RFQ-19PK3324Q1095 Supply of Eaton Parts.pdf

SBU - CONTRACTING AND ACQUISITIONS

Embassy of the United States of America

Islamabad, Pakistan Date: May 24, 2024 Page 1 to 4

To: Offeror

Request No: 19PK3324Q1095– Supply of Eaton Parts

From: Contracting Officer General Services Office US Embassy, Diplomatic Enclave, Ramna 5, Islamabad.

E-mail: TaqiSM@state.gov Phone: 92-51-201-4948

Subject: Request for Quotation – Supply of Eaton Parts

The US Embassy, Islamabad has an opportunity for the Open Market Contractors to participate in bidding for the “Supply of Eaton Parts”. It will be a Firm-Fixed Price Purchase Order. Bid from all potential offerors will be accepted based on assurance of genuine quality, capability, lead time for delivery and competitive price. You are encouraged to submit your bids before the deadline i.e., June 06, 2024. The vendors dealing in the similar trade are encouraged to participate in this Solicitation.

Note: This is brand specific requirement. No other brand equivalent product shall be acceptable.

1. Items Description

Sr. # Item’s Details Required Quantity

Unit Price in

USD

Total Price in USD

1 Electrical Panelboard complete, EATON/Cutler Hammer PRL3a, 400Amp, 400Y/230V, 3 Phase 4 wire, complete with busbars, grey color, Weatherproof, Exterior grade, IP65, Equipped with following:

a. Incoming Circuit breaker: 01 number Eaton Circuit Breaker, HKD 65, 600VAC, 3 POLE, 400A, HKD3400T106W.

b. Outgoing Circuit Breakers: 06 number, Eaton Circuit Breaker, 100 Amps, Number of Poles: 3, 600VAC AC Voltage Rating, HFD3100.

NOTE: Panelboard Shall Be Complete In All Respect And Ready To Hookup.

01 Each

2 Circuit Breaker, 3 Pole 600A, 600Volt, bolt on, Eaton, CAT: HLD3600T106W, Style: 1483D50G32, including all accessories to Hookup the breaker on busbar/switchboard and Digitrip OPTIM1050 Programable Trip Unit.

01 Each

3 Estimated transportation & handling charges till NJ, 08902 01-Lump Sum

Grand Total in USD =

2. Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for RFQ# 19PK3324Q1095– “Supply of Eaton Parts”. Quotations must be received on or before Close of business (COB) Thursday, June 06, 2024. No quotation will be accepted after the deadline.

Submit your quotations to the following email address: TaqiSM@state.gov

For your quote to be considered, must submit the following documentation: -

Requirements:

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a. Please include list of your clients, you sold similar items within the last two years.

b. Include below information in bid:

i Delivery Period after receiving of Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

iv Valid DUNS Number and SAM Registration

c. Bidder must have a physical business address and good financial health to get this award.

Provide evidence for business address.

d. Please provide reference of our Request Number 19PK3324Q1095 in all your correspondence regarding this request for price quotation.

e. The bids are acceptable from CONUS vendors only. The Set Aside Condition is applicable on the OCONUS vendors on this Solicitation.

f. Please note that U.S. Embassy is tax exempted, please submit tax free quote.

g. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

3. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Embassy Financial Management Office and satisfactory completion of work/delivery of acceptable items.

b) Delivery Schedule/ Period of Performance:

The delivery is required to be made within 15-25 days after receiving the PO. The vendor will deliver the supplies at New York DA Office, IKUN LLC, 2801 Route 130, Unit 1, North Brunswick, NJ, 08902. Must call our warehouse 3 days prior to shipping for a delivery appointment (571) 482-5289. Operating hours are from Monday thru Fridays 7:30am until 3:30pm, closed for lunch from 12:00pm until 12:45pm.

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

4. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 UBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

5. EVALUATION CRITERIA:

The award will be made to the Lowest Price Technically Acceptable vendor, who can meet the delivery schedule, salient physical, functional and performance characteristics.

_________________________________(End)___________________________________ https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm