RFQ 19PK4026Q5002.pdf

SBU - CONTRACTING AND ACQUISITIONS

Consulate of the United States of America

Karachi, Pakistan Date: 7th January 2026

To Offeror Request No 19PK4026Q5002 From Contracting Officer

General Services Office US Consulate General Karachi Karachi, Pakistan

E-mail Franciswc@state.gov; KRCProcurementContracting@state.gov;

Phone +92-21-3527-5827 Subject Request for Quotation – 19PK4026Q5002 - REPLENISHMENT

MICRON FILTERS FOR RO (FOR STOCK)

The US Consulate General Karachi has an opportunity for the Open Market Contractors to participate in bidding for “REPLENISHMENT MICRON FILTERS FOR RO (FOR STOCK)”. It will be a Firm-Fixed Price Purchase Order. Bid from all potential offerors will be accepted based on assurance of genuine quality, capability, lead time for delivery and competitive price. You are encouraged to submit your bids on or before the deadline i.e., January 17th, 2026. Vendors dealing in similar trade are encouraged to participate in this solicitation.

1. Item Description

No. Description (Meets or exceeds) Qty Unit

FILTER CARTRIDGE 20'', BIG BLUE ELEMENT 10

MICRON#180Z0285 FOR RO 40 each

2 WATER FILTER 50 MICRON #HC-40-50 HARMSCO 15 each

WATER FILTER BAG 10 MICRON#PO-10-G2PS-SA,

MAKE: HARMSCO 100 each

4 WATER FILTER POLY-PLEAT 1 MICRON #PP-HC-40-1 30 each 5 SHIPPING CHARGES 1 each

2. Quote Submission Due Date

Quotation must be submitted electronically with subject line "Quotation for RFQ#

19PK4026Q5002 - PR15767462 - KHI-P&S REPLENISHMENT MICRON FILTERS FOR

RO (FOR STOCK)”. Quotations must be received on or before close of business (COB) Wednesday, January 17th, 2026. No quotation will be accepted after the deadline. Submit your quotations to the following email addresses:

Franciswc@state.gov and KRCProcurementContracting@state.gov.

Requirements:

For your quote to be considered, you must submit the following documentation: -

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a. Please include a list of your clients that you have sold similar items to within the last two years.

b. Include below information in bid:

i Delivery Period after receiving the Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

iv Valid UEI Number and SAM Registration

c. Bidder must have a physical business address and good financial health to get this award. Provide evidence for business address.

d. Please provide reference of our Request Number 19PK4026Q5002 in all correspondence regarding this Request for Price Quotation.

e. Technical Spec sheet of all quoted items. Otherwise, the proposal will not be accepted.

f. Please note that U.S. Embassy/Consulate is tax exempted, please submit tax free quote with all-inclusive prices.

g. Go through all the documents in the solicitation and read them carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

3. Terms & Conditions:

Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Consulate Financial Management Office and satisfactory completion of work/delivery of acceptable items.

Delivery Schedule/Period of Performance:

The delivery is required to be made within 15-25 days after receiving the PO.

Item(s) as part of this purchase order should be packed for US domestic shipment and placed in an appropriate container to be delivered to the below address:

Attn: IKUN, LLC New York DA Office (DA_NY) 2801 Route 130 Unit 1 North Brunswick, NJ 08902

You must call the warehouse 3 days prior to shipping for a delivery appointment at (571) 482-5289. Operating hours are from Monday thru Fridays 7:30am until 3:30pm, closed for lunch from 12:00pm until 12:45pm.

Inspection & Acceptance:

A government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly.

Any item found with change in Specs, Quality, Brand shall be rejected without entertaining the payment claim. Vendor will be expected provide the correct item with no extra charge.

4. FAR/DOSAR clauses for this Solicitation:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at:

http://www.statebuy.state.gov/dosar/dosartoc.html

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

CLAUSES

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel

(if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 UBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

5. Evaluation Criteria:

The award will be made to the “Lowest Price Technically Acceptable” vendor, who can meet the delivery schedule, salient physical, functional and performance characteristics mentioned in this RFQ.

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