RFQ 19PK3325Q1023 Supply of items for mobile unit project.pdf

SENSITIVE BUT UNCLASSIFIED

Embassy of the United States of America

Islamabad, Pakistan

Date: Aug 21, 2025

Pages: 1 to 4

To: Offeror

Request No: 19PK3325Q1023

From: Contracting Officer

General Services Office

U.S. Embassy, Diplomatic Enclave, Ramna 5, Islamabad.

E-mail: HussainM3@state.gov Aliz4@state.gov

Phone: +92-51-201-5946 +92-51-201-4417

Subject: Request for Quotation – Supply of items for mobile unit project

The U.S. Embassy, Islamabad invites qualified vendors from the open market to participate in the bidding process for the “Supply of Items for the Mobile Unit Project.” This requirement will result in a Firm-Fixed Price Purchase Order. Bids will be evaluated based on the assurance of genuine products, timely delivery, and competitive pricing. Interested vendors are encouraged to submit their proposals no later than Monday, September 22, 2025. Vendors with relevant expertise in this trade are strongly encouraged to participate.

The contract will be awarded to the lowest-priced, technically acceptable offeror. As part of the evaluation criteria, vendors must ensure that the offered equipment is not geo-blocked and can be activated in Pakistan.

1. Items Description

Sr. No Items Details Required Quantity

1 OW11FL w/ CNX-WIFI (Full Duplex Antenna)

Part Number: OW-IN11FL

01 each

2 Installation Kit OW-INSTL5-KIT includes:

• OW-NPM5-KIT / None-Penetrating Mount KIT

• OW-RG11-1077 / 350’ Reel RG11 Cable, Solid Copper Conductor

• OW-TK-1008 / Toolkit, Compression Connector

• OW-CIK-1010 / Connector Installation Kit(3EA) mailto:HussainM3@state.gov

Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for RFQ#

19PK3325Q1023 – “Supply of items for mobile unit project”. Quotations must be received on or before Close of business (COB) Monday, Sep 22, 2025. No quotation will be accepted after the deadline. Submit your quotations to the following email address: HussainM3@state.gov.

For your quote to be considered, must submit the following documentation: -

Requirements:

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a) Please include a list of your clients, you sold similar items within the last two years.

b) Include below information in bid:

i. Delivery Period after receiving Purchase Order.

ii. Bid must be valid for 30 days from the closing date for this solicitation.

iii. Acceptance of our Net 30 days Payment terms.

iv. Valid DUNS Number and SAM Registration

c) Bidder must have a physical business address and good financial health to get this award.

Provide evidence for business address.

d) Please provide reference to our Request Number 19PK3325Q1023 in all your correspondence regarding this request for price quotation.

e) Please note that U.S. Embassy is tax exempted, please submit tax free quote.

• OW-GB-1050-KIT / Grounding Braid KIT (2EA)

Complete kit Part Number: OW-INSTL5-KIT-OW50SL

3 OWT-Land Fixed Essential 100/20 MIR 20/4 CIR, Unlimited GB

Allowance, Region 2 Service, for 12-month Subscription

Part Number: OW-LFUS-0145

12 months

4 Inster CIV-FD9-F with Power Supply, Tripod, Case

Part Number: OW-INST-CIV-FD9-FK

5 OWT-Land Fixed Essential 50/10 MIR 10/2 CIR, 250 GB Allowance, Region 2 Service, for 12-month Subscription - 10 GB Coverage

Part Number: OW-LFLS-0113

12 months

6 Estimated transportation & delivery Charges till NJ, 08902 01 job mailto:HussainM3@state.gov

f) Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

2. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the U.S Embassy Financial

Management Office and satisfactory completion of work/delivery of acceptable items.

b) Period of Performance/ Delivery Address:

The delivery is required to be made within 15-25 days after receiving the PO. The vendor will deliver the supplies at New York DA Office, IKUN LLC, 2801 Route 130, Unit 1, North

Brunswick, NJ, 08902. You must call our warehouse 3 days prior to shipping for a delivery appointment (571) 482-5289. Operating hours are from Monday through Fridays, 7:30am until

3:30pm, closed for lunch from 12:00pm until 12:45pm.

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality & quantity and payment shall be released accordingly. Any item found with change in specs, quality, brand shall be returned to the vendor without entertaining the payment claim.

3. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through the following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/far

DOSAR clauses may be accessed at:

http://www.statebuy.state.gov/dosar/dosartoc.htm https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

Number Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items

(Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular

Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act)

(if order is for services and contractor employees are covered by

Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by

Defense Base Act insurance)

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

4. Evaluation Criteria:

The opportunity will be awarded based on “Lowest Price Technical Acceptability”. vendors must ensure that the offered equipment is not geo-blocked and can be activated in Pakistan.

******************************* END *******************************