RFQ 19PK3323Q1127 for Instant Car Wash ICW System.pdf

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Embassy of the United States of America Islamabad, Pakistan

Date: August 8, 2023 Page 1 to 9

To: Offeror

RFQ #: 19PK3323Q1127

From: Contracting Officer

General Services Office

Embassy of the United States of America

Islamabad, Pakistan

E-mail: Primary: abbasims@state.gov

Secondary: aliz4@state.gov

Phone: 92-51-201-4646

Deadline: COB August 22, 2023

Subject: Request for Quotation for supply of Instant Car Wash (ICW) System.

The Embassy of the United States, Islamabad is currently seeking offers/quotations for Supply of Instant Car Wash (ICW) System. We kindly request potential offerors to ensure they meet the outlined criteria in the RFQ terms to be considered for acceptance, as the purchase order is a Firm-Fixed Price. We encourage all vendors in a related trade to participate and submit their best competitive quote by COB August 22, 2023. Please be aware that this Request for Quotation (RFQ) does not guarantee an award from the American Embassy, and the Embassy reserves the right to cancel the RFQ in its entirety or any part of it. The Government will select the responsible quote that adheres to the buyer's terms, provides a fair and reasonable price, and meets the Lowest Priced, Technically Acceptable (LPTA) quote requirements. If the lowest-priced quote does not meet the technical requirements, the government will evaluate the next quote.

mailto:abbasims@state.gov

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1. Items Description

Note: Brand Name or Equivalent but it must meet below saliant characteristics. Otherwise not acceptable.

Sr.# Description Qty Unit

Hydroblaster Instant Car Wash (ICW) Dual Station Hydropad System with 4’ walls.

The Instant Car Wash (ICW™) provides an effective, easy to use wash system for automobiles and pickup trucks. The ICW includes the three wash tools required for vehicle washing. Wash tools include a Hydroblaster cold water pressure washer and a flow through micro fiber brush that use recycled wash water. The system also includes a rinse gun/wand assembly that typically uses fresh water but can also be supplied with water generated by a reverse osmosis (RO) system or by a special deionization (DI) filter to provided spot free rinsing. Wash water may be captured for recycling with Hydropads or an existing wash rack. ICW includes a media filter and wastewater treatment system that produces high quality recycled water for scratch free wash operations. The ICW requires power, water and sewer connections. No construction is required. The system can be configured to operate without a sewer connection which can eliminate permitting.

Standard:

• 2 GPM 1500 PSI Hydroblaster pressure washer.

• 230-volt, 1-phase, 50-hertz

• Flow through micro fiber wash brush.

• Fresh water rinse.

• Filtration system with logic controller.

Options:

• Hydroblasters: 3HP (3GPM @ 1500PSI) or 5HP (4GPM @ 2000PSI)

• Biodigester dosing system for odor control and hydrocarbon elimination.

• Full system enclosure with thermostatic vent fan control.

• Pressurized discharge to drain via PLC controlled motorized ball valve.

• pH controller.

• Ozone bacteria control.

• De-foam controller, auto sensing/dosing system.

• 7” LCD color touch screen logic controller control panel enables: remote operation monitoring, ethernet connectivity and data logging.

Flow Rate - GPM (LPM): 12 (45.4) Dimension - Inches (CM): 72" (183) L X 36" (91.4) W X 75" Weight - LBS (KG): 1006 (456.3)

Saliant Characteristics:

01 Each

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Complete Instant Car Wash System includes following Components:

1. Portable Pad Wash Rack Systems with Integrated Gutter

Wash pad systems are modular, all steel, above ground, with ISO approved multistep metal preparation and nonslip powder coating. System platform is 20' wide by 22.5' long with 4’ walls on three sides. Modular ramps are placed at platform entrance to form a 16’ wide ramp for drive on, back off operation. When installed, 22.5’ continuous side gutter will provide collection, containment, and automatic transfer of all wastewater to water recycling system (contaminant removal processing). System is rated for vehicles weighing up to 12-ton/axle.

Key Features

Safety Rail Non-Slip Surface

Patented Side Gutter

Bolt Together For Any Width Or Length Wash Rack Requirements

8' Length

Forklift Access Points Wash Rack Walls 4'

Drive On/Off Ramps

Rain Tarp

Gutter Flip Screens

Gutter Drag Conveyor

Skid Steer Drive In Clean Out Tray

2. Wash/Rinse System

System includes 2-each Remote Equipment Module (REM) operator interface located at platform allowing operators the capability to wash two vehicles at once. REM features include; three wash booms, High Pressure wash wand with 2-gpm at 2000-psi, flow through micro fiber brush, and fresh water rinse wand. REM includes mounted holsters for above tools.

3. Foam Application System Model 2/1EFTM

Foam generating and transfer system allows users to operate with ratios as high as 2:1 or anything lower with infinite variation. Ratio is precisely set by flow meter located on equipment control panel. Systems can draw from same or separate cleaning compound concentrate drums. Foam systems are stackable to minimize space if required.

• System includes single or dual injection pump(s) with variable control providing solution mix as high as 50% concentration

• No solution premixing or storage, no wasted product

• Concentrate is automatically mixed with water and only when actively discharging foam

• Chemical flow meter(s) assure dose injection accuracy

• No compressed air required for foam generation

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• Fresh water flush function provides chemical purge from entire line

• Remote control (optional) provides control of all functions from wash bay

• Trigger control discharge with wide angle, long throw mega foam nozzle

• Stackable up to four units high minimizes footprint requirements for multiple systems

Features:

230-volt 1-phase, 50 hertz

Trigger gun and 18” lance

Built in system back flow prevention.

Infinitely variable flow rate solution pump

Flow meter(s)

Mega foam nozzle

Inlet chemical strainer

Stackable design

Wall mount bracket Compact floor mount stand with forklift slots

Hour meter

Precision flow metering with single injection pump

Precision flow metering with dual injection pumps

Discharge hose, 30’, 50’, 75’ or 100’, also available in non-marking Remote control station with 3 positions; foam/off/rinse and A/B switch

Dimensions - Inch (mm) 19” (483) L, 37" (940) W, 16" (406) H

Weight – Lbs. (Kg) 150 (68)

4. Wastewater Filtration System

The processing system is designed and manufactured to remove solids, oil, fuel, and pathogens from wash wastewater resulting in a safe and odor free recycle operation. The system includes granular media, high-rate polishing filtration loop, programmable logic control (PLC), and auto discharge feature to supplied recycle storage tank. System requires 220-volt, 1-phase, 50HZ electric power.

Features and Specifications:

Stainless Steel Frame Automatic Filter Media Advance

Spent Media Gravity Discharge

Mounting Stand or Casters

Conveyor Cover with Window

Dual Inlet Feed Automatic Discharge

Flow Rate - GPM (LPM) 10 (37.9)

Filtration Accuracy Optional Micron Levels

Dimensions, Inches (cm) 64" (162.6) L X 26.5" (67.3) W X 29.5" (74.9) H

Weight, Lbs (kg) 182 (82.6)

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5. Wastewater Filtration RST - Recycled Water Storage Tank

The RST can be an essential option to a water filtration and recycling system when an available sewer discharge is not available. Water filtration and recycling systems have a function for automatic discharge to drain. This auto discharge occurs when the system has overfilled with water. If there is no available source for discharge of water, the RST becomes that discharge location. The collected water in the RST then becomes the first source for make up water back to the system. CSA certified and conform to CE standards.

Features:

Self-cleaning Tank

Overflow Protection with Manual Drain Valve 500 Gallon Tank

Rotating Beacon for Overfill Warning

Auto Drain Valve

Auto Pump-out to Auxillary System

Specifications Dimensions, Inches (cm) 34.5" (87.6) L X 34.5" (87.6) W X 96" (243.8) H

Weight, Lbs (kg) 550 (249.5)

2 Shipping Charges till North Brunswick NJ 08902 (If any) Lump Sum

Terms & Conditions:

Go through this document and read them very carefully. Your response must be in accordance with the solicitation. Otherwise, the proposal may be considered unacceptable and may be rejected.

1. Required Information: It is essential to include all required information in/with the quotation to avoid its dismissal. Failure to include necessary information may result in the rejection of the quotation.

a) Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

DO NOT ALTER OUR RFQ

b) Again, quotation must be on the company’s letterhead. Otherwise, not acceptable.

c) Specify your Delivery Period after receiving of Purchase Order.

d) Provide a Technical Specification Sheet along with the pictures of offered equipment/parts.

e) The bid must be valid for 30 days from the closing date for this solicitation.

f) The price must be in US Dollars.

g) The quotation must be submitted electronically with the subject line

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"Quotation for RFQ# 19PK3323Q1127 – Supply of Instant Car Wash (ICW)

System

h) Acceptance of our Net 30 days Payment terms.

i) Provide Unique Entity ID (UEI) of SAM.gov or a statement that you will get registered with SAM to get an award.

j) *National Defense Authorization (NDAA) Act-889 compliance requirement: (Disregard if you have already provided)

This is a mandatory and one-time requirement in a year. You are requested to read the attached document and provide a signed scan copy of the certificate with the required checkmarks. Upon getting this certification we will be able to place an order with your company.

k) Do not put tax as we are U.S. Government’s Diplomatic Mission and are exempted from tax under Tax ID: DOS:54-1352940. Please submit a tax-free quote.

l) Bidder must have a physical business address in the United States and good financial health to get this award.

(The Embassy has reserved the right to do RAM vetting before an award for vendor’s legitimacy).

m) Bidder must be an office furniture supplier.

n) The bidder must possess the requested items in their current stock to place a bid. Any reference to stock from external sources is strictly prohibited.

2. Quote Submission Due Date:

a. Quotations must be received on or before close of business (COB) August 22, 2023.

b. Your quotation must be submitted electronically at abbasims@state.gov and aliz4@state.gov by close of business.

c. No quotation will be accepted after the deadline.

3. Payment Terms:

Payment will be made through Electronic Fund Transfer (EFT) within 30 days of receiving a precise invoice, packing slip, and proof of delivery that fully complies with Purchase Order provisions. The Financial Management Office must receive these documents upon delivery of complete and acceptable commodities/services at our North Brunswick, NJ 08902 address. Failure to comply with the Purchase Order will result in returning the shipment, and your company will be responsible for all related expenses. Following the PO’s terms is crucial for smooth and successful transactions and timely payment from the U.S. Government.

4. Delivery Period:

Delivery must be made in full within 30days after receiving of Purchase Order.

mailto:abbasims@state.gov

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5. Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

6. EFT Details: Will get Electronic Fund Transfer (EFT) details from a successful bidder.

7. Submission of invoice:

Each invoice shall include vendor invoice number, purchase order/contract number, date issued, brief description of supplies/services provided, quantities, unit and total price, and signed by the signing authority.

Invoices must be routed to:

• One original invoice in pdf format to the Financial Management Office and email at IslamabadFMC-invoices@state.gov

• One copy clearly marked “DUPLICATE Copy for GSO and email at Abbasims@sate.gov

Although email is the preferred method, invoices may also be submitted by mail (do not also send electronically if you mail the invoice to the following address):

Financial Management Officer (FMO)

US Department of State

8100 Islamabad Place

Washington DC, 20521

Please note: Net 30 will be commenced on the date of receipt of invoice in the US

Embassy Financial Management Centre.

8. PACKING, MARKING/LABEL AND SHIPPING INSTRUCTIONS

PACKING:

All Item(s) on the attached purchase order should be packed properly and securely. Your company have an obligation to ensure that goods are properly packaged, prepared and secured for the journey from the supplier’s premises to the final destination as well as for storage before and after the shipment.

MARKING:

All packaging must be properly marked and labelled according to the instructions given in the Purchase Order. This is also important when the goods will be delivered directly from supplier’s own subcontractor. Each package is to be marked with case markings given in the Purchase Order. The case markings shall be laminated, weatherproof and fastened firmly. Size A4 shall be used for small packages. The supplier is responsible for packing the IMO dangerous goods properly, according to regulations.

LABEL:

mailto:IslamabadFMC-invoices@state.gov mailto:Abbasims@sate.gov

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The purpose of labelling is to identify the material and supplier when it reaches its final destination. Label/Marking must be weatherproof showing the data indicated in the order. Tags must be accurate and clearly marked on each carton/box as mentioned below:

Order#: ISB-19PK3323Pxxxx

IKUN, LLC

2801 Route 130,Unit 1

North Brunswick, NJ 08902

Phone: (732) 855-8880 / 571-482-5289/571-482-5290

Attention: US Embassy Islamabad

SHIPPING INSTRUCTIONS

Contact the New York DA Office at (732) 855-8880 for shipping instructions e-mail at

HurillaJ@state.gov; BeltranCI@state.gov and Despatch_Agency_New_York@state.gov after the DA Office has been notified, send the shipment to the following address. It is also important for the supplier to get validation from IKUN staff via email afterwards that delivered supplies have been received as per the packing list (enclosed along-with) and

Purchase order.

It’s mandatory to mention Post Order # ISB-19PK3323Pxxxx on each packing/carton and its packing slip, otherwise shipment will be rejected.

Order#: ISB-19PK3323Pxxxx

IKUN, LLC

2801 Route 130, Unit 1

North Brunswick, NJ 08902

Phone: (732) 855-8880 / 571-482-5289/571-482-5290

Attention: US Embassy Islamabad

Important Notes:

1. Please do not send anything to the above address without contacting the New York DA

Office first.

2. Two copies of the packing slip must be attached to the outside of the freight and one inside. Each pallet or carton must be labeled with the embassy name and purchase order number. If your cargo is not marked as stated, we are allowed to refuse your freight! *

3. Must call our warehouse 3 days prior to shipping for a delivery appointment (571)

482-5289. Operating hours are from Monday thru Fridays 7:30am until 3:30pm, closed for lunch from 12:00pm until 12:45pm.

4. For 10 or more cartons or pallets you must make appointment anything less than 10 does not need an appointment.

5. If you cannot fit the embassy name and purchase order number in the ship to address, please have it in the description part of your packing slip!

6. Please make sure that all cartons are marked with the US Embassy Islamabad and purchase order number.

mailto:HurillaJ@state.gov mailto:BeltranCI@state.gov mailto:Despatch_Agency_New_York@state.gov

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9. FAR/ DOSAR Clauses applies on this Solicitation:

The following clauses will be applicable to the resultant purchase order.

52.2522 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

NOV 2021

52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED

ITEMS IN SERVICE AND CONSTRUCTION CONTRACTS

AUG 2018

52.225-19 CONTRACTOR PERSONNEL IN A DIPLOMATIC OR

CONSULAR MISSION OUTSIDE THE UNITED STATES

MAY 2020

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE DEC 2007

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS JAN 2022

52.246-26 REPORTING NONCONFORMING ITEMS NOV 2021

(End) https://acquisition.gov/browse/index/far https://acquisition.gov/dosar