RFQ - 19PK4024Q5049 PR12891573 IPHONE FOR STOCK.pdf

U.S Consulate General, Karachi

Karachi, Pakistan

Date: Sept 11, 2024

Pages: 1 to 5

To: Offeror

Request No: RFQ - 19PK4024Q5049 PR12891573 IPHONE FOR STOCK

From: Contracting Officer

General Services Office

US Consulate, Karachi.

E-mail: samadsa@state.gov; krcprocurementcontracting@state.gov

Phone: +92-21-3527-5211

Subject: Request for Quotation – Supply of iPhone for stock

The U.S Consulate, Karachi announces opportunity for the Open Market Vendors to participate in the bidding of “Supply of iPhone for stock”. It will be a Firm-Fixed Price Purchase Order and bids from all potential offerors will be accepted based on the assurance of genuine product, delivery time and competitive pricing. The vendors dealing in the similar trade are required to participate in this Solicitation. Moreover, the Offerors are required to submit the Certificate of Authorized

Dealer/Distributor along with their Quotation.

1. Items Description

Sr. # Item’s Details (Meet and exceed below) Required

Quantity

1 Apple IPHONE 15 PRO

Specs: 256GB

Registration: PTA Registered / Approved. (Unblocked sim)

Warranty: 1-Year Replacement Warranty

Color: Black

15 Each

2 Delivery charges at US Consulate Karachi address 01

Lumpsum

Grand Total in PKR (Inclusive of all charges – Duty, VAT, shipping, PTA Registeration etc) =➔ mailto:samadsa@state.gov

Note:

• The above package is expected to be ready at stock with the vendor.

• PTA Verification against IMEI screenshot/snapshot is mandatory to be shared Prior to delivery

• Order delivery timeline is within 30 Working days after placement of order

Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for RFQ#

19PK4024Q5049 – “Supply of iPhone for stock”. Quotations must be received on or before Close of business (COB) Tuesday, Sep 17, 2024. No quotation will be accepted after the deadline. Submit your quotations to the following email address: samadsa@state.gov

For your quote to be considered, must submit the following documentation: -

Requirements:

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a. Please include list of your clients, you sold similar items within the last two years.

b. Include below information in bid:

i Delivery Period after receiving of Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

iv Valid DUNS Number and SAM Registration

Bidder must have a Local/Pakistan based physical business address and good financial health to get this award. Provide evidence for business address. (Local/Pakistan representation against authorization and distribution required) - NTN, SRTN & Active Taxpayer certificate of the company (not individual) along with authorization/representation certifications and records required.

Bidder must possess Apple authorized Dealership/certification – Certification/License to be provided as evidence

c. Please provide reference of our Request Number 19PK4024Q5049 in all your correspondence regarding this request for price quotation.

d. Please note that U.S. Embassy/Consulate is tax exempted, please submit tax free quote.

e. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

2. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Consulate Karachi

Warehouse and satisfactory completion of the delivery of acceptable items.

b) Period of Performance/ Delivery Address:

- The delivery is required to be made Preferably within 30 days after receiving the approved

Purchase Order.

- Vendor will deliver the ordered phones U.S. Consulate Karachi, Plot No: 3, 4, 5. Mai

Kolachi Road Karachi.

- Deliveries will be accepted only on Tuesdays and Thursdays from 10:00 a.m. to 03:00 p.m.

only; deliveries outside these days and time will be refused.

- Contact us at least three working days prior to delivery date and provide with full name/s

(as written on NIC) of the person, driver/helper who will deliver the stuff, along with particulars of Purchase Order, vehicle/s to be used like make, model, color and license plate

(registration) number.

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, PTA approved status, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

d) Inspection & Acceptance:

Warranty will be claimed under 100 % Replacement basis (Not repairable) if the units supplied encounters any defect (software/hardware or Regulatory compliance) during the course of its standard warranty period

3. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/far

DOSAR clauses may be accessed at:

http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

Number Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a Federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items

(Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular

Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by

Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by

Defense Base Act insurance)

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

https://www.acquisition.gov/far https://www.acquisition.gov/far https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

5.203(a)(1) The contracting officer may establish a shorter period for issuance of the solicitation for commercial products and commercial services

4. Evaluation Criteria:

The award will be made to the Lowest Price Technically Acceptable vendor, who can meet the delivery schedule, salient physical, functional and performance characteristics.

5. Quote Submission’s Due Date:

No Quote will be accepted after C.O.B Tuesday 17th September 2024, via Email to following email addresses:

samadsa@state.gov; krcprocurementcontracting@state.gov

Other Requirements:

a. Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

b. Include list of your clients, you sold similar items within the last two years.

c. Include below information in bid:

i Delivery Period after receiving of Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation. iii

Acceptance of our Net 30 days Payment terms.

iv Valid DUNS Number and SAM Registration is required.

d. Bidder must have a physical business address and good financial health in order to get this opportunity awarded.

e. Please provide reference of our Request Number 19PK4024Q5049 in all your correspondence regarding this request for price quotation.

f. Please note that U.S. Consulate is exempted from taxes, therefore, submit a Tax-Free Quote.

g. The Embassy needs the delivery detailed in 2(b) above and WILL NOT provide any Custom

Clearance related documents in case of import clearance.

h. The Embassy may only provide the Tax Exemption Certificate from Ministry of Foreign

Affairs after receiving the PROFORMA Invoice and it may take time of 60 – 90 days. The vendor/ firm will be responsible to get the Zero-Rated Certificate from Federal Board of

Revenue (FBR).

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