractor shall bear the cost of all remedial work required, except to the extent that any work is attributable to any act by the Employer or the Employer’s Personnel or an Exceptional Event.

-Performance Monitoring and Reporting:

-The Works Contractor shall provide a quality control plan for the COR approval. The plan shall describe work instructions, inspection procedures and corrective action procedures to be employed by the Contractor.

-The Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when required by the US Embassy.

-The giving of any approval, direction, instruction or information by the US Embassy Representatives and compliance with the same by the Works Contractor will not relieve or reduce the Works Contractor’s sole responsibility for the performance of the Works in accordance with this Contract.

n. Inspection by Contractor prior to works start

The Contractor shall inspect the residence, The contractor shall document in detail any splashed paint existing from previous paint jobs on the wood works, appliances (switches and outlets frames, wall mounted light fixtures, etc. Failure to do so will result in imputing these damages to the current painting contractor and hold the payment until all completely removed.

Note: If any space in the residence is affected by cigarette smoke or other unpleasant smells, presence of foul gases such as sewage smell, vendor must make COR aware of this to identify the source and identify targeted solutions outside the scope of this agreement.

o. First cleaning after contractor works

Prior to the final COR inspection of the assigned works, the Contractor shall perform a basic cleaning of the location of both the interior and exterior:

- Remove off the premises all debris created during works, as well as all left overs

- Remove paint off the light switches, outlets, door/windows trimming. etc.

- Remove all protections of floors, furniture items construction elements, etc.

- Restore furniture on original location as found prior to initiate painting works

- Remove all splashed/droplets of paint

- Dust all interior and exterior surfaces (floors, walls, appliances, built in furniture. Etc.)

- Mop wash all interior and exterior surfaces: floors -All sanitary objects and countertops in bathrooms and kitchen, appliances, existing furniture and cabinets, shall be clean, free of any construction debris,

- Remove paint off the light switches, outlets, door/windows trimming. etc.

NOTE: the price shall be included in the labor cost

p. Final Acceptance

-If during the acceptance inspection items of works are identified as corrective items, the Contractor shall make the required remedies in no longer than 2 workdays. The remedies will also be inspected for acceptance

- At the end of the Make Ready process, a final take over inspection report hall be signed between the COR and the Contractor

- Only when the residence under contract fully passes the inspection report the Contractor may submit the invoice for final approval and payment.

- Any uncompleted items of works shall be proportionally deducted from the due amount of the Contract.

q. Important info for Contractor resources allocation

1/ -Maximum duration for contracted works:

- Painting Apartment (all sizes): 1 calendar week for job completion

- Painting Villa (all sizes): 2 calendar weeks for job completion

2/- Painting Tasks simultaneity/overlap:

Per particular scheduling requirements of the Embassy (deadline for the availability of properties to be presented to the customer), there may be instances with orders up to 3-4 simultaneous tasks. (3-4 residences to be painted during the same allocated period)

3/ Approximative number of apartments and villas intended to be painted under this Scope of Works:

-The total number of properties to be painted under this Statement of Works:

-Approx. 35 residences (apartment and villa s) will be the subject of this solicitation.

-Gross square meters per locations interval:

- Apartment: 140—240 sqm

- Villas: 210 sqm --- 450 sqm

Note: on occasion basis, the gross sqm will increase in certain cases. These instances will be dully notified to the contractor.

The above numbers may the subject of variations as needed by the Embassy.

The residences are located in the following areas:

- the North area of Bucharest (District 1) +

- Iancu Nicolae street +

- Pipera Blvd.

4/ The approximate painting areas (walls and ceiling) of the apartments and villas intended to be painted under this Statmennt of works

The areas ranges between:

1/ apartment type: approx.. 350 sqm to 600 sqm of painting areas

2/ villa type: approx. 600 sqm to 1100 sqm of painting areas

C9. SUBMITALS –

1/ The technical documentation to be submitted:

- Paint:

o Brand + type o Technical data sheets

2/ Bid Presentation form:

CLIN

Description of Service

Unit of Measure

Price per Unit in

RON

Estimated Quantity

Total Est.

Price in

RON

A. STANDARD SERVICES

1 Material: INTERIOR PAINT - ceilings

SQM

10000

2 Material: INTERIOR PAINT – walls

SQM 20000

3 Labor Interior painting SQM 30000

VAT A, RON

SUBTOTAL A (1-3 ABOVE), including VAT, RON

The value of a specific painting order results from multiplying the Embassy provided square meters of area to be painted (walls and ceilings) (column #5) with the unit price (for material and labor) (column #4) offered by the Contractor and accepted by the Embassy in the submitted Order form.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER

ATTACHMENTS

EXHIBIT 1 TYPICAL QUANTITY OF ITEMS TO SERVICE IN

APARTMENT

EXHIBIT 2 SAMPLE TASK ORDER FORM

EXHIBIT 3 TECHNICAL SPECIFICATIONS AND CHECKLISTS

EXHIBIT 4 GOVERNMENT FURNISHED PROPERTY

EXHIBIT 5 SAMPLE MONTHLY REPORT FORM

EXHIBIT 6 CONTRACTOR FURNISHED PROPERTY

EXHIBIT 7 APPROX NUMBER OF APARTMENT AND

VILLAS INTENDED FOR THIS SCOPE OF

WORKS

EXHIBIT 8 APPROX PAINTING AREAS (WALLS AND

CEILINGS) OF APARTMENT AND VILLAS

INTENDED FOR THIS SCOPE OF WORKS

EXHIBIT 9 “HOUSING INSPECTION MAINTENANCE & REPAIR’S”

WORK COMPLETION QUALITY CONTROL (QC)

CHECKLIST

EXHIBIT 1 - TYPICAL QUANTITY OF ITEMS TO SERVICE IN AN

AVERAGE RESIDENCE

N/A

EXHIBIT 2 - SAMPLE TASK ORDER FORM

Task Order # Approval: Page 1 of

Requestor: Telephone #: Priority

Property # or address

Equipment: Requested Date:

Due:

Unit:

Shop:

Task # Description

Approved: Reviewed by: _ Printed by:

Customer Signature :

Comments:

Worker's Name Worker's ID:

Worker's Signature: Completion Date:

FOR MAJOR REPAIRS ONLY:

Work: OT: Travel: OT: Wait: OT:

Materials used (use other side as needed):

EXHIBIT 3 - TECHNICAL SPECIFICATIONS AND CHECKLISTS

N/A

EXHIBIT 4 - GOVERNMENT FURNISHED PROPERTY (GFP)

The Embassy will provide to the Contractor power service for hand tools and equipment and water at no cost to the Contractor during the work period. The electricity and water shall be utilized solely for the contracted work. Toilet facilities will also be provided by the Embassy.

The Embassy will provide all supplies, materials and equipment (except ordinary hand tools such as screwdrivers, wrenches, etc.) required to perform the work identified in the contract. The Embassy can provide operational training on equipment, if needed.

EXHIBIT 5 – SAMPLE MONTHLY REPORT FORM

Monthly Report for the Month of

U.S. EMBASSY, Bucharest

1. Services Requested During the Month:

Task Order Location/Description Dates Status

2. Other Notes (include task order number):

A. Problems Encountered:

B. Repairs Needed:

C. Repairs Made:

D. Recommendations:

Signed by Date

EXHIBIT 6 CONTRACTOR FURNISHED PROPERTY

The Contractor shall provide all necessary personal protective equipment and devices (boots, glasses, hearing protection, etc.), uniforms, ordinary hand tools (such as screwdrivers, wrenches, etc.) and administrative items required to perform duties and meet requirements of the contract.

EXHIBIT 7 APPROX NUMBER OF APARTMENT AND

VILLAS INTENDED FOR THIS SCOPE OF

WORKS

-The total number of properties to be painted under this Statement of Works:

-Approx. 35 residences (apartment and villas) will be the subject of this solicitation.

-Gross square meters per locations interval:

- Apartment: 140—240 sqm

- Villas: 210 sqm --- 450 sqm Note: on occasion basis, the gross sqm will increase in certain cases. These instances will be dully notified to the contractor.

The above numbers may the subject of variations as needed by the Embassy.

The residences are located in the following areas:

- the North area of Bucharest (District 1) +

- Iancu Nicolae street +

- Pipera blvd.

EXHIBIT 8 APPROX PAINTING ARES (WALLS AND

CEILINGS) OF APARTMENT AND VILLAS

INTENDED FOR THIS SCOPE OF WORKS

The areas ranges between:

1/ apartment type: approx. 350 sqm to 600 sqm of painting areas

2/ villa type: approx. 600 sqm to 1100 sqm of painting areas

EXHIBIT 9 - “HOUSING INSPECTION MAINTENANCE & REPAIR’S” WORK

COMPLETION QUALITY CONTROL (QC) CHECKLIST

CONTRACTORS ARE REQUIRED TO HAVE All PERSONAL PROTECTIVE EQUIPMENT (PPE) AT ALL TIMES

UNIT DETAILS

Unit Submission Date

Tenant ETA Priority

FAC check GSO check

PR # (M&R) BPA Call # (painting)

MAINTENANCE & REPAIR TASKS

TASK TASK DESCRIPTION Room Date Time Y/N ETC/Hours Name

INTERIOR PAINTING

MAKE READY Perform Interior Painting per Clause 11.2.1

FAC

Comments

HOUSING

HOUSING

SECTION D - PACKAGING AND MARKING

D.1 PLACE OF DELIVERY

D.1.1. Subsection F.7 lists all deliverables, and whether they are required to be delivered to the Contracting Officer or the Contracting Officer’s Representative (COR).

D.1.2. The Contractor shall submit deliverables for the Contracting Officer to the following address:

US Embassy Bucharest

No. 4-6, Dr. Liviu Librescu Blvd.

Sector 1, 015118 Bucharest

D.1.3. The Contractor shall submit deliverables for the COR to the following address:

US Embassy Bucharest

No. 4-6, Dr. Liviu Librescu Blvd.

Sector 1, 015118 Bucharest

D.2 PACKING AND MARKING

The Contractor shall deliver material to the job site in the manufacturer's original, unopened packages and containers bearing manufacturer's information.

SECTION E - INSPECTION AND ACCEPTANCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CHAPTER 1):

CLAUSE TITLE AND DATE

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference (48 CFR Chapter 1):

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 EFFECTIVE ORDERING PERIOD

F.2.1 After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date on which performance shall start and continuing for a period of twelve months.

F.2.2 The Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

F.3 COMPLETION DATES UNDER TASK ORDERS

F.3.1 The Contractor shall have a minimum of 3 (three) days in order to commence work under each task order issued.

F.3.2 The following are minimum completion times that will be included in individual task orders, dependent upon the type and amount of work to be done:

Painting Apartment (all sizes) – 1 calendar week for job completion Painting Villa (all sizes) – 2 calendar weeks for job completion https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

F.4 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, this acceptance shall be binding on the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision by the Government shall not:

(1) extend the completion date or obligate the Government to do so;

(2) constitute acceptance or approval of any delay, or;

(3) excuse or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.5 NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall:

(1) notify the Government of such change or other conditions upon the approved schedule, and;

(2) shall state in what respects, if any, the relevant schedule or the completion date should be revised.

The Contractor shall give notice to the Contracting Officer promptly, 2 (two) days following the first occurrence of event giving rise to the delay or prospective delay). Only the Contracting Officer may approve revisions to the approved time schedule.

F.6 WORKING HOURS

The Contractor shall perform all work during 8:00 – 17:00 hours from Monday through Friday except for the holidays identified in Section I, DOSAR 652.237-82, “Observance of Legal Holidays and Administrative Leave. The Contracting Officer may approve other hours, if the Contractor gives at least 24 hours advance notice. Changes in work hours will not be a cause for a price increase.

F.7 EXCUSABLE DELAYS

The Contractor shall be allowed time, not money, for excusable delays as defined in FAR 52.249-10, “Default”. Examples of such cases include:

(l) acts of God or of the public enemy;

(2) acts of the United States Government in either its sovereign or contractual capacity;

(3) acts of the government of the host country in its sovereign capacity;

(4) acts of another contractor in the performance of a contract with the Government;

(5) fires;

(6) floods;

(7) epidemics;

(8) quarantine restrictions;

(9) strikes;

(10) freight embargoes;

(11) delays in delivery of Government furnished equipment, and;

(12) unusually severe weather.

In each instance, the failure to perform shall be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore:

(1) shall be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against;

(2) cannot be overcome by reasonable efforts to reschedule the work, and;

(3) directly and materially affects the date of final completion of the project.

F.8 DELIVERABLES

The Contractor shall delivery the following items under this contract:

Description Quantity Delivery Date Deliver to:

H.1.1 Insurance 1 10 days after award Contracting Officer H.8.1 Safety Plan 1 10 days after award COR H.10.3 List of Personnel 1 10 days after award COR H.9.2 Identification of Subs 1 5 days before use Contracting Officer F.4 Construction Schedule 1 Identified in each task order COR G.2 Payment Request 1 Completion of each

(invoices/task order)

COR

I.1 Updates to Construction Schedule (52.236-15)

1 Last calendar day of each month

COR

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Residential Engineer.

G.1.1 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by…