RFQ_19PK3324Q1138_ Supply of Misc. Dining Pads.pdf

SENSITIVE BUT UNCLASSIFIED

Embassy of the United States of America

Islamabad, Pakistan

Date: Sep 11, 2024

Pages: 1 to 4

To: Offeror

Request No: 19PK3324Q1138

From: Contracting Officer

General Services Office

U.S. Embassy, Diplomatic Enclave, Ramna 5, Islamabad.

E-mail: AliZ4@state.gov;

Phone: 92-51-201-4417

Subject: Request for Quotation – Supply of Misc. Dining Table Pads

The U.S Embassy, Islamabad announces opportunity for the Open Market Vendors to participate in the bidding of “Supply of Misc. Dining Table Pads”. It will be a Firm-Fixed Price Purchase

Order and bids from all potential offerors will be accepted based on the assurance of genuine product, delivery time and competitive pricing.

1. Items Description

Sr. No Items Details Required Quantity

1 Drexel Heritage Dining Table PAD – Model - 153-662

Length: 32”, Width: 43” (center Foldable)

Radius corner: 1”, Thickness: 1/2"

Material: Top – Vinyl

Top Vinyl Colors: Brandy

Bottom - Dura-Velvet

Bottom Dura-Velvet Colors: Brown

Filling; Foam, Outer Edges: Round Edges

200 each

2 Drexel Heritage Dining Table Leave PAD – Model - 153-662

Length: 20”, Width: 43” (center Foldable)

Thickness: 1/2"

Material: Top – Vinyl / Bottom - Dura-Velvet

Top Vinyl Colors: Brandy

Bottom Dura-Velvet Colors Brown

Filling; Foam

100 each mailto:AliZ4@state.gov

2. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the U.S Embassy, Islamabad

Warehouse and satisfactory completion of the delivery of acceptable items.

b) Period of Performance/ Delivery Address:

- The delivery is required to be made within 02 weeks’ after receiving the approved Purchase

Order.

- Vendor will deliver the ordered phones at New York DA Office SUVI, LLC, 2801 Route 130, Unit 1, North Brunswick, NJ 08902, Phone: 571-482-5289/571-482-5290.

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality & quantity and payment shall be released accordingly. Any item found with change in specs, quality, brand shall be returned to the vendor without entertaining the payment claim.

3. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/far

DOSAR clauses may be accessed at:

http://www.statebuy.state.gov/dosar/dosartoc.htm

3 Dining PAD Storage Bags 150 each

4 Shipping and Handling Charges till North Brunswick, NJ 08902 01 Job https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

Number Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a Federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items

(Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular

Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act)

(if order is for services and contractor employees are covered by

Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by

Defense Base Act insurance)

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

4. Evaluation Criteria:

The opportunity will be awarded based on “Lowest Price Technical Acceptability”.

5. Quote Submission’s Due Date:

No Quote will be accepted after September 25, 2024, via email to following email addresses:

AliZ4@state.gov mailto:AliZ4@state.gov

Other Requirements:

a. Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

b. Include list of your clients, you sold similar items within the last two years.

c. Include below information in bid:

i Delivery Period after receiving of Purchase Order.

ii Bid must be valid for 15 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

iv Valid DUNS Number and SAM Registration is required.

d. Bidder must have a physical business address and good financial health in order to get this opportunity awarded.

e. Please provide reference of our Request Number 19PK3324Q1138 in all your correspondence regarding this request for price quotation.

f. Please note that U.S. Embassy is exempted from taxes, therefore, submit a Tax-Free Quote.

g. In case the local vendor gets awarded this opportunity, The Embassy may only provide the

Tax Exemption Certificate from Ministry of Foreign Affairs after receiving the PRO-FORMA

Invoice and it may take time of 45 – 60 days.

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