RFQ_19PK3324Q1016 - Dual Head LED Emergency Light.pdf

SENSITIVE BUT UNCLASSIFIED

Embassy of the United States of America Islamabad, Pakistan

Date: December 21, 2023 Pages: 1 to 4

To: Offeror

Request No: 19PK3324Q1016

From: Contracting Officer General Services Office US Embassy, Diplomatic Enclave, Ramna 5, Islamabad.

E-mail: AqeelM@state.gov; TaqiSMstate.gov

Phone: 92-51-201-5050

Subject: Request for Quotation – Supply of Dual Head LED Emergency Light

The U.S Embassy, Islamabad announces opportunity for the Open Market Vendors to participate in the bidding of “Supply of Dual Head LED Emergency Light”. It will be a Firm-Fixed Price Purchase Order and bids from all potential offerors will be accepted based on the assurance of genuine product, delivery time and competitive pricing. You are encouraged to submit your bids before the deadline, i.e. Friday, January 05, 2023. The vendors dealing in the similar trade are required to participate in this Solicitation.

1. Items Description

Sr. # Item’s Details Required Quantity

Unit Price Total Price

1 Dual Head LED Emergency Light

Specs: With Steel Housing and Battery Backup, 120/277 Volts, Battery Life 90 Minutes, Battery Type 6V, Lead Acid Battery, Rechargeable, Color White

200 Each

02 Transportation charges to IKUN, NJ 1 Job

Grand Total mailto:AqeelM@state.gov;%20Khanmz1@state.gov

2. Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for RFQ# 19PK3324Q1016– “Supply of Dual Head LED Emergency Light”. Quotations must be received on or before Close of business (COB) Friday, January 05, 2023. No quotation will be accepted after the deadline. Submit your quotations to the following email address:

AqeelM@state.gov; TaqiSM@state.gov.

In order for your quote to be considered, must submit the following documentation: -

Requirements:

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a. Please include list of your clients, you sold similar items within the last two years.

b. Include below information in bid:

i Delivery Period after receiving of Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

iv SAM Registration: We highly recommend that vendors interested in submitting their quotations are registered in the System for Award Management (SAM) for acceptability of their quotations. Awards beyond $10K will not be made to non- SAM registered entities. In case, your entity is not registered in SAM, initiate the registration by following instructions at SAM.Gov and obtain Unique Entity Identifier (UEI). Note this UEI on the top of your quotation. SAM is the official U.S. government operated website that offers free of cost registration.

c. Bidder must have a physical business address and good financial health to get this award.

Provide evidence for business address.

d. Please provide reference of our Request Number 19PK3324Q1016 in all your correspondence regarding this request for price quotation.

e. Please note that U.S. Embassy is tax exempted, please submit tax free quote.

f. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

3. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Embassy Financial Management Office and satisfactory completion of work/delivery of acceptable items.

mailto:AqeelM@state.gov

b) Delivery Schedule/ Period of Performance:

The delivery is required to be made within one month after receiving the PO. Delivery of supplies is required at IKUN, LLC New York DA Office (DA_NY), 2801 Route 130 Unit 1 North Brunswick, NJ 08902.

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

4. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

5. EVALUATION CRITERIA:

The opportunity will be awarded on the Lowest Price Technically Acceptable terms of Federal Acquisition Regulations.

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