RFQ 19PK4024Q5036 PR12626574 AIPHONE Parts and Accessories.pdf

SBU - CONTRACTING AND ACQUISITIONS

U.S Consulate General, Karachi

Karachi, Pakistan

Date: July 26, 2024

Page 1 to 4

To: Offeror

Request No: 19PK4024Q5036 – PR12626574: KHI-FAC: AIPHONE Parts & Accessories

From: Contracting Officer

General Services Office

US Consulate General, Karachi.

E-mail: Samadsa@state.gov ; KRCProcurementContracting@state.gov

Phone: +92-21-3527-5211

Subject: Request for Quotation – AIPHONE Parts & Accessories

The US Consulate, Karachi has an opportunity for the Open Market Contractors to participate in bidding for the “AIPHONE Parts & Accessories”. It will be a Firm-Fixed Price

Purchase Order. Bid from all potential offerors will be accepted based on assurance of genuine quality, capability, lead time for delivery and competitive price. You are encouraged to submit your bids before the deadline i.e., August 09, 2024. The vendors dealing in the similar trade are encouraged to participate in this Solicitation.

1. Items Description

No. Description (Meet or exceed below) Qty Unit Unit Price

(USD)

Total Price

(USD)

AIPHONE IMU-100

Package contents (main kit IMU-100)

1. Main unit MU-100

2. Mounting bracket

3. Screws for joining the main unit to the bracket (black) (x4)

4. Counter installation screws (x4)

5. Operation manual

6. Screwdriver for setting up

7. Operation unit OU-100

8. Connection cable (2 m)

3 each mailto:KRCProcurementContracting@state.gov

Ref : https://www.backstreet-surveillance.com/aiphone-imu- 100.html

Gooseneck Microphone Model: IME-100

Ref: https://www.backstreet-surveillance.com/aiphone-ime-

Aiphone IAI-100 Speaker Driver and Acoustic I/O Tube Kit Package contents (acoustic interface kit IAI-100)

1. Driver unit DR-100

2. Screws

3. Rubber seal

4. Acoustic I/O tube AI-100

5. Temporary installation jig

6. Tube fixer FF-100

7. Counter installation screw

Ref: https://www.backstreet-surveillance.com/aiphone-iai-

Aiphone IAX-100 - Acoustic Tube Extension, 3' Package contents (acoustic tube IAX-100)

1. Acoustic tube IAX-100

2. Tube connector

3. Packing (semi-transparent)

Ref: https://zensupply.com/aiphone-iax-100-acoustic-tube-extension-3/

AiPhone IME-150 Package contents (microphone IME-150)

Ref: https://www.jmac.com/AiPhone_IME_150_p/AIPHONE- IME-150.htm

Aiphone ISE-100 - Proximity Sensor for IM System Package Contents (Sensor ISE-100)

1. Sensor ISE-100

2. Screws

Ref: https://zensupply.com/aiphone-ise-100-proximity-sensor-for-im-system/

2-conductor shielded cable with a high shielding effect.

AWG16

Ref: https://www.belden.com/products/cable/electronic-wire-cable/multi-conductor-cable/9575

Coil/Spool (1000 Ft)

2-conductor shielded cable with a high shielding effect.

AWG18

Ref: https://www.belden.com/products/cable/safety-sound-security/fire-alarm-cable/6320fl

1000 Coil/Spool (1000 Ft)

9 SHIPPING CHARGES to IKUN 1 Lumpsum

Grand Total in USD (Inclusive of all charges –

Duty, VAT, shipping

*Note:

1. Above Package is expected to be ready in stock with the offeror and ready for delivery within 15-25 days after receiving the PO

2. Please share technical spec sheet of all quoted Items

2. Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for RFQ

19PK4024Q5015 – PR12347731 - Surge Suppression devices. Quotations must be received on or before Close of business (COB) Friday, August 09, 2024. No quotation will be accepted after the deadline. Submit your quotations to the following email address: Samadsa@state.gov ;

KRCProcurementContracting@state.gov

For your quote to be considered, must submit the following documentation: -

Requirements:

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a. Please include list of your clients, you sold similar items within the last two years.

b. Include below information in bid:

i Delivery Period after receiving of Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

iv Valid DUNS Number and SAM Registration

c. Bidder must have a physical business address and good financial health to get this award.

Provide evidence for business address.

d. Please provide reference of our Request Number 19PK4024Q5036 in all your correspondence regarding this request for price quotation.

e. Please note that U.S. Embassy/Consulate is tax exempted, please submit tax free quote.

f. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

mailto:KRCProcurementContracting@state.gov

3. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Consulate Financial

Management Office and satisfactory completion of work/delivery of acceptable items.

b) Delivery Schedule/ Period of Performance:

The delivery is required to be made within 15-25 days after receiving the PO. The vendor will deliver the supplies at New York DA Office, IKUN LLC, 2801 Route 130, Unit 1, North

Brunswick, NJ, 08902. Must call our warehouse 3 days prior to shipping for a delivery.

appointment (571) 482-5289. Operating hours are from Monday thru Fridays 7:30am until

3:30pm, closed for lunch from 12:00pm until 12:45pm.

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

4. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate

I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission

Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 UBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

5.203(a)(1) The contracting officer may establish a shorter period for issuance of the solicitation for commercial products and commercial services

5. EVALUATION CRITERIA:

The award will be made to the Lowest Price Technically Acceptable vendor, who can meet the delivery schedule, salient physical, functional and performance characteristics.

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